CM-2023-110 - 5/25/2023Proposal
To:
Matthew Dykstra
City of Round Rock
mdykstra@roundrocktexas.gov
Submitted by:
Preferred Technologies, LLC
1414 Wedgewood Street
Houston, Texas 77093
Telephone: (281) 442-0550
Facsimile: (281) 449-5597
Title:
Estimated Lead Time:
Date Submitted:
Point of Contact:
Proposal Amount:
Signed:
�4—
Senstar Licenses -- MATERIAL ONLY W DIR-CPO-4742
Five to seven business days from the date of purchase.
March 21, 2023
Jason Goulait
Inside Sales
$16.910.84
Jason Goulait
Inside Sales
Preferred Technologies, LLC
(281) 386 — 2796
jasongoulait@pref-tech.com
0 1t-�j�• _ Q Preferred Technologies, LLC
P: 281.442.0550 F: 281.449.5597 www.pref-Lech.com
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Bill o f Material and Pricing
PREFERRED TECHNOLOGES,
LLC
-W SENSTAR
LICENSES-
50 SENSTAR LICENSES 1.00 WA 100
EA S 10,74700 S 15,.La45 S I2580 1
101099
SYMPHONYE ISE Jrdh7fl V7-VLT5
SENETAR
AMSYM7£
LICENSE-MULTISERVER HIGH AVALABLTY, VIDEO WA 50.00 O00
EA i - i s I
WALL AND NTEGRATIONB "PORT PRICE PER
CAMERA.
SYMI•HONY ENTERPRISE EDMON V7.ONE MONTH
SENSTAR CARE MANMF^NCE & SLIPPORT-
3ENET71R
AMSYM7£MS-1M
ENTERPRISE EOIIION SERVER SOFTWARE WA 500.00 Wp= 00
EA i - i
UPGRADES AND SUPPORT FOR ONE MONTH_ PRICE
PER CAMERA. i 10 MONTHS PER CAMERA
MSRP TOTAL SUBTOTAL DIR FEE
TOTAL
S 19.747.00 S 19.784.95 S 125M $
16,910.04
Acceptance of Proposal
The Pref-Tech team thanks you for allowing us the opportunity to work with you on this project. To accept
this proposal and allow Pref-Tech to proceed with the scope of work outlined above, please sign below and
fax or email to your account executive.
My signature below constitutes acceptance of this proposed scope of work and the Terms and Conditions
provided.
/ Signature V
Customer Name
Date
41L,4zF
Preferred Technologies, LLC
P: 281.442.0550 F: 281.449.5597 www.pref-tech.com
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Assumptions
The below assumptions were applied when pricing this project. The pricing in this proposal is contingent upon the validity of these
assumptions. Additional charges may result if these assumptions be found false.
• Pricing includes NO labor or programming.
• Renewing the Senstar M&S agreement past the expiration date will result in additional fees being added to the cost by
Senstar with no way of waiving them.
• All material shipments will be standard ground. If expedited shipping is required, then extra charges may apply.
• Taxes are excluded. If taxes apply, then the total contract amount will increase accordingly.
Terms and Conditions
This proposal is valid for 30 days.
This proposal is subject to change based on unknown items that may occur as a result of COVID-19 such as material delays,
labor shortages, jobsite disruptions or governmental intervention. Evan as the US is experiencing wind -down, manufacturers and
production facilities are feeling the impacts limited by international imports (such as chip shortages), health and safety concerns, as
well as economic impacts to their business. Lead times and production may be extended without warning. Projects with critical
completion schedules should be coordinated with your Pref-Tech contact.
Invoicing:
Pref-Tech will Order and Invoice for 100% of the materials for the total contract amount. This includes (but is not limited to)
all material, software, consumables, and other items deemed necessary for the project. The first invoice for material will
be $16,910.84.
0 Customer expressly allows Pref-Tech to invoice for stored materials. Pref-Tech will store materials at the customer
location or in the Pref-Tech bonded and insured warehouse and provide backup documentation with inventories by
part number, pictures, etc., as requested by the Customer.
• Customer expressly allows Pref-Tech to submit progressive invoices based upon completed work percentage or other
production milestone.
Payment terms are NET 30 days from the date of invoice. Past due amounts shall incur interest at 81fo per annum, accrued daily from
the date due (NET 30) until paid in full.
Pref-Tech may elect to preserve our right to perfect a bond or lien by sending notices in accordance with statutory requirements.
Any change to the scope of work or materials described in this proposal involving extra cost will only be effective upon the execution
of a written change order by involved parties.
Pricing is conditional upon unrestricted access to all applicable areas where work is to be performed or access to and from areas where
work is to be performed. Unless otherwise noted, the scope of work shown in this proposal is to be performed without delays.
Additional trip charges may apply if delays caused by reasons outside of Pref-Tech's control are incurred.
Pref-Tech will guarantee all material and workmanship for a period of one year from the completion of the work included in this
proposal. The warranty will commence upon final project acceptance and will terminate the 3651' day beyond the date of final
acceptance, regardless of warranty work conducted during the warranty period. The Owner is responsible for troubleshooting and
identifying faults covered under this warranty. Additional fees may apply if Pref-Tech must troubleshoot issues for the Owner and/or
if, during the course acting on a warranty request, Pref-Tech determines that the issue was not generated by failures in material or
workmanship. Except for the foregoing warranty, Preferred Technologies specifically disclaims all other warranties, express or
implied, including but not limited to the warranties of merchantability and of fitness for a particular purpose.
Pref-Tech shall not be liable for any special, consequential, incidental or exemplary damages or loss. Pref-Tech will not be
responsible for equipment or parts which are in disrepair due to misuse, accident or mishandled by others not authorized to service
this equipment during our agreement time. Pref-Tech will not be responsible for damages caused by fire, the elements, civil
commotion, and malicious mischief, negligence of the customer, its agents or acts of God.
Preferred Technologies, LLC
P: 281.442.0550 F: 281.449.5597 www.i)ref-tech.com
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This proposal is the property of Pref=Tech. It is not for publication and is issued expressly on the condition that it is not to be copied,
reprinted or reproduced in any manner: nor is it to be disclosed to any third party, either wholly or in part without the express written
consent of Pref-Tech.
Preferred Technologies, LLC
P: 281,442,0550 F: 281,449,5597 www.pref-tech.com
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City of Round Rock
ROUNO ROCK
IPTEXCAS Agenda Item Summary
Agenda Number:
Title: Consider executing the Proposa' submitted by Preferred Technologies, LLC for the
Senstar software licenses and authorizing the issuance of a related Purchase
Order.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/26/2023
Dept Director: Gary Hudder, Transportation Director
Cost: $16,910.84
Indexes: General Fund
Attachments: PROP, CITY OF ROUND ROCK, SENSTAR LICENSES, 03 212023
Department: Transportation
Text of Legislative File CM-2023-110
The proposed purchase order would allow the purchase of 50 additional licenses for Symphony suite. The
cost would be $16,910.84, and they would be purchased from Preferred Technologies LLC. This software
allows traffic cameras to be monitored and controlled remotely through a phone or desktop computer, as
well as allowing display of cameras on video wails. The original software was purchased with 90 licenses,
which has been exceeded. The purchase of the additional 50 licenses will meet current and future needs.
Cost: $16,910.84
Source of Funds: General Fund
City of Round Rock Page 1 of I