Contract - Bovey & Cochran, PLLC - 2/24/2022 BOVEY & COCHRAN
PLLC
V 2251 Double Creek Dr.,Suite 204, Round Rock,TX 78664 S. (512)904-9441 IF (512)904-9445
January 21, 2022
Hon. Craig Morgan, Mayor
Hon. City Council Members
City of Round Rock
221 E. Main Street
Round Rock, TX 78664
Re: Engagement Letter for Independent Counsel—Ethics Review Commission
Dear Mayor Morgan and City Council Members:
On behalf of Bovey&Cochran, PLLC, I want to thank you for the opportunity to serve
as Independent Counsel for the Ethics Review Commission of the City of Round Rock.
The purpose of this letter and the enclosed Terms of Engagement is to memorialize our
understanding with respect to the specific nature of our attorney-client relationship.
Please review these documents carefully and contact me promptly if you have any
questions.
Identity of Client:
City of Round Rock,Texas
Nature& Scope of Representation:
While in the future we may be directed to represent you on more specific matters,our
present relationship can be described as follows:
Serve as Independent Counsel and advise the Ethics Review Commission of the City of
Round Rock on an as-needed basis.
Financial Arrangements:
The hourly rate for all attorneys at our firm who work on your account will be one
hundred and ninety-five dollars($195.00)per hour.No retainer is necessary prior to our
firm performing legal services. Our law firm bills in increments of a tenth of an hour.
You will receive a detailed monthly accounting of services rendered by the firm.
Duration:
The terms established by this Letter of Engagement are perpetual,and shall continue until
modified by mutual consent of the Client and the firm. Acceptance of these standard
terms does not preclude the Client or our firm from proposing alternative arrangements at
a later date.
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Acceptance of Terms:
If this arrangement is acceptable to you, please sign this letter and return it to me at your
earliest convenience. I am truly honored that you are willing to make our firm part of
your legal team. If you would like to contact me, please call (512)904-9441, or e-mail
me at cary@boveycochran.com.
Sincerely
Cary L. B
AGREED TO & ACCEPTED:
By: A /A /
Hon. C ig Mo n, Mayor
Date:
Remember to mail one signed original to Cary.
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TERMS OF ENGAGEMENT
This document establishes the terms of our engagement as your attorneys. Unless
modified in writing by mutual consent, these terms will be an integral part of our
relationship. Therefore, we ask that you carefully review this statement and contact us if
you have any questions.
1. Scope of Work
As the client, it is imperative that you have a clear understanding of the legal services
Bovey&Cochran, PLLC("Law Firm")will provide. Any questions that you have
should be dealt with promptly.We will provide services related only to matters as to
which we have been specifically engaged. The Law Firm will at all times act on your
behalf to the best of our ability. Any expressions on our part concerning the outcome of
your legal matters are expressions of our best professional judgment,but are not
guarantees. Such opinions are necessarily limited by our knowledge of the facts and arc
based on the state of the law at the time they are expressed. We cannot guarantee the
success of any given matter,but we will strive to represent your interests professionally
and efficiently.
2. Fees for Legal Services
The charges for professional services provided by the Law Firm will typically be based
upon the following: (1)the time devoted to the matter; (2)the novelty and difficulty of
the questions presented; (3)the requisite experience,reputation and skill requested to
deal with those questions;(4)time limitations imposed by the circumstances;(5)and the
quality of the results obtained. Unless otherwise indicated in writing,our fees for legal
services are determined on the basis of the hourly rates of the legal staff who perform the
services. These rates may vary depending on the expertise and experience of the
individual. We will notify you in writing if this fee structure is modified. Currently,the
standard billing rate for all attorneys is one hundred ninety-five dollars($195.00)per
hour; the billing rate for paralegals, legal assistants and law clerks is seventy-five dollars
($75.00)per hour; and the billing rate for administrative support personnel is fifty-five
dollars($55.00)per hour(fees in U.S. Dollars).
3. Other Charges
All out-of-pocket expenses(such as long distance telephone charges, copying charges,
travel expenses, messenger expenses,etc.)incurred by the Law Firm in connection with
representing you will be billed to you as a separate item on your monthly statement.
4. Billing Procedures&Terms of Payment
Our billing period begins on the 27th day of the month and ends on the 26th day of the
following month. We will render periodic statements to you for legal services and
expenses. We usually mail these periodic statements toward the beginning of the month
following the latest date covered in the statement. Each statement is payable within thirty
(30)days of its stated date and must be paid in U.S. Dollars. If any statement is not paid
within thirty(30)days after its stated date,interest at the rate of 1 percent per month(12
percent per annum) will accrue on the balance due. However, if at any time 12 percent
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per annum exceeds the highest interest rate permitted by applicable law, then the interest
rate that will be applied to any overdue amounts will be reduced to the maximum rate
permitted under applicable law. If you have any questions or concerns about any
statement that we submit to you for payment, please contact me at your earliest
convenience so that we can resolve any problems without delay. Typically, such issues
can be resolved satisfactory with little inconvenience or formality.
5. Termination of Services
You have the right to terminate our services at any time upon providing written notice to
us. Upon receipt of written notice will immediately cease to render additional services,
as per your instructions. We reserve the right to discontinue work on pending matters or
terminate our attorney-client relationship with you at any time that payment of your
account becomes delinquent. We also reserve the right to withdraw when obligated by
the Texas Rules of Disciplinary Conduct. Additionally, in the event that you fail to
follow our advice and counsel, or otherwise fail to cooperate reasonably with us, we
reserve the right to withdraw from representing you upon short notice, regardless of the
then status of your matter. No termination shall relieve you of the obligation to pay fees
and expenses incurred prior to such termination.
6. Retainer
No retainer shall be required for this matter.
7. Retention of Documents
Although we will attempt to retain for a reasonable time copies of most documents
generated by this Law Firm,we cannot be held responsible in any way for failure to do
so, and we hereby expressly disclaim any such responsibility or liability. You must retain
all originals and among your own files.
8. Fee Estimates
We are often requested to estimate the amount of fees and costs likely to be incurred in
connection with a particular matter. Our attorneys do their best to estimate fees and
expenses for particular matters when asked to do so. However, an estimate is just that,
and the fees and expenses required are ultimately a function of many conditions over
which we have little or no control, especially in litigation or negotiation situations where
the extent of necessary legal services may depend to a significant degree upon the tactics
of the opposition. Unless otherwise agreed in writing with respect to a specific matter,all
estimates made by us shall be subject to your agreement and understanding that such
estimates do not constitute maximum or fixed fee quotations and that the ultimate cost is
frequently more or less than the amount estimated.
9. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of Texas, USA. Venue of any case or controversy arising under or pursuant to this
Engagement Letter shall be in Williamson County, Texas, USA.
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10. Questions
If during the course of our representation you have any questions about any aspect of our
arrangements, please feel entirely free to raise those questions. The Law Firm wants all
of our clients to have a clear and satisfactory understanding about every aspect of our
billing and payment policies. Accordingly, we encourage an open and frank discussion
of any or all of the matters mentioned in this document.
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2022-852311
Bovey&Cochran,PLLC
Round Rock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/18/2022
being filed.
City of Round Rock,Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Independent Legal Counsel-Round Rock Ethics Review Commission
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Cochran, Luke Round Rock,TX United States X
Bovey, Cary Round Rock,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Q cy L' et?— O and my date of birth is_
/� ,Q / 1
My address is 22,5 �ON� �-t �-�V'e t�[ #ZO� �Oult�/L 101— ,� , 0 0
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in !'v 14 Gt.-*us d*1 County, State of on the day of 202-7--
(year)
0ZZ(year)
Signatur of a horized agent of contra business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cd7
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2022-852311
Bovey&Cochran, PLLC
Round Rock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/18/2022
being filed.
City of Round Rock,Texas Date Acknowledged:
02/18/2022
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Independent Legal Counsel-Round Rock Ethics Review Commission
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Cochran, Luke Round Rock,TX United States X
Bovey, Cary Round Rock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc