CM-2023-055 - 3/24/2023SUPPLEMENTAL AGREEMENT NO.1
TO "CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF TELESTAFF SCHEDULING SOFTWARE
WITH
KRONOS INCORPORATED"
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. l to "City of Round Rock Agreement for
Purchase of Telestaff Scheduling Software," called "Supplemental Agreement No. 1," is made
by and between the CITY OF ROUND ROCK, TEXAS, a home -rule municipality, with offices
located at 221 East Main Street, Round Rock, Texas 78664-5299 (referred to herein as the
"City"), and KRONOS INCORPORATED, A UKG COMPANY whose offices are located at
900 Chelmsford Street, Lowell, Massachusetts 01851 (referred to herein as the "Services
Provider").
WHEREAS, the City and Services Provider previously executed the referenced "City of
Round Rock Agreement for Purchase of Telestaff Scheduling Software," hereinafter called the
"Agreement" on December 15, 2022 by Resolution No. 2022403; and
WHEREAS, the City and Services Provider desire to replace the initial Order Form
dated October 12, 2022, with a revised Order Form dated February 2, 2023;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Services Provider agree that
said Agreement is amended and supplemented as follows:
1.
Section 1.0 11 _Qf the Agreement is hereby amended to read as follows:
1.01 DEFINITIONS
A. Agreement means this binding legal contract between City and Services Provider
whereby City is obligated to buy specified goods and services and Services Provider is obligated
to provide said services. The Agreement includes the Order Form dated FebruaEy 2 2023,
attached hereto as Exhibit "A," and incorporated herein by reference for all purposes, and the
applicable terms of the Omnia Contract, which are both incorporated herein by reference for all
purposes.
4882-9763-7715/ss2
G10_2-023 -05-5--
H.
This Supplemental Agreement No. 1 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Services Provider have executed this
Supplemental Agreement No. 1 to be effective as of the last date of due execution by both
parties.
CITY OF ROUND ROCK, TEXAS
By:
Printed Name: op
Title: r.
Date Signed:
ATTEST:
By: �� JbI
Meagan Spiqq City Clerk
FOR CITY, APPROVED AS TO FORM:
By:
tephanie L. Sandre, City Attorney
2
KRONOSINCORPORATED
Doeuftned 6y:
By: MAU
Printed Name:
Title: order Processing Analyst II
Date Signed:
Exhibit "A"
EKG
Quote#: Q-154212
Expires: 04 Mar, 2023
Sales Executive: Richard Fedorczyk
Bill To Contact:
Bill To: ROUND ROCK FIRE DEPARTMENT
203 COMMERCE BOULEVARD
ROUND ROCK, TX 78664 USA
Currency: USD
Customer PO Number:
Solution ID: 6109318
Initial Term: 36 months
Billing Start Date: March 1, 2023
Data Center Location: USA
Order Notes:
Quote#: Q-154212
Page 113
ORDERFORM
Order Type: Quote
Date: 02 Feb, 2023
Ship To Contact: Wylie Brownell
Ship To: ROUND ROCK FIRE DEPARTMENT
203 COMMERCE BOULEVARD
ROUND ROCK, TX 78664 USA
Ship to Phone: 512.401-8613
Ship to Mobile:
Contact: Wylie Brownell
Email: exception@kronos.com
Shipping Terms: Shipping Point
Ship Method: FedEx Ground
Freight Term: Prepay & Add
Renewal Term: 12 months
Payment Terms: Net 30 Days
This order is a replacement order for Quote 701927-1 "the attached Quote" and is entered into between Customer and Kronos
Incorporated, a UKG company, subject to the terms and conditions of the Master Agreement Reference #18220 dated March 18th,
2019, between the Lead Agency (acting as "Owner") and Kronos Incorporated (as the Contractor"), as amended (specifically Sections
A and K of Contract #18220) and City of Round Rock Agreement for Purchase of Telestaff Scheduling Software with Kronos
Incorporated dated 1211512022
SaaS Services
Billing Frequency: Annual in Advance
V KG Kronos Incorporated, A UKG Company 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561
Exhibit "A"
Quote#: 0-154212
Page 213
One Time Setup Fee
Billing Frequency: Billed 100% upon signature of the order form
One Time Setup Fees I USo 16,000.00
Quote Summary
Total Monthly SaaS and Equipment Rental Fees I USD 1,440.00
Total One Time Fees I USD 18,000.00
V ` Kronos Incorporated, A UKG Company 900 Chelmsford Street Loweil, MA 01851 +1800 22S 1561
City of Round Rock
JR,�49OUN13 ROCK
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplementa: Agreement No.1 to "City of Round Rock
Agreement for Purchasing of Telestaff Scheduling Software with Kronos
Incorporated.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/24/2023
Dept Director: Shane Uaiser, Fire Chief
Cost:
Indexes:
Attachments:
Department: Fire Department
Text of Legislative File CM-2023-055
The new program request for the purchase of Telestaff Scheduling Software will allow for an improved
method of shift scheduling and time tracking. Our current system uses an Excel spreadsheet and must
have all moves and leave time entered manually. Telestaff, will allow us to enter rules into the system
which will automatically show staffing shortages and give recommendations on how to fill vacancies in
accordance with department policy. The end goal is to use as many of the automated features available
with this product to free up time for the Shift Battalion Chiefs so that they can make station rounds and
attend training more frequently.
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