R-2023-013 - 1/12/2023 r
RESOLUTION NO. R-2023-013
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with K Friese & Associates, Inc. for the Sam Bass Road 48-inch Water
Transmission Main Project, and
WHEREAS, K Friese & Associates, Inc. has submitted Supplemental Contract No. 3 to the
Contract to modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 3 with K
Friese&Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 3 to the Contract with K Friese & Associates, Inc., a copy of same being attached hereto
as Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551,Texas Government Code, as amended.
RESOLVED this 12th day of January, 2023.
4 Al
CRAIG ORG , Mayor
City of ound ock,Texas
ATTEST:
MEAGAN SPI KS, City erk
0112.20222;4886-7723-0151
EXHIBIT
„A»
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: K FRIESE &ASSOCIATES,INC. ("Engineer")
ADDRESS: 1120 S. Capital of Texas Highway CityView 2,Suite 100,Austin,TX 78746
PROJECT: Sam Bass Road 48-inch Water Transmission Main
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and K Friese & Associates, Inc.,
hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract," on the 5th day of December, 2019 for the Sam Bass Road 48-Inch Water
Transmission Main Project in the amount of$73,671.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on September 24,
2020 to amend the scope of services and to increase the compensation by $318,092.00 to a total
of$391,763.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on February 5, 2021
to amend the scope of services and to increase the compensation by $22,503.25 to a total of
$414,266.25; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $102,400.00 to a total of$516,666.25;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
I1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Supplemental Contract Rev.06/16
0 199.196 1;4893-2202-8866 84275
1
III.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$102,400.00 the lump sum amount payable under the Contract for a total of $516,666.25, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0 199.196 1;4893-2202-8866 84275
2
K FRIESE & ASSOCIATES, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1961;4893-2202-8866 84275
3
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan, Mayor Stephanie L. Sandre, City Attorney
Date
Supplemental Contract Rev.06/16
0 199.196 1;4893-2202-8866 84275
4
ADDENDUM TO EXHIBIT A
City Services
The City of Round Rock (City) will provide the following information and other
assistance to K Friese & Associates, (Engineer) that the City deems appropriate
and necessary.
1 . Any readily available pertinent existing information relating to the services
to be performed by the Engineer; the City will provide one copy of such
information in a format chosen by the City.
2. Clear direction and/or response to questions or requests made by the
Engineer in the course of the Engineer's performance of services.
3. Timely review of deliverables that have been properly completed and
submitted by the Engineer, and timely provision of comments, if any, to
the Engineer resulting from said reviews.
4. The Owner will perform bid advertising and printing/distribution of bid
documents.
5. The Owner will provide required construction administration and
inspection services outside of the services listed in this Scope of Work.
6. The Owner will provide materials testing and sampling during construction.
ADDENDUM TO EXHIBIT B
Engineering Services
SUPPLEMENTAL SERVICES DESCRIPTION
These Supplemental Services include assisting with easement condemnation hearings and
performing bid, construction, and post construction phase services.
SCOPE OF WORK
Easement Condemnation Hearings Assistance
1. Preparation and Exhibit Creation — KFA will meet with the condemnation attorney to
prepare for the hearings and prepare exhibits for two (2) easements.
2. Condemnation Hearing Attendance - KFA will attend two (2) condemnation hearings
for each of the two (2) easements that have gone to condemnation. It is assumed that
both easements will be settled outside of court and time for trials is not included. If
either of the easements is not settled, an additional Supplemental Services may be
required.
Bid Phase
1. Project Management - This task includes routine communication with the City;
managing manpower, budgets. and schedules; invoicing, and other activities
associated with managing the project.
2. Prebid Conference - KFA will assist the City in conducting one (1) pre-bid conference.
KFA will attend the pre-bid and present the project and assist in answering questions.
3. Bidder Questions - KFA will assist the City in responding to technical questions
received from bidders during the bid phase of the project.
4. Addenda - KFA will assist the City in preparing and issuing required Addenda to the
bidders. Preparation and issuance of two (2) Addenda has been assumed for
budgeting purposes.
5. Bid Opening - KFA will attend the bid opening and will perform all bid tabulation, review
of bids. reference checks, and make an award recommendation.
K FRI ESE
+ ASSOCIATES
B-1 Or 3 112LIC PROJECT ENGINEERING
Construction Phase
1. Project Management - This task includes routine communication with the City;
managing manpower, budgets, and schedules; invoicing; and other activities
associated with managing the project. It is assumed that the construction phase will
be 24 months in duration from Notice to Proceed (NTP) to final completion.
2. Issue "For Construction" Documents - KFA will incorporate addenda items into the
drawings and reissue them as "For Construction" to the City via electronic PDF format.
KFA will also provide the City with four (4) hard copies of half-size conformed plans,
two (2) hard copies of full-size conformed plans, and two (2) hard copies of conformed
specifications.
3. Pre-construction Conference - KFA will attend a pre-construction conference with the
City, Contractor, and other parties as appropriate, and prepare the meeting minutes.
4. Construction Meetings - KFA will attend monthly construction meetings with the City,
Contractor, and other parties as appropriate. For budgeting purposes, we have
assumed 24 meetings.
5. Site Visits - KFA will visit the site to check the progress of the work and verify general
conformance with the project plans and technical specifications. For budgeting
purposes, we have assumed 12 trips separate from site visits made concurrent with
project meetings.
6. Submittal/Shop Drawing Review - KFA will review technical submittals and provide
responses to the Contractor. For budgeting purposes, we have assumed twenty (20)
submittals will be reviewed by KFA.
7. Change Orders - KFA will prepare drawing modifications for Change Orders. The City
will maintain a log of all Change Order items, review all Contractor's requests for
Change Orders. For budgeting purposes, we have assumed four (4) change orders
with a portion requiring minor drawing revisions.
8. Requests for Information - KFA will log and respond to all requests for information
(RFIs) from the Contractor related to possible clarifications of plans and technical
specifications. Twenty (20) RFIs have been assumed.
9. Contract Closeout - KFA will participate in one site visit to determine outstanding items
and document "punch list items'. KFA will issue a concurrence letter stating project
acceptance when the contract requirements have been met. When the project is ready
K FRIESE
+ ASSOCIATES
B-2 OF 3
for final inspection and acceptance, KFA will make a second site visit to verify
completion of punch list items and if acceptable, sign the final pay application.
Post Construction Phase
1. Record Drawings — KFA will review the Contractor's and City Inspector's redline as-
built drawings and incorporate any modifications from field directives and change
orders into a complete Record Drawings set. One full size original and one digital copy
(PDF and AutoCAD formats) will be submitted to the City.
K FRIESE
r + ASSOCIATES
B-�7 7 OF 3 PUBLIC PROJECT ENGINEERING
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
EK FRIESE Sam Bass 42-Inch Water Transmission Main Bid & Construction Version 1.0
+ ASSOCIATES Exhibit C
PUBLIC PROJECT ENGINEERING Project Schedule
ID Task Name Duration Start Finish 12023 12024 12025 2026
Jul Feb Sep Apr Nov Jun Jan
1 Sam Bass Road 42-Inch Transmission Main Bid and Consf 826 days Wed 11/30/22 Wed 1/28/26
2 Bid Phase 15 days Wed 11/30/22 Tue 12/20/22
3 Prebid Conference 1 day Wed 11/30/22 Wed 11/30/22
4 Contractor's Questions 2 days Thu 12/1/22 Fri 12/2/22
5 Addenda 4 days Thu 12/1/22 Tue 12/6/22
6 Bid Opening 1 day Tue 12/13/22 Tue 12/13/22
7 Bid Evaluation and Award Recommendation 5 days Wed 12/14/22 Tue 12/20/22
8 Construction Phase 751 days Tue 1/31/23 Wed 12/17/25
9 Construction NTP 0 days Tue 1/31/23 Tue 1/31/23 �♦ 1/31
10 Preconstruction Meeting 1 day Wed 2/1/23 Wed 2/1/23
11 Substantial Completion 720 days Thu 2/2/23 Wed 11/5/25
12 Final Completion 30 days Thu 11/6/25 Wed 12/17/25
13 Post Construction Phase 30 days Thu 12/18/25 Wed 1/28/26 f1
14 Record Drawings 30 days Thu 12/18/25 Wed 1/28/26
Task Duration-only i
Split „III I ,I I Manual Summary Rollup
Milestone ♦ Manual Summary
Summary I Start-only L
Anticipated NTP:9/24/2020 Project Summary " Finish-only
Date:Tue 11/29/22 External Tasks Deadline
Design Completion Date:7/02/2021
External Milestone Critical
Inactive Task Critical Split
Inactive Milestone Progress
Inactive Summary Manual Progress
Manual Task I I
Page C-1 Sam Bass 42 WTM Bid-Construction - Exhibit C
C k F R I E s E SAM BASS 42-INCH WATER TRANSMISSION MAIN FINAL DESIGN SUPPLEMENTAL SERVICES#3
EXHIBIT D VERSION 1.0
FEE SCHEDULE
Billing Ratel S 25000 S 250 00 S 215.00 $ 185.00 $ 140.00 S 10S 00 S 105.00,$ 90 OC
enio Remor
Project Project Project Project Sr.CADD Project Total
Principal Manager Manager Engineer Engineer EIT Technician Administrator Labor Total Labor Chapman Expenses Total
Task Hours Hours Hours Hours Hours Hours Hours Hours Hours Cost Cost Cost Cost
asment Condemnation Hearing Assistance
1 Pr aration_and Exhibit Creation _ _ _2 i 8 16 6 i 34 _S4,070 54.070
21 1 Condemnation Hearin Attendance - i 6 6 $1 290 7�:::1$111 $1.390
Subtotal 0 0 8 0 0 16 8 0 40 $5,360 $0.001 $100 $5,460
Bid Phase
1 Project Management 4 4 8 $1,220 $1,220
2 Prebid Conference - 2 4 6 $990 $5 $1,040
3 Bidder Questions -- _ 4 _ 8 _ 12 $1,980 $1.980
4 Addenda 2 8 16 8 _ 34 $5,300 $5.300
5 Bid 0 nin 4 8 12 $1,980 $5 $2,030.00
Subtotal 2 0 22 0 36 0 8 4 72 $11,470 $0.00 1 11570.00
Construction Phase
1 _Project Man a ement _ 30 30 60 $9,150 $9,150
2 Issue"For Construction"Documents 4 8 4 16 $2,400 $2,400
3 Pre-construction Conference 2 4 - 6 $990 $50 $1.040
4 Construction Meetings(24) 48 48 _ 96 $17,040 $1,200 $18,240
5 Site Visits(12)_ 36 36_ 72 $12,780 $600 $13,380
6 Submittal/Shop Drawing Review(20) 20 40 60 $9,900 $9,900
7 Change Orders(4) 2 8 16 8 34 $5,300 $5,300
8 Requests for Information(20) 4 20 40 12 76 $12,160 $3,000.00 $15,160
9 Contract Closeout 4 8 12 81,-9 0 $1 $2,080.00
Subtotal 6 0 172 1 0 200 1 0 24 30 43E2 ]l $71,70013 000.00 1,96 76,660.00
Post Construction Phase __
1', Record Drawings 8 20 40 $8,720 1 $8,720.00
Sub(oial1 0 0 8 0 20 0 40 0 68 $8,720 $0.00 0 8, 20.00
Project Totals 8 0 210 0 264 1 16 80 1 34 612 $97,250. 3,000.00 2,160 1
Page D-1 of 1 SUPPLEMENTAL SERVICES
175
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