R-2023-094 - 4/13/2023 RESOLUTION NO. R-2023-094
WHEREAS, the City of Round Rock has duly advertised for bids for the Stagecoach Inn,
Phase 2 Project; and
WHEREAS, HCS Inc. Commercial General Contractor has submitted the lowest responsible
bid; and
WHEREAS, the City Council wishes to accept the bid of HCS Inc. Commercial General
Contractor, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a contract
with HCS Inc. Commercial General Contractor for the Stagecoach Inn, Phase 2 Project.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 13th day of April, 2023.
dA/
CRAIGeund
ORG , Mayor
City of Rffck, Texas
ATTEST:
QJVLL 9
MEAGAN S 4cty
Clerk
0112.20232:U61-3765-2315
BID FORM
PROJECT NAME: Stagecoach Inn, Phase 2: Exterior& Interior Rehabilitation
PROJECT LOCATION: Round Rock,Texas
OWNER: City of Round Rock,Texas
DATE: February 28, 2023
Gentlemen:
Pursuant to the foregoing Notice to Bidders and Instructions to Bidders, the undersigned bidder
hereby proposes to do all the Work, to furnish all necessary superintendence, labor, machinery,
equipment, tools, materials, insurance and miscellaneous items, to complete all the Work on which he
bids as provided by the attached Bid Documents, and as shown on the plans for the construction of
The Stagecoach Inn, Phase 2: Exterior& Interior Rehabilitation
and binds himself on acceptance of this bid to execute the Agreement and bond for completing said
Work within the time stated, for the following prices, to wit:
Any addenda issued will be posted with the Project Manual and/or Contract Documents on the
City's website at roundrocktexas.gov/solicitations by the close of business on
February 24th Prior to submitting a bid, the bidder is responsible for determining if any
addenda have been issued and for following any instructions in any addenda issued.
Bidder acknowledges receipt of the following Addenda by listing Addendum "number" and"date".
ADD-01 -02-07-2023
ADD-02 -02-17-2023
ADD-03 -02-22-2023
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
1 Div. I -Mobilization
complete in place per plans&specifications
for thirty-five thousand, five hundred dollars
and zero cents. $ 35,500.00
2 Div. 1 - Payment&performance
bond
complete in place per plans&specifications
for Seventeen thousand, two hundred dollars
and zero cents. $ 17,200.00
00300-9-2015 Page 1 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
3 Div. 1 -General conditions including
but not limited to project
management,field personnel,quality
control,temp. facilities,etc...
complete in place per plans&specifications
for fiftZ+-eight thousand, eight hundred dollars
and zero cents. $ 65,671.00
4 Div. 2-Exterior demo including but
not limited to roofing, wood facia&
rake boards,etc...
complete in place per plans&specifications
for eleven thousand,six hundred dollars
and zero cents. $ 11,600.00
5 Div. 2-Utilities,provide electric
service to building
complete in place per plans&specifications
for thirteen thousand,two hundred dollars
and zero cents. $ 13,200.00
6 Div. 2 - Earthwork&grading
complete in place per plans&specifications
for fourteen thousand, five hundred dollars
and zero cents. $ 14,500.00
7 Div. 3 -Concrete structure for
landings,steps,ramp,mechnieal pad,
&misc.paving
complete in place per plans&specifications
for twenty-three thousand,tow hundred dollars
and zero cents. $ 23,200.00
00300-9-2015 Page 2 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item 2uantiq Unit and Written Unit Price Unit Price Amount
8 Div. 4-Stone landing&treads at
exterior steps
complete in place per plans&specifications
for thirteen thousand,eight hundred dollars
and zero cents. $ 13,800.00
9 Div. 5- Metal railings at steps&
ramp&metal structure for
mechanical enclosure
complete in place per plans&specifications
for seven thousand,five hundred dollars
and zero cents. $ 7,500.00
10 Div. 6-Rough carpentry including
but not limited to floor framing
including plates&plywood subfloor
complete in place per plans&specifications
for fifty-three thousand, nine hundred dollars
and zero cents. $ 53,900.00
11 Div. 6- Rough carpentry including
but not limited to interior wall
framing,furr outs, fun:downs,&
misc. furring&blocking for
windows,doors,&roofing
complete in place per plans&specifications
for twenty-eight thousand,eight hundred dollars
and zero cents. $ 28,800.00
12 Div. 6 - Rough carpentry for roof
structure including but not limited to
sheathing,hurricane clips,&tic rods
complete in place per plans&specifications
for eighteen thousand,two hundred dollars
and zero cents. $ 18,200.00
00300-9-2015 Page 3 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
13 Div. 6- Exterior finish carpentry
including but not limited to wood
trim at cave & rake,wood brick mold
at window&doors,& mise. trim
complete in place per plans&specifications
for thirty-five thousand,six hundred dollars
and zero cents. $ 35,600.00
14 Div. 6- Interior finish carpentry
including but not limited to standing
&running trim,baseboard, window
&door casings, stool,apron,ceiling
trim, &restoration of fireplace
mantels
complete in place per plans & specifications
for twenty-eight thousand, nine hundred dollars
and zero cents. $ 28,900.00
15 Div. 7 -Wood shingle roofing
including but not limited to cedar
breather, felt interlay, &sheet metal
flashings
complete in place per plans &specifications
for fifty-five thousand, seven hundred dollars
and zero cents. $ 55,700.00
16 Div. 7 - Remove & reinstall salvaged
gutters &downspouts, provide
accessories as req'd for complete
system
complete in place per plans & specifications
for four thousand, five hundred dollars
and zero cents. $ 4,500.00
17 Div. 7 - Thermal batt insulation at
roof structure; Acoustic batt
insulation at interior walls where
indicated
00300-9-2015 Page 4 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
complete in place per dans&specifications
for twenty-four thousand, six hundred dollars
and zero cents. $ 24,600.00
18 Div. 8-Exterior stile&rail wood
door assemblies,single&paired,
including hardware
complete in place per plans&specifications
for eleven thousand,eight hundred dollars
and zero cents. $ 11,800.00
19 Div. 8- Exterior single hung wood
window assemblies including
hardware&glazing
complete in place per plans&specifications
for thirty-two thousand,seven hundred dollars
and zero cents. $ 32,700.00
20 Div. 9-Flooring,T&G wide plank
wood flooring in pattern indicated
complete in place per plans&specifications
for nineteen thousand, five hundred dollars
and zero cents. $ 19,500.00
21 Div. 9-Ceiling& furr downs,T&G
wood bead board
complete in place per plans&specifications
for thirty-eight thousand, six hundred dollars
and zero cents. $ 38,600.00
22 Div. 9- Walls&furr outs,T&G
wood bead board
complete in place per plans&specifications
for sixteen thousand, eight hundred dollars
and zero cents. $ 16,800.00
00300-9-2015 Page 5 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
23 Div. 9 -Walls,gypsum board, taped
& floated,where indicated
complete in place per plans&specifications
for four thousand,six hundred dollars
and zero cents. $ 4,600.00
24 Div. 9- Exterior& interior painting,
stained/clear finishes&painted
finishes
complete in place per plans&specifications
for fourty-four thousand,three hundred dollars
and zero cents. $ 44,300.00
25 Div. 23 - HVAC system&associated
plumbing
complete in place per plans&specifications
for thirty-six thousand, five hundred dollars
and zero cents. $ 36,500.00
26 Div. 26- Electrical including but not
limited to service,distribution, fan&
light fixtures
complete in place per plans&specifications
for thirty two thousand,six hundred dollars
and zero cents. $ 32,600.00
27 Div. 27 - Infrastructure for data&
communication systems
complete in place per plans&specifications
for 7500 dollars
and 0 cents. $ 7,500.00
00300-9-2015 Page 6 of 10 Bid Form
BASE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
28 Div. 28 -Fire alarm system
complete in place per plans&specifications
for nine thousand,six hundred dollars
and zero cents. $ 9,600.00
29 Allowance for stone repointing
includes but is not limited to mortar
analysis,mock-ups,submittals,etc...
complete in place per plans&specifications
for 7500 dollars
and 0 cents. $ 7,500.00
complete in place per
for dollars
and cents.
complete in place per
for dollars
and cents.
complete in place per
for dollars
and cents.
00300-9-2015 Page 7 of 10 Bid Form
ADD ALTERNATE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
Wood species for window
assemblies,Accoya in lieu of
A-1 mahogany
complete in place per
for seventy-five hundred dollars
and zero cents. lump sum $ 7,500.00
Wood species for door assemblies,
A-2 Accoya in lieu of mahogany
complete in place per
for forty-five hundred dollars
and zero cents. Lump sum $ 4,500.00
Wood species for exterior
architectural woodwork,Accoya in
A-3 lieu of mahogany
complete in place per
for fifty-five hundred dollars
and zero cents. Lump Sum $ 5,500.00
complete in place per
for dollars
and cents. $ -
TOTAL ADD ALTERNATE BID: $ 17,500.00
STATEMENT OF SEPARATE CHARGES:
Materials: $ 17,500.00
All Other Charges: $ -
* Total: $ 17,500.00
* Note: This total must be the same amount as shown above for "Total Add Alternate Bid"
BASE BID $ 593,071.00
ADD ALTERNATE BID $ 17,500.00
TOTAL $ 610,571.00
ADD ALTERNATE BID
Bid Approx. Item Description
Item Quantity Unit and Written Unit Price Unit Price Amount
complete in place per
for dollars
and cents. $ -
complete in place per
for dollars
and cents. $ -
complete in place per
for dollars
and cents. $ -
complete in place per
for dollars
and cents. $ -
TOTAL ADD ALTERNATE BID: $ -
STATEMENT OF SEPARATE CHARGES:
Materials:
All Other Charges:
* Total: $ -
* Note: This total must be the same amount as shown above for "Total Add Alternate Bid"
BASE BID
ADD ALTERNATE BID $
TOTAL $ -
C
m
TOTAL BASE BID (Items 1 thru 29 ) r?l,
Materials:
All Other Charges:
* Total:
* Note: This total must be the same amount as shown above for "Total Base Bid"
If this bid is accepted, the undersigned agrees to execute the Agreement and provide necessary bonds
and insurance certification as per the Instructions to Bidders.
The undersigned certifies that the bid prices contained in the bid have been carefully checked and are
submitted as correct and final. The Owner reserves the right to reject any or all bids and may waive any
informalities or technicalities.
Respectfully Submitted,
365 Wayside Drive
Signature
Rosemary Ballerino Waco, TX 76705
Print Name Address
CEO/President 254-829-3200
Title Telephone
HCS Inc. Commercial General Contractor
Name of Firm
02-28-2023
Date Secretary, if Bidder is a
Corporation
4.
00200-9-2015 Page 10 of 10 Bid Form
PARKS&RECREATION DEPARTMENT BIDS EXTENDED AND CHECKED
301 West Bagdad BY: kab
Round Rode, Texas 78664 DATE: 2/28/20Z3-
(512)
/281202 3(512)218-5540 BID TABULATION SHEET: 1 of 1
CONTRACT:
LOCATION:City Hall Chambers
February,28.2023 Premier Commercial Group Pheonix I Restoration and HCS I nc.Commercial DKC Construction Group
Commerical Group Gomel Contractor
APPROX. UNIT UNIT UNIT UNIT UNITUNIT
Is ITEM UNIT CITY. PRICE COST PRICE COST PRICE COST PRICE COST PRICE COST PRICE COST
1 Mobilization 1 LS $3,125.00 $3,125.00 $38,600.00 $38,600.00 $35,500.00 $35,500.00 $8,000. $8,000.00
2 Payment and Performance Bond 1 LS $16,875.00 $16,875.00. $18,400.00 $18,400. $17,200. $17,200.00 $14,000. $14,000.
3 General Conditions 1 LS $284,941.00 $284,941. $197,500.00 $197,500.001 $65,671.00 $65,671. $50,527. $50,527.
Exterior demo including roofing,wood facia.rake
4 boards,eta 1 LS $10,000.00 $10,000. $19,600.00 $19,600.00 $11,600.00 $11,600. $14,100. $14.100.00
5Utililieselectric savicetobuldrig 1 LS $12,500.00 $12,500.00 $5,800.00 $5,800.00 $13,200.00 $13,200. $12,000.00 $12.000.00
s Earthwork&Grading 1 LS $12,500.00 $12,500.00 $10,700.00 $10,700.00 $14,500.00 $14,500.01C $25,500.00 $25,500.00
Concrete structure for landings,steps,ramp,
7 mechanicar pad&misc paving 1 LS $37,500.00 $37,500. $37,700.00 $37,700.00 $23,200.00 $23,200.00 $28,000.00 $28,000.ODI
8 Stone landing&treadsat exterior steps 1 LS $14,625.001 $14,625.00 $11,100.00 $11,100.00 $13,800.00 $13,800.00 $67,080.00 $67,080.00
M etal rat I i ngs at steps and ramp and metal structure
9 for mechani cal end osure 1 LS $17,500.00 $17,500.00 $13,300.00 $13,300.00 $7,500.00 $7,500.00 $9,000.00 $9,000.00
Rough carpentry i rid udi ng floor framing,pl ages,and
10 plywood subflcor 1 LS $18,313.00 $18,313.00 $55,700.00 $55,700.00 $53,900.00 $53,900.00 $39,888.00 $39,888.00
Rough carpentry i nd udi rig interior wall framing,
11 furring,and blocking for windows,doors,&roofing 1 LS $6,871.00 $6,871.00 $34,200.00 $34,200.00 $28,800.00 $28,800.00 $37,846.00 $37,846.00
Rough carpentry for roof structure,including
12 shesthin,hurricarnedips&tierods 1 LS $8,700.001 $8,700.00 $32,400.00 $32,400.00 $18,200.00 $18,200.00 $79,510.00 $79,5%00
Exteiorfinish carpentry,including wood trim at ease
&rake,wood brick mold at windows and doors,
13 MISC.trim 1 LS $5,856.00 S5.&%.00 $23,200.00 $23,200.00 $35,600.00 $35,600.00 $10,500.00 $10,50000
Interior finish carpentry,including standing and
running trim,baseboard,window&door casings,
stool,apron,ceiling trim,restoration of fireplace
14 mantles 1 LS $10,625.00 $10,625.00 $126,400.00 $126,400.00 $28,900.00 $28,900.00 $10,500.00 $10,500.00
Wood shingle roofing,inducing cede breathe,felt
15 intelay,&sheet metal flashing 1 LS $64,875.00 $64,875,00 $48,700.00 $48,700.00 $55,700.00 $55,700.00 included in#12 $0.00
Remove and ra nstal I sal vaged gutters&downspouts
16 as required for connplare system 1 LS $5,000.00 $5,000,00 $8,100.00 $8,100.00 $4,500.00 $4,500.00 irid udedin#12 $0,00
Thermal batt installation at roof structure,acoustic
17 baninsulation at interior wallswhereindicated 1 LS $3,980.00 $3,980.OC $9,300.00 $9,300. $24,600.00 $24,600.00 $13,750.00 $13,750.00
Exterior able&rel wood,door assemblies 9 ngie&
18 per red irid udirig hardware 1 LS $57,425.001 $57,425.00 $44,900.00 $44,900.00 $11,800.00 $11,800.00 $23,000.00 $23,000.001
Exterior arig e hung wood window assemblies
191 irid udirig hardware and gianrig 1 LS $78,313.00 $78,313.00 $84,700.00 $84,70004 $32,700.00 S32,700.00 $51,500.00 $51,500.00
Fl cont rig,T&G wide al ank wood fl con rig,patten
20 inch cared 1 LS $35,938.00 $35,938,OC $50,500.00 $50,500.00 $19,500.00 $19,5W.DO $26,094.00 $26.094.00
21 Car lirig&fury downs,T&G bead boad 1 LS $20,400.00 $20,400.00 $103,200.00 $103,200.00 $38,600.00 $38,600.00 $6,990.00 $6,99000
22 War ls&furrouts,T&G bead board 1 LS $15,000.00 $15,000.0C $25,500.00 $25,500.00 $16,800.00 $16,800.00 $6,720.00 $6,72000
23 Wal IS gypsum board,taped&floated 1 LS $938.00 $938.00 $3,500.00 $3,500.00 $4,600.00 $4,600.00 $16,000.00 $16,00000
Extei or&i ntei or pa nti rig,star nedld ear fi nishes&
24 painted fi ni shes 1 LS $65,300.001 $65,300.00 $45,200.00 $45,200.00 $44,300.001 $44,300.00 i rid uded in#23 $0.00
25 HVAC system&assodaedplumbirig 1 LS $53,375.00 $53,375.00 $95,900.00 $95,900.00 $36,500.00 $36,500.00 $51,500.00 $51,500.00
El acid Cal irid udirig but not Iimted to service,
26 di stn bution,fan&light fixtures 1 LS $49,150.00 $49,150. $62,200.00 $62,200.00 $32,600.00 $32,600.00 $43,000.00 $43,000.00
271rnfrastructure for data&communi cali on systems 1 LS $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.001
28 Fre Alam system 1 LS $11,375.00 $11,375.00 $12,000.00 $12,000.00 $9,600.00 $9,600.00 $9,100.00 $9'100.001
29Allowanceforstonerepdnting 1 LS $7,500.00 $7.500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.
30-contractor added line for waterproofi rig 522,900.00 112 MN
31'oontrador added linefor sitemisc.specialties $7,140.00 $7,140.
321.conslrwor added 1 i ne for i ns name $46,000.00 $46,000 CIA
TOTAL BASE BID: $936,000.00 $1,233,300.00 $714,371.00 $745,145. $0.00 $0.00
Wood speaesfor window assemblies,Acooya in lieu
A-1 of manogay 1 LS $4,850.00 $4,85000 $11,500.00 $11,500.00 $7,500.00 $7,500.00 No Bi
Wood q)eaesfor door assemblies,Acxoya in lieu of
A-2 manoclaiy 1 LS $1,350.00 $1,&50.00 $10,600.00 $10,600.00 $4,500.00 $4,500.00 No Bi
Wood speaesfor exterior architectural woodwork,
A-3 Accoyainliauofmahogay 1 LS $750.00 $750.00 $2,100.00 $2,100.00 $5,500.00 $5,500.00 No Bi
TOTAL ALTERNATE BID: $6,950. $41,700.00 $17,500. $0.24 $0.00 $0.00
TOTAL BID: $94Z950.001 I $1,275,DDO.001 $731,871.24 $745,145. $0. $0.00
Indicates dt screpency between contractor sum and actual sum
ROUND ROCK TEXAS
PARKS AND RECREATION
March 28, 2023
RE: Recommendation to Award— Stagecoach Inn Phase 2 Project 2023
Dear Mr. Atkins,
As you are aware, on February 28, 2023, bids were received for the Stagecoach Inn
Phase 2 Project 2023. In total, four(4)bids were received with amounts that ranged
from$714,371.00 to $1,233,300.00. Additionally, the bid included an alternate for a
different wood species on the doors and windows. The alternate bids ranged from no
bid to $41,700.00. Overall, PARD does not recommend awarding the alternate bids.
Based upon my review of the bids and analysis of the funding available, I recommend
the City of Round Rock accept the lowest Base Bid as submitted by HCS Inc.
Commercial General Contractor in the amount of$714,371.00. If additional
information is required, please advise.
Sincerely,
*j- P7��
Katie Baker, PLA ( ASLA
Park Development Manager
Mayor City of Round Rock— Parks and Recreation Department
Craig Morgan
Mayor Pro-tem
Rene Flores Enclosures
cc: Project File
Council Members
Michelle Ly
Matthew Baker
Frank Ortega
Kristin Stevens
Hilda Montgomery
City Manager
Laurie Hadley
City Attorney
Stephanie Sandre
CITY OF ROUND ROCK—PARKS AND RECREATION DEPARTMENT—301 West Bagdad,Suite 250—Round Rock,Texas 78664
Phone:512.218.5540—Fax: 512.218.5548—www.ci.round-rock.tx.us