CM-2023-048 - 3/10/2023 111 COMMUNITY
' ' IMPACT
0 March 2023 April 2023
• • • In-Paper Full Display
In-Paper Quarter Display Insert 8.5 x 11
Website
Round Rock(RRK)
Round Rock(RRK) Cedar Park-Leander(LCP)
Pflugerville-Hutto(PFH) PIlugerville-Hutto(PFH)
Georgetown(GEO)
356,647 68,382
$8,350!month $9,5731 month
$0.023 $0.140
ADDED VALUE
• Includes full color design
• Invoicing is monthly;the total is not due up front
• Advertiser Impact Report sent monthly
DEFINITIONS
• Reach is the number of mailboxes, website page views and/or newsletter subscribers
THANK YOU FOR YOUR PARTNERSHIP!
Steffanie Bartlett Amy Leonard Bryant
Account Executive General Manager
sbartlett@communityimpact.com abryant@communityimpact.com
(214)240-1804 (512)968-4511
Generated February 15th,2023
IMPACT
Business name: City of Round Rock-RR Sports Center Contact name: Evan Sanders
Mailing address:Z4OOCHI5MQLNTuL City,State ZIP: ROUND ROCK,7g68I
[unCactemai|� esandes@mundmcktexas.gov Cuntactphone� <512>21B-7098
Company name:City ofRound Rock RKSports Center Contact name: Sarah Wheeler
Mailing address:2400[H|SH0UqTRL City,StateZiP� Round Rock,TX7868I
Contact e-mail: swhse|er@mundmcktexas.gov Contact phone: (5IZ)34I-3353
Form ofpayment(chack. credit card orACH):
The individual signing this document below isanauthorized signer for the Client and agrees k,all details ofthis order ss
indicated
Sign e
Printe name Pri ted name
Title Title
Bysigning |acknowledge uomeet Community Impact's deadlines, ifmyC|contract includes atraditional ad, | will either
provide camera ready artwork or receive complimentary Cl ad design covering an initial design and a max of three revision
rounds per month.
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Contract Detail • •- :0
Publication Description Net rate
RRK Paper-March 2023 In-Paper Full I Display I Traditional $4,425.00
RRK Paper-March 2023 In-Paper Quarter I Display I Horizontal $ 0.00
PFH Paper-March 2023 In-Paper Quarter I Display I Horizontal $0.00
PFH Paper-March 2023 In-Paper Full I Display Traditional $3,925.00
RRK Paper-April 2023 Print I Insert 18.5 x 11 Quantity=68382(0 extra) $6,838.20
RRK Paper-April 2023 Distribution Selected: 29117 Contracted:29117 $ 1,164.68
PFH Paper-April 2023 Distribution Selected:15656 Contracted: 15656 $626.24
LCP Paper-April 2023 Distribution Selected: 19775 Contracted- 19775 $ 791.00
GEO Paper-April 2023 Distribution Selected:3834 1 Contracted:3834 $153.36
PFH Website-March 2023 Website Banner(3/1/2023-313112023 ) $ 0.00
RRK Website-March 2023 Website Banner(3/1/2023-313112023) $ 0.00
16225 Impact Way Page 2 of 3
PFlugerville,TX 78660 Contract for Order#73180 generated 12:04 pm,February 15,2023
Office (512)989-6808
Terms and Conditions
1. Client will be invoiced by insertion approximately 20 business days prior to delivery date.Client agrees to pay in full approximately 10 business days
prior to delivery date.Advertisements running in more than one market during the same month will be invoiced and paid as a group according to the
earliest date.
2. If a credit card has been provided by the Client,by signing this agreement the Client authorizes Community Impact to charge the contracted monthly
amount to the credit card.In the event that payment is not processed successfully on the initial attempt,Community Impact reserves the right to
reprocess the card until payment is successfully obtained.
3. Client understands that advertising rates are based on contract length,product type,ad size,placement and terms.Client invoice will be adjusted for
the difference in price related to any authorized changes to these specifications.
4. If contract is not fulfilled for any reason,Client agrees to pay an"Earned Rate Adjustment"(ERA)equal to the difference between the contract rate
and the earned rate for each of the fulfilled insertions.
5. Client acknowledges that any cancellations In the contract specifications must be in writing and arrive at the Community Impact office 30 days prior
to the next"final"date.Any advertising scheduled to run within this 30 day period and cancelled may be charged at 100%of the contracted rate.For
advertising cancelled in future months,see bullet point regarding Community Impact's Earned Rate Adjustment(ERA)policy.
6. Client acknowledges that any cancellations of Inventoried products including DAL Postcards,Sticky Notes,Sticky/Insert Combo,Newsletter ads and/or
Storytelling must be in writing and must arrive at the Community Impact office 90 days prior to the next"final"date.Any advertising cancelled after
this date may be charged at 100%of the contracted rate.
7. For DAL/SOLO Postcards,Sticky Notes,Inserts and/or the Sticky/Insert Combo,client understands the price of the agreement is based on total order
quantity per product and delivery zip code,not specific carrier routes.Route quantities are subject to change due to routine USPS updates.Minor
increases or decreases do occur and will affect delivery but not price.Community Impact will cover any variance within+/-2%or 500 pieces.If there
is any change beyond those terms,Community Impact will contact the Client with options to adjust the contract.
8. For SOLO Postcards,delivery dates are guidelines based on USPS standard mail delivery windows.Community Impact is a permitted reseller of
postage products which must be verified and accepted by USPS.Once mail is accepted,it becomes USPS property and must meet federally regulated
service standards,however this does not equate to a specific delivery date and Community impact offers no warranty,guarantee or other promises of
delivery timeline once USPS takes possession of the mail.
9. Community Impact reserves the right to hold the Client jointly and severally liable for such monies as are due and payable.Delinquent accounts are
subject to collection actions and Client assumes responsibility for collection and attorney fees.
10. Client assumes full responsibility for ad content and agrees to indemnity and hold Community Impact harmless,to the extent allowed by the
Constitution and laws of the State of Texas,for violations of local,state or federal statutes or legislation.
11. Community Impact reserves the right at its absolute discretion,and at any time,to cancel any advertising order or reject any advertising copy,
whether or not the same has already been acknowledged and/or previously published.
12. In the event of errors in or omissions of any advertisement(s),Community Impact's liability shall not exceed the value of the advertisement that ran
with Community Impact.It is the policy of Community Impact to run a"make-good"advertisement in the next available issue or product where
relevant.
13. Returned checks are subject to a$25.00 return fee.
14. All advertising rates are subject to change with written notice from Community Impact to the client,with the option to opt out of the new rates with
no ERA.
16225 Impact WayPflugPage 3 of 3
Office: lle,
Tx 786 0 Contract for Order#73180 generated 12:04 pm,February 15,2023
Office:(512)9896808
CQMMUNITY Invoice
IMPACT Issued 2/15/2023
Due 4/3/2023
JG Media Customer# 13964
dba Community Impact
3600 E.Palm Valley Blvd.Box#3 Total $8,350-00
Round Rock,TX 78665
(866)989-6808
Bill To Sales Representative
City of Round Rock-RR Sports Center Steffan a Bartlett
Sarah Wheeler Account Executive Il
2400 CHISHOLM TRAIL RD sbartlett@communityimpact.com
ROUND ROCK,TEXAS 78681 (214)240-1804
ORDIER# PUBLICATION • TYPE DESCRIPTION AMOUNT
73180 Round Rock, March 2023 In-Paper Full $4,425.00
73180 IPflugerville-Hutto, March 2023 In-Paper Full $3,925.00
Total Due $8,350.00
Payment due date: 4/3/2023
Please include the invoice number on your payment.
Thank you for your business.
For billing questions, please contact your sales representative.
Current 1-30 days 31-60 days 61-90 days Over 90 days Amount Due
$ 8,350.00 $ 0.00 $0.00 $ 0.00 $ 0.00 $8,350.00
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing Agreement with Community Impact for March 2023 In-Paper,
Full Publication in Round Rock, Pflugerville,Hutto,TX.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/10/2023
Dept Director: Chad McKenzie-Sports Management
Cost: $8,350.00
Indexes: Sports&Community Venue Tax
Attachments:
Department: Sports Management&Tourism
Text of Legislative File CM-2023-048
Round Rock Sports Center and Round Rock Multipurpose Complex program ads in the Community Impact
publication.
Cost:$8,350.00
Source of Funds:Sports&Community Venue Tax Fund
City of Round Rock Page I of 1