CM-2022-309 - 12/13/2022 Q,TE
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CO�'ER��4
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity.TAC Rule § 184.41(a)(6).
Please submit all documents to eventsfund@gov.texas.gov.
To accommodate large files, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of$3016.00, for the Spikeball Roundnet
Championship 2022 (name of the event) I, Laurie Hadley {name of authorized official), approve of each cost'
submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill obligations under
the Event Support Contract. I certify that the funds will not be used for the purpose of soliciting the relocation of
a professional sports franchise already located in this state; and that no costs sought for disbursement from the
trust fund are also being disbursed by another entity. I also certify that I have the authority to make this
certification statement on behalf of the applying entity, and I take responsibility for the disbursement being
requested.
Please provide the following information:
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
POST OFFICE BOX 12428 AUSTIN,TEXAS 78711 *512-936-0100*GOV.TEXAS.GOV
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third-party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑ No
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
LA e
Signature Printed Name
�2. 3 Zoz2
Title Name of Or nization Date
POST OFFICE Box 12428 AUSTIN,TEXAS 78711 *512-936-0100*Gov.TEXAS.Gov
No Text
EVENT NAME: Spikeball Roundnet Championship 2022 DATE(S)OF EVENT: 10/22/2022-10/23/2022
Event support
Contract/ Invoice, Expense Description
Requirement to Host Invoice,Contract or Contract or Date of Purchase (Specifically describe Disbursement
Order Reference Receipt Number Receipt Date or Service Date(s) Vendor Name Vendor Location what was purchased) Amount Requested
Section 3(a)requires a Chicago,IL 60612-
1 hosting fee CM-2022-076 6/24/2022 7/1/2022 Kankakee Spikeball 1577 Rights Fee
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Events Trust Fund Disbursement Request in association
with the 2022 Spikeball Roundnet Championships at the Round Rock
Multipurpose Complex
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/9/2022
Dept Director: Chad McKenzie
Cost:
Indexes:
Attachments: Disbursement Packet-Spikeball 2022
Department: Sports Management&Tourism
Text of Legislative File CM-2022-309
Consider authorizing an Events Trust Fund Disbursement Request in association with the 2022 Spikeball
Roundnet Championships at the Round Rock Multipurpose Complex.
The Events Trust Fund Program is a program for local governments and local organizing committees to
apply for State funds to help pay for qualified expenses associated with an event,to which both the State
and City must contribute.The Events Trust Fund application associated with this event was approved in
March 2022 on CM-2022-076.
The disbursement request is the final step in the Events Trust Fund program for the Governor's Office. The
City is seeking disbursement from the State for the 2022 Spikeball Roundnet Championships, held at the
Round Rock Multipurpose Complex from 10/21/22-10/22/22. The disbursement amount being requested
is$3,016.00.
Cost:N/A
Source of Funds: N/A
City of Round Rock Page 1 of 1
* to
C�VERN��
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT&TOURISM
November 29, 2022
Mr. Chad McKenzie
Director—Sports Management & Tourism
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mr. McKenzie:
Thank you for submitting the Attendance Certification for an Event Trust Fund under Texas Government
Code Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been
accepted.
Event: Spikeball Roundnet Championship 2022 -Project Code 230590
Event Dates: 10/22/22— 10/23/22
Method of Documentation: Participant lists
Given that the attendance certification and documentation provided indicate that the actual number of
attendees for the event is significantly lower than the pre-event estimate, the amount of the fund available
for disbursement will be reduced by 74% in accordance with Texas Administrative Code, Title 10, Rule
§184.30(b). The decrease was determined through the following:
Required Attendance: 1,128 daily average of all attendees
Actual Attendance: 292 daily average of all attendees
Percentage of Required Attendance: 26%
The reduced amount available for disbursement from the Event Trust Fund is as follows:
Local Match Required: $416.00
State Match Required: $2,600.00
Total Contribution to the Event Trust Fund: $3,016.00
To be eligible for disbursement, the local match must be submitted no later than 01/20/23. The
disbursement request and supporting documentation must be submitted no later than 04/21/23. If you
have questions or need further assistance,please feel free to contact Gene Cervenka at
gene.cervenka@gov.texas.gov and eventsfund@gov.texas.gov or(512) 936-0534 and(512) 936-0100.
Sincerely,
Adriana z
Executive Director
Economic Development&Tourism
AC: gc
POST OFFICE Box 12428 AUSTIN,TEXAS 78711*512-936-0100*Gov.TExAs.Gov
Gena Nelson
From: Gena Nelson
Sent: Monday, June 27, 2022 9:S8 AM
To: AP team
Cc: Chad McKenzie; Nancy Yawn
Subject: RFC# 222547
Attachments: #222547 HPA- Kankakee Spikeball Oct 21-22 2022.pdf
Good Morning 0
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
RFC# 222547
Vendor# 63953 Kankakee Spikeball
Amount: $10,000.00
This is for the Host Partner Agreement for the Spikeball Roundnet October 21-22, 2022 -CM-2022-125
Gena Nelson, Administrative Associate
Convention and Visitors Bureau City of Round Rock
231 East Main Street, Suite 150 Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
7
ROUND ROCK
Kankakee Spikeball Inc. Invoice
2045 W Grand Ave q10- r� - 5�l
Ste B#59022
Chi #INV532446cago,IL 60612-1577
Spikeball United States Y�1 +Or '
Invoice Date:6/24/2022
Bill To Ship To TOTAL
$ 10,000.00
Due Date:6/24/2022
Terms Due Date Pox Shipping Method
6/24/2022 Standard Shipping
quantity sxu Name Price Amount
1 SRA services $10,000.00
Invoice Notes Subtotal $10,000.00
Discount $0.00
Shipping $0,00
Tax Total(%) S0.00
Total $10,000.00
If you would like to pay now with a credit card you can click the link below:
Click HerC))
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11111 IN 111111111111111111 of?
INV532446
City of Round Rock,Round Rock,TX 78664 PAGE:1 OF 1 CHECK NUMBER:10066121
INVOICEDATE INVOICEDESCRIPTION INVOICEAMOUNT
06/28/2022 INV532446 HPA Spikeball Oct 21-22 2022 $10,000.00
DOC ID#207082
VENDOR •• DATE CHECK AMOUNT
63953 KANKAKEE SPIKEBALL INC 10066121 07/01/2022 $10,000.00
''AND R Vendor Number Check Number Check Date
City of Round Rock
63953 10066121 07/01/2022
221 E. Main Street
. ,� Round Rock,TX 78664
Phn.(512)218-5400
$10,000.00
Pay 'Ten Thousand Dollars and 00 Cents"
To the KANKAKEE SPIKEBALL INC
Order Of 2045 W GRAND AVE STE B 59022 FILE COPY
CHICAGO, IL 60612-1577
NON-NEGOTIABLE