CM-2023-067 - 4/7/2023CITY OF ROUND ROCK AGREEMENT FOR
DITCHING, TRENCHING, DEBRIS/SCRAP
AND OTHER UTILITY EQUIPMENT
WITH
VERMEER TEXAS - LOUISIANA, INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
KNOW ALL BY THESE PRESENTS:
THAT THIS AGREEMENT for the purchase of ditching, trenching, debris/scrap and other
utility equipment, and for related goo sand services (referred to h A in as the "Agreement"), is
made and entered into on this the day of the month of jApd4 , 2023 by and
between the CITY OF ROUND ROC , a Texas home -rule municipality, whose offices are located
at 221 East Main Street, Round Rock, Texas 78664-5299 referred to herein as the "City"), and
VERMEER TEXAS - LOUISIANA, INC. whose offices are located at 1945 Louis Henna
Boulevard, Round Rock, Texas 78664 (referred to herein as "Vendor"),
RECITALS:
WHEREAS, City desires to purchase ditching, trenching, debris/scrap and other utility
equipment, and City desires to procure same from Vendor; and
WHEREAS, City is a member of the Buy Board Cooperative Purchasing Program ("Buy
Board") and Vendor is an approved Buy Board vendor through Buy Board Contract # 642-22; and
WHEREAS, City desires to purchase certain goods and services from Vendor through Buy
Board as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
4864-1371-6742 ss2
eAl- 2-6 -0cQ-_7
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified goods and services and Vendor is obligated to sell said goods
and services.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties to
this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government and
the people, civil disturbances, explosions, or other causes not reasonably within the control of the
party claiming such inability.
E. Goods mean the specified supplies, materials, commodities, or equipment.
F. Services mean work performed to meet a demand or effort by Vendor to comply
with promised delivery dates, specifications, and technical assistance specified.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. This Agreement shall terminate November 30, 2025.
C. City reserves the right to review the relationship with Vendor at any time, and may
elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods and services which are the subject matter of this Agreement are described in
Exhibit "A" and, together with this Agreement, comprise the Contract Documents. Any
inconsistencies or conflicts in the contract documents shall be resolved by giving preference to the
terms and conditions set forth in pages one (1) through nine (9) of this Agreement.
4.01 ITEMS
A. The goods which are the subject matter of this Agreement are described generally
in the attached Exhibit "A."
B. This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all deliverables described in Exhibit "A" within
the contract term specified. A change in the Scope of Services or any term of this Agreement,
including bonding requirements, must be negotiated and agreed to in all relevant details, and must
be embodied in a valid Supplemental Agreement as described herein.
5.01 COSTS
A. City agrees to pay for goods andior services during the term of this Agreement at
the pricing set forth in the Vendor's catalog and as set forth in Exhibit "A." Vendor specifically
acknowledged and agrees that City is not obligated to use or purchase any estimated annual
quantity of goods. Only if, and when needed by City, the costs listed on Exhibit "A" shall be the
basis of any charges collected by Vendor.
B. In consideration for the deliverables and services related to the deliverables, the
City agrees to pay Vendor an amount not to exceed Forty -Five Thousand and NoI100 Dollars
($45,000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Vendor
will be made within thirty (30) days of the day on which City receives the performance, supplies,
materials, equipment, and/or deliverables, or within thirty (30) days of the day on which the
performance of services was complete, or within thirty (30) days of the day on which City receives
a correct invoice for the performance and/or deliverables or services, whichever is later. Vendor
may charge interest on an overdue payment at the "rate in effect" on September 1 of the fiscal year
in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code,
Section 2251.025(b); however, this Policy does not apply to payments made by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on the
purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise
were offered or given by Vendor or its agents or representatives to any City officer, employee or
elected representative with respect to the performance of this Agreement. In addition, Vendor may
be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be included
in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to obtain
the products from another supplier or suppliers.
12.01 CITV'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Chad McDowell
General Services Director
212 Commerce Cove
Round Rock, Texas 78664
(512) 341-3191
cmcdowell@,roundrocktexas.gov
13.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements as set forth at:
http://www.roundrocktexas.gov/M-content/uploads/2014/12/corr insurance_07.20112.pdf.
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing the
specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if any, and
that it will not be considered in the re -advertisement of the service and that it may not be considered
in future bids for the same type of work unless the scope of work is significantly changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
C. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for convenience
and without cause, at any time upon thirty (30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this Agreement
for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate evidenced
in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed under
this Agreement to the date of termination. City shall then pay Vendor that portion of the charges,
if undisputed. The parties agree that Vendor is not entitled to compensation for services it would
have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions, legal
proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other
costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor, or
Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations under
this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be deemed
to limit the rights of City or Vendor (including, but not limited to the right to seek contribution)
against any third party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of a contract. The signatory executing this Agreement on behalf of Vendor
verifies that Vendor does not boycott Israel and will not boycott Israel during the term of this
Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal representatives
to each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in writing
and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage prepaid
to the recipient's address as stated in this Agreement.
Notice to Vendor:
Vermeer Texas— Louisiana, Inc.
1945 Louis Henna Boulevard
Round Rock, Texas 78664
Notice to City:
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed
by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9 USC
Section 1-14) or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no way
affect the validity or enforceability of any other portion or provision of this Agreement. Any void
provision shall be deemed severed from this Agreement, and the balance of this Agreement shall
be construed and enforced as if this Agreement did not contain the particular portion or provision
held to be void. The parties further agree to amend this Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision. The
provisions of this section shall not prevent this entire Agreement from being void should a
provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and competent
persons to perform all of the services, responsibilities and duties specified herein and that such
services, responsibilities and duties shall be performed in a manner according to generally accepted
industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the agreed
timeframes will constitute a material breach of this Agreement. Vendor shall be fully responsible
for its delays or for failures to use best efforts in accordance with the terms of this Agreement.
Where damage is caused to City due to Vendor's failure to perform in these circumstances, City
may pursue any remedy available without waiver of any of City's additional legal rights or
remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock, Texas
Printed N e: /` i rt I L
Title: KO. yy1 r
Date Signed: —010 �a
ttest:
Meagan Sp' ks, Cit C erk
For City, Approved as to Form:
By:
tep n ie L. Sandre, City Attorney
Vermeer Texas — Louisiana, Inc.
By. — -
Printed me: r+xN rc
Title:Date
--
Date Signed:
Exhibit "A"
Section l: Ditching, Trenching and Utility Equipment (Environmental Products) -PURCHASE ONLY
Discount (%) off catalog/pricelist for Brush Chippers, Accessories and Attachments. Catalog/Pricelist MUST
be included or proposal will not be considered.
Total: 5%
Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL. NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
Page 18 ot'58 pages Ven(kw Venneer "I exas - t.caiisiana, lnc. 684-22
Exhibit "A"
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed"
Vermeer
2 1 Section I: Ditching, Trenching and Utility Equi2ment (Environmental Products) -PURCHASE ONLY
Discount (%) off catalog/pricelist for Horizontal Grinders, Accessories and Attachments. Catalog/Pricelist
MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websitgs will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglprice list listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
Page 19 oi'58 pages Vendor: VenwerTexas-Louisiana, luc. 684-22
Exhibit "A"
3
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Reference Numbers, Websdes, andlor "See Attached/Enclosed"
Vermeer
Section I: Ditching. Trenching nd Utilfty Equipment Envir nmen al P rod ucts)-PU RCHASE ONLY
Discount (%) off catalog/pricelist for Stump Cutters, Accessories and Attachments. Catalog/Pricelist MUST
be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDP preferred. No paper catalogs or manufacturer/vendor websites will
be accented.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Page 20 of 58 pages Vendor: VenneerTexas- Louisiana. Inc. 684-22
Exhibit "A"
4
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools,
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Reference Numbers, Websrtes and/or "See Attached�Enc osed'
Vermeer
Section I: Ditching. Trenching and Utilily Equipment Environmental Products) -PURCHASE ONLY
Discount (%) off catalog/pricelist for Tub Grinders, Accessories and Attachments. CataloglPricelist MUST be
included or proposal will not be considered.
Total: 5 /4
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricellst(s) with the Proposal in a readily available and
11age 21 ol' 58 pages Vendor: Vemteer I exas - Louisiana. Inc:. 684-22
Exhibit "A"
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Page 22 or 58 pages Vendor: Vermeer Texas - Louisiana. lnc. 684-22
Exhibit "A"
Item Attributes
5
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Referenr a Numbers Websites. andtor "See Altached+Enciosed
Vermeer
Section I: Ditching, Trenching and Utility- E ui ment Environmental Pro -P RCHASE ONLY
Discount (%) off catalog/pricelist for Tree Spades, Accessories and Supplies. Catalog/Pricelist MUST be
included or proposal will not be considered.
Total: 5%
Item Notes -
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered_ Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred No paper catalogs or manufacturerlvendor websites will
be accented.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3. Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal
Manufacturer authorization
letters must include the regions in which equipment can be sold "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
Page 23 of 58 pages Vendor: Vermcer l"exas - Louisiana, [tic. 684-22
6
Exhibit "A"
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Price list Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers websites. andlor'See Attached/Enclosed'.
Vermeer
Section I: Ditching. Trenching and tility Equipment (Environmental Products) -PURCHASE ONLY
Discount (%) off cataloglpricelist for Tree Care Accessories and Supplies. CataloglPricelist MUST be included
or proposal will not be considered_
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog s)/prlcelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerivendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog 1pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
Page 24 458 pages Vendor: Vertueer Texas - Louisiana. Inc. 684-22
Exhibit "A"
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
7
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU. Reference Numbers, Websites, andlor "See Attached/Enclosed".
Vermeer
Section II: Ditching, Trenching and Utilily E ui meat Trenchin /PI win Prod ucts)-PQRCHASE ONLY
Discount (%) off catalog/pricelist for Concrete Cutters, Accessories and Attachments. Catalog/Pricelist
MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/prlcellst(s) with their Proposal response or the
Proposal will not be
considered Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturertvendor websites will
be accepted
Vendors proposing multiple manufacturer product lines andlor cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
Page 25 of 58 pages Vendor: Vermeer Texas - Louisiana Inc 684-22
Exhibit "A"
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shalE include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shalt cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers. Websites, andlor "See Altached/Enclosed"
Vermeer
8 I Section II: Ditching. Trenching and Utility Eauioment (Trenching/Plowing Products) -PURCHASE ONLY
Page 26 of 58 pages Vender: Vermeer Texas - IAmisiarim hic. -- 684-22
Exhibit "A"
Discount (%) off catalog/pricelist for Hydrostatic Trenching Equipment, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PD>= preferred. No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/ pricel i st
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be In
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
Page 27 oi'58 pages Vendor: VenneerTexas- Louisitma. Inc. 684-22
Exhibit "A"
equipment usage hours as
9�
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE ❑o not include SKU Reference Numbers Websites and/or "See Attached/Enclosed"
Vermeer
Section II: Ditching, Trenching and Utility Equipment (Trench In /PI wi ng Products -PURCHASE ONLY
Discount (%) off cataloglpricelist for Hydrostatic Rock Trenching Equipment, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or m nufacturerly nd r websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2. Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
Page 28 ol'58 pages Vendor: Venneer'I-esas - Louisiana. Inc, 684-22
Exhibit "A"
1
0
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be def;ned
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment fisted as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE- Do not include SKU Reference Numbers. Websites, and+or"See Attached/Enc used"
Vermeer
Section II: Ditching, Trenching and Utility Equipment (Trenching/Plowing Pr cts-PURCHA E ONLY
Discount (%) off cataloglpricelist for Hydrostatic Trench Compactors, Accessories and
Attachments. CataloglPricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalogs)/price Iist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websttes will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered -
Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog 1pricelist listed
Page 29 ol' 58 pages Vendor: Venwer Texas - Louisiana, Inc. 684-22
Exhibit "A"
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not mc-ude SKU. Reference Numbers, Websiles, and/or "See A1lachedlEnclosed"
Vermeer
Section ll: Ditching, Trenching and Utilily Equipment Trenchin /PI win Products -PURCHASE ONLY
Discount (%) off catalog/pricelist for Offset Trenchers, Accessories and Attachments. CataloglPricelist
MUST be included or proposal will not be considered.
Total: 5%
Item Notes,
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered Vendors shall submit catalogs)/priceiist(s) with the Proposal in a readily available and
readable electronic format.
Page 30 ar38 pages -- Vendor. Venneer fexas - Louisiana. hie_ 684-22
Exhibit "A"
with Excel or searchable PDF preferred. No paper catalogs or manufacturerfvendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Page 31 or58 pages V,!nAw: VenneLYTO.'as- Louisiana, Inc. fiR.I-22
Exhibit "A"
Item Attributes
1
2
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not InrLde SKU, Reference Numbvis webs tes. and+ar" SeF Attached/Enclosed".
Vermeer
Section II: Ditching. Trenching and Utility Equipment (Trenching/Plowing Products)-PURCHASEONLY
_
Discount (%) off catalog/pricelist for Vibratory Plows, Accessories and Attachments. Catalog/Pricelist MUST
be included or proposal will not be considered
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/price list(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered-.
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOS Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
Page 32 ol'58 pages Vendor: Vermeer"d-exas- Louisiana. Inc;. 684-22
3
Exhibit "A"
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of CataloglPricelist Proposed with Discount Percentage
NOTE. do not include SKU, Reference Numbers, websites, and/or "See Attached/Enclosed"
Vermeer
Section III: Ditching Trenching and Utility Equipment (Trenchiess Products) -PURCHASE ONLY
Discount (%) off cataloglpricelist for Fluid Mixing Systems, Accessories and Attachments. CataloglPricelist
MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL_ NOTE 1: Vendors shall submit catalog (s)Ipricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL. NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
Page 33 of' 58 pages Vendor! Vcnnecr'I cx t; - Louisiana. Inc. 684-22
Exhibit "A"
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
1
4
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Reference Numbers. websites. and+or "see Attached/Enclosed"
Vermeer
Section III: Ditching, Trenching and Utili1y E ui ment Trenchl ss Products) -PURCHASE QNLY
Discount (%) off catalog/pricelist for Hammerhead Mole Tools, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered.
Page 34 of 58 pages - Vendor: Venneer Texas - Louisiana. Inc_ 684-22
Exhibit "A"
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers, Websites. andeor "see Attached/Enclosed"
Vermeer 1.
1 I Section III: Ditching. Trenching and Utility Egui m n (Trenchless Products)-PURCHASEr ONLY
5
Page 35 of 58 pages Vendor: Vemicer'I ex.Ls - Louisiana, Inc 684-22
Exhibit "A"
Discount (%) off catalog/pricelist for Horizontal/Directional Boring/Drilling Systems, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)lpricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerivendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-ownedlreconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
Page 36 of 58 pages Vendor: Venneer Texas- Louisiana. Inc. 684-22
Exhibit "A"
equipment usage hours as
1
6
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of CataloglPricelist Proposed with Discount Percentage
NOTE Qa not rndt de 5KU. Reference Numbers. webs,tes ardrer "See Attar.hed+F.nFloaed".
Vermeer
Section III: Ditching. Trenching and Utility Equipment (Trenchless Products) -PURCHASE ONLY
Discount (%) off catalog/pricelist for Pipe Bursting Equipment, Accessories and
Attachments. CataloglPricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes.
PROPOSAL NOTE 1: Vendors shall submit catalog(s)lprlcelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)Ipricelist(s) with the Proposal in a readily available and
readable electronic format
with Excel or searchable PDF preferred No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered.
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog 1pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-own ed/reconditionedlretired rental
equipment for the
Page 37 oi' 58 pages Vendor: Venneer Texas - IAmisiana. Inc, 684-22
Exhibit "A"
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental'- shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
aga'nst any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Nu —hers, wr:bsites, andlur "See Atla:hedlEndosed-
Vermeer
7 I Section III: Ditching Trenching and Utility Equipment (Trenchless Products) -PURCHASE ONLY
Discount (%) off catalog/pricelist for Trench Compactors, Accessories and Attachments. CataloglPricelist
MUST be included or proposal will not be considered.
Item Notes:
Total: 1 5%
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No parser catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
. Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Page 38 of'59 pages Vendcir: Vemieer Texas - Louisiana, Inc, 684-22
Exhibit "A"
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
1
8
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Price list Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers Websites. and/or "See Attached/Enclosed".
Vermeer
Section III: Ditch in Trench ing and Utility Equipment Trenchless Prod ucts -PURCHASE ONLY
Discount (%) off catalog/pricelist for Vacuum Excavation Systems, Accessories and
Attachments. CataloglPricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog (s)Iprice Iist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/prlcelist(s) with the Proposal in a readily available and
readable electronic format,
Page 39 of' 58 pages Vendor: Vermeer Texas - Louisiano. Inc. 684-22
Exhibit "A"
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTES Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre -own ed/reconditionedlre tired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Page 40 oi' 58 pages Vendor: Vermeer l'exas - Louisimm. Inc. 684-22
Exhibit "A"
Item Attributes
1
9
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do rmt drerude SKU Referenne Numbers websiles. and+nr "See Atlar.hedlFnologed".
Vermeer
Section III: Ditching, Trenching and Utility E ui ment Trenchless Prod c -PURCHASE ONLY
Discount (%) off catalog/pricelist for All Other Ditching, Trenching and Utility Equipment, Accessories and
Attachments. CataloglPricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No Raper catalogs or manufactur rlv n or we sit s will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
Page 41 ol'58 pages Vendor: VenneerTezas- Louisiana. Inc. 684-22
2'
0
Exhibit "A"
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track. and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE- De not include SKU Reference Numbers websdes and/or "See Attached/Enclosed"
Vermeer
Section III: Ditching, Trenching and Utilily Equipment (Trenchless Prod ucts)-PURCHA E ONLY
Discount (%) off catalog/pricelist for Repair Parts on All Types Ditching, Trenching, and Utility
Equipment. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes,
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pncelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No gaper catalogs or manufactureriv ndor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog /pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal invitation shall submit an approval letter
from each
!'ase 42 cif 58 pages Vendor: Vemicer Texas - Lcmisiana Inc. 684-22
Exhibit "A"
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE. Do not include SKU, Reference Numbers, websites, and/or "See Attached/ErcGosed"
Vermeer
Section IV: Ditching Trenching and Utilitjy Equipment -RENTAL ONLY (Rental Rate Sheet must be
submitted with
Proposal or Pro osal will not be considered).
Discount (%) off catalog/pricelist for RENTAL of All Types of Ditching, Trenching and Utility Equipment,
Accessories and Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: I5%
Item Notes:
PR P SAL. NOTE 1: Vendors shall submit catalog s)/price Iist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)Ipricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred No paper catalogs or manufacturer/vendor websites will
be accepted,
Nags 43 or 58 pages Vendor: Vcmtccr Texas - Louisiana. Inc. 684-22
Exhibit "A"
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered.
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog 1pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers. Websiies. andlor "See Attached/Enclosed"
Vermeer
Page 44 of' 58 pagcs Vendor: Veniieerl'exws - Louisiana. 111c. 684-22
Exhibit "A"
Section V: Ditching. Trenching and Utility EQuipment (Pre-Owned/Reconditioned/Retired Rental)_
PURCHASE ONLY
Discount (%) off catalog/pricelist for All Types of Pre-Owned/Reconditioned/Retired Rental Ditching,
Trenching and Utility Equipment, Accessories and Attachments. Catalog/Pricelist MUST be included or
proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog (s)/pncelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog (s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred No paper catalogs or manufacturer/vendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered.
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre -
Page 45 ol'58 pages - Vendor: VenneerTesas- IAmisiana. Inc. 684-22
2
3
Exhibit "A"
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE. Do nol include SKU, Reference Numbers, websites, and/or "See Attached/Enclosed"
Vermeer
Section VI: Debris/Scrap Processing Equipment -PURCHASE ONLY (Rental -Rate Sheet must be submitted
with Proposal or Proposal will not be considered).
Discount (%) off catalog/pricelist for Demolition Equipment, Accessories and Attachments. CataloglPricelist
MUST be included or proposal will not be considered.
Total: 1 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)lpricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor wpbsites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/ pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
Page 46 ol'58 pages Vendor: Vcmtecr Texas - Lomsiai.t hic. 684-22
Exhibit "A"
2
4
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Reference Numbers websites. andlor "See Attached/Enclosed"
Vermeer
Section VI: Debris/Scrap Processing Equipment -PURCHASE ONLY Rental Rate Sheet mWst be s bmitted
with Proposal or Proposal will not be considered).
Discount (%) off catalog/pricelist for Disaster Equipment, Accessories and Attachments. Catalog/Pricelist
MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/price Iist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines andlor catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
Page 47 of 58 pages Vendor Venneer Terac- I AMiSiana. Inc. 684-22
Exhibit "A"
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricellst
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog 1pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery_ Equipment listed as "Pre-
Owned/Reconditioned/ Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE. Do not include SKU. Refere.,ce Numbers. Webs tes. andror' See Attached/Encinsed"
Vermeer
2 1 Section VI: Debri /Scrap Processing Equipment -PURCHASE ONLY Rental Rate Sheet must be submitted
5 with Proposal or Proposal will nol be considered).
Discount (%) off cataloglpricelist for Landfill/Recycling Equipment, Accessories and
Page 48 of 58 pages Vendor: Vern eer Texas - Louisiana, Inc. 684-22
Exhibit "A"
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Item Notes:
Total: I5%
PROPOSAL NOTE 1: Vendors shall submit catalog(s)Ipricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/price list(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No 12aper catalogs or manufacturerivendor websites will
be accepted.
Vendors proposing multiple manufacturer product Imes and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered_
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
croposed
• Vendors must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3. Proposers responding to this Proposal Invitation for "Pre-
Owned/ReconditionedlRetired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
Page 49 458 pages Vendor: Vermeer I exas - Louisiana. lnc. 684-22
Exhibit "A"
6
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, websites, and/or "See AttachedlEnclosed"
Vermeer
Section VI: Debris/Scrap Processing Equipment -PURCHASE ONLY (Rental Rate Sheet muse submitted
with Proposal or Proposal will not be considered).
Discount (%) off catalog/pricelist for Site and Right of Way Clearance Equipment, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerivendor websit<es will
be accepted_
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog /pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
Nage 50 or58 pages Vendtw Vemieer'Fexas-IMuisiana.lnc. 684-22
Exhibit "A"
2
7
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery_ Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track_ and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Refeierce Numbers. web sites. and/or' See Attached+f_nc osed'
Vermeer
Section VI: Debris/Scrap Processing Equipment -PURCHASE- ONLY Rental Rate Sheet must be submitted
with Proposal or Proposal will not be considered).
Discount (%) off catalog/pricelist for All Other Debris/Scrap Processing Equipment, Accessories and
Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL. NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerivendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
Page 51 ot'58 pages Vendor: Venneer'Icxa.5-Louisiwia. Inc. 684-22
Exhibit "A"
2
8
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websites, andlor "See AtlachedlEnclosed".
Vermeer
Section VI: Debris/Scrap Processing Equipment -PURCHASE ONLY {Rental Rate Sheet must be submitted
with Proposal or Proposal will not be considered).
Discount (%) off catalog/pricelist for Repair Parts on Debris/Scrap Processing Equipment, Accessories
and Attachments. CataloglPricelist MUST be included or proposal will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog s)/pricelist(s) with their Proposal response or the
Proposal will not be
Pagc 52 of 58 pages Vendor: Vermeer Texas - Louisimta. Inc. 684-22
Exhibit "A"
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No pal2er catalogs or manufacturerly n or websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or cataloglpricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or cataloglpricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
cataloglpricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental"
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Page 5j 458 pages Vendor: Venncer Texas - Louisiana ]ne. 684-22
Exhibit "A"
Item Attributes
9
1. State Name of CataloglPricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers, Websifes, and/or "See Altached/Enclosed"
Vermeer
Section VII: Debris/Scrap Processing_ Equipment -RENTAL ONLY
Discount (%) off catalog/pricelist for RENTAL of All Types of Debris/Scrap Processing Equipment,
Accessories and Attachments. Catalog/Pricelist MUST be included or proposal will not be considered.
Total: I5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websites will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
Page 54 ot'58 pages Vendor. VernicerTemLs- IAmisiana.Inc. 684-22
Exhibit "A"
as equipment having been checked and Inspected by a manufacturer authorized dealer prior to sale
and shall be no older
3
0
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU Referen--e Numbers Websites, andior "See AttachedlEnclosed"
Vermeer
Section Vill: D ri /S ra Procer?sing Equipment (Pre-Owned/Reconditioned/Retired Rental)=
PURCHASE ONLY
Discount (%) off catalog/pricelist for All Types of Pre-Owned/Reconditioned/Retired Rental Debris/Scrap
Processing Equipment, Accessories and Attachments. Catalog/Pricelist MUST be included or proposal will
not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websittes will
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
Page 55 o1'58 pages Vendor: VcmicerT6as- Louisiana. Inc. 684-22
Exhibit "A"
equipment submitted Proposers responding to this Proposal Invitation shall submit an approval letter
from each
3
1
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Refired Rental'
equipment must also be approved by the manufacturer to self pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental" shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental' shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU. Reference Numbers, Websiles, and/or "See AttachedlEnclosed"
Vermeer
Section IX: Installation and Repair Service
Discount (%) off catalog/pricelist for Maintenance Services (monthly, quarterly, and/or yearly) of Ditching,
Trenching, Utility, and Debris/Scrap Processing Equipment. CataloglPricelist MUST be included or proposal
will not be considered.
Total: 5%
Item Notes:
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be
considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a readily available and
readable electronic format,
with Excel or searchable PDF preferred. No paper catalogs or manufacturerlvendor websites will
Page 56 of 58 pages Vendor: Vennocr Texas - Luuitii:urL ]nc, 684-22
Exhibit "A"
be accepted.
Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and
service the brand of
equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter
from each
manufacturer. Manufacturer authorization letters must include the regions in which equipment may be
sold.
PROPOSAL NOTE 3: Proposers responding to this Proposal Invitation for "Pre-
Owned/Reconditioned/Retired Rental'
equipment must also be approved by the manufacturer to sell pre-owned/reconditioned/retired rental
equipment for the
brand submitted and must submit an approval letter from each manufacturer with the Proposal.
Manufacturer authorization
letters must include the regions in which equipment can be sold. "Pre-Owned/Reconditioned/Retired
Rental' shall be defined
as equipment having been checked and inspected by a manufacturer authorized dealer prior to sale
and shall be no older
than sixty (60) months as of the date of delivery. Equipment listed as "Pre-
Owned/Reconditioned/Retired Rental" shall be in
good and working condition and shall include a minimum warranty of one -hundred eighty (180) days
against any defect from
workmanship and parts and shall cover equipment repairs and/or component replacement. Total
equipment usage hours as
displayed on the service meter will have a maximum of one thousand (1,000) hours per year of age and
a minimum of
seventy-five percent (75%) of wear remaining for tires, track, and/or ground engagement tools
Page 57 ol'58 pages Vendor; Ven"eerTesas-kxusiatm� litc. 6s-i-
Exhibit "A"
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU, Reference Numbers Websites, and/or -See Allached/En6osed
Vermeer
3 Section IX: Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of
2 Ditching, Trenching and Utility Equipment -- Not to Exceed hourly labor rate for Installation/Repair Service of
Equipment and Products.
Quantity: 1 UOM: Hourly Labor Rate Price: $160.00 Total: $160.00
3 Section IX: Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of
3 Debris/Scrap Processing Equipment -- Not to Exceed hourly labor rate for Installation/Repair Service of
Equipment and Products.
Quantity: 1 UOM: Hourly Labor Rate Price- $160.0 Total: $160.00
Response Total: $320.00
Page 58 cif 58 pages Vendor_ Venneer'l'cxas - I.ouisiana. Inc_
City of Round Rock
ROUND RACK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Vermeer Texas -Louisiana, Inc. for the
purchase of ditching, trenching, debris/scrap and other utility equipment.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/7/2023
Dept Director: Chad McDowell, General Services Director
Cost: $45,000.00
Indexes: General Fund
Attachments: Agreement
Department: General Services
Text of Legislative File CM-2023-067
With this Agreement, General Services Department will renew our agreement with Vermeer
Texas -Louisiana Inc, to purchase parts and supplies needed to maintain and repair City owned Vermeer
equipment. This agreement was established through a competitively solicited cooperative process.
Contract expires November 30, 2025.
Cost: $45,000.00
Source of Funds: General Fund
City of Round Rock Page 1 of I