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CM-2023-009 - 1/20/2023GOVERNOR GREG ABBOTT ECONOMIC DEVELOPMENT & TOURISM Events Trust Fund Disbursement Request Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund application, along with supporting documentation. This request and all supporting documentation must be submitted no later than 180 days after the conclusion of the event. Disbursement will only be made to the Applicant. For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior approval of the disbursement request by each endorsing entity. TAC Rule § 184.41(a)(6). Please submit all documents to eventsfund@gov.texas.gov. To accommodate large files, secure file transfers are available upon request. Regarding the Events Trust Fund Disbursement Request in the amount of $16,530.00, for the 2022 US Youth Soccer National League PRO Elite 64 Girls {name of the event} I, Laurie Hadley (name of authorized official), approve of each cost submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill obligations under the Event Support Contract. I certify that the funds will not be used for the purpose of soliciting the relocation of a professional sports franchise already located in this state; and that no costs sought for disbursement from the trust fund are also being disbursed by another entity. I also certify that I have the authority to make this certification statement on behalf of the applying entity, and I take responsibility for the disbursement being requested. Please provide the following information: Entity Disbursement is being made to: City of Round Rock Federal Tax ID Number: 746017485 Texas Tax ID Number: 17460174851 eztf202 3-ad'j POST OFFICE BOX 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * GoV.TExns.GOv General explanation of costs that the disbursement request represents: Rights Fee Note: Disclosure of Information under the Public Information Act. All disbursement documentation submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act, Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any third -party. If it is necessary to include proprietary or otherwise confidential information in the documents submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all documents are protected from disclosure because they may contain some proprietary or confidential information is not acceptable, and will not render the information confidential. Any information which is not clearly identified as proprietary or confidential will be released in accordance with the Act. Does the disbursement request documentation contain any items marked as confidential and/or proprietary? Yes ❑ No Primary Contact for Disbursement Request: Gena Nelson Primary Contact Phone Number: 512-218-7023 Primary Contact Email: gnelson@roundrocktexas.gov Signatory must be someone the applying entity has determined is eligible to bind the applying entity. AM�cLdw L L"fv Signature Printed Name A/ &AA& Title nd Name of rganization Date POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * GOV.TEXAS.GOV 7 2 ■ tie $ % A � k z a E « k 1 �kk § CL §� 7 CL = ux, a & 2 § � r > � k k 2 LL E § 0 0 2 _ 2 & « k > \ 2 to \ ) § , k \ a � � ) o ��i \ » ! ) r $ § i ■ ) t ± u J 2 �A= QP z ) ) \ ) - � Z ( ) M 2' � CL =tk� \$ & tka 2c �z ��2 \} k z ., § � w 0 GOVERNOR GREG ABBOTT ECONOMIC DEVELOPMENT & TOURISM January 11, 2023 Mr. Bryan Williams Assistant City Manager City of Round Rock 221 East Main Street Round Rock, Texas 78664 Dear Mr. Williams: Thank you for submitting the Attendance Certification for an Event Trust Fund under Texas Government Code Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been accepted. Event: 2022 USYS National League PRO Elite 64 Girls - Project Code 230592 Event Dates: 11/04/22 - 11/06/22 Method of Documentation: Participant rosters Given that the attendance certification and documentation provided indicate that the actual number of attendees for the event is significantly lower than the pre -event estimate, the amount of the fund available for disbursement will be reduced by 43% in accordance with Texas Administrative Code, Title 10, Rule § 184.30(b). The decrease was determined through the following: Required Attendance: Actual Attendance: Percentage of Required Attendance: 2,400 daily average of all attendees 1,365 daily average of all attendees 57% The reduced amount available for disbursement from the Event Trust Fund is as follows: Local Match Required: $2,280.00 State Match Required: $14,250.00 Total Contribution to the Event Trust Fund: $16,530.00 To be eligible for disbursement, the local match must be submitted no later than 02:`03/23. The disbursement request and supporting documentation must be submitted no later than 05/05/23. If you have questions or need further assistance, please feel free to contact Gene Cervenka at gene.cervenka@gov.texas.gov and eventsfiind@gov.texas.gov or (512) 936-0534 and (512) 936-0100. Sincerely, Adriana Executive Director Economic Development & Tourism AC: gc Post ONCE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * cov.TIXAs.cov Gena Nelson From: Gena Nelson Sent: Thursday, May 5, 2022 10:41 AM To: AP team Cc: Chad McKenzie; Nancy Yawn Subject: RFC# 222065 Attachments: #222065 US Youth Soccer Girls Nov 2022- HPA.pdf Good Afternoon Q This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the following: RFC# 222065 Vendor# 63645 US Youth Soccer Amount: $25,000.00 This is for the Host Partner Agreement for the 2022 US Youth Soccer National League P.R.O. Texas Girls in November Girls CM-2022-073 Gena Nelson, Administrative Associate Convention and Visitors Bureau City of Round Rock 231 East Main Street, Suite 150 Round Rock, Texas 78664 512-218-7023 (w) I GoRoundRock.com W17R ROUND ROCK W us 18HUR US Youth Soccer 9220 World Cup Way Frisco, TX 75033 t�rc� a-aaoto� Vendor tt 1D-:9P4G Bill to: City of Round Rock - Convention & Visitors Bureau Attn: City of Round Rock - Convention & Visitors Bureau 231 East main Street, Suite 150 Round Rock, TX 78664 United States 0 R O_ Texas #1 Girls 2022-2023 Thank youl US Youth Soccer 9220 World Cup Way Frisco, TX 75033 United States Customer Id: C-00444 Invoice #:CI-001196 Bill to: City of Round Rock - Convention & Visitors Bureau Attn: City of Round Rock - Convention & Visitors Bureau 231 East main Street, Suite 150 INVOICE # CI.001196 DATE 0412SM22 DUE DATE 0512'SM22 TOTAL AMOUNT : $25,000.00 TOTAL DUE $25,000.00 i25,000.00 TOTAL AMOUNT: $25,000.00 TOTAL DUE $25,000.00 AMOUNT ENCLOSED Round Rock, TX 78684 US Youth Soccer United States Remit to: 9220 World Cup Way Frisco, TX 75033 United States DATF- 04/25/2022 TERMS: Net 30 DUE DATE: 05/25/2022 PA13f. * City o1 Round Rock, Round Rock, TX 78564 PAGE: t OF 1 CHECK NUMBER: 10065329 INVOICEDATE INVOICEDESCRIPTION INVOICEAMOUNT 04/25/2022 CI-001199 Host Partner Agreement - 2022 USYS Natl P.R.O. Tex $25.000.00 DOC ID# 203111 04/2512022 63645 a-! CI-001196 Host Partner Agreement - 2022 USYS Natl P.R_O. Tex DOC ID# 203112 US YOUTH SOCCER City of Round Rock 221 E Main Street Round Rock, TX 78664 Phn (512)218-5400 Pay `Fifty Thousand Dollars and 00 Cents" To the US YOUTH SOCCER Order Of 9220 WORLD CUP WAY FRISCO, TX 75033-0000 10065329 05/1312022 $25.000.00 $50,000.00 Vendor Number Check Number Check Date 53645 10065329 0511312022 $50,000.00 FILE COPY NON-NEGOTIABLE City of Round Rock ROUND RACK TEXAS Agenda Item Summary Agenda Number: Title: Consider Authorizing an Events Trust Fund Disbursement Request in association with the 2022 USYS National League PRO Elite 64 Girls at the Round Rock Multipurpose Complex. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 1/20/2023 Dept Director: Chad McKenzie Cost: indexes: Attachments: 230592 Disbursement Pkt - 2022 USYS NL PRO Elite 64 Girls Department: Sports Management & Tourism Text of Legislative File CM-2023-009 The Events Trust Fund Program is a program for local governments and local organizing committees to apply for State funds to help pay for qualified expenses associated with an event, to which both the State and the City must contribute. The Events Trust Fund application associated with this event was approved in April of 2022 on CM-2022-088. The disbursement request is the final step in the Events Trust Fund program from the Governor's Office. The City is seeking disbursement from the State for the USYS National League PRO Elite 64 Girls, held at the Round Rock Multipurpose Complex from 11/04/2022-11/06/2022. The disbursement amount being requested is $16,530.00. City of Round Rock Page 1 of 1