Loading...
Contract - Travis County - 2/9/2023 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19VS 02-28-2023 Item 405 ELECTION AGREEMENT BETWEEN TRAVIS COUNTY AND CITY OF ROUND ROCK Pursuant to Chapter 31, Subchapter D, Chapter 123, and Chapter 271 of the Texas Election Code and Chapter 791 of the Texas Government Code, Travis County (the "County") and City of Round Rock, Texas, a municipal home rule corporation ("Participating Entity") enter into this agreement (this "Agreement") for the Travis County Clerk, as the County's election officer(the "Election Officer"), to conduct the Participating Entity's elections, including runoffs, and for the Participating Entity's use of the County's current or future-acquired election equipment for any voting system that the County adopts, as authorized under Title 8 of the Texas Election Code, for all Participating Entity elections. The purpose of this Agreement is to maintain consistency and accessibility in voting practices, polling places, and election procedures in order to best assist the voters of the Participating Entity. Section 1. GENERAL PROVISIONS (A) Except as otherwise provided in this Agreement, the term "election" refers to any Participating Entity election, occurring on any uniform election date prescribed by the Texas Election Code or a primary election date, along with any resulting runoff, if necessary, within all Participating Entity's territory located in Travis County. If a runoff is necessary, the Participating Entity shall work with the Election Officer to determine a mutually acceptable run-off date. In the event that the Participating Entity and the Election Officer do not agree on a run-off date, the Participating Entity agrees to the run-off date selected by the Election Officer. (B) If the Participating Entity determines it is necessary to conduct an election during a time other than that specified in Section 1(A), the Election Officer and a representative designated by the Participating Entity will meet as soon as possible thereafter to determine the feasibility of the Election Officer conducting such an election. If both parties agree that the Election Officer will administer the election, the new election will be based on all other applicable provisions of this Agreement except provisions that are inconsistent and cannot be feasibly applied. (C) Except as otherwise provided in this Agreement: (1) The term "Election Officer" refers to the Travis County Clerk; (2) The term "precinct" means all precincts in the territory of the Participating Entity located within Travis County. (3) The term "election services" refers to services used to perform or supervise any or all of the duties and functions that the Election Officer determines necessary for the conduct of an election. (4) The term "cost for election services" includes the costs for personnel, supplies, materials, or services needed for providing these services as 1 Revised December 2022 �• �023-n�5 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 permitted by the Texas Election Code but does not refer to costs relating to the use of the voting equipment. (D) Except as otherwise provided in this Agreement, the cost for "use of voting equipment" for a particular election is the amount the County will charge the Participating Entity for use of the County's voting equipment in use at the time of that election. (E) The Participating Entity agrees to commit the funds necessary to pay for all election-related expenses for Participating Entity elections in accordance with this Agreement. (F) The Election Officer has the right to enter into agreements with other entities at any time, including during the dates listed in Section 1(A). (G) As a condition for providing election services and equipment usage, the Election Officer may require authorities of political subdivisions holding elections on the same day in all or part of the same territory to enter into a joint election agreement as authorized in Chapter 271 of the Texas Election Code, and the Participating Entity agrees to enter into any joint election agreement required by the County. SECTION 2. PARTICIPATING ENTITY'S USE OF VOTING EQUIPMENT; DUTIES OF THE ELECTION OFFICER AND OF THE PARTICIPATING ENTITY The County shall make available to the Participating Entity the County's current voting system and any future-acquired voting system as authorized under Title 8 of the Texas Election Code, subject to restrictions and conditions imposed by the Election Officer to ensure availability of the equipment for County-ordered elections, primary elections, special elections, and subsequent runoff elections, if applicable. The Election Officer may also impose restrictions and conditions to protect the equipment from misuse or damage. SECTION 3. APPOINTMENT OF ELECTION OFFICER (A) The Travis County Election Officer("Election Officer") is appointed to serve as the Participating Entity's Election Officer and Early Voting Clerk to conduct the Participating Entity's elections described in Section 1. (B) As the Participating Entity's Election Officer and Early Voting Clerk, the Election Officer shall coordinate, supervise, and conduct all aspects of administering voting in Participating Entity elections in compliance with all applicable laws, subject to Section 3(C) below. (C) The Participating Entity shall continue to perform those election duties listed in (1) through (7) below and any other election duties, such as receipt of candidate applications, that are not allowed to be delegated to another governmental entity: 2 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 (1) Preparing, adopting, and publishing all required election orders, resolutions, notices, and other documents, including bilingual materials, evidencing action by the governing authority of the Participating Entity necessary to the conduct of an election, except that: a. The Election Officer does not provide newspaper notices on behalf of the Participating Entity with respect to a specific election. b. With respect to each debt obligation election the Election Officer conducts for the Participating Entity pursuant to this Agreement: i. The Election Officer, after receiving from the Participating Entity a copy of the debt obligation election order, shall post the notice required by and in accordance with Texas Election Code Section 4.003(f)(1) on election day and during early voting by personal appearance, in a prominent location at each polling place; ii. The Election Officer shall provide written confirmation to the Participating Entity that the debt obligation election order was posted in accordance with Texas Election Code Section 4.003(f)(1); and iii. The Participating Entity shall pay any applicable expenses incurred by the Election Officer that directly relates to the posting required by Texas Election Code Section 4.003(f)(1). (2) Preparing the text for the Participating Entity's official ballot in English and Spanish and any other languages as required by law; (3) Providing the Election Officer with a list of candidates or propositions showing the order and the exact manner in which the candidates' names and the propositions are to appear on the official ballot; (4) Conducting the official canvass of a Participating Entity election; (5) Administering the Participating Entity's duties under state and local campaign finance laws; (6) Filing the Participating Entity's annual voting system report to the Secretary of State as required under Texas Election Code Chapter 123. (D) The Participating Entity shall also be responsible for proofing and attesting to the accuracy of all ballot language, including any required language translations, and format information programmed by the County. This includes any information programmed for use with the audio or tactile button features of the equipment. The Participating Entity may also monitor and review all logic and accuracy testing and mandatory tabulations. The Participating Entity will complete its duties within timeframes as prescribed by the County. If the Participating Entity finds any discrepancies or concerns, it will immediately report them to the Election Officer and work with her to resolve any issues so that final approval can be reached. The 3 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 Participating Entity shall be responsible for any and all actual costs associated with correcting the ballot and ballot programming if the error is discovered after the Participating Entity has signed off on its final proof containing the error. (E) Meagan Spinks, City Clerk will assist the County whenever possible when the conduct of the election requires assistance from Participating Entity departments and staff. Meagan Spinks, City Clerk, will serve as the Regular Early Voting Clerk for the Participating Entity to receive requests for applications for early voting ballots and forward these applications to the Joint Early Voting Clerk. Meagan Spinks, City Clerk, will serve as the Custodian of Records for the Participating Entity to complete those tasks in the Texas Election Code that the Election Officer will not perform. SECTION 4. ELECTION WORKERS AND POLLING PLACES (A) For presentation to the governing body of the Participating Entity, the County shall provide a list containing the locations, times, and dates of early voting polling places suitable for consideration and adoption by the governing body in accordance with Texas Election Code Chapter 85. The Election Officer will designate and confirm all Election Day polling place locations. (B) The Election Officer will assume the responsibility for recruiting election personnel; however, if by the 5th day before the Election, the Election Officer reports vacancies in positions for election judges, alternate judges, election day clerks, early voting ballot board, receiving substation clerks, or any other key election personnel, the Participating Entity shall provide emergency personnel in these positions. (C) The Election Officer shall notify each of the election judges and alternates of their appointment and the eligibility requirements that pertain to them and to the selection of Election Day clerks. Included in this notification will be the number of clerks that each precinct should have in addition to the election judge and alternate judge. The election judges and/or the alternates are responsible for recruiting and supervising their clerks. (D) All election workers must agree to attend training sessions as determined by the Election Officer. Costs for these training sessions and compensation for attendees will be included as part of the election services costs. (E) During any election and any subsequent runoff election that involve entities in addition to the Participating Entity, the Election Officer will work with all parties to find a plan that can be agreed upon regarding the designation of polling places. If agreement cannot be reached, the Election Officer will resolve the differences. In all cases, the Election Officer has sole discretion to determine whether Polling place changes are necessary. 4 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 SECTION 5. PAYMENTS FOR ELECTION SERVICES (A) Costs and payments for the use of voting equipment are addressed separately in Section 6 of this Agreement. (B) Requests for Election Services. For each election the Participating Entity desires the Election Officer to conduct, the Participating Entity must submit a written request to the Election Officer that describes the general nature of the election and specifies the date of the election. (C) Cancellations. On or before 11:59 p.m. on the 68th day before an election for which the Participating Entity has requested election services, the Participating Entity shall notify the Election Officer as to whether the Participating Entity anticipates the cancellation of its election, and on or before 11:59 p.m. on the 60th day before the election the Participating Entity shall notify the Election Officer as to whether the Participating Entity will cancel that election. If the Election Officer receives written notice from the Participating Entity on or before 11:59 p.m. of the 60th day before an election that the Participating Entity's election will be cancelled, the Contracting Officer shall only be entitled to receive the actual expenses incurred before the date of cancellation in connection with the election and an administrative fee of$75 in accordance with Sections 2.051 - 2.053 of the Texas Election Code. (D) Notice, Cost Estimate, Initial Invoicing, and Initial Payment. (1) Notwithstanding the provisions in Section 9(B), the County and the Participating Entity agree that notice under Section 5 can be provided via e- mail. The following e-mail address will be used for e-mail communications to or from the County pursuant to Section 5: electionsCaD-traviscountyttx gov, with a copy to Election Entities(a)-traviscountytx.gov. The Participating Entity has designated Meagan Spinks, City Clerk, as the Participating Entity's representative for sending and receiving e-mail communications under Section 5, and the Participating Entity designates the following e-mail address as the Participating Entity's email address for sending and receiving e-mail communications pursuant to Section 5: mspinksa-roundrocktexas.gov. (2) Initial Cost Estimate. On or before the 60th day before an election for which the Participating Entity has requested election services, the Election Officer will mail and/or email to the Participating Entity a cost estimate for conducting the election. The cost estimate will include an administrative fee that is equal to 10% of the total estimated cost of conducting the Participating Entity's election, excluding the costs of voting equipment. In the event of a joint election, the cost estimate will reflect that election costs will be divided on a pro rata basis among all entities involved in the election in the manner set forth in this Section 5. The proportional cost for the Election Officer to conduct each participating entity's election will be calculated by dividing the 5 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 number of registered voters in the territorial jurisdiction of each participating entity by the total number of registered voters for all of the participating entities involved in the joint election and multiplying that quotient by the total cost of the election. The product of these numbers is the pro rata cost share for each participating entity. The Participating Entity acknowledges and understands that if any other participating entity listed in the cost estimate cancels its election, each remaining participating entity's pro rata cost (including the Participating Entity's pro rata cost share) will result in a proportionate cost increase. (3) Initial Invoice and Initial Payment. Along with the initial cost estimate, the Election Officer will also include an initial invoice for the Participating Entity to pay 75% of the initial cost estimate. The Participating Entity must pay the County the amount specified in each invoice no later than 30 days after the Participating Entity's receipt of the invoice. (4) Runoff Elections. For each runoff election the Participating Entity has requested that the Election Officer conduct, the Participating Entity must make a payment equal to 75% of the projected costs for the runoff election no later than three business days after receiving that cost estimate from the Election Officer. The projected share of election costs will include an administrative fee that is equal to 10% of the total estimated cost of conducting the Participating Entity's runoff election, excluding the costs of voting equipment. (5) Each party may change its respective email addresses for e-mail communications under this Section 5, without the need to amend this Agreement, by sending notice to the other party in accordance with Section 9(B). (F) Final Accounting and Final Invoice. The County will send the Participating Entity a final invoice of election expenses not later than 90 days after an election unless the Election Officer notifies the Participating Entity during that 90-day period following the election that the Election Officer requires additional time to send a final invoice to the Participating Entity. The final invoice will include a listing of additional costs incurred at the Participating Entity's behalf and specify the total payment due from the Participating Entity for any unpaid portion of the Participating Entity's costs. (1) Within 30 days after receipt of an election cost invoice setting forth the Election Officer's actual contract expenses and charges incurred in the conduct of the election, the Participating Entity shall pay the Election Officer the balance due on each final invoice no later than 30 days after the Participating Entity's receipt of that invoice. 6 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 (2) A refund may be due from the County to the Participating Entity if the final costs are lower than the amount already paid by the Participating Entity or if, at the end of the calendar year, the County Auditor's Office makes adjustments to the election workers' payroll and the amount already paid by the Participating Entity for election worker payroll costs exceeds the payroll amounts calculated by the County Auditor's Office. (G) The Participating Entity shall promptly review an election invoice and any supporting documentation when received from the County. The Participating Entity may audit, during the County's normal business hours, relevant County election or accounting records upon reasonable notice to the County. The Participating Entity shall pay the entire final invoice or the undisputed portion of the final invoice not later than the 30th day after receiving the invoice. Failure by the Participating Entity to timely pay an invoice in full may impact the Election Officer's participation in future elections with the Participating Entity. SECTION 6. PAYMENTS FOR USE OF VOTING EQUIPMENT (A) The Election Officer shall conduct elections using a voting system certified by the Secretary of State in accordance with the Texas Election Code and that has been approved for use by the Travis County Commissioners Court unless otherwise agreed upon by the Participating Entity, the Travis County Clerk, and the Travis County Commissioners Court. (B) The Participating Entity shall make payments to Travis County as consideration for the use of the County's voting equipment. (1) For each election the Election Officer conducts for the Participating Entity after January 1, 2023, through January 1, 2024, the Participating Entity shall pay three percent of the cost of the electronic voting system equipment installed at a polling place and three percent for each unit of other electronic equipment used by the Travis County Clerk's Office to conduct the election or provide election services. (2) In this Agreement "other electronic equipment" includes ballot marking devices, ballot scanners, ballot printers, ballot tabulators, electronic pollbooks, and ballot programming software. (C) Payment by the Participating Entity to the County for voting equipment is due no later than 30 days after the Participating Entity's receipt of an invoice from the County. (D) If the County acquires additional equipment, different voting equipment, or upgrades to existing equipment during the term of this Agreement, the charge for the use of the equipment may be renegotiated. 7 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 SECTION 7. ADDITIONAL EARLY VOTING LOCATIONS (A) All of the Participating Entity's voters within Travis County will have access to all of the Travis County Early Voting sites in each election at no additional cost. (B) If the Participating Entity desires to have one or more early voting sites that are in addition to those sites the Election Officer has already selected for a specific election, the Participating Entity must submit the request to the Election Officer no later than 60 days before the election, and the Election Officer will thereafter provide a written estimate to the Participating Entity that sets forth the estimated cost for providing the additional early voting location(s) and the deadline by which the cost estimate must be paid. If, after receiving the cost estimate, the Participating Entity desires to move forward with having the additional early voting location(s), the Participating Entity will notify the Election Officer and include payment of the cost estimate with the Participating Entity's notice to the Election Officer no later than the deadline specified in the Election Officer's cost estimate. Pursuant to Texas Election Code Section 85.064(b) and notwithstanding any provision to the contrary, the Election Officer has sole discretion to determine whether to provide any additional early voting sites requested by the Participating Entity. SECTION 8. COMMUNICATIONS (A) The Participating Entity and the Election Officer shall each designate a member of their staff to serve as the primary contact for the respective offices under this Agreement and provide the name and contact information for that individual to the other party. Each party may change their designated staff members by sending notice to the other party without the further need to amend this Agreement. (B) Throughout the term of this Agreement, the Participating Entity and the County will engage in ongoing communications on issues related to Participating Entity elections, the use of County's voting equipment, and the delivery of services under this Agreement and, when necessary, the County Clerk, Elections Division staff members, and other election workers shall meet with the Participating Entity to discuss and resolve any problems which might arise under this Agreement. (C) The Election Officer shall be the main point of media contact for election information related to election administration. The Participating Entity shall designate a contact to be the main point of contact for matters related to the content of the Participating Entity's ballot or candidates. SECTION 9. MISCELLANEOUS PROVISIONS (A) Amendment/Modification 8 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 Except as otherwise provided, this Agreement may not be amended, modified, or changed in any respect whatsoever, except by a further Agreement in writing and duly executed by the parties hereto. No official, representative, agent, or employee of the County has any authority to modify this Agreement except pursuant to such expressed authorization as may be granted by the Commissioners Court of Travis County, Texas. No official, representative, agent, or employee of the Participating Entity has any authority to modify this Agreement except pursuant to such expressed authorization as may be granted by the governing body of the Participating Entity. Dyana Limon-Mercado, Travis County Clerk (or her successor), may propose necessary amendments or modifications to this Agreement in writing in order to conduct a joint election smoothly and efficiently, except that any such proposals must be approved by the Commissioners Court of the County and the governing body of the Participating Entity. (B) Notice Unless otherwise provided herein, any notice to be given hereunder by any party to the other shall be in writing and may be affected by personal delivery, by certified mail, or by common carrier. Notice to a party shall be addressed as follows: CITY OF ROUND ROCK Laurie Hadley, City Manager 221 East Main Street Round Rock, Texas 78664 TRAVIS COUNTY Honorable Dyana Limon-Mercado, Travis County Clerk (or her successor) 1000 Guadalupe Street, Room 222 Austin, Texas 78701 Cc: Honorable Delia Garza, Travis County Attorney (or her successor) 314 West 11 th Street, 5th Floor Austin, Texas 78701 Notice by hand-delivery is deemed effective immediately, notice by certified mail is deemed effective three days after deposit with a U.S. Postal Office or in a U.S. Mail Box, and notice by a common carrier, is deemed effective upon receipt. Each party may change the address for notice to it by giving notice of such change in accordance with the provisions of this Section. When notices by e-mail are permitted by this Agreement, (1) the notice is deemed effective upon the day it is sent if the e-mail is received before 5:00 p.m. on a business day; (2) the notice is deemed effective on the first business day after the e-mail was received if the email was received after 5:00 p.m. on a business day or anytime on a Saturday or Sunday. In this Agreement, "business day" means any weekday that is not a holiday designated by the Travis County Commissioners Court. 9 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 (C) Force Majeure In the event that the performance by the County of any of its obligations or undertakings hereunder shall be interrupted or delayed by any occurrence not occasioned by its own conduct, whether such occurrence be an act of God or the result of war, riot, civil commotion, sovereign conduct, or the act or condition of any persons not a party hereto or in privity thereof, then it shall be excused from such performance for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. (D) Venue and Choice of Law The Participating Entity agrees that venue for any dispute arising under this Agreement will lie in the appropriate courts of Austin, Travis County, Texas. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas and the United States of America. (E) Entire Agreement This Agreement contains the entire agreement of the parties relating to the rights herein granted and the obligations herein assumed and also supersedes all prior agreements, including prior election services contracts and prior agreements to conduct joint elections. Any prior agreements, promises, negotiations, or representations not expressly contained in this Agreement are of no force or effect. Any oral representations or modifications concerning this Agreement shall be of no force or effect, excepting a subsequent modification in writing as provided herein. (F) Severability If any provision of this Agreement is found to be invalid, illegal or unenforceable by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect the remaining provisions of this Agreement. Parties to this Agreement shall perform their obligations under this Agreement in accordance with the intent of the parties to this Agreement as expressed in the terms and provisions of this Agreement. (G) Breach In the event that Participating Entity or County breaches any of its obligations under this Agreement, the non-breaching party shall be entitled to pursue any and all rights and remedies allowed by law. (H) Payments from Current Revenues 10 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 Payments made by the Participating Entity in meeting its obligations under this Agreement shall be made from current revenue funds available to the governing body of the Participating Entity. Payments made by the County in meeting its obligations under this Agreement shall be made from current budget or revenue available to the County. (1) Other Instruments The County and the Participating Entity agree that they will execute other and further instruments, or any documents as may become necessary or convenient to effectuate and carry out the purposes of this Agreement. (J) Third Party Beneficiaries Except as otherwise provided herein, nothing in this Agreement, expressed or implied, is intended to confer upon any person, other than the parties hereto, any benefits, rights or remedies under or by reason of this Agreement. (K) Joint Election Agreements The County and the Participating Entity expressly understand and acknowledge that each may enter into other joint election agreements with other jurisdictions, to be held on Election Day and at common polling places covered by this Agreement. When mediation is acceptable to both parties in resolving a dispute arising under this Agreement, the parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in Section 154.023 of the Texas Civil Practice and Remedies Code. Unless both parties are satisfied with the result of the mediation, the mediation will not constitute a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in Section 154.053 of the Texas Civil Practice and Remedies Code unless both parties agree, in writing, to waive the confidentiality. Notwithstanding the foregoing, the parties intend to fully comply with the Texas Open Meetings Act and the Texas Public Information Act whenever applicable. The term "confidential" as used in this Agreement has the same meaning as defined and construed under the Texas Public Information Act and the Texas Open Meetings Act. (L) Addresses for Payments Payments made to the County, or the Participating Entity under this Agreement shall be addressed to following respective addresses: Travis County Clerk— Elections Division P.O. Box 149325 Austin, Texas 78714 I1 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 City of Round Rock City Manager 221 East Main Street Round Rock, Texas 78664 (M) This Agreement is effective upon execution by both parties and remains in effect until either party terminates this agreement for any reason upon providing 60 days written notice to the other party. (N) All times referenced in this Agreement are to Central Time, and in all instances, the time-stamp clock used by the Travis County Clerk's Office at 5501 Airport Boulevard in Austin, Texas is the official clock for determining the correct time. (0) The individuals below have been authorized to sign this Agreement. IN TESTIMONY WHEREOF, the parties hereto have executed this Agreement in multiple copies, each of equal dignity, and this Agreement takes effect on the date it is fully executed by the Participation Entity, the Travis County Judge (on behalf of the Travis County Commissioners Court), and the Travis County Clerk. [Signatures on following page] 12 Revised December 2022 DocuSign Envelope ID:52DAACED-7AB4-4C1 D-9DDC-CBE37CF19265 CITY OF ROUND ROCK BY: Z, Craig Morg n Mayor DATE: ©Z TRAVIS COUNTY DocuSigned by: Ea Vi,� breiwlit, BY: I 17DB22JDAZE) Andy Brown (or his successor) County Judge 3/14/2023 DATE: DocuSiggne�d.,by: E� BY. R�BE�lE1 Dyana Limon-Mercado (or her successor) County Clerk 3/14/2023 DATE: 13 Revised December 2022 DocuSign Certificate Of Completion Envelope Id:52DAACED7AB44C1 D9DDCCBE37CF19265 Status:Completed Subject:Complete with DocuSign:#40.f;2023 City of Round Rock Election Agreement.pdf Source Envelope: Document Pages: 13 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Gillian Porter AutoNav: Enabled 11493 Sunset Hills Rd Envelopeld Stamping: Enabled Reston,VA 20190 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Gillian.Porter2@traviscountytx.gov IP Address: 198.214.211.102 Record Tracking Status:Original Holder:Gillian Porter Location: DocuSign 3/6/2023 7:56:48 AM Gillian.Porter2@traviscountytx.gov Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Travis County County Clerk Location: DocuSign Signer Events Signature Timestamp Dyana Limon-Mercado Docusigned by: Sent:3/6/2023 9:43:55 AM dyana.limon-mercado@traviscountytx.gov �'`�"�'' Viewed:3/14/2023 7:59:48 AM Security Level: Email,Account Authentication 8BF868B741F14DA... Signed:3/14/2023 8:00:12 AM (None) Signature Adoption: Uploaded Signature Image Using IP Address: 166.137.115.8 Signed using mobile Electronic Record and Signature Disclosure: Accepted:3/14/2023 7:59:48 AM ID:30f9aa3e-e215-45de-b385-d8efl dl 792db Andy Brown DocuSigned by: Sent:3/16/2023 10:06:42 AM Andy.Brown@traviscountytx.gov aVj, br WW Viewed:3/22/2023 8:08:01 PM County Judge C21317DB291D47D... Signed:3/22/2023 8:08:09 PM Travis County Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address: 166.137.115.36 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 11/24/2020 9:52:21 AM ID:c287ded4-1912-44e7-b10a-Od7e319d9743 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Kate Garza Sent:3/14/2023 8:00:13 AM @ Y 9 traviscount tx.Kate.Garza ov VIEWED Viewed:3/16/2023 10:06:41 AM Chief of Staff Travis County Using IP Address: 198.214.211.102 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:6/15/2021 7:55:27 AM ID:c287112c-22be-4a2e-8c06-fOfc9f30e8c8 Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/62023 7:57:48 AM Envelope Updated Security Checked 3/62023 9:43:55 AM Envelope Updated Security Checked 3/62023 9:43:55 AM Envelope Updated Security Checked 3/62023 9:43:55 AM Envelope Updated Security Checked 3/62023 9:43:55 AM Envelope Updated Security Checked 3/62023 9:43:55 AM Certified Delivered Security Checked 322/2023 8:08:01 PM Signing Complete Security Checked 322/2023 8:08:09 PM Completed Security Checked 322/2023 8:08:09 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:3/31/2020 11:04:06 AM Parties agreed to: Dyana Limon-Mercado,Andy Brown, Kate Garza ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO Travis County-CN 1-Constable Pet 1 (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Carahsoft OBO Travis County-CM-Constable Pet 1: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to:jesse.valdez@traviscountytx.gov To advise Carahsoft OBO Travis County-CM-Constable Pet 1 of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at jesse.valdez@traviscountytx.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Carahsoft OBO Travis County-CM-Constable Pet 1 To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to jesse.valdez@traviscountytx.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Carahsoft OBO Travis County-CM-Constable Pet 1 To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to jesse.valdez@traviscountytx.gov and in the body of such request you must state your email,full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: httys:Hsupport.docusign.com/guides/signer-guide- s i gnin g-s ystem-re quirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i)that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Carahsoft OBO Travis County-CN 1-Constable Pet 1 as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO Travis County-CM-Constable Pet 1 during the course of your relationship with Carahsoft OBO Travis County-CN1- Constable Pet 1.