R-2023-028 - 1/26/2023 RESOLUTION NO. R-2023-028
WHEREAS, the City of Round Rock ("City") has previously entered into a "City of Round
Rock Agreement for Provision and Installation of Communication and Networking Equipment with
Austin Structured Cabling, LLC" ("Agreement"); and
WHEREAS, City and Austin Structured Cabling, LLC desire to amend the scope of work and
increase the Contract amount by an additional $73,610.07, increasing the total not-to-exceed amount to
$583,499.39; and
WHEREAS, the City Council desires to enter into Supplemental Agreement No. 2 with Austin
Structured Cabling, LLC, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Agreement No. 2 to "City of Round Rock Agreement for Provision and Installation of Communication
and Networking Equipment with Austin Structured Cabling, LLC," a copy of same being attached
hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of January, 2023.
CRAI MORG , Mayor
City of Round ock,Texas
ATTEST:
�.ft �f'10 1
MEAGAN S KS, ity Clerk
01 12.20222:4892-9203-514.
EXHIBIT
„A„
SUPPLEMENTAL AGREEMENT NO. 2
TO"CITY OF ROUND ROCK AGREEMENT FOR
PROVISION AND INSTALLATION OF
COMMUNICATION AND NETWORKING EQUIPMENT
WITH
AUSTIN STRUCTURED CABLING,LLC"
CITY OF ROUND ROCK )
STATE OF TEXAS ) KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
This Supplemental Agreement No. 2 to "City of Round Rock Agreement for Provision
and Installation of Communication and Networking Equipment with Austin Structured Cabling,
LLC," hereinafter called the "Supplemental Agreement No. 2," is made by and between the
CITY OF ROUND ROCK, TEXAS, a Texas home-rule municipality, whose offices are located
at 221 East Main Street, Round Rock, Texas 78664-5299, hereinafter called "City," and
AUSTIN STRUCTURED CABLING, whose offices are located at 3709 Promontory Point
Drive, Suite A 127,Austin, Texas 78744, hereinafter called"Vendor."
WHEREAS, City and Vendor executed an "Agreement for Provision and Installation of
Communication and Networking Equipment" for the City's new library project on April 8, 2021;
and
WHEREAS, the Agreement states that the total amount of costs to be paid to Vendor
shall not exceed$473,692.52 for the term of the Agreement;and
WHEREAS, the parties previously entered into Supplemental No. 1 to the Agreement
and increased the Contract amount by an additional $36,196.80 for a new-not-to exceed amount
of$509,889.32;and
WHEREAS, the parties desire amend the scope of work and increase the Contract
amount by an additional $73,610.07 as set forth herein;
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Supplemental Agreement No. 2, the City and Vendor
agree as follows:
I.
Section 4.01,Items, is amended to read as follows:
A. The goods and services which are the subject matter of this Agreement are
described generally in the attached Exhibit "A" and the Addendum to Exhibit "A," attached
4864-3858-5664/ss2
hereto and incorporated herein by reference for all purposes.
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all items described in Exhibit "A" and in the
attached Addendum to Exhibit "A" within the contract term specified. A change in any term of
this Agreement, must be negotiated and agreed to in all relevant details, and must be embodied in
a valid Supplemental Agreement as described herein.
II.
Section 5.01.Costs, is amended to read as follows:
A. City agrees to pay for supplies and services during the term of this Agreement at
the pricing set forth at in Exhibit "A" and the attached Addendum to Exhibit "A." Vendor
specifically acknowledged and agrees that City is not obligated to use or purchase any estimated
annual quantity of goods or services. Only if, and when needed by City, the costs listed on
Exhibit "A" and the attached Addendum to Exhibit "A" shall be the basis of any charges
collected by Vendor.
B. The City shall be authorized to pay the Vendor an amount not-to-exceed Five
Hundred Eiehty-Three Thousand Four Hundred Ninety-Nine and 39/100 Dollars
($583,499.39)for the term of this Agreement.
III.
This Supplemental Agreement No.2 shall amend the original Agreement only as set forth
herein,with no other changes in terms or conditions of the original Agreement.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and Vendor have executed this Supplemental
Agreement No. 2 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK,TEXAS AUSTIN STRUCTURED CABLING,
LLC
By: By:
Printed Name: Printed Name:
Title: Title:
Date Signed: Date Signed:
ATTEST:
By:
Meagan Spinks, City Clerk
FOR CITY,APPROVED AS TO FORM:
By:
Stephanie L. Sandre, City Attorney
3
Addendum to Exhibit "A"
t AUSTIN 3709 Promontory Point Drive • Suite A127
Austin, TX 78744-1139
STRUCTURED
www.AustinStructuredCabling.com
CABLING 512.448.9555
STRUCTURED CABLING PROPOSAL
SIR
DI R-TSO-4358
Date: 11/16/2022 Quote #20220915
Customer:City of Round Rock General Services Division
212 Commerce Blvd.
Round Rock, Texas 78664
Project: Round Rock Public Library
Contact: Richard Will richardwill@roundrocktexas.gov
Submitted By: Jayson LeBlanc; ilea)lane@austinstructuredcabling.com
Austin Structured Cabling is pleased to Submit this proposal for installation of a Public
Safety DAS system at the new Library in Round Rock, TX. This quote is based on placing
DAS head-in equipment within the Yd Floor IT closet and utilizing 1-hour rated cable
within the building.
We appreciate the opportunity to submit this proposal and price quote to you. Please
feel free to contact me if you have any questions or should any aspect of the following
needs to be amended or changed.
FIBERCOAXIAL
Addendum to Exhibit "A"
AUSTIN 3709 Promontory Point Drive • Suite A127
Austin, TX 78744-1139
STRUCTURED
® tiv�v%v.Austin5tructuredCabling.com
CABLING 512.448.9555
SCOPE OF WORK
Install full turnkey Public Safety DAS design, installation and commissioning services for
the 66,000 square foot, library and 79,000 square foot garage.
Public Safety Coverage Solution — 700/800MHz:
• Design based on signal propagation for Public Safety 700/800MHz.
• Comba Public Safety BDA designed and suggested for implementation.
• Received Signal Strength Indicator (RSSI) will be measuring criteria.
• Minimum desired RSSI level -95 dBm over 95% @ 800 MHz per City of Round Rock
• Desired coverage area 95% of total facility gross square footage (GSF).
• Appropriate exclusion areas: N/A
• Provide equipment and materials per design.
• Turnkey install and testing of DAS
• Supervise installation testing
• Provide conduit paths and requirements to customer.
• Coordinate signal sources and permitting with Local Public Safety AH1.
• Commission and optimize DAS system
• Provide close out package
VOICEMATA - FIBER - COAXIA
Addendum to Exhibit "A"
i AUSTIN 3709 Promontory Point Drive - Suite A127
Austin, TX 78744-1139
STRUCTURED
vti+rw.AustinStructuredCabling.corn
CABLING 512.448.9555
WARRANTY
Austin Structured Cabling extends a One-Year Warranty on all materials and
workmanship for this project.
EXCLUSIONS OMISSIONS AND ASSUMPTIONS
• Pricing based on coverage area and scope provided agreed to by customer. Scope
will be verified before project commencement.
• Assumed existing pathway to rooftop for outdoor donor antennas or provided by
others.
• Electrical circuits provided by customer.
• Exclude coring, concrete cutting, floor penetrations, asphalt, and road work.
• All work to be performed during normal business hours of 7:00am — 5:00pm Monday
— Friday.
• Pricing assumes timely access will be given to work site as needed to perform work in
a continuous uninterrupted manner with enough time allocated to meet jobsite
completion schedules.
• Moves the BDA to the 3rd floor and eliminates the need for Dragonskin for a donor
run. This is also dependent upon converting the 3rd floor IN to a 2-hour rated.
VOICE - DATA • COAXIAL
Addendum to Exhibit "A"
AUSTIN 3709 Promontory Point Drive • Suite A127
t STRUCTURED Austin, TX 78744-1139
www.AustinStructuredCabling.com
CABLING 512.448.9555
PROJECT PRICING
DIR
PUBLIC-SAFETY DAS 3RD FLOOR OPTION
Project Cost 5 60,800.00
lip ! 1. • i
Addendum to Exhibit "A"
!' AUSjTIN 3709 Promontory Point Drive • Suite A127
` Austin, TX 78744-1139
STRUCTURED
V wvvw.AustinStructuredCabling.com
CABLING 512.448.9555
STRUCTURED CABLING CHANGE ORDER
DIR
DIR-TSO-4358
Date: 11/16/2022
Customer: City of Round Rock General Services Division
212 Commerce Blvd.
Round Rock, Texas 78664
Project: New Library Change Order #2
Contact: Matthew Smith matthewsmith@cityofroundrocktexas.gov
Submitted By:layson LeBlanc, jleblanc@oustinstructuredcoblirig.com
Austin Structured Cabling presents the following change order to the original
contract dated April 8t", 2021 for additions and changes to the original scope of
work, in the New Library located at 200 E. Liberty Street in Round Rock, Texas.
SCOPE OF WORK CHANGES
- Provide and install 26 additional network cables and modular jacks to
replace floor box cabling damaged by water in underground conduit.
Terminate, test and label.
- Add two additional CAT 6a network cables to rooms 103, 104, 118, 213 &
31S for A/V control devices. Terminate, test and label.
- Relocate two network cables in room 322 for A/V control devices.
- Add three additional network cables in Multi-Purpose rooms 126,127 &128
for PolyCom camera locations. Terminate, test and label.
VOICE ♦ ♦ FIBER
Addendum to Exhibit "A"
_ram AUSTIN 3709 Promontory Point Drive • Suite A127
Austin, TX 78744-1139
STRUCTURED
www.AustinStructuredCabling.com
CABLING 512.448.9555
- Relocate network cables in room 102E Cafe to accommodate conduit
relocation.
Provide and install colored split duct to conceal exposed network and
lighting cables throughout levels 1-3.
- Provide and install one network cable for Parking Guidance wireless access
point on level 4 of the parking garage. Terminate, test and label.
- Schedule pad cabling coordination and installation in window mullions on
levels 1-3.
WARRANTY
- Austin Structured Cabling extends a Five-Year Warranty on all materials
and workmanship for this project.
EXCLUSIONS OMISSIONS AND ASSUMPTIONS
- Exclude coring, concrete cutting, floor penetrations, asphalt and road work.
- All work to be performed during normal business hours of 7:OOam —
S:00pm Monday— Friday.
- Pricing assumes timely access will be given to work site as needed to
perform work in a continuous uninterrupted manner with enough time
allocated to meet jobsite completion schedules.
VOICE . DATA 41114EK-tOAXIAL
Addendum to Exhibit "A"
! AUSTIN 3709 Promontory Point Drive • Suite A127
~ STRUCTURED Austin, TX 78744-1139
www.AustinStructuredCabting.com
CABLING 512.448.9555
CHANGE • • #2 PRICING
D- IR
OrderChange .
Materials (Water Damage) $ 3,290.39
Labor (Water Damage) $ 1,913.86
Sufi-Total $ 5,204.25
Materials (Adds& Changes) $ 4,072.54
Labor (Adds& Changes) $ 3,533.28
Sub-Total $ 7,605.82
Change Order Total $ 12,810.07