CM-2023-066 - 3/31/2023CITY OF ROUND ROCK AGREEMENT FOR
GEOTECHNICAL ENGINEERING SERVICES WITH
ROCK ENGINEERING & TESTING LABORATORY, INC.
THE STATE OF TEXAS
THE CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
THIS AGREEMENT for
geotechnical engineering services
Project (the "Agreement") is made
home -rule municipal corporation
Rock, Texas 78664-5299, (the
LABORATORY, LLC, located at
"Consultant').
§ KNOW ALL BY THESE PRESENTS
professional consulting services related, specifically a
for the Round Rock Sports Complex 2 Court Expansion
by and between the CITY OF ROUND ROCK, a Texas
with offices located at 221 East Main Street, Round
"City") and ROCK ENGINEERING AND TESTING
No. 7 Roundville Lane, Round Rock, Texas 78664 (the
RECITALS:
WHEREAS, City has determined that there is a need for geotechnical engineering
services for the Round Rock Sports Complex 2 Court Expansion Project at 2400 Chisholm Trail
in Round Rock, Texas (the "Project'); and
WHEREAS, City desires to contract with Consultant for such professional services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto and shall remain in full force and effect unless and until it expires by operation of
the term indicated herein or is terminated or extended as provided herein.
The tenor of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved.
City reserves the right to review the Agreement at any time and may elect to terminate
the Agreement with or without cause or may elect to continue.
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2.0 SCOPE OF SERVICES
Consultant has issued its proposal for services for the tasks delineated therein, such
proposal for services being attached hereto as Exhibit "A" entitled "Scope of Services," which
document is incorporated herein for all purposes. Consultant shall satisfactorily provide all
services described herein and as set forth in Exhibit "A" in accordance with the schedule set
forth by Consultant and agreed upon by City. Such services shall be performed in the time frame
approved by the City. Consultant's undertaking shall be limited to performing services for City
and/or advising City concerning those matters on which Consultant has been specifically
engaged. Consultant shall perform services in accordance with this Agreement, in accordance
with the appended proposal for services, and in a professional and workmanlike manner.
3.0 LIMITATION TO SCOPE OF SERVICES
Consultant and City agree that the scope of services to be performed is enumerated in
Exhibit "A," and Consultant shall not undertake work that is beyond the Scope of Work set forth
in Exhibit "A," however, either party may make written requests for changes to the Scope of
Work." To be effective, a change to the Scope of Work must be negotiated and agreed to and
must be embodied in a valid Supplemental Agreement as described in 8.0.
4.0 CONTRACT AMOUNT
In consideration for the professional consulting services to be performed by Consultant,
City agrees to pay Consultant in accordance with Exhibit "A" for the deliverables as delineated
in Exhibit "A," an amount not to exceed Nineteen Thousand Six Hundred Sixty and No/100
Dollars ($19,660.00).
5.0 INVOICE REQUIREMENTS AND TERMS OF PAYMENT
Invoices: To receive payment, Consultant shall prepare and submit detailed invoices to
the City, in accordance with the delineation contained herein, for services rendered. Such
invoices for professional services shall track the referenced Scope of Work, and shall detail the
services performed, along with documentation for each service performed. Payment to
Consultant shall be made on the basis of the invoices submitted by Consultant and approved by
the City. Such invoices shall conform to the schedule of services and costs in connection
therewith.
Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City determine it
necessary, Consultant shall make all records and books relating to this Agreement available to
the City for inspection and auditing purposes.
Payment of Invoices: The City reserves the right to correct any error that may be
discovered in any invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall endeavor to pay
Consultant promptly, but no later than the time period required under the Texas Prompt Payment
Act described in Section 7.01 herein. Under no circumstances shall Consultant be entitled to
receive interest on payments which are late because of a good faith dispute between Consultant
and the City or because of amounts which the City has a right to withhold under this Agreement
or state law. The City shall be responsible for any sales, gross receipts or similar taxes
applicable to the services, but not for taxes based upon Consultant's net income.
6.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
later. Consultant may charge interest on an overdue payment at the "rate in effect" on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
(b) There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
7.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood and
agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal
year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then -
current fiscal year.
8.0 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
9.0 TERMINATION AND DEFAULT
Termination: It is agreed and understood by Consultant that the City may terminate this
Agreement for the convenience of the City, upon thirty (30) days' written notice to Consultant,
with the understanding that immediately upon receipt of said notice all work being performed
under this Agreement shall cease. Consultant shall invoice the City for work satisfactorily
completed and shall be compensated in accordance with the terms hereof for work accomplished
prior to the receipt of said notice of termination. Consultant shall not be entitled to any lost or
anticipated profits for work terminated under this Agreement. Unless otherwise specified in this
Agreement, all data, information, and work product related to this project shall become the
property of the City upon termination of this Agreement, and shall be promptly delivered to the
City in a reasonably organized form without restriction on future use. Should the City
subsequently contract with a new consultant for continuation of service on the project,
Consultant shall cooperate in providing information.
Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated party to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
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Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
10.0 CITY'S RESPONSIBILITIES
Consultant's performance requires receipt of all requested information reasonably
necessary to provision of services. Consultant agrees, in a timely manner, to provide City with a
comprehensive and detailed information request list, if any.
11.0 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer -employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
(1) Consultant has the right to perform services for others during the term hereof.
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(5) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
12.0 CONFIDENTIALITY AND MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant
in connection with services to be perfonned under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as "Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other party's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Any and all materials created and developed by Consultant in connection with services
performed under this Agreement, including all trademark and copyright rights, shall be the sole
property of City at the expiration of this Agreement.
13.0 WARRANTIES
Consultant represents that all services performed hereunder shall be performed consistent
with generally prevailing professional or industry standards, and shall be performed in a
professional and workmanlike manner. Consultant shall re -perform any work no in compliance
with this representation.
14.0 LIMITATION OF LIABILITY
Should any of Consultant's services not conform to the requirements of the City or of this
Agreement, then and in that event the City shall give written notification to Consultant;
thereafter, (a) Consultant shall either promptly re -perform such services to the City's satisfaction
at no additional charge, or (b) if such deficient services cannot be cured within the cure period
set forth herein, then this Agreement may be terminated for default.
In no event will Consultant be liable for any loss, damage, cost or expense attributable to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
agents.
In no event shall Consultant be liable to the City, by reason of any act or omission
relating to the services provided under this Agreement (including the negligence of Consultant),
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whether a claim be in tort, contract or otherwise, (a) for any consequential, indirect, lost profit,
punitive, special or similar damages relating to or arising from the services, or (b) in any event,
in the aggregate, for any amount in excess of the total professional fees paid by the City to
Consultant under this Agreement, except to the extent determined to have resulted from
Consultant's gross negligence, willful misconduct or fraudulent acts relating to the service
provided hereunder.
15.0 INDEMNIFICATION
Consultant agrees to hold harmless, exempt, and indemnify City, its officers, agents,
directors, servants, representatives and employees, from and against any and all suits, actions,
legal proceedings, demands, costs, expenses, losses, damages, fines, penalties, liabilities and
claims of any character, type, or description, including but not limited to any and all expenses of
litigation, court costs, attorneys' fees and all other costs and fees incident to any work done as a
result hereof.
To the extent allowable by law, City agrees to hold harmless, exempt, and indemnify
Consultant, its officers, agents, directors, servants, representatives and employees, from and
against any and all suits, actions, legal proceedings, demands, costs, expenses, losses, damages,
fines, penalties, liabilities and claims of any character, type, or description, including but not
limited to any and all expenses of litigation, court costs, attorneys' fees and all other costs and
fees incident to any work done as a result hereof.
16.0 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval, which approval shall not be unreasonably withheld.
17.0 LOCAL, STATE AND FEDERAL TAXES
Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes)
incurred while performing services under this Agreement. The City will not do the following:
(1) Withhold FICA from Consultant's payments or make FICA payments on its
behalf,
(2) Make state and/or federal unemployment compensation contributions on
Consultant's behalf, or
(3) Withhold state or federal income tax from any of Consultant's payments.
If requested, the City shall provide Consultant with a certificate from the Texas State
Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
18.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Consultant, its consultants, agents, employees and subcontractors shall use best
efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the
City of Round Rock, as amended, and with all applicable rules and regulations promulgated by
local, state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights, if required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the tern of this Agreement.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) and will not
boycott Israel during the term of the contract. The signatory executing this Agreement on behalf
of Consultant verifies that Consultant does not boycott Israel and will not boycott Israel during
the term of this Agreement.
19.0 FINANCIAL INTEREST PROHIBITED
Consultant covenants and represents that Consultant, its officers, employees, agents,
consultants and subcontractors will have no financial interest, direct or indirect, in the purchase
or sale of any product, materials or equipment that will be recommended or required hereunder.
20.0 DESIGNATION OF REPRESENTATIVES
The City hereby designates the following representative authorized to act in its behalf
with regard to this Agreement:
Richard Will
Building Construction Manager
212 Commerce Boulevard
Round Rock, TX 78664
Telephone: (512) 341-3311
E-mail: richardwill,14.;roundrocktexas.gov
21.0 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in the Agreement.
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Notice to Consultant:
Rock Engineering and Testing Laboratory, LLC
7 Roundville Lane
Round Rock, Texas 78664
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO:
Stephanie L. Sandre, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the City and Consultant.
22.0 INSURANCE
Consultant shall meet all requirements as set forth at http:riwww.roundrocktexas.govin
contentluploadsl2014112/corr insurance_07.2011,2.pdf.
23.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
24.0 EXCLUSIVE AGREEMENT
The terms and conditions of this Agreement, including exhibits, constitute the entire
agreement between the parties and supersede all previous communications, representations, and
agreements, either written or oral, with respect to the subject matter hereof. The parties
expressly agree that, in the event of any conflict between the terms of this Agreement and any
other writing, this Agreement shall prevail. No modifications of this Agreement will be binding
on any of the parties unless acknowledged in writing by the duly authorized governing body or
representative for each party.
25.0 DISPUTE RESOLUTION
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
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26.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion of
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this Article shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
27.0 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
28.0 GRATUITIES AND BRIBES
City, may by written notice to Consultant, cancel this Agreement without incurring any
liability to Consultant if it is detennined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Consultant or its agents or
representatives to any City Officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Consultant may be subject to penalties stated in
Title 8 of the Texas Penal Code.
29.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure an anticipatory repudiation of this Agreement.
30.0 MISCELLANEOUS PROVISIONS
Time is of the Essence. Consultant agrees that time is of the essence and that any failure
of Consultant to complete the services for each phase of this Agreement within the agreed
project schedule may constitute a material breach of this Agreement. Consultant shall be fully
responsible for its delays or for failures to use reasonable efforts in accordance with the terms of
this Agreement. Where damage is caused to City due to Consultant's failure to perform in these
circumstances, City may withhold, to the extent of such damage, Consultant's payments
hereunder without a waiver of any of City's additional legal rights or remedies. City shall render
NO
decisions pertaining to Consultant's work promptly to avoid unreasonable delays in the orderly
progress of Consultant's work.
Force Majeure. Notwithstanding any other provisions hereof to the contrary, no failure,
delay or default in performance of any obligation hereunder shall constitute an event of default
or breach of this Agreement, only to the extent that such failure to perform, delay or default
arises out of causes beyond control and without the fault or negligence of the party otherwise
chargeable with failure, delay or default; including but not limited to acts of God, acts of public
enemy, civil war, insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters
or other casualties, strikes or other labor troubles, which in any way restrict the performance
under this Agreement by the parties.
Section Numbers. The section numbers and headings contained herein are provided for
convenience only and shall have no substantive effect on construction of this Agreement.
Waiver. No delay or omission by either party in exercising any right or power shall
impair such right or power or be construed to be a waiver. A waiver by either party of any of the
covenants to be performed by the other or any breach thereof shall not be construed to be a
waiver of any succeeding breach or of any other covenant. No waiver of discharge shall be valid
unless in writing and signed by an authorized representative of the party against whom such
waiver or discharge is sought to be enforced.
Multiple Counterparts. This Agreement may be executed in multiple counterparts,
which taken together shall be considered one original. The City agrees to provide Consultant
with one fully executed original.
[Signatures on the following page.]
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of Round Rock, Texas
By:
Printed Narnet dIAR4
Title: I, P 4V AAedN
Date Signed: D
For City, Attest:
For City, Approved as to Form:
By:
Stephanie L. Sandre, City Attorney
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Rock Engineering and Testing Laboratory,
LLC
By:
Printed Name:A ie King Hammock
Title: Vice President - Round Rock
Date Signed: March 8.2023
Exhibit "A"
A TIES company
February 14, 2023
City of Round Rock
212 Commerce Cove
Round Rock, Texas 78664
• GEOTECHNICAL ENGINEERING
• CONSTRUCTION MATERIALS
ENGINEERING & TESTING
• SOILS • ASPHALT . CONCRETE
Attn: Richard Will
Building Construction Manager — General Services
richardwill(cDroundrocktexas.aov
SUBJECT: COST ESTIMATE TO PROVIDE GEOTECHNICAL ENGINEERING SERVICES
PROPOSED ROUND ROCK SPORTS COMPLEX EXPANSION
2400 CHISHOLM TRAIL
ROUND ROCK, TEXAS
RETL Proposal Number RGP020923B
Dear Mr. Will,
Introduction
As requested in an email dated February 9, 2023, Rock Engineering and Testing Laboratory, LLC
(RETL) is pleased to submit this Cost Estimate to provide Geotechnical Engineering Services for
the proposed Round Rock Sports Complex Expansion project to be constructed at 2400 Ch'sholm
Trail in Round Rock, Texas. RETL's engineers have been providing Geotechnical Engineering
Services to the public and private sector in Central Texas for more than 15 years. Our services
will be performed to determine the subsurface conditions at the subject site as well as to provide
foundation design and pavement section thickness recommendations for the proposed project.
Proiect Information
The following information was provided to RI=TL for use in preparing this proposal:
• Phasing Plan document prepared by Marmon Mok Architecture
• Report titled "Subsurface Exploration and Geotechnical Evaluation — City of Round
Rock Sports Complex' dated September 20 2012 prepared by PSI (PSI Project
No. 03O3375)
• Report titled "Geotechnical Engineering Services Report — Round Rock Sports
Center Parking Lot" dated November 20, 2014 prepared by PSI (PSI Project No.
0303737)
• Document titled "Preliminary Geotechnical Requirements — Sports Complex
Expansion" dated February 10, 2023 prepared by Vince Guerra, P.E. representing
Intelligent Engineering Services
ROCK ENGINEERING AND TESTING LABORATORY, LLC (TBPE FIRM NO. 2101)
7 Roundville Lane . Round Rock, Texas, 78664
Office: (512) 284-8022 . Fax: (512) 284-1164 • www,rocktesting.com
City of Round Rock
February 14, 2023
RETL Cost Estimate No.: RGP0209
23B
Exhibit "A"
ROUND ROCK SPORTS COMPLEX EXPANSION
2400 Chisholm Trail
Round Rock, Texas
Based on our review of the referenced information, we understand that the proposed project will
consist of the construction of the following:
Sports Center Expansion with a plan area of 30,000 to 35,000 square feet
o Concrete tilt wall construction supporting long span roof joists supporting a
steel roof deck
o deep foundation system consisting of straight shaft drilled piers
o soil supported concrete floor system
o load bearing concrete masonry wall supporting a second level walkway
around the perimeter
Surflcial paved areas consisting of either flexible and/or rigid concrete pavement
Structural loading information provided anticipates pier service loads ranging from approximately
190 to 200 kips at the load -bearing concrete tilt walls.
Scope of Services
RETL's Scope of Services for the subject project will include the following:
Subsurface Investigation - RETL proposes to investigate the subsurface soil, rock, and
groundwater conditions at the subject site by drilling and sampling test borings utilizing truck -
mounted drilling equipment. As indicated on a plan attached to the referenced document, the
following table presents the Test Boring No., location, and test boring depths for the proposed
project.
TEST BORING INFORMATION
Test Boring.
No.
Location
Number of
Borin s
Depth
ft
Total
ft
61 137
Expansion
7
35
245
P1 —+ P3
Paved Areas
3
10
30
TOTAL
---
7
---
275
Due to subsurface lithologies anticipated to be encountered at the subject site, RETL proposes
to perform the test borings utilizing solid stem auger and air -rotary drilling equipment, as needed.
RETL will utilize the referenced plan to locate the test borings at the subject site, prior to beginning
our field work.
Prior to the commencement of the drilling operations, RETL will contact the Texas 811 System to
locate underground utilities within the vicinity of the test boring locations. During the drilling
operations, an RETL representative will be present at the site to coordinate the drilling and
sampling activities, as well as prepare field Logs of Boring. Soil and/or rock samples will be
obtained at 2-foot intervals to 10-feet, unless subsurface conditions warrant additional sampling.
Rock -coring samples will be obtained in 5-foot intervals as rock quality allows. Groundwater
readings will be obtained during drilling and immediately upon completion of the drilling
operations.
u{ 4
IM all TOWN
City of Round Rock ROUND ROCK SPORTS COMPLEX EXPANSION
February 14, 2023 2400 Chisholm Trail
RETL Cost Estimate No.: RGP0209 Round Rock, Texas
23B
The subject site lies within the Edwards Aquifer Re -Charge zone and therefore the test borings
will be backfilled in accordance with the rules of the Texas Commission on Environmental Quality
as follows:
Boreholes that extend to a depth of 20-feet or less below the existing site grades
will be backfilled with excess soil and rock cuttings generated during the drilling
operations.
Boreholes that extend to depths deeper than 20-feet below the existing site grades
will be backfilled to within 3-feet of the existing ground surface elevation with non -
shrink grout and topped off with soil cuttings.
Boreholes completed in existing paved areas will be "patched" with cold -mix
asphaltic pavement materials.
In order to complete the scope of the subsurface investigation noted above, RETL requests the
following:
RETL requests assistance in gaining right -of -entry prior to and at the
commencement of the drilling operations.
Laboratory Testing Services - The laboratory -testing program may consist of the following:
• Supplementary visual classification (ASTM D2487)
• Moisture content (ASTM D2216)
• Atterberg limits (ASTM D4318)
• Percent material finer than the #200 sieve (ASTM D1140)
• Unconfined compressive strength (ASTM D2166)
• One-dimensional swell tests (ASTM D4646)
• pH tests (TEX 128-E)
• Sulfate (TxDOT 620-J)
The phases of the laboratory -testing program will be performed in general accordance with
applicable ASTM Specifications. The results of the laboratory testing will be included on the Logs
of Boring presented in the completed report.
Geotechnica) Engineering Services - In addition to the field and laboratory testing. a
geotechnical engineering report will be prepared and reviewed by a Professional Engineer
licensed in the State of Texas. The geotechnical report will include the following:
• Subsurface soil, rock and groundwater conditions encountered at the test boring
locations
• Foundation design recommendations applicable for the proposed structure and
retaining walls
• Subgrade compaction recommendations
• Recommendations for fill materials and base course materials, placement, and
compaction
• Flexible and rigid pavement section thickness recommendations
• General excavation considerations
• Test Boring Location Plan
• Logs of Boring
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Exhibit "A"
City of Round Rock ROUND ROCK SPORTS COMPLEX EXPANSION
February 14, 2023 2400 Chisholm Trail
RETL Cost Estimate No - RGP0209 Round Rock, Texas
23B
RETL's scope of services also includes services for review of in -progress and completed
construction documents to verify preliminary assumptions and design criteria for foundation and
pavement related items.
Fee and Limitations
The projected fee to perform the scope of work outlined in this Cost Estimate is calculated to be
$19,660.00. Weather permitting, it is estimated that RETL can mobilize to the subject site to
perform the scope of the field work presented in this proposal within two (2) weeks after receiving
notice to proceed, and that our final report can be ready approximately four (4) weeks after the
completion of the field work. RETL can consult with the client as field and laboratory test results
become available.
Services provided by RETL under this Agreement wil, be performed in a manner consistent with
the degree of care and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances, The Client shall provide for RETL's right to enter the s;te
and that the test boring locations are accessible to truck mounted drilling equipment and clear of
utilities in order for RETL to fulfill the Scope of Services included hereunder,
Closing
If you are in agreement with our proposed scope of work and fee, pease provide authorization to
proceed. Thank you for your consideration of our firm to assist you with this project. If you have
any questions or comments, please contact our office.
Sincerely,
Brian Geiger, P.E.
Geotechnical Engineer
Arnie K. Hammock, P.E.
Vice President — Round Rock
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City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a Professional Consulting Services Agreement with Rock
Engineering & Testing Laboratory, Inc. for construction materials testing services
for the Round Rock Sports Complex 2 Court Expansion Project,
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/31/2023
Dept Director: Chad McDowell, General Services Director
Cost: $19,660.00
Indexes: Sports & Community Venue Tax
Attachments: Agreement
Department: General Services
Text of Legislative File CM-2023-066
This agreement with Rock Engineering and Testing Laboratory services include boring and soil analysis to
the foundation and new parking area at the Sports Center.
Cost: $19,660.00
Source of Funds: Sports & Community Venue Tax
City of Round Rock page 1 of 1