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R-2014-1879 - 10/23/2014RESOLUTION NO. R-2014-1879 WHEREAS, the City of Round Rock wishes to enter into a Reimbursement Agreement ("Agreement") with Atmos Energy Corporation ("Atmos") for the relocation of gas pipelines owned by Atmos in connection with the widening and improvements of the downtown area, as depicted in Exhibit A of the Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Reimbursement Agreement with Atmos Energy Corporation, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 23rd day of October, 2014. ALAN MCGRAW, Mayor City of Round Rock, Texas 0112.1404;00313212 EXHIBIT "A„ .10 REIMBURSEMENT AGREEMENT This Reimbursement Agreement ("Agreement") made this day of , 2014 by and between ATMOS ENERGY CORPORATION, a Texas and Virginia corporation, having a business address at 5420 LBJ Freeway, Suite 1800, Dallas, Texas 75240 ("Atmos") and the CITY OF ROUND ROCK, a Texas home -rule municipal corporation, having a business address at 221 East Main Street, Round Rock, Texas ("CORR"),' WITNESSETH: WHEREAS, CORR is in the process of widening and improving Round Rock Ave./SW downtown at the location depicted in Exhibit "A", attached hereto (the "Project"): and WHEREAS, Atmos has gas facilities that are in conflict with the project: and WHEREAS. CORR has requested that Atmos relocate or cause to be relocated the.ir gas facilities to accommodate the Project; and WHEREAS, Atmos has agreed to the relocation of its facilities as shown on the plans attached hereto as Exhibit "B" and made a part hereof ("Relocation Services") and has prepared a good faith cost estimate set forth on Exhibit "C" attached hereto and made a part hereof ("Estimate"); and WHEREAS, CORR agrees to reimburse Atmos for the actual expenses incurred by Atmos related to the Relocation Services requested by CORR. NOW THEREFORE, in consideration of mutual promises contained herein, the parties agree as follows: Atmos agrees to provide the Relocations Services to relocate approximately 790 feet of 4 -inch gas pipeline. The starting date will be fixed by mutual agreement of the parties hereto and Atmos shall use commercially reasonable efforts to complete the Relocation Services in accordance with the Schedule, subject however, to delays caused by persons or events outside the reasonable control of Atmos. 2. The actual cost of the relocation is estimated to be $174,705.00. CORR agrees to reimburse Atmos the actual costs of the Relocation Services. Atmos shall submit to CORR a detailed written report itemizing the total costs incurred, including all supporting information documenting all amounts incurred for which reimbursement claimed and verifying that the Relocation Services are in accordance with the requirements of this Agreement and that any change orders increasing the cost for the Relocation Services above the threshold described below were submitted and approved by CORR prior to incurring such additional costs. Upon completion of the Relocation Services, Atmos shall present CORR with a detailed invoice of the actual Relocation Services performed and CORR agrees to make, within thirty (30) days from the date of the properly detailed invoice, a onetime reimbursement payment of the actual costs, In the event, after actual solicitation of bids, the estimated costs of the Relocation Services exceed the Cost Estimate by 10% or more, then, prior to incurring such additional expense, Atmos shall submit the additional costs to CORR for approval, which approval shall not be unreasonably withheld, delayed, or conditioned. Any request for approval made by Atmos in writing and not specifically approved or disapproved within 10 business days shall automatically be deemed approved by CORR. Neither enhancement nor betterment costs shall be reimbursed by CORR, 3. The obligation of CORR to make a cost reimbursement payment under this Agreement does not constitute a general obligation or indebtedness of CORR for which CORR is obligated to levy, pledge or collect any form of taxation. 4, the parties agree to exercise all due caution while causing any work to be done near the gas line in order to prevent damages to the gas line. 5. Notwithstanding any other provisions of this Agreement, in no event shall either party be liable to the other for any indirect, consequential or incidental damages, including but without limitation, loss of revenue, loss of customers or loss of profits arising from the Agreement and the performance or non-performance of obligations hereunder. 6. Atmos agrees to indemnify and hold harmless CORR, its agents and employees, against and from any and all liability, loss and expense and shall defend all claims, resulting from the loss of life or damage or injury to persons or property directly or indirectly resulting from the work performed by Atmos to the extent such loss, damage or injury, is caused by the negligence or willful misconduct of Atmos or its agents or arises out of or in connection with the Relocation Services. As a necessary condition for such indemnity to be enforceable against Atmos: (i) Atmos shall be notified in writing promptly of any and all claims, liability, loss and expense for which CORR seeks indemnification from Atmos, and (ii) Atmos shall have sole control of the defense of any and all claims, liability, loss and expense and all negotiations for their settlement of compromise 7. This Agreement shall be enforceable in Round Rock, Williamson County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 2 8. No party may assign its rights and obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld, conditioned, or delayed. Notwithstanding the foregoing, it is understood that Atmos intends to contract the Relocation Services work to a general contract, which will in turn may subcontract all or part of the Relocation Services. 9. This Agreement shall be binding upon and inure to the benefit of the parties to this Agreement and their respective heirs, executors, administrators, personal representatives, legal representatives, successors and assigns, subject to the provisions of Section 8. 10. In case any one or more of the provisions contained in this Agreement shall be held to be invalid, illegal, or unenforceable in any respect, such validity, illegality, or unenforceability shall not affect any other provisions of the Agreement, and this Agreement shall be constructed as if such invalid, illegal, or unenforceable provision had never been contained in the Agreement. Effective date of agreement as of date of approved by the City Council: CITY OF ROUND ROCK ATMOS ENERGY CORPORATION By: By: 142fz � Bob Carroll Mayor Right of Way Manager ATTEST: City Secretary APPROVED AS TO FORM: City Attorney 3 ..,w.v •.ww.u.r. •u.. _ vavruw.'amv.••aw.i...Y rray.va. a.aan r•rr 0 wl CD KS•t j C— O jam# _o C S :r/; rn:m r r mfzF ••�`!r � . ia�-tF•r��5_. 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RO.Y(. - RS��S+// %?� t� ^-�O 2UMCLEAIWICE ul C, PA, to w c: j D > Z O m D- a 8 z m (a a 8 a- m L> I EXHIBIT 11CLt SW Downtown Ph 4 Round Rock Ave Crossing Round Rock Project Llidtox Project Project Numbor 2889555 D— cw.noa Direct Costs fdatedals -with Stores Overheads (Atmos PO's and hlc.tunkin materials) Ory Descdption 480PIPE POLY4PE2408SDR1140FT 440 P%POLY4 PE 3408 SoR1140FT 160 PTFE ERM X.780'710S BARESEVID X42 1000 w7REa8CUYUVS0UDTHH45C0FT 1 TEE, 4• TYPE IIASS3-WAY 1 TEE. 3' TYPE IIA SS 3.LVAY 1 h5- Pipin g WwW,, (Pipe,W a. Ftirgs, Gaskets, Boib, El--) t.Uterials •w/o Stores Overheeds (Items purchased by Contractors) Ory Description 250 &U- 5scWnd LandCosts (Fee Property) or/ Description 0 Station Site Lord Rights (Capitalized) Cry DesalpUon 0 Easements 0 manage Pa)—r!. Total Direct Capital Labor (Company Labor) Cry Description 24 Engineering 0 F;.Id Ops 8 EnvbarvnenW 8 R05V P.rsmn-I 60 FCC Contractor Labor Cry Description Conrroct Ergin..drg 20 Senior Project htanarr 20 earag.r Projct ht 75 Engim.r 100 S". CAD Designer 2 Pco).ct Controls SPed.ral 10CI.dcai 0 wl pa. 8 Un. Locate 0 ROVJAgem(3rd Party) 0 Flan S.,,. t EnrramxnW(SWPPP, P--1 PI -P -6,A Consultng,.tc) 1 Say.y C. 0 ikt Tep Febriction&InssB..0cn 0 TUNHot T.pC- 0 DRS Sind Instaltetiat and Piping Hack -up Camp--/LaborTctal 5 Pipeline Comtruc5on 4' IP S LP Poly Including 3 sorAce (nes. 703 abandom.nt d euatig mains, move4n and — cul to c-y4t. phos. 2. and acct far r. -a WngswWhl a3 dhbubad areas 0 pip.r- Construaon 71scl 0 Long Sarva. Linm, Racanneaon 0 Shod S.M. Ln. R.cmn.am 0 Painting(s !blssL Pte, and finish) 0 F.—&Wid. Ewd-da 0 Gravel W. Ails lint 1.60n 0 A,.ss Rc-d 0 Consirrel. Imp-ctcr(3 RD Party) 0 MTCompary(X-Ray) Other Espendltures 0 Cal afGas Log (I... Flare Gas) 0 Fujed Reserves for Cmsmxtion and Sdadrtxg(0'.e) 01a Csticr Frcndzass z0enefus overheads(5233% of Company Lab or) $ 2,SS1 zstore Ovetheads(8% of Atmos Pwchas ed Materials)) S 521 Total Direct Costs Is 100.308 Indirect Casts (as of 99.2012) Description Costs Other Espendit,. ,'.Onrh.eds(PAUTTS:25:d CwnpalLabor ♦ W' cf Contractor Labor) S 14.0?8 zAFUDC V.bt(0.63Y. fM.ct&Iner—t T.W..xdudng AFUDC) 5 888 zM4.1on Ondt.ads(1624% of D'a.d Costs) S 16.250 rCorp Overheads If 0.25% of Direct Colt) S 10382 Total Indirect Costs S 41,556 DIRECT& INDIRECT TOTALS $ 141,664 ESTIMATED TOTAL PROJECT COST (CAPITALIZED) S 141,864 FRANCHISE FEE (5%.) $ 7,081 INTEREST CARRYING CHARGE (18.15%, NON -CAPITALIZED) $ 25.748 TOTAL COSTS ASSOCIATED WITH PROJECT (CAPITALIZED & NON -CAPITALIZED) $ 174,705 Notes 1) Na vmterbody crossings and does not WJude msts kr k—t di—q 2) Conswc6-- Estnal. basad on -dual Ccrrcwdan Bids. 3) One general cantadu Com Inception to completion and prices mnl^gent onanea:7,y of aanbacl at ti— davwd. 4) Estsnela d— rat irecl. ..Is for h.IT.V d.W- In .xbena -eh.r condition. 5) Edscng pip. "b. ahardoned in p1eca. 6) Cr+pont. O.yduad real. -6., at tine of item cast 7) Emeronerentd mss an based on pnvian Alms Energyjchvidt sinter Socpe of Work 8)Co tnrcv—cars ate for plPelno vnxk only. 9) Savoy tests based on prevksrs Atmos Energy)sb s.lh -b Der Scop- Of Wark 10) Construction hfaraga:mnt provided by At— Energy 11) Fa:mcl. Utas bmed en base W- cosi.sllmat- pias 10% to 9h1 true .1-10°: number Cost Eltimata Rchbursabla S11 D -Te nn Rwnd Rxkhve C—sng 034.20U ds Atmos Price Ea Costs 5 2.549 S 1.223 5 ZEE0 5 1,170 $ 13 S 2,088 S 0.14 s 140 5 460.00 S 460 S 250.00 S 250 10.00: 5 SSS At— Materia"So:•stal 5 5,876 Costs S.!.Tax(8.114%) S 48S 5 1,003 S Frtighl(ZS%) S147 1.1.1-W, Total 5 6,508 01a Csticr Frcndzass z0enefus overheads(5233% of Company Lab or) $ 2,SS1 zstore Ovetheads(8% of Atmos Pwchas ed Materials)) S 521 Total Direct Costs Is 100.308 Indirect Casts (as of 99.2012) Description Costs Other Espendit,. ,'.Onrh.eds(PAUTTS:25:d CwnpalLabor ♦ W' cf Contractor Labor) S 14.0?8 zAFUDC V.bt(0.63Y. fM.ct&Iner—t T.W..xdudng AFUDC) 5 888 zM4.1on Ondt.ads(1624% of D'a.d Costs) S 16.250 rCorp Overheads If 0.25% of Direct Colt) S 10382 Total Indirect Costs S 41,556 DIRECT& INDIRECT TOTALS $ 141,664 ESTIMATED TOTAL PROJECT COST (CAPITALIZED) S 141,864 FRANCHISE FEE (5%.) $ 7,081 INTEREST CARRYING CHARGE (18.15%, NON -CAPITALIZED) $ 25.748 TOTAL COSTS ASSOCIATED WITH PROJECT (CAPITALIZED & NON -CAPITALIZED) $ 174,705 Notes 1) Na vmterbody crossings and does not WJude msts kr k—t di—q 2) Conswc6-- Estnal. basad on -dual Ccrrcwdan Bids. 3) One general cantadu Com Inception to completion and prices mnl^gent onanea:7,y of aanbacl at ti— davwd. 4) Estsnela d— rat irecl. ..Is for h.IT.V d.W- In .xbena -eh.r condition. 5) Edscng pip. "b. ahardoned in p1eca. 6) Cr+pont. O.yduad real. -6., at tine of item cast 7) Emeronerentd mss an based on pnvian Alms Energyjchvidt sinter Socpe of Work 8)Co tnrcv—cars ate for plPelno vnxk only. 9) Savoy tests based on prevksrs Atmos Energy)sb s.lh -b Der Scop- Of Wark 10) Construction hfaraga:mnt provided by At— Energy 11) Fa:mcl. Utas bmed en base W- cosi.sllmat- pias 10% to 9h1 true .1-10°: number Cost Eltimata Rchbursabla S11 D -Te nn Rwnd Rxkhve C—sng 034.20U ds An. Price Ea. Costs 5 103 S Contractor Materiels Sub'.W 5 Sties Tex (8-1f40) S 6laierisb TaW $ At. Price I Ea Costs 5 1,003 S Atmos Prlcel Ea Costs 5 1.000 S 5 t,Coo 5 Land Frghb Total 5 At. PdcelHr Costs 5 65 5 1,SE0 S 50 5 S 35S 2E0 S 35S 280 5 35 S 2.800 Camp--/LaborTctal 5 4.920 Atmos Price l Day or Each Ptloalllr Costs $ 5 $ 5 133 S 2.670 $ - S 131 S 2610 5 5 112 5 8.� S - 5 103 5 10.750 S - S 111 S 221 5S 68 5 676 S 2,500 S 5 4.000 5 5 3. Soo 5 S 1,250 S 1,250 5 2,200 5 2.200 $ 1,500 S 5 1."Co 5 $ 7.500 S 3 $4 S 550,500 5 $ S11.000 S 5 L33 $ S 8.500 5 5 12.000 S $ 8.003 $ 5 103,000 5 _ 5 50 5 $ 1500 S Ccr.7ect L.!,. Tata! S 79,235 Sales Tax (8.1!4%) S 6.537 $ E5.775 01a Csticr Frcndzass z0enefus overheads(5233% of Company Lab or) $ 2,SS1 zstore Ovetheads(8% of Atmos Pwchas ed Materials)) S 521 Total Direct Costs Is 100.308 Indirect Casts (as of 99.2012) Description Costs Other Espendit,. ,'.Onrh.eds(PAUTTS:25:d CwnpalLabor ♦ W' cf Contractor Labor) S 14.0?8 zAFUDC V.bt(0.63Y. fM.ct&Iner—t T.W..xdudng AFUDC) 5 888 zM4.1on Ondt.ads(1624% of D'a.d Costs) S 16.250 rCorp Overheads If 0.25% of Direct Colt) S 10382 Total Indirect Costs S 41,556 DIRECT& INDIRECT TOTALS $ 141,664 ESTIMATED TOTAL PROJECT COST (CAPITALIZED) S 141,864 FRANCHISE FEE (5%.) $ 7,081 INTEREST CARRYING CHARGE (18.15%, NON -CAPITALIZED) $ 25.748 TOTAL COSTS ASSOCIATED WITH PROJECT (CAPITALIZED & NON -CAPITALIZED) $ 174,705 Notes 1) Na vmterbody crossings and does not WJude msts kr k—t di—q 2) Conswc6-- Estnal. basad on -dual Ccrrcwdan Bids. 3) One general cantadu Com Inception to completion and prices mnl^gent onanea:7,y of aanbacl at ti— davwd. 4) Estsnela d— rat irecl. ..Is for h.IT.V d.W- In .xbena -eh.r condition. 5) Edscng pip. "b. ahardoned in p1eca. 6) Cr+pont. O.yduad real. -6., at tine of item cast 7) Emeronerentd mss an based on pnvian Alms Energyjchvidt sinter Socpe of Work 8)Co tnrcv—cars ate for plPelno vnxk only. 9) Savoy tests based on prevksrs Atmos Energy)sb s.lh -b Der Scop- Of Wark 10) Construction hfaraga:mnt provided by At— Energy 11) Fa:mcl. Utas bmed en base W- cosi.sllmat- pias 10% to 9h1 true .1-10°: number Cost Eltimata Rchbursabla S11 D -Te nn Rwnd Rxkhve C—sng 034.20U ds