CM-2022-243 - 10/14/2022CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
WILLIAMSON COUNTY CHILDREN'S ADVOCACY CENTER
This Social Service Agency Annual Funding Agreement (tire "Agreement") is made by
and between the City of Round hock, Texas (the "City") and Williamson County Children's
Advocacy Center (the "Agency), a nonprofit corporation. Pursuant to the terms of this
Agreement, for Fiscal Year 2022-2023, the City hereby agrees to allocate Forty Thousand and
N01100 Dollars ($40,000.00) to the Agency to fulfill the public purposes outlined by the City
and the Agency herein.
1.1 fnrnose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide a safe and child -friendly center for child and teen victims of
sexual or physical abuse.
1..2 Afthilstration of Aareenumt. The City shall administer this Agreement.
1.3 Use of -- ds. The Agency understands that the fiends provided to it by the City
will be used solely to provide a safe and child friendly center for child and teen
victims of sexual or physical abuse.
1.4 uti n of Funds. The City will pay the annual total sum of Forty
Thousand Dollars ($40,000.00) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
1.5 Relationship of -Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent: servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Prin 1 lea__and Controls. In administering the handling of contributed public
firnds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
wader section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
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C. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including terns of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
Programs, and shall not rely solely on the City for funding of its programs;
J. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
ir. The Agency and the City shall establish agreed -upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.7 Term 91 &reexnent. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2022 and ends September 30, 2023.
2
1.8 Entire Agreement This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignabifity. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY:
Agency resid ir, Board of Directors
Agenc Chief Pro essio al Officer (Paid Staff}
City Manager, City of Round k, Texas
FOR CITY, ATTEST. -
By:
eagan pi City e
FOR CITY, APPROVED AS TO FORM:
By:
Stephanie Sandre, City Attorney
D a L LSid
- aa.-
Date Signed
U
Date igned
City of Round Rock
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NDRO[K
XAS Agenda Item Summary
Agenda Number:
Title: Consider executing a Social Service Agency Annual Funding Agreement with
Williamson County Children's Advocacy Center for $40,000.00.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/14/2022
Dept Director: Joe Brehm
Cost: $40,000.00
Indexes: General Fund
Attachments: Social Service Agency Annual Funding Agreement - WILCO Children's Advocacy
Center 2022-23 (2), LAF - Social Service Agency Agmt - WILCO Children's
Advocacy Center 2022-23
Department: Community and Neighborhood Services
Text of Legislative File CM-2022-243
City leadership developed a process to receive and evaluate funding requests from social services agencies.
This process was followed by a team of Council members and City staff to review the agency applications
and make funding recommendations. The recommendations are made utilizing criteria outlined in the
application. The agency's project must meet a municipal public purpose and must benefit an acceptable
number of Round Rock's citizens. Funded agencies are required to submit performance reports that reflect
the impact they are making in the Round Rock community. Williamson County of Children's Advocacy
Center will use this funding to provide a safe and child friendly center for child and teen victims to disclose
and describe details about abuse, sexual and/or physical; interview children and teens who may have
witnessed a serious crime, or who may be at risk for abuse. Funding has been allocated in the 2022-2023
operating budget for this agency. This agreement outlines the terms and conditions.
Cost: $40,000
Source of Funds: General Fund
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