CM-2022-305 - 12/9/2022 CP
CivicPlus
302 South 4th St. Suite 500 Quote #: Q-30517-1
Manhattan,KS 66502 Date: 10/18/2022 10:42 AM
us Expires On: 12/31/2022
Client: Bill To:
Round Rock TX- Code and Supp Round Rock TX - Code and Supp
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Ellen Ostermeyer x eostermeyer@civicplus.com Net 30
QTY DESCRIPTION PRODUCT
TYPE
1.00 Full-Service Supplementation Subscription Renewable
1.00 Year 1 Annual Fee Discount Renewable
1.00 Print Supplementation will begin with the ordinances received on a monthly basis. Renewable
1.00 5 Printed Copies and Freight Included Renewable
1.00 Code in Word Renewable
1.00 OrdBank Subscription Renewable
1.00 Year 1 Annual Fee Discount Renewable
Annual Recurring Supplement Services 6,484.00
1. This Statement of Work ("SOW") is between the Round Rock Texas ("Client") and Municode, LLC, a wholly owned
subsidiary of CivicPlus, LLC (collectively, the"Service Provider"), and shall be subject to the terms and conditions of
the CivicPlus Master Services Agreement located at https://www.civicplus.com/master-services-agreement("MSA"). By
signing this SOW, Client expressly agrees to the terms and conditions of the MSA throughout the Term of this SOW.
2. At any time during the Term of this Agreement, Municode may assign its rights and obligations under this Agreement
to CivicPlus, upon giving written notice to the Client. In the event of such assignment by Municode, CivicPlus shall be the
sole performing party under this Agreement to the same extent as Municode prior to making such assignment.
3. This SOW shall remain in effect for an initial term ("Initial Term") starting at signing and running through the following
Renewal Date (as defined below). In the event that neither party gives 60 days' notice to terminate prior to the end of the
Initial Term, or any subsequent Renewal Term, this SOW will automatically renew for up to 2 additional 1-year renewal
terms ("Renewal Term"). The Initial Term and all Renewal Terms are collectively referred to as the "Term".
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CMr z0 S7_ - C3
4. If Client elects, by selecting the"Start at Signing" option below, the Initial Term's Annual Recurring Supplement
Services will be invoiced upon the signing of this SOW and may be prorated to align with Client's Renewal Date. If Client
elects, by selecting the"Start at Renewal Date" option below, the Initial Term's Annual Recurring Supplement Services
will be invoiced upon the Renewal Date and Client shall continue to be billed at their current per page rate and use terms
set for the in the original supplements agreement between Client and Municode. The full Annual Recurring Supplement
Services shall be invoiced each Renewal Date and shall be subject to a 5% annual increase each Renewal Term, starting
on the second anniversary of the Renewal Date. Client will pay all invoices within 30 days of the date of such invoice.
Additional services added throughout the Term will be pro-rated then added to the Annual Recurring Services fee.
5. If Client signs this SOW in 2022, Client will receive a 20% discount on the first twelve months of service.
6. Annual Recurring Supplement Services does NOT include:
• Additional copies, reprints, binders and tab orders;
• Documents that contain tables, graphics, unique formatting requirements, or any other form-based code requirements;
• Legal work, creation of fee schedules, gender neutral review/implementation, external linking;
• Codifying complete replacement of complex subject matter such as, but not limited to, Zoning (or equivalent). This
work is subject to a one-time editorial conversion fee and an increase in the annual supplement rate and online hosting
fee(s). Quote provided upon receipt of material;
• Codifying a newly adopted full Chapter/Title/Appendix. This may be subject to a one-time additional editorial fee and
an increase in the annual supplement rate and online hosting fee(s). Material to be reviewed upon receipt;
• Codifying a newly adopted term change legislation. This may be subject to a one-time additional editorial fee. Material
to be reviewed upon receipt;
• The addition of Manuals, Policies, Procedures, Comprehensive Plans, Land Use, Unified Codes, Zoning (or
equivalent). Quotation upon request; and
• Online Code hosting and online features.
7. Client acknowledges that Service Provider may continually develop, alter, deliver, and provide to the Client ongoing
innovation to the services, in the form of new features, functionality, and efficiencies. Accordingly, Service Provider
reserves the right to modify the services from time to time. Any modifications or improvements to the services listed on
the SOW will be provided to the Client at no additional charge. In the event that Service Provider creates new products
or enhancements to the Services ("New Services"), and Client desires these New Services, then Client will have to pay
Service Provider the appropriate fee for the access to and use of the New Services.
8. Client agrees to provide all necessary and correct documentation, materials and communication in a timely manner
as agreed upon by the Parties following execution of this SOW and acknowledges Service Provider shall not begin work
under this SOW until all necessary documentation, materials and communication is received.
9. Client acknowledges Service Provider does not permanently retain prior versions of the Client's legal code or any
other work product.
10. Additional services, including but not limited to additional labor required because of delays, errors or omissions on
the part of Client, may be purchased upon mutual written agreement between the Parties.
11. Client acknowledges that Service Provider may provide legal analysis through codification, recodification or legal
review services. Unless indicated otherwise, information sent via Internet email or through our websites cannot be
guaranteed to be confidential. Client further acknowledges that any legal analysis provided by Service Provider is
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provided to Client's legal counsel for their use and direction. However, Client agrees the services provided for herein do
not review legal codes for legal sufficiency, draw legal conclusions, provide legal advice, opinions or recommendations
about Client's legal rights, remedies, defenses, options, selection of forms, or strategies, or apply the law to the facts of
any particular situation or establish an attorney-client relationship. Service Provider is not a law firm and may not perform
services performed by an attorney, and the services contemplated herein do not constitute a substitute for the advice or
services of an attorney.
12. The Parties agree that Section 15 of the MSA shall not apply to public interpretation of legal code or work product.
Service Provider shall not be responsible for the legal sufficiency or copyright infringement of any material initially or
subsequently published.
13. In the event Client wishes to increase its Supplement Updates frequency, Client agrees to pay an annual increase
in an amount to be agreed upon between the parties, such amount to be prorated from the time of purchase to align with
Client's Renewal Date. Client shall provide CivicPlus with written notice, email is sufficient, of its intent to acquire such
services. Rush Supplement requests will be assessed an additional one-time fee.
14. The Annual Recurring Supplement Services fee quoted in this SOW is exclusive of Client's existing annual fees,
which may include, without limitation, Online Hosting Annual Fees, OrdBank, OrdLink, MuniDocs, SLR Linking, or
other annual fee ("Existing Annual Fees"). Client understands and agrees the Existing Annual Fees will be invoiced by
CivicPlus in their current renewal month previously established with Municode unless specifically added to this SOW in a
line item above. Client's current Existing Annual Fees are as follows:
• MunicodeNext(includes CodeBank and CodeBank Compare+ eNotify: $800.00 invoiced annually,
each January.
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CLIENT TO FILL OUT THE FOLLOWING SECTION. PLEASE DO NOT LEAVE BLANK:
Client's selected billing renewal month (the "Renewal Date") shall be:
. (As set forth in Section 4 of this SOW)
Client must select ONE of the following options. If this section is left blank or both options are selected, the Annual
Recurring Supplement Services will Start at Signing.
Start at Signing —As set forth in Section 4 of this SOW, by selecting this option, Client agrees to start the
Annual Recurring Supplement Services upon signing this SOW, such fee to be prorated to align with Clients'
selected Renewal Date. For the sake of clarity, upon signing Client will only be billed the "per page rate"
model for items not included in the Annual Recurring Supplement rate as set forth in Section 6 of this SOW.
Start at Renewal Date -As set forth in Section 4 of this SOW, by selecting this option, Client agrees to continue
paying the"per page rate" model previously billed with Municode until the first Renewal Date, as notated by Client
above. Upon the first Renewal Date, Client will be invoiced the total Annual Recurring Supplement Services.
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Acceptance
By signing below,the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the
MSA terms and conditions found at: https://www.civicplus.com/master-services-agreement.
IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of
the dates below.
Client CivicPlus
By: By: [7) tz
Name:f I i Xl _ _ , AD L Name:
(�Q -���,�Y Amy Vikander
Title: n'Vu� Title:
1.1 +�I�+ Senior VP of Customer Success
Date: z/ Date-
12/6/2022
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Contact Information
'all documents must be returned:Master Service Agreement,Statement of Work,and Contact Information Sheet.
Organization URL
Street Address
Address 2
City State Postal Code
CivicPlus provides telephone support for all trained clients from 7am—7pm Central Time,Monday-Friday(excluding holidays).
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivicPlus has current updates.
Emergency Contact&Mobile Phone
Emergency Contact&Mobile Phone
Emergency Contact&Mobile Phone
Billing Contact E-Mail
Phone Ext. Fax
Billing Address
Address 2
City State Postal Code
Tax ID# Sales Tax Exempt#
Billing Terms Account Rep
Info Required on Invoice(PO or Job#)
Are you utilizing any external funding for your project(ex.FEMA,CARES): Y [ ] or N [ ]
Please list all external sources:
Contract Contact Email
Phone Ext. Fax
Project Contact Email
Phone Ext. Fax
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City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a Statement of Work with Municode, LLC a wholly subsidiary
of CivicPlus, LLC for periodic codification services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/9/2022
Dept Director: Laurie Hadley
Cost: $19,452.00
Indexes:
Attachments: LAF-CivicPlus Municode Periodic Codification Services 12 07 22, Round Rock TX
-Revised SOW-Municode Annual Billing Agreement
Department: City Clerk's Office
Text of Legislative File CM-2022-305
This is a three-year renewal.
Cost:19,452.00
Source of Funds:Type the funding source for the item here-needs to match the fund name that was
chosen in"Index"section
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