CM-2023-145 - 6/30/2023SPONSORSHIP AGREEMENT
ROUND ROCK MULTIPURPOSE COMPLEX
This Sponsorship Agreement ("Agreement") is entered into as of April 26, 2023, by and
among Texas MedClinic ("Sponsor"), a corporation, and the City of Round Rock, Williamson County,
State of Texas, a home -rule municipal corporation, ("City"), for the purposes of contracting certain
sponsorship rights as set forth herein concerning the City of Round Rock's Facility known as the Round
Rock Multipurpose Complex ("Multipurpose Complex").
WHEREAS, City owns, operates and leases Multipurpose Complex, located at 2001 N
Kenney Fort Blvd, Round Rock, Texas, for various sports and recreational events and activities; and
WHEREAS, Texas MedClinic desires to be a sponsor of the Multipurpose Complex based
upon the terms set forth below.
NOW THEREFORE, in consideration of the terms, conditions and covenants herein
contained, the parties agree as follows:
1. The term of this Agreement and the sponsorship rights granted hereunder shall
commence on June I, 2023 and continue through May 31, 2024 ("Expiration Date") at which time the
sponsorship rights granted hereunder shall automatically terminate.
2. In consideration of the grant of specified sponsorship rights under this Agreement,
Sponsor shall pay the following sponsorship fee: the sum of Six Hundred and No/100 Dollars
($600.00). Sponsor shall pay balance of such sponsorship fee, along with applicable material
production costs, to the City in four installments as outlined in the invoice. Invoice shall be paid in
full no later than May 31, 2023.
3. The Sponsor shall receive the following sponsorship benefits:
✓ 28" x 44" Sign Display:
Quantity: 1 f $600.003
4. The Sponsor shall be responsible for the following:
Payment of annual sponsorship fee and provide high resolution digital image of
logo for website display
Providing artwork for production of all physical & digital assets
5. The City shall be responsible for the following:
Placing static logo on RoundRockMPC.com sponsor page
6. The parties may agree in writing, subject to the approval of the City's authorized agent,
to extend the Agreement prior to the expiration of the initial term or any subsequent extended term.
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7. Each party shall indemnify, and hold the other party harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of the other
party. Nothing herein shall be deemed to limit the rights of the parties (including, but not limited to
the right to seek contribution) against any third party who may be liable for an indemnified claim.
8. Sponsor, its agents, and employees shall use best efforts to comply with all applicable
federal and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with
all applicable rules and regulations promulgated by local, state and national boards, bureaus and
agencies.
9. This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed
by and construed in accordance with the laws and court decisions of the State of Texas.
10. If any party breaches any of the terms and conditions of this Agreement and fails to
rectify such default in accordance with a written notice from a non -defaulting party within ten (10)
days after the date of such notice (or a longer period if all parties agree to same in writing), a non -
defaulting party may terminate this Agreement at any time thereafter.
10.1 City may terminate this Agreement immediately if any of the following occur:
10.1.1 Sponsor is wound up or dissolved, becomes insolvent or enters into an
agreement with its creditors, or if a receiver, manager or liquidator is appointed in
respect of Sponsor;
10.1.2 Sponsor's business operations or the business or activities of any
associated company are contrary to any City of Round Rock policy;
10.1.3 City determines that, for whatever reason, it should no longer use the
sponsored purpose/product or be associated with Sponsor.
10.2 Sponsor may terminate this Agreement immediately if it determines that, for
whatever reason, it no longer wishes to continue sponsorship as set forth herein.
10.3 The rights and remedies herein conferred are cumulative and not exclusive of
any other rights or remedies, and shall be in addition to every other right, power and remedy
that Sponsor may have, whether specifically granted herein, or hereafter existing at law, in
equity or by statute, and any and all such rights and remedies may be exercised from time to
time and as often and in such order as Sponsor may deem expedient. No delay or omission in
the exercise or pursuance of any right, power, or remedy shall impair any such right, power, or
remedy or be construed to be a waiver thereof.
10.4 If this Agreement is terminated, Sponsor shall not be required to pay any unpaid
installments of the sponsorship fee (if payment is by installment).
10.5 The termination of this Agreement shall not prevent any party from taking
action to enforce a term or condition of this Agreement in respect of any breach occurring prior
to such termination.
10.6 Upon the occurrence of default, the defaulting or breaching party agrees to pay
all damages, costs, and expense, including without limitation, reasonable attorneys' fees and
legal expenses, incurred by the non -defaulting or non -breaching party in recovering such
damages, costs, and expenses or in enforcing or exercising any remedies under this Agreement.
11. The rights of either party under this Agreement shall not be transferable or assignable
either in whole or in part.
[Signatures appear on next page]
IN WITNESS WHEREOF, City and Sponsor have executed this Agreement on the dates
indicated.
City of ound Roca
By' Printed Name:�_{�
Title: 1
Date Signed:
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Texas MedCliuic
By: Z-""i
Printed Name: Leah Martinez
Title: Marketing Manager
Date Signed: May 1, 2023
City of Round Rock
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XA5 Agenda Item Summary
Agenda Number:
Title: Consider authorizing a Sponsorship Agreement concerning the Round Rock
Mulitpurpose Complex for June 1, 2023 continuing through May 31, 2023.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/30/2023
Dept Director: Chad McKenzie - Director Sports Management
Cost:
Indexes:
Attachments: Texas MedClinic Agreement - MPC
Department: Sports Management & Tourism
Text of Legislative File CM-2023-145
Sponsorship agreement with Texas MedClinic for advertising at the Round Rock Mulitpurpose Complex.
Texas MedClinic will have one display sign located at the Multipurpose Complex.
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