CM-2015-774 - 5/8/2015ROUND ROCK TEXAS
ADMINISTRATION DEPARTMENT
May 8, 2015
To Whom It May Concern:
Mayor
Alan McGraw
Mayor Pro -Tem
George White
Councilmembers
Craig Morgan
Frank Leffingwell
Will Peckham
John Moman
Kris Whitfield
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
The Bulletproof Vest Program is a federal program administered by the U.S. Department of Justice to
reimburse the City for half of the cost of bulletproof vests purchased for police officers. The city has
been a long-term participant in this program.
I approved the Round Rock Police Department's submission of an application to the federal Bulletproof
Vest Program on this date.
Sincerely,
Laurie Hadley
City Manager
CM -Zss1S_7%`-
CITY OF ROUND ROCK 221 East Main Street, Round Rock, Texas 78664
1131512.218.5410 • [F] 512.218.7097 • roundrocktexas.gov
P'.1 d5
GRANT APPLICATION/PROPOSAL REVIEW FORM
2015
Submit completed form for all City Manager and City Council approvals.
Requiredto: a) submit a grant application b)acceplagrant c)renewagmnl d) change the budgeted amount of a grant
For Finance Use ONLY
Deadline for GAPR Review:
Grant Title 8 CFDA #:
Tag #:
Original Documents Received:
Department Name:
Police
Grant Title 8 CFDA #:
Grant Amount $
Dept Contact Person:
Rick Whiteniffarly Hall
Funding Agency/Department:
Department of Justice, Bureau of Justice Assistance
Dept Directors Sig nature:
Allen Banks
Program Name:
FY2015 Bulletproof Vest Partnership Program
Departmental Goal M
WA
Grant Term Dates:
09101115 Through
Strategic Plan -Priority Goal#:
None of the above
Est. Award Amount:
$23,081
The CORR is a:
FEflReeiptent p�Sub-Recipient
Requested City Council or City Manager Approval Date:
04130115
Grant Application Deadline: 05113/15
Programs Bureau of Justice Assistance. This grant program is designed to provide critical and required life-saving body armor to state and local law enforcement agencies. Through this
program, the federal government will reimburse the City for 50% of the cost of bulletproof vests that meet the National Institute of Justice IN IJ) specifications. The remaining cost would be
covered by the City through the General Fund. Without this grant, the City vrould incur the full cost of the vests.
Finance Information
Is this a new program?
RIIDGFT SIIMMARY
If yes, complete a Program Change
Yes Q No ipi Worksheet (see Tab 2)
Fiscal Year
FY15.16 FY16.17 FY17.18
Total
Grant Amount $
8,543 $
$ 8,543
Required Match* $
8,543 $ $ -
$ 8,543
Staff Time hours
Operational Expenses
TOTAL Costs $
17,085
$ 17,085
Source of Required Matching $: General Fund
Performance Measures: (list three)
1
2
3
This is a: (choose application type)
TITLE COSTIYEAR
Proposed Grant -Funded NA $
FTEs: Q N/A I NA $
TOTAL: $
GRANT -FUNDED MULTI-YEAR TOTAL: $
RECURRING COSTS: 0
Q Advanced Funds
p❑ Reimbursable Funds
Yes, this is an'in-kind'service agreement.
If yes, have the departments providing services been contacted?
Wa/EI SR`T.19I j
S—, L... Eume...�...:
P............. M............
Identify performance measurements, bat will show haw this new pmgmm Wit provide an improvement or benefit to your depamnent, citizens
or other departments. Indicate measurement WITH and WITHOtha pmgmm changes.
Proposed Proposed
Withoutwith
1 A... .'116
0...... . G—t.) A......
0.00
21000 Pl
0........t 000 F....
Y... I,. m. m.....
F,.... Y...
P...... 0 Note: Use a minus if a reduction is proposed
P .... .., e
C...,...... 5....... - 5200 S.,...
A.., r 0.., .... /Q.,.,..,.., n_....
T.... C.,........5......, 5 0
$ ll 5
ll
M......... S. ��.. - 5300 S.,...
A. ,.. Q.....—/0... a Am.....
5431. v..,. .Zt S 17.085
T.... M.. ...... ... 5....... S 17,085
$ S
0,.., E........ 5400S.,,..
Aa.. P Q......, IO....,....,
S
S
T.,.. O,... E........ S 0
S 0 S
0
C...... 0.,.., 6100 S.,..• (F... ... C.,. 0„ F., T)
A.., a Q..,,... 10........., A.......
S
S 0
S o
S 0
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S 0 F.... Y...
VR2
YR3
T.... C...... 0...., S 0
$ S
PERSONNEL
P. G.... FTE P......., T.... M..... M....., 5.... FTE F..... Y...
YR212 m..
YR312 ....
0
a
a
0
o
a
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0
a
000 0
0
0
000 0
0
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T.... N..,.., .,FTE P.,............ _... ........., ..... P......, (N..., P., .... 1. ........1
0 00
T..., P....,., T IFTE I F,... Y...
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0
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0
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0
W...... C..... 0 % i.... 5...,... 0
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rWC W .... ..,-..J 000 P.....,..59000..015 0
1 0
0
TOTAL PERSONNEL COSTS 0
0
0
17,085 M0
0
DE
F
FL!
CITY OF ROUND ROCK
New Program Job Description
Please complete the yellow highlighted areas. Be as detailed as possible.
ORGANIZATIONAL RELATIONSHIPS
Reports to:
Directs:
SUMMARY OF POSITION:
EXAMPLES OF DUTIES:
QUALIFICATIONS (Knowledge, Skill, Abilities)
Knowledge of:
Skills:
Ability to:
Experience and Training
Certificates and Licenses Required
Possession of, or the ability to obtain, a valid Texas Driver's License.
DISCLAIMER
The above information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this
job.
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Grant Application/Proposal Review Checklist (GAPR)
Grant Coordinator Use Only
Page 2 of 3
Last Updated:
Due to CC/CM:
Department Name: Police
Pay
Grade
In what measurable way does this project improve core services?
Rick White/liffao Hall
Dept Contact Person: y
Median
Salary
Benefits
proof vest upon being ed.
oacs hired by the department are issued a buffethired.
1. Ensure an er
2. Ensure Net members of Ne SWAT team are equipped xiN appropriate body armor for use m the
LogIstics officer
210
1
1.0
pertom,anca of Neo- duties
Dept. Contact Phone#: 512-218-5524/512-671-2767
Crime Analyst
212
1
1.0
']This grant requires cost sharing.
Amount: 50% City Match Source: General Fund
Accounting Tech
This giant program does not speafi ly address City strategic goals orprograms.Itisa
1
1.0
$ 27,019
rsimbumement program for an existing. recurring expanse.
imbursement
270.19
❑rhisgranlrequiresapuhlmheadng. Headngrequiredon/before:
no
0
0
to
arae,
Yes No
7 Is this project necessary to maintain ISO ratings or accreditation?
The Commission on Acceditation for Law Enforcement
Ful F01 Was this project included in last years Operating Budget?
this is a
FE❑❑
❑ This grant is part of a larger project with multiple sources of funding. Discuss:
The Department will request funding from the General Fund to continue the program when grant funding ends. Est. Wear Varies
This project is considered a baseline program that must be continued with or without grant funding. Est. $/Year Varies
This is a pilot or demonstration program. There may be a need for a folim-up grant or supplemental
funding from the General Fund for the follow-up program. Est. $Near
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss:
If this is something other than a one -lime purchase, or one -day project, identify each
staff person needed to accomplish the program objectives and the percent of time per
month needed for each (Include accountina staff):
Title
Pay
Grade
%
#of
months
Median
Salary
Benefits
Total
LogIstics officer
210
1
1.0
$ 35,152
351.52
Crime Analyst
212
1
1.0
$ 40,622
406.22
Accounting Tech
205
1
1.0
$ 27,019
270.19
TOTAL
$ 1,028
01 This project will require additional training not funded by the grant
Discuss:
QThis project requires special licensing/certifications.
Discuss:
Q This project requires travel not funded by the grant
Discuss:
Identity the source and amount:
If funded, this grant will re ulre re dorUn to:
Agency Name
Milestone
Reports
Due
Financial
Reports Due
Reporting System
Name
DO.i
Quarterly
Quarterly
e ormar
Management Reporting
System
'Quartedy financial status (SF425) and annual programmatic reports through GMS;
Quarterly accountability metrics through PMT.
Questions Specific to Equipment: Attach a copy of the equipment specifications and pricing
REVISED OSI052015
Grant Application/Proposal Review Checklist (GAPR)
p❑ This project will require new equipment not funded by the grant.
pQ This project will require additional training not funded by the grant.
Q This project requires special Iicensinglcertificati0ns.
Q This project will incur expenses for maintenance/operation/testing.
Identify the source and amount:
43
Q This equipment Is necessary to maintain ISO rating or accreditation.
p�The grant is supplying equipment rather than funding.
❑ This equipment will require an extended warranty or service agreement.
DIThe life -cycle for this equipment is less than 3 years
QThe funder has an ownership interest in the equipment.
Discuss:
Discuss:
Discuss:
Discuss:
Discuss: CALEA and TCOLE policy require the wearing of body armor.
Discuss:
Discuss:
Discuss:
Discuss:
tment equips all omcers won son body armor meeting the requirements or this program.
the City 50 percent of the cost of eleven SWAT vest kits and 10 standard vests.
program
Identify the vendor(s) that provided pricing for the equipment: Website URL:
1 Name: ADS Contact: 866-845-3012 adsinc.com
2 Name: GT Distributors Contact 512A51-8298 www.atdistcom/
3 Name: Contact
NOTE:
COMMENTSIAPPROVALS
Jodi Rhodes:
Chris Childs:
Olivia Riley:
Elaine Wilson
REVISED 05N 015
City of Round Rock
ROUND ROCK
Exas Agenda Item Summary
Agenda Number:
Title: Consider authorizing participation in The Bulletproof Vest Partnership
Program that is funded by the US Department of Justice.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/8/2015
Dept Director: Allen Banks, Chief of Police
Cost:
Indexes:
Attachments: CMAF, Bulletproof Vest Agreement, 2015 BVP GAPR
Department: Police Department
Text of Legislative File CM -2015-774
For many years, the City has participated in the Bulletproof Vest Partnership (BVP) Program, a grant program
offered by the U.S. Department of Justice. This program is administered by the Office of Justice Programs
Bureau of Justice Assistance. The program reimburses agencies half the cost of purchasing soft body armor
for law enforcement officers. The Police Department anticipates purchasing 21 vests in the next two years and
this program will reimburse half of those cost.
Cost: $17,085 (Grant will pay 50% and the City Match is 50% or $8542)
Source of Funds: Department of Justice and General Fund
Staff reommends approval
City of Round Rock Page 1 Printed on 511112015
CITY OF ROUND ROCK
CONTRACT MANAGEMENT SECTION
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Police
Project Mgr/Resource: Rick
x❑City Manager Approval
Project Name: Bulletproof Vest Partnership Program
Department of Justice, Bureau of Justice
ContractorNendor: Assistance
CMA Wording
Consider authorizing participation in The Bulletproof Vest Partnership Program that is funded by the US Department of Justice.
Approval �j/—
XXEmployee E.E. (Ric) Bowden " Date May 5, 2015