CM-2023-014 - 1/27/2023F op
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
July 19, 2022
Ms. Laurie Hadley
City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Ms. Hadley:
Thank you for your interest in the establishment of an Event Trust Fund. The Office of the
Governor has completed its review of the application and economic information submitted by the
City of Round Rock for the establishment of an Event Trust Fund under Texas Government
Code Chapter 480. Events Trust Fund relating to the NIRSA Flag Football National
Championships 2023 (the "event'). Based on the representations and the information submitted
and certified in the application, the event meets the eligibility requirements set by the Texas
Legislature. Establishment of an Event Trust Fund is therefore required by law, and upon receipt
of the local share, a fund will be established as follows:
Event:
NIRSA Flag Football National Championships 2023
Project Code:
230386
Location:
Round Rock, TX
Market Area:
Williamson County and Travis County
Venue:
Round Rock Multipurpose Complex
Dates:
January 7-8, 2023
The estimated incremental increase in tax revenue to the State of Texas is $9,835.00 or 6.25
times the amount of local revenue retained or remitted to the Texas Comptroller of Public
Accounts as local funds from eligible endorsing municipalities.
Local funds required: $1,574.00
Total contribution to the Event Trust Fund established for this event: $11,409.00
Attendance metric used to estimate the incremental increase in tax revenue: 400 daily
average of all attendees (January 7-8, 2023)
Ccf- zUza-oil
POST OEnCE Box 12428 AuSTIN, TExAs 78711 * 512-936-0100 * Gov.TExa,s.Gov
Page Two
Ms. Hadley
July 19, 2022
Following the event, you will need to complete and submit the Attendance Certification Form,
which is enclosed for your convenience. The Attendance Certification Form and supporting
documentation must be submitted no later than 45 calendar days after the conclusion of the
event.
The local funds must be submitted no later than 90 calendar days after the conclusion of the
event. If the funds for the local share amount are not submitted by the 90-day deadline, the Event
Trust Fund will not be available for disbursement.
To initiate a disbursement from an Event Trust Fund, a Disbursement Request Form,
Disbursement Request Worksheet and all supporting documentation must be submitted no later
than 180 calendar days after the conclusion of the event. The establishment of an Event Trust
Fund does not entitle or guarantee that disbursements from the fund will be available for the
reimbursement of any particular expenditure relating to the event. All disbursements will be
subject to the requirements of Chapter 480. Events Trust Fund, the Event Fund Program
Administrative Rules under Title 10, Chapter 184 of the Texas Administrative Code, and the
policies and guidelines of the Office of Economic Development & Tourism within the Office of
the Governor, including timely submittal of the Event Support Contract, Attendance Certification
Form, local funds, Disbursement Request Form, and other documentation as required.
This letter addresses only the establishment of an Event Trust Fund under Chapter 480. Events
Trust Fund and does not constitute approval of the event for any other purpose or supersede any
applicable laws, including executive orders.
If you have any questions or need further assistance, please contact Colin Boone at
colin.boone(&'gov.texas.gov or (512) 936-1608. If you'd like to reach another member of the
program staff, they can be reached at events fundLq)gov.texas.gov or (512) 936-0100.
Thank you for all that your organization does to support the Texas economy.
Sincerely,
9-1
Adriana Cruz
Executive Director
Economic Development & Tourism
AC: cb
POST OFFICE Box 12428 AusnN, TExAS 78711 * 512-936-0100 * cov.TExAs.cov
From: EventsFund <eventsfund@gov.texas.gov>
Sent: Friday, January 20, 2023 8:23 AM
To: Nancy Yawn <nyawnProundrocktexas;g_ov>
Cc: Accounting <accountiny,gov.texas.pov>; Valerie Lott <Valerie.LottC_i~ov.texas.y'ov>
Subject: 2023 NIRSA Flag Football National Championships Attendance Certification Accepted
Nancy,
Thank you for submitting the Attendance Certification for an ETF under Texas
Government Code Chapter 480. Events Trust Fund. The Attendance Certification
for the following event has been accepted.
Event: 2023 NIRSA Flag Football National Championships - Project Code
230386
• Event Dates: 01 /07/23 — 01 /08/23
Method of Documentation: Participant, officials, and staff rosters
Given the attendance certification and documentation provided, EDT has determined to
sustain the estimated incremental tax increase for the event. To be eligible for
disbursement, the local share of $1,574.00 must be submitted no later than 04/07/23
per the Local Share Instructions in the Application Materials section on the
website. The disbursement request and supporting documentation is due no later than
07/07/23. If you have any questions please let me know. Thanks.
Gene Cervenka
Deputy Director — Economic Development Finance
Office of Governor Greg Abbott
1100 San Jacinto, 311J Floor I Austin, TX 78701
(512) 936-0534 1 gene.cervenka@gov.texas -go
v
www._qov.texas.gov
Gena Nelson
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon Q
Gena Nelson
Monday, August 29, 2022 3:00 PM
AP team
Chad McKenzie; Nancy Yawn
RFC#223136 NIRSA
#223136 NIRSA Flag Football.pdf
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
Re:
NIRSA Flag Football Jan 7-8 2023
Account:
710 500015424
RFC#
223136
Vendor#
62724 - NIRSA
Amount:
$10,000
CM#
2022-194
Gena Nelson, Administrative Associate
Convention and Visitors Bureau j City of Round Rock
231 East Main Street, Suite 150 Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
WIR
ROUNDROCK
YNSC
NIRSA Servlm Corporation
NIRSA
4185 SW Research Way
Corvallis, OR 97333
Phone: 541-766-8211 Fax:541-766.8284
BILL City of Round Rock, Texas
TO: 221 East Main Street
Round Rock, TX 78664
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INVOICE #:
DATE:
DUE DATE:
y _ _ DESCRIPTION / MEMO
Right Fee for 2M NIRSA Nationat Flag 1ootbatt Championships
/0Z 3
CREDIT CARD REMITTANCE
FAX TO: 541.766-8294
VISA - i MASTERCARD , AMEX DISCOVER
CREDIT CARD NUMBER -
PAYMENT AMOUNT:$
CARD HOLDER'S NAME:
SIGNATURE:
TOTAL AMOUNT
BALANCE DUE:
II:L'I•] oo
INY-02829
08/29/2022
09/28/2022
$ 10,000.00
S /01000.00
AMOUNT
10,000.00
TOTAL AMOUNT: T $10,000.00
EXPIRATION DATE: /
Invoice Date: 08/29/2022 Terms: Due Date: 09/29/2022 Customer 10: C-10482
City of Round Rock, Round Rock, TX 78664 PAGE: t OF 1 CHECK NUMBER: 10067242
INVOICE DATE INVOICE NUMBER DESCRIPTION
08/30/2022 INV-02828 Right fee for 2022 NIRSA National Soccer Champions $35,000,00
DOC ID# 215909
-)08/30/2022 INV-02829 Right fee for 2023 NIRSA Flag Football Championshi $10,000,00
P DOC ID# 215912
VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT
CORP62T24 NIRSA SERVICES 10067242 19I I III II
f�+�p11ND Rpc
City of Round Rack
221 E. Main Street
Round Rock, TX 78664
�4 w }0f1 Phn. (512) 218-540w
Pay "Forty-five Thousand Dollars and 00 Cents`
To the NIRSA SERVICES CORP
Order Of 4185 SW RESEARCH WAY
CORVALLIS, OR 97333-0000
Vendor Number Check Number Check Date
62724 10067242 0910212022
$45,000.00
FILE COPY
NON-NEGOTIABLE
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184.41(a)(6).
Please submit all documents to even tsfund gov.texas.nov.
To accommodate large files, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of $11,409.00, for the 2023 NIRSA Flag
Football National Championships {name of the event} I, ta*ie44a4ley (name of authorized official), approve of
each cost submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill
obligations under the Event Support Contract. I certify that the funds will not be used for the purpose of
soliciting the relocation of a professional sports franchise already located in this state; and that no costs sought
for disbursement from the trust fund are also being disbursed by another entity. I also certify that I have the
authority to make this certification statement on behalf of the applying entity, and I take responsibility for the
disbursement being requested.
Please provide the following information:
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
POST OFFICE BOX 12428 AL;STIN, TEXAS 78711 * 512-936-0100 * cov.TExAS.Gov
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 5S2 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑ No
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
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Title and N me of�Orgrization Date
POST OFFICE Box 12428 AUSTIN, TExAs 78711 * 512-436-0100 * Gov.TExAS.GOV
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From: EventsFund <eventsfund ov.texas. ov>
Sent: Friday, January 20, 2023 8:23 AM
To: Nancy Yawn <nyawn@roundrocktexas.gov>
Cc: Accounting <accountinF,gov_texas&ov>; Valerie Lott <Valerie_Lott g_ov_texas.Rov>
Subject: 2023 NIRSA Flag Football National Championships Attendance Certification Accepted
Nancy,
Thank you for submitting the Attendance Certification for an ETF under Texas
Government Code Chapter 480. Events Trust Fund. The Attendance Certification
for the following event has been accepted.
• Event: 2023 NIRSA Flag Football National Championships - Project Code
230386
• Event Dates: 01/07/23 — 01/08/23
Method of Documentation: Participant, officials, and staff rosters
Given the attendance certification and documentation provided, EDT has determined to
sustain the estimated incremental tax increase for the event. To be eligible for
disbursement, the local share of $1,574.00 must be submitted no later than 04107123
per the Local Share Instructions in the Application Materials section on the
website. The disbursement request and supporting documentation is due no later than
07/07/23. If you have any questions please let me know. Thanks.
Gene Cervenka
Deputy Director — Economic Development Finance
Office of Governor Greg Abbott
1100 San Jacinto, 31d Floor i Austin, TX 78701
(512) 936-0534 1 gene.cervenkaQov.texas. ov
www,gov.texas.gov
YNSC
NIRSA Services Corporation
NIRSA
4185 SW Research Way
Corvallis, OR 97333
Phone: 541-766-8211 Fax: 541.766-8284
BILL City of Round Rock, Texas
TO: 221 East Main Street
Round Rock, TX 79664
qlo- -5oco
Ve, V(U(,
INVOICE a:
r DATE:
DUE DATE
DESCRIPTION / MEMO
Right Fee for 202I NIRSA National Flag football Championships
Z0.43
C
CREDIT CARD REMITTANCE
FAX TO: 541.766-8284
:i VISA n MASTERCARD n AMEX r DISCOVER
CREDIT CARD NUMBER:
PAYMENT AMOUNT: S
CARD HOLDER'S NAME:
SIGNATURE
TOTAL AMOUNT:
BALANCE DUE:
INVOICE
INV-02829
08/29/2022
09/28/2022
$ 10,000.00
$ 10,000.00
AMOUNT
10,000.00
EXPIRATION DATE: !
Invoice Date: 08/29/2022 Terms: Due Date: 09/28/2022 Customer ID: C-10482
ROUND RACK City of Round Rock
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Event Trust Fund Disbursement Request in association
with the NIRSA Flag Football National Championships 2023 at the Round Rock
Multipurpose Complex.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/27/2023
Dept Director: Chad McKenzie
Cost:
Indexes:
Attachments: 230386 - Disbursement Pkt -2023 NIRSA Flag Football Jan 7-8 2023
Department: Sports Management & Tourism
Text of Legislative File CM-2023-014
The Events Trust Fund Program is a program for local organizing committees to apply for State funds to
help pay for qualified expenses associated with an event, to which both the State and City must contribute.
The Events Trust Fund Application associated with this event was approved in June 2022 on CM-2022-132.
The disbursement request is the final step in the Events Trust Fund program from the Governor's Office.
The City is seeking disbursement from the State for the NIRSA Flag Football Championships 2023, held at
the Round Rock Multipurpose Complex on Jan 7-8, 2023. The disbursement amount being requested is
$11,409.00.
City of Round Rock Page 1 of 1