CM-2023-102 - 5/19/2023City of Round Rock
JR.OUNDROCK
xAs Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Events Trust Fund Disbursement Request in association
with the 2023 NCTTA College Table Tennis National Championships at the Round
Rock Sports Center.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/19/2023
Dept Director: Chad McKenzie - Director of Sports Management and Tourism
Cost:
Indexes:
Attachments: 2023 NCTTA Disbursement Packet
Department: Sports Management & Tourism
Text of Legislative File CM-2023-102
The Events Trust Program is a program for local governments and local organizing committees to apply
for State funds to help pay for qualified expenses associated with an event, to which both the State and
City must contribute. The Events Trust Fund application associated with this event was approved in
August 2022 on CM-2022-179.
The disbursement request is the final step in the Events Trust Fund program from the Governor's Office.
The City is seeking disbursement from the 2023 NCTTA College Table Tennis National Championships,
held at the Round Rock Sports Center from April 14-16, 2023. The disbursement amount being requested
is $15,039.
City of Round Rock Page 1 of 1
Gena Nelson
From:
EventsFund <eventsfund@gov.texas.gov>
Sent:
Thursday, April 27, 2023 10,03 AM
To:
Nancy Yawn
Cc:
Gena Nelson; Accounting; Valerie Lott
Subject:
2023 NCTTA College Table Tennis National Championships Attendance Certification
Accepted
Nancy,
Thank you for submitting the Attendance Certification for an ETF under Texas Government Code
Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been
accepted.
Event: 2023 NCTTA College Table Tennis National Championships - Project Code 230204
• Event Dates: 04/14/23 - 04/16/23
• Method of Documentation: Participant lists
Given the attendance certification and documentation provided, EDT has determined to sustain the
estimated incremental tax increase for the event. To be eligible for disbursement, the local share of
$2,075.00 must be submitted no later than 07/14/23 per the Local Share Instructions in the
Application Materials section on the website. The disbursement request and supporting
documentation is due no later than 10/13/23. If you have any questions please let me know. Thanks.
Gene Cervenka
Deputy Director - Economic Development Finance
Office of Governor Greg Abbott
1100 San Jacinto, 31d Floor I Austin, TX 78701
(512) 936-0534 1 gene.cervenka@gov.texas.gov
www.gov.texas gov
Gena Nelson
From:
Gena Nelson
Sent:
Tuesday, September 20, 2022 4:03 PM
To:
AP team
Cc:
Chad McKenzie; Nancy Yawn
Subject:
RFC# 223111
Attachments:
Invoice - NCTTA 2023.pdf
Good Morning Q
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
RFC# 223111
Vendor# 61130 National Collegiate Table Tennis Association
Amount: $20,000.00
This is for the Host Partner Agreement for the NCTTA 2023 College Table Tennis National Championships April 12-16,
2023
CM-2022-217
Gena Nelson, Administrative Associate
Convention and Visitors Bureau City of Round Rock
231 East Main Street, Suite 150 Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
skmn
ROUND ROCK
National Collegiate Table Tennis Association
154 Mill Run Ln
Saint Peters, MO 63376-7106
(314) 800-5377
treasurer@nctla.org
http://www.netta.org
Bill To
The City of Round Rock
Attn: Nancy Yawn
231 E. Main St., Suite 150
Round Rock, TX 78664
Invoice
Date Invoice #
8/24/22 2223-004
Due Date
9/24/22
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Activity
Quantity
Rate
Amount
2023 National Collegiate Table Tennis Championships
1
20000.00
20000.00
Host City Sponsorship (US$)
U.S. Bank Harvester
1 Harvester Square
Saint Charles, MO 63303
Routing Number 081000210
Account Number 152313213497
1�
Total 1 $20,000A0-
National Collegiate Table Tennis Association treasurer*nctta.org (314) 800-5377
City of Round Rock, Round Rock, TX 78664 PAGE: 1 OF 1 CHECK NUMBER: 10067994
09/20/2022
61130
2223-004
Rights Fee for NCTTA National Collegiate Table Ten
DOG ID# 218534
NATIONAL COLLEGIATE TABLE TENNIS ASSOCIATION
City of Round Rock
221 E. Main Street
Round Rock, TX 78664
Phn. (512) 218-5400
Pay "Twenty Thousand Dollars and 00 Cents"
To the NATIONAL COLLEGIATE TABLE TENNIS
Order Of ASSOCIATION
154 MILL RUN LANE
SAINT PETERS, MO 63376-7106
10067594
$20,000.00
09/23/2022 $20.000 00
Vendor Number Check Number Check Date
61130 10067594 0912312022
$20,000.00
FILE COPY
NON-NEGOTIABLE
Acctf-4S6821402 Check# IWITS" AM-...r 30 Mato
INVendor
Number C114" to~ Check 0616
City of Round Rock
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221 E. Main Street
Rand Ro*, TX 7W4
Phn. (512) 21&5400
$20,000-00
Pay
*Twenty Thousand Dollars and 00 Cen
To the
NATIONAL COLLEGIATE TABLE TEWhS
4 MID
Order Of
ASSOCIATION
154 MILL RUN LANE
SAINT PETERS, MO 63376-7106
A~Idg 3V'0v&
11210067591.4114 1:&113008801: LISM91402119
Pkase eNamine We Icitowing security features before accepting this chuck:
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C�l'FRN04
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184,41(a)(6).
Please submit all documents to eventsfund@gov.texas.gov.
To accommodate large files, secure file transfers are available upon request
Regarding the Events Trust Fund Disbursement Request in the amount of $15,039, for the 2023 NCTTA College
Table Tennis National Championships. (name of the event) I, Laurie Hadley {name of authorized official}, approve
of each cost submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill
obligations under the Event Support Contract. I certify that the funds will not be used for the purpose of
soliciting the relocation of a professional sports franchise already located in this state; and that no costs sought
for disbursement from the trust fund are also being disbursed by another entity. I also certify that I have the
authority to make this certification statement on behalf of the applying entity, and I take responsibility for the
disbursement being requested.
Please provide the following information.
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov.TExAS.GOV
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑ No
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
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Signature
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Title Ad Name of Qfganization
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Date
POST OFFICE BOX 12428 AUSTIN, TEXAS 78711 * 512-936-0140 * GOV.TEXAS.GOV
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