CM-2022-312 - 12/16/2022GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
November 29, 2022
Mr. Chad McKenzie
Director Sports Management & Tourism
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mr. McKenzie:
Thank you for submitting the Attendance Certification for an Event Trust Fund under Texas Government
Code Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been
accepted.
Event: 2022 USYS National League PRO Elite 64 Boys - Project Code 230593
Event Dates: 11/11/22 11/13/22
Method of Documentation: Participant lists
Given that the attendance certification and documentation provided indicate that the actual number of
attendees for the event is significantly lower than the pre -event estimate, the amount of the fund available
for disbursement will be reduced. by 65% in accordance with Texas Administrative Code, Title 10, Rule
§ 184.30(b). The decrease was determined through the following:
Required Attendance:
Actual Attendance:
Percentage of Required Attendance:
6,340 daily average of all attendees
2,208 daily average of all attendees
35%
The reduced amount available for disbursement from the Event Trust Fund is as follows:
Local Match Required: $1,400.00
State Match Required: $8,750.00
Total Contribution to the Event Trust Fund: $10,150.00
To be eligible for disbursement, the local match must be submitted no later than 02/10/23. The
disbursement request and supporting documentation must be submitted no later than 05/12/23. If you
have questions or need further assistance, please feel free to contact Gene Cervenka at
gene.cervenka(gov.texas.gov and eventsfund@gov.texas.gov or (512) 936-0534 and (512) 936-0100.
Sincerely,
Adriana C
Executive Director
Economic Development & Tourism
AC: gc
POST OFRCE Box 12428 AusTIN, TExAs 78711 * 512-936-0100 * GOV.TExAs.Gov
Gena Nelson
From:
Gena Nelson
Sent:
Thursday, May 5, 2022 10:43 AM
To:
AP team
Cc:
Nancy Yawn, Chad McKenzie
Subject:
RFC# 222095
Attachments:
#222095 US Youth Soccer Boys Nov 2022- HPA.pdf
Good Afternoon
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
RFC#
222095
Vendor#
63645 US Youth Soccer
Amount:
$25,000.00
This is for the Host Partner Agreement for the 2022 US Youth Soccer National League P.R.O. Texas Boys in November
Boys CM-2022-074
Gena Nelson, Administrative Associate
Convention and Visitors Bureau City of Round Rock
231 East Main Street, Suite 150 Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
�QIR
ROUND ROCK
qio-
• :YO TH FG# �a �C
RDNCER
US Youth Soccer INVOICE 9 CI-001199
9220 World Cup Way DATE 04/2512022
Frisco. TX 75033 DUE DATE 0512612022
TOTAL AMOUNT: $25,000.00
SIII to: City of Round Rock - Convention & Visitors Bureau TOTAL DUE $25,000.00
Attn: City of Round Rock - Convention & Visitors Bureau
231 East main Street, Suite 150
Round Rock, TX 78664
United States
3 Youth Soccer Nal onal League P.R.O Texas 02 Boys 2022-2023
i
Thank youl
US Youth Soccer
9220 Word Cup Way
Frisco, TX 75033
United States
Customer Id: CM444
Invoice #.CI-001199
Bill to: City of Round Rock - Convention & Visitors Bureau
Attu City of Round Rock - Convention & Visitors Bureau
231 East main Street Suite 150
S25.000 00
TOTAL AMOUNT; S2S,000.00
TOTAL DUE. $25,000.00
AMOUNT ENCLOSED
Round Rock, TX 78664 US Youth Soccer
United States Remit to: 9220 World Cup Way
Frisco, TX 75033
United States
❑AYE 04/2512022 TERMS. Not 30 DUE DATE: 05/2512022
PAGr 1
City of Round Rock, Round Rock, 7X 786e4 PAGE: t OF 1 CHECK NUMBER. 10065329
INVOICEDATE INVOICE• •AMOUNT
040512022 CI-001199 Host Partner Agreement - 2022 USYS Natl P.R.O. Tex $25,000.00
DOC I D# 203111 O �I S
04/25/2022 CI-001196 Host Partner Agreement - 2022 USYS Natl P.R.O. Tex
DOC ID# 203112
63645 US YOUTH SOCCER
40591
+�'1 City of Round Rock
of �' 221 E Ma.n Street
Round Rock, TX 78664
Phn_ (512) 218-5400
Pay `Fifty Thousand Dollars and 00 Cents`
To the US YOUTH SOCCER
Order Of 9220 WORLD CUP WAY
FRISCO, TX 75033-0000
10065329 05/1312022
$25,000.00
$50,000.00
Vendor Number Check Number Check Date
63646 10065329 0511312022
$50,000.00
FILE COPY
NON-NEGOTIABLE
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184.41(a)(6).
Please submit all documents to eventsfundpaov.texas. gov.
To accommodate large files, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of $10,150.00, for the 2022 USYS National
League PRO Elite 64 Boys (name of the event) I, Laurie Hadley (name of authorized official), approve of each cost
submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill obligations under
the Event Support Contract. I certify that the funds will not be used for the purpose of soliciting the relocation of
a professional sports franchise already located in this state; and that no costs sought for disbursement from the
trust fund are also being disbursed by another entity. I also certify that I have the authority to make this
certification statement on behalf of the applying entity, and I take responsibility for the disbursement being
requested.
Please provide the following information:
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * GOV.TEXAS.GOV
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑ No
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
Ww 4-
Signature Printed Name
121 - 2—t -- z Z
Title and Name of Or nization pate
POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov.TEXAS.Gov
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City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Events Trust Fund Disbursement Request in association
with the 2022 USYS National League PRO Elite 64 Boys at the Round Rock
Multipurpose Complex.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/16/2022
Dept Director: Chad McKenzie
Cost:
Indexes:
Attachments: Disbursement Packet USYS NL PRO Elite 64-Boys
Department: Sports Management & Tourism
Text of Legislative File CM-2022-312
The Events Trust Fund Program is a program for local governments and local organizing committees to
apply for State funds to help pay for qualified expenses associated with an event, to which both the State
and City must contribute. The Events Trust Fund application associated with this event was approved in
April 2022 on CM-2022-089.
The disbursement request is the final step in the Events Trust Fund program from the Governor's Office.
The City is seeking disbursement from the State for the 2022 USYS National League PRO Elite 54 Boys held
at the Round Rock Multipurpose Complex from 11/11/22-11/13/22. The disbursement amount being
requested is $10,150.00
Cost: N/A
Source of Funds: N/A
City of Round Rock Page 1 of I