Contract - ABC Home and Commercial Services - 7/13/2023 CITY OF ROUND ROCK
AGREEMENT FOR PURCHASE OF
PEST CONTROL SERVICES
WITH
ABC HOME AND COMMERCIAL SERVICES
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS Agreement for the purchase of pest control services (referred to herein as
the "Agr ement"), is made and entered into on this the A je-6 day of the month of
2023, by and between the CITY OF ROUND ROCK, TEXAS, a home-
rule municipals hose offices are located at 221 East Main Street, Round Rock, Texas 78664
(referred to herein as the "City") and ABC HOME AND COMMERCIAL SERVICES, whose
offices are located at 9475 East Highway 290, Austin, Texas 78724 (referred to herein as the
"Services Provider").
RECITALS:
WHEREAS, City desires to purchase pest control services; and
WHEREAS, City has issued its "Request for Proposal" (RFP) for the provision of said
services; and
WHEREAS, City has determined that Services Provider provides the best value to City;
and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
same. The Agreement includes the following: (a) City's RFP designated Solicitation No. 23-010
4856-4223-0629/ss2
R-,ZD2 3-200
, (b
dated January 2023 ) Service Provider's Response to the RFP; (c) contract award; and (d) any
exhibits, addenda, and/or amendments thereto. Any inconsistencies or conflicts in the contract
documents shall be resolved by giving preference in the following order:
(1) This Agreement;
(2) Services Provider's Proposal; and
(3) City's RFP, exhibits, and attachments.
B. City means the City of Round Rock,Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God,�a es, lockouts, or other from the government of the Unite
disturbances, acts of the public enemy, orders of any insurrections, riots, epidemics,
States or the State of Texas or any civil or military authority,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
F. Service Provider means ABC Home and Commercial Services, or any of its
corporate structures, successors or assigns.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement is for sixty (60) months from the effective date
hereof. City reserves the right to review the relationship at any time, and may elect to terminate
this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the RFP and as set
forth in the Proposal submitted by Services Provider, all as specified in Exhibit"A." The intent
of these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the RFP and as offered by Services Provider in its Proposal.
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The services which are the subject of this Agreementbed in Exhibe fully a it of tanhd,
together with this Agreement, comprise the total Agreement and they e
Agreement as if repeated herein in full.
4.01 SCOPE OF WORK
All items in Exhibit "A" are awarded to Services Provider. For purposes of this
Agreement, City has issued documents delineating the required services (specifically RFP
Solicitation Number 23-010 dated January 2023).nall services paovider rticulars.ularsas All such referencissued its ed
se
agreeing to provide all such required services specified
documents are included in Exhibit "A" attachedexhibits,hereto
thisnd made a part Agreement shallhereof
evidenceall
the entire
When taken together with the appended exh osals,
understanding and agreement between the parties and shall supersede any prior prop
correspondence or discussions.
the attached
Services Provider shall satisfactorily provide all services Services Provider'sr undertaking
exhibits within the contract term specified in Section
shall be limited to performing services for the 'engaged.ovising City Services rovider shall�perform its
ose matters
on which Services Provider has been specifically
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that Services Provider shall be considered
as one of two (2) providers ("dual providers") of the specified goods and services (pest control
services). Services Provider specifically further acknow
ledges
e a d a rgrees et one lest to Agrse eement
is
of
not an exclusive agreement. City may, m its sole and t to City may,
the two providers in whatever order it deems most advantageous to City's pure tY Y,
in its sole and unfettered discretion, elect to use any other and noroviders. City is not guarantee is made of any minimum
to use
or purchase any estimated annual quantity of goods,
or maximum purchase.
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6.01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment A—Bid
Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall be the
basis of any charges collected by Services Provider.
B. Services Provider specifically acknowledges and agrees that City is not obligated
to use any estimated annual quantity of services, and City May 000.00) peroyearforService Providerin excess of 's
Hundred Sixty Thousand and No/100 Dollars ($60,
services combined with the dual provider's services
or a total not-to-exceed Agree ount of Eight
Hundred Thousand and No/100 Dollars ($800,0 ) for the term of this Ag
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7.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
ctions, is
governmental functions and services, including but 91, IntelocalpCooperationurchasing mContracts,
granted under Government Code, Title 7, Chapte ,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and u igrlement of inferred for the thesuccessful
esif ulpreriice
provider(s) and the City. Such agreement shall be Y
from lack of exception to this clause in the serviceagent provider's
to, ore. However,represent representative those
hereby expressly agree that the City is not an , P
outside agencies or entities and that the City is not obligated or liable for any action or debts that
may arise out of such independently-negotiated"piggyback'procurements.
9.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate funds sufficient to purchase the s Agreeent at the end of any City lry seices year
as
if the governing body of City does not appropriate
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
10.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A.,
Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies,materials, equipm
ent, and/or deliverables, or within thirty (30) days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
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with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute l between
eyed or seorvi�e
between a subcontractor and supplier about the goods de
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict
o cother such contractual agrceementf any, on
the purchase order or the Agreement
11.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities eces Pro ibex n the agents ss or
of
entertainment, gifts, or otherwise were offered or givenY
representatives to any City officer, employee or elected presentive may be subject penalties stated
respect to the
performance of this Agreement. In addition, Services Provider
in Title 8 of the Texas Penal Code.
12.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
13.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
j If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products or services from another supplier or suppliers.
14.01 INSURANCE
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Services Provider shall meet all requirements as stated in the attached RFP and as set
forth at:
htt ://www•roundrocktexas. ov/w -content/u loads/2014/12/corr insurance 07.20112. df.
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15.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Pam Keltgen, Custodian Supervisor
General Services Department
212 Commerce Cove
Round Rock,Texas 78664
(512) 341-3353
pkelt en roundrocktexas.gOv
16.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question fthe of er
party,s intent to perform hereunder, then demand may be made to the other party for
In the event that no
itten assurance is given within the
assurance of the intent to perform. in at event the demanding party may
reasonable time specified when demand is made, then and
treat such failure as an anticipatory repudiation of this Agreement.
17.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agree
the res that i may be of charged
the
p and that it will not be considere
difference in cost, if any,and that it may not be considered in.future bids for the same type of work unless the scope of
work is significantly changed.
e declared in default of this Agreement if it does any of the
Services Provider shall b
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
or seeks relief under the bankruptcy laws of the United States.
D. Becomes insolvent
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18.01 TERMINATION AND SUSPENSION
Bement, in whole or in part, for
A. City has the right to terminate this p'gr day s' written notice to Services
convenience and without cause, at any time upon thirty ( 0) Y
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause,upon ten(10) days' written notice to Services Provider.
C. Services Provider has the right to terminate l ``��or by mutual agreemeneement only for cause, t1to
at
being in the event of a material and substantial breach y City
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connect orders and contractsn with the performance
insofar as such
h
Agreement and shall proceed to cancel promptly all existing 30 days after such notice
orders and contracts are chargeable t lsubmit Agreement.is t statement Within
wing in detail the goods and/or
of termination, Services Provider shall City
services satisfactorily performed under this Agreement to the date
The of termipartienation.
that all then
pay Services Provider that portion of the charges, if undisputed.
ices
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
19.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officosts expenses, attorney'ss feescials harmless from and , and
uany
actions, legal proceedings, claims, demands, damages, , p
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
i
Services Provider, or Services Provider's agents, employees
thislA e Agreement,
matterors, in the
how or to
performance of Services Providers obligations
shall be deemed to limit the rights of City or
whom, such loss may occur. Nothing third
Services Provider (including, but not limited to the right to seek contribution) against any
party who may be liable for an indemnified claim.
� 20.01 COMPL
IANCE WITH LAWS, CHARTER,AND ORDINANCES
A. Services Provider, its agents, employees Chime°and Ordinances rs of the City of
ll use best efforts
to comply with all applicable federal and state laws,
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards,bureaus and agencies.
r Texas Government Code, a governmental entity
B. In accordance with Chapter 2271,
C
may not enter into a contract with a company for goods and services unless the contract contains
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a written verification from the company that it: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the contract. The signatory executing I ing this
will Agr not boy ott Israel
eement on behalf
of Services Provider verifies Services Provider does no boycott
during the term of this Agreement.
C. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten
) full-time
employees for a value a contract hasoa
at least One Hundred Thousand and No/100 Dollars ($1 0idance, or directive that
provision verifying that it: (1) does not have a practice, policy, will not discriminate
discriminates against a firearm entity or firearm trade association; and (2)
during the term of the contract against a firearm entity or firearm trade association. The signatory
executing this Agreement on behalf of Services Provider verifies Services Provider does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association, and it will not discriminate during the term of this Agreement against a
firearm entity or firearm trade association.
D. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least en (10) full-time$100 00.00) unessoyees for a value the contract hasoa
at least One Hundred Thousand and No/100 Dollars
provision verifying that it: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement. The signatory executing this Agreement on
behalf of Services Provider verifies Services Provider does not boycott energy companies, and it
will not boycott energy companies during the term of this Agreement.
21.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
22.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
i
t 1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
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Notice to Services Provider:
ABC Home and Commercial Services
9475 East Highway 290
Austin, TX 78724
Notice to City:
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock,TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, .and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson and oust decisions of the Stmatenof Telxase
governed by and construed in accordance with th
24.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
25.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof
sal be deCi edFederby anal
arbitration proceeding, including without limitation, any proceeding
Arbitration Act(9 USC Section 1-14) or any applicable state arbitration statute.
26.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree at comesto amend asclose as�possibleis ntontheointent of the
replace any
stricken provision with a valid provision
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stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas ABC Home and Commercia Services
By. a !�
By: Printed Name.
Printed Na e: r AN,4G�
Title: W14.4UF"£ 8101a5/ST �uN
Title: Date Signed:
Date Signed: !?� -3
Attest:
Meagan Spinl ity lerk
For City,Approved as to Form:
By: �—
anie L. Sandre, City Attorney
11
ROUND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
REQUEST FOR PROPOSAL (RFP)
PEST CONTROL SERVICES
SOLICITATION NUMBER 23-010
JANUARY 2023
Pest Control Services
RFP No. 23-010
Class/Item 910-59
January 2023
PEST CONTROL SERVICES
PART
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after"the City" seeks proposals from firms experienced in
providing pest control services. The City requires services be provided to 47 facilities totaling more than
900,000 square feet of treatment area. The City intends to multi-award this contract.
2. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I—General Requirements Page(s)2-5
Part II —Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part III—Supplemental Terms and Conditions Page(s) 7-9
Part IV—Scope of Work Page(s) 10-11
Part V—Proposal Preparation Instructions and Evaluation Factors Page(s) 12-14
Attachment A— Proposal Submittal Form and Execution Page 15
Attachment B—Reference Sheet Page 16
Attachment C—Cost Proposal Sheet Separate Attachment
3. AUTHORIZED PURCHASING CONTACT(S): For questions or clarification of specifications, you may
contact:
Allen Reich, CPPB Amanda Crowell, CPPB
Purchaser Purchaser
Purchasing Division Purchasing Division
City of Round Rock City of Round Rock
Phone: 512-218-5458 Phone: 512-218-5458
E-mail: areich(a�roundrocktexas.gov E-mail: acrowell(cDroundrocktexas.gov
The individual(s) listed above is/are the only authorized City contact(s)for this solicitation. The authorized
purchasing contact(s) may be contacted by e-mail for clarification for this solicitation including
specifications. No other City employee or representative may be contacted about this solicitation prior to
contract approval. No authority is intended or implied that specifications may be amended, or alterations
accepted prior to solicitation opening without written approval of the City of Round Rock through the
Purchasing Department.
4. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released January 27, 2023
Mandatory Pre-Proposal meeting February 8, 2023 @ 1:30PM, CST
Deadline for submission of questions February 15, 2023 @ 5:00 PM, CST
Approximately February 17, 2023 @ 5.00
City responses to questions or addendums PM, CST
Page 2 of 16
vi ay - . '____
Pest Control Services
RFP No. 23-010
Class/item 910-59
January 2023
Deadline for submission of responses February 24, 2023 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date
noted above. A copy of all the questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
https://www.roundrocktexas.gov/city-businesses/solicitations/
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the
right to modify these dates. Notice of date change will be posted to the City's website:
https://www roundrocktexas qov/city-businesses/solicitations/
5. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
https//www roundrocktexas.gov/ci!y
-businesses/solicitations/for any updates pertaining to the solicitation
described herein. Various updates may include addendums, cancellations, notifications, and any other
pertinent information necessary for the submission of a correct and accurate response. The City will not
be held responsible for any further communication beyond updating the website.
6. MANDATORY PRE-PROPOSAL MEETING SITE VISIT AND INSPECTION: A mandatory pre-proposal
meeting /site visit, and inspection will be conducted to fully acquaint Respondents with the facilities,
difficulties and/or restrictions inherent in the services specified. The pre-proposal meeting /site visit will
be conducted on the date specified in PART I, Section 4- Schedule of Events.
A. Attendance at the pre-proposal meeting/site visit is mandatory. Respondents shall sign-in at the pre-
proposal meeting to document their attendance. Immediately following the pre-proposal meeting, a
site visit tour of City Hall will be conducted to enable Respondents to assess conditions. The City
reserves the right to determine a response"not available for award" if the Respondent fails to attend
the mandatory pre-proposal meeting and site visit tour which will conducted at:
City Hall Council Chambers
221 E. Main Street
Round Rock, Texas 78664-5299
B. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the
pre-proposal meeting /site visit.
C. It is the responsibility of the Respondent to examine each facility and determine quantity, amounts,
take precise measurements, determine material requirements, equipment requirements, labor
requirements and other solicitation related details during said site visits.
7. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date
noted in PART I, Section 4—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Allen Reich
Purchasing Division
221 E. Main Street
Round Rock, Texas 78664-5299
A. Sealed responses shall be clearly marked on the outside of packaging with the RFP Solicitation title,
number, due date and "DO NOT OPEN".
B. Facsimile or electronically transmitted responses are not acceptable.
C. Responses cannot be altered or amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written proposal.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property
of the City.
G. Receipt of all addenda to this RFP must be acknowledged, signed, and included with the proposal
response.
Page 3 of 16
Pest Control Services
RFP No. 23-010
Class/item 910-59
January 2023
H. Late Proposal(s)will not be considered under any circumstances and will be returned unopened if a
return address is provided.
8. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully
read the entire solicitation.
A. Respondent shall submit one (1) evident signed "Original" and one (1) identical electronic copy of the
RFP response on a flash drive. An electronic signature on the"original"solicitation response is
acceptable but any resulting contract shall be signed in ink. The submittal is required to include all
addendums and requested attachments. The RFP response along with samples and/or copies shall
be provided at the Respondent's expense and shall become the property of the City.
B. This request for proposal (RFP)does not commit the City to contract for any supply or service.
Respondents are advised that the City will not pay for any administrative costs incurred in response
of preparation to this RFP; all costs associated with responding to this RFP will be solely at the
interested parties'expense. Not responding to this RFP does not preclude participation in any future
RFP/RFQ/IFB.
C. For your RFP submittal to be considered res onsive the attachments identified below shall be
submitted with your proposal.
❑ Addendums:Addendums may be posted to this solicitation. Respondents are required to submit
signed addendums with their sealed response. The Respondent shall be responsible for
monitoring the City's website at https://www.roundrocktex s gov/city-businesses/solicitations/for
any updates pertaining to the solicitation.
❑ Attachment A: PROPOSAL SUBMITTAL FORM AND EXECUTION: Failure to complete, sign,
and return the proposal submittal form and execution with your offer by the deadline may result in
the disqualification of your proposal.
❑ Attachment B: REFERENCE SHEET. Provide the name, address, telephone number and E-
MAIL of at least three (3)valid Municipal, Government agencies or firms of comparable size that
have utilized services that are similar in type and capacity within the last two (2) years. City of
Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
❑ Attachment C: COST PROPOSAL SHEET- The cost proposal sheet should be completed for the
City to accurately compare cost proposals.Your method of costing may or may not be used but
should be described. A firm fixed price or not-to-exceed Contract is contemplated.
9. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires
the successful offeror to complete a Form 1295"Certificate of Interested Parties" that is signed for a
contract award requiring council authorization. The"Certificate of Interested Parties"form must be
completed on the Texas Ethics Commission website, printed, signed, and submitted to the City by the
authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and
under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
10. EX PARTE COMMUNICATION: Please note that to insure the proper and fair evaluation of an offer, the
City of Round Rock prohibits ex parte communication (e.g., unsolicited) initiated by the Offeror to the City
Official, Employee, City Consultant, or Evaluation Team member evaluating or considering the offers prior
to the time an award decision has been confirmed. Communication between an Offeror and the City will
be initiated by the appropriate City Official or Employee in order to obtain information or clarification
needed to develop a proper and accurate evaluation of the offer. Ex parte communication may be
grounds for disqualifying the offending Offeror from consideration of award in evaluation or any future bid.
11. OPPORTUNITY TO PROTEST: The Purchasing Manager for the City of Round Rock ("City"), in
consultation with the City Attorney, shall have the authority to settle or resolve any dispute concerning the
solicitation or award of a contract. The Purchasing Manager may solicit written responses to the protest
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from other interested parties. The aggrieved person must prepare his or her complaint in writing and
send it by electronic mail to the City's Purchasing Department at �rotest(cr�roundrocktexas.gov.
In the event of a timely protest, the City shall not proceed further with the solicitation or award of a
contract unless it is determined that the award must take place without delay, to protect the best interests
of the City.
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below. If you fail
to comply with any of these requirements, the Purchasing Office may dismiss your complaint or protest.
A. Prior to Offer Due Date: If you are a prospective offeror for the award of a contract("Offeror") and
you become aware of the facts regarding what you believe is a deficiency in the solicitation process
before the due date for receipt of offers in response to a solicitation ("Offers"), you must notify the City
in writing of the alleged deficiency before that date, giving the City an opportunity to resolve the
situation prior to the Offer due date.
B. After Offer Due Date: If you submit an Offer to the City and you believe that there has been a
deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation
process, or the recommended award as follows:
i. You must file a written notice of your intent to protest within four(4)working days of the date that
you know or should have known of the facts relating to the protest. If you do not file a written
notice of intent within this time, you have waived all rights to protest the solicitation process or the
award.
ii. You must file your formal written protest within ten (10)working days of the date that you know or
should Offer has been closed. If you know he facts relating
the facts unless ,ow of the facts before
O before those dates, must notify City as
stated in section (A) above.
iii. You must submit your protest in writing and must include the following information:
1) your name, address,telephone number, and email address.
2) the solicitation number.
r regulatory provision that you are alleging has been
3) a specific identification of the statutory o
violated.
4) a detailed statement of the factual grounds for your protest, including copies of any relevant
documents.
5) a statement of any issues of law or fact that you contend must be resolved; and
6) a statement of the argument and authority that you offer in support of your protest.
iv. Your protest must be concise and presented logically and factually to help with the City's review.
C. Receipt of Timely Protest: When the City receives a timely and complete written protest, the
Purchasing Manager, with assistance from the City Attorney, shall make one of the following
determinations:
i. Determine that a violation of rules and statutes has occurred prior to the award of the contract
and inform you and other interested parties of the determination.The City will prepare updated
solicitation documents and will re-solicit.
ii. Determine that no violation of rules or statutes has occurred and inform you and other interested
parties of the decision by letter. The reasons for the determination will be presented in the letter.
iii. Determine that a violation of rules and statutes has occurred after the award of the contract and
inform you and other interested parties of the determination. However, the awarded contract will
not be canceled. As needed, corrective actions may be taken with purchasing or any other
pertinent City staff.
in fifteen (15) business days after receipt of the formal
iv. A determination will usually be made with
protest.
Manager shall be the final administrative action
v. Any written decisions by the Purchasing
for the City.
All documentation pertaining to a protest will be kept on file at the City and are subject to open records
requests.
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PART II
DEFINITIONS, STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation,
the Respondent agrees that the City's Definitions and Standard Terms and Conditions, in effect at the
time of release of the solicitation, shall govern unless specifically provided otherwise in a separate
agreement or on the face of a purchase order. These can be obtained from the City's website at:
https://www.roundrocktexas.gov/city-der)artments/purchasing/. In addition, the Supplemental Terms and
Conditions listed in Section III, shall also be enforced as part of the contract.
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements.The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: httos://www.roundrocktexas.gov/city-departments/purchasing/
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PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the
following:
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60)
months.
B. Upon expiration of the contract term,the Contractor agrees to hold over under the terms and
conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or
complete the project up to 120 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The
Respondent shall:
A. Be firms, corporations, individuals, or partnerships normally engaged in providing pest control
services as specified herein and have adequate organization, facilities, equipment,financial
capability, and personnel to ensure prompt and efficient service to the City.
B. Have sufficient staff located in Central Texas to perform these services.
C. In order to confirm financial stability, the City may choose to review audited financial statements at
any time throughout the RFP evaluation process. Upon request, the Respondent shall provide two
years audited financial statements, including any notes or supplemental schedules within 2 business
days of the original request.
D. The Respondent shall include in the proposal a list of all litigation the company or its principals have
been involved in within the last three (3)years.
E. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for
consideration in this RFP process.
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a local company experienced in pest
control services.
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules, and regulations. The
Respondent shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA),
State and City safety and occupational health standards and other applicable federal, state, and local
health, safety, and environmental laws ordinances, rules, and regulations in the performance of these
services.
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site. In case of conflict, the
most stringent safety requirement shall govern.
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions,
judgments, fines penalties and liability of every kind arising from the breach of the Contractor's
obligations under this paragraph.
5. WORKFORCE: The Contractor shall-
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees, while working on City property, wear a company uniform that
clearly identifies them as the Respondent's employee.
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C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
6. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
maintenance, demurrage, f surcharges, charges,
a9 associated ge
inurance, bds, and riskmanagemntNo separat la-item chages sh be per with mittedfor either
response or invoice purposes.
7. ORDER QUANTITY: The quantities shown in the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed
to satisfy requirements within budgetary constraints, which may be more or less than indicated.
8. PRICE INCREASE: Contract prices for pest control services shall remain firm throughout the initial twelve
(12) month term of the contract. A price increase to the agreement may be considered on the
anniversary date of the Contract each year and shall be equal to the consumer price index for that year.
A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index (CPI-U)for all Urban Consumers.
The price adjustment rate will be determined by comparing the percentage difference between the
CPI in effect for the base year six-month average (January through June OR July through
December); and each (January through June OR July through December six month average)
thereafter. The percentage difference between those two CPI issues will be the price adjustment
rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index (CPI) is
found at the Bureau of Labor Statistics, Consumer Price Index website: http://www.bls.gov/cpi
B. Procedure to Request Increase:
i. Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written
calculation will be verified and confirmed. All written requests for increases must include the City
of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail
to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 E Main Street
Round Rock, TX 79664-5299
ii. Upon receipt of the request, the City reserves the right to accept the escalation and make
changes to the purchase order within 30 days of the request, negotiate with the vendor, or cancel
the agreement or purchase order if an agreement cannot be reached on the value of the
increase.
9. ACCEPTANCE/INSPECTION: Acceptance/Inspection should not take more than five (5)working days.
The Contractor will be notified within the time frame if the services delivered are not in full compliance
with the specifications. In the event the services are not performed to the satisfaction of the City the
vendor shall agree to reperform services to specification at no additional cost to the City. If any
agreement or purchase order is cancelled for non-acceptance, the needed services may be purchased
elsewhere at no additional cost.
10. PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term.
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11. POINT OF CONTACT/ DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon
award of the contract to include contact information. The City's designated representative shall be
notified by the Respondent immediately should the point of contact change.
B. The City's designated representative: The City's designated representative shall be:
Pam Keltgen
Custodian Supervisor
General Services
Phone: (512) 341-3353
E-mail: pkeltgen(�roundrocktexas.gov
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January 2023
PART IV
SCOPE OF WORK
1. INTRODUCTION: The City of Round Rock, herein after"the City"seeks proposals from firms
experienced in providing pest control services. The City requires services be provided to 47
facilities totaling more than 900,000 square feet of treatment area.
2. SERVICE LOCATIONS:
A. See Attachment C—Cost Proposal Sheet for a list of service locations and estimated square
footage.
B. The City reserves the right to add or remove locations throughout the term of the contract.
C. New locations will be priced at the same price as similar sized buildings already on the contract.
D. There will be no additional charge for first time inspection of buildings added to the contract.
3. SERVICE REQUIREMENTS: The Contractor shall-
A. Conduct initial inspections of all facilities to identify any existing pest issues and provide a report of
findings to the city.
facility, taking into account the specific needs and
B. Develop a customized pest control plan for each
challenges of each location.
C. Develop a firm quarterly treatment schedule for each building and provide a copy to the City's
department contact. Inspections will include checks for signs of pest infestations and application of
pest control measures.
D. Submit detailed, site-specific recommendations for structural and procedural modifications necessary
to prevent pests. Copies of all recommendations must be submitted to the department contact.
E. Provide monthly bait stations as needed to meet the department's/facility's needs.
F. Remove and dispose of any trapped vermin.
G. Employees must check in with the front desk administrator before performing any work. If the
administrator is not available, employees must contact the contract point of contact.
H. Dispose of empty containers, unused chemicals, and supplies in accordance with Federal, State, and
City regulatory requirements.
I. Apply granular fire ant control for an estimated 100,000 square feet.
4. CONTRACTOR RESPONSIBILITIES: The Contractor shall-
A. Furnish all materials, labor, and equipment necessary to provide the specified pest control
inspections, treatment, and/or removal of but not limited to vermin, ants, termites, rodents, spiders,
flying insects, and birds.
B. Respond to call back requests for pest infestations between regularly scheduled inspections.
i. Contractor must respond to the department contact within twelve (12) hours from receipt of
request and perform service within 24 hours of the initial notification or as scheduled by the
department contact.
ii. This service shall not be considered nor billed as an additional service call or service event.
C. Respond to the department contact within 24 hours of receiving a request and be onsite within 48
hours of notification for emergency service.
t of all pesticides to be used under this contract before
D. Obtain written approval from the City for the lis
use.
E. Provide all necessary personal protective equipment for technicians performing services.
F. Provide written reports and records of treatment type, location, and frequency within 48 hours of
treatment.
G. Re-treat any area found to be unsatisfactory at no additional cost to the City.
H. Comply with all applicable federal, state, and local laws, regulations, and standards related to pest
control services.
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5. DESIGNATED CONTACT PERSON: The City requires that the Contractor provide a designated crew
leader or point of contact throughout the term of the contract.This person's name and phone number
must be provided to the City. If the designated contact person changes during the contract, the City must
be notified immediately, and no substitutions of key personnel will be permitted without written approval
from the City. The designated contact person may be required to attend an oral presentation before the
contract is awarded. In addition, the City requires the contractor to provide a secondary designated
contact person to communicate with in case the primary contact is unavailable.
6. CITY RESPONSIBILITIES: The City will:
A. Provide access to treatment and inspection locations.
B. Communicate any health or safety concerns to the pest control company.
C. Inform the pest control company of any changes to the facilities or pest activity after the initial
inspection.
D. Follow recommendations from the Contractor for pest prevention between treatments.
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PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACCEPTANCE PERIOD: All proposals are valid for a period of one hundred and twenty
(120) calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in
the proposal.
2. PROPRIETARY INFORMATION: All material submitted to the City becomes public property and is
subject to the Texas Open Records Act upon receipt. If a Proposer does not desire proprietary
information in the proposal to be disclosed, each page must be identified and marked proprietary at time
of submittal. The City will,to the extent allowed by law, endeavor to protect such information from
disclosure. The final decision as to what information must be disclosed, however, lies with the Texas
Attorney General. Failure to identify proprietary information will result in all unmarked sections being
deemed non-proprietary and available upon public request.
3. PROPOSAL PREPARATION COSTS: All costs directly or indirectly related to preparation of a response
to the RFP, or any oral presentation required to supplement and/or clarify a proposal which may be
required by the City shall be the sole responsibility of the Proposer.
4. PROPOSAL RESPONSE: Responses shall be clear and concise and shall include at a minimum: title
page, transmittal letter, index or table of contents, dividers for each section and all required attachments.
One page shall be interpreted as one side of a double-spaced, printed, 8 1/2"X 11" sheet of paper. It is
recommended that responses be submitted in a professional, bound format that best contains all required
documentation for submission.
In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https//roundrocktxvendors munisselfservice comNendors/default.aspx
5. PROPOSAL FORMAT: Prefacing the proposal, the Proposer shall provide an Executive Summary of
three (3) pages or less, which gives in brief, concise terms, a summation of the proposal.The proposal
itself shall include a title page, index or table of contents, dividers for each section and all required
attachments and addendums to be organized in the following format by Tab and informational sequence:
A. Tab 1- Business Organization: State full name and address of your organization and identify parent
company if you are a subsidiary. Specify the branch office or other subordinate element which will
perform, or assist in performing,work herein. Indicate whether you operate as a partnership,
corporation, or individual. Include the State in which incorporated or licensed to operate.
B. Tab 2 -Approach and Solution: Define in detail your understanding of the requirement presented in
the Scope of Work of this request for proposal and your solution. Provide all details as required in the
Scope of Work and any additional information you deem necessary to evaluate your proposal.
C. Tab 3 - Program: Describe your technical plan for accomplishing required work. Include such time-
related displays, graphs, and charts as necessary to show tasks, sub-tasks, milestones, and decision
points related to the Scope of Work and your plan for accomplishment. Specifically indicate:
i. A description of your general inspection and treatment procedures.
ii. Treatment procedures for Fire Ants and Rodents.
iii. Procedures for trapping and timely removal of vermin.
iv. Provide a list of all chemicals that will be used and their use in the treatment process.
D. Tab 4 - Prolect Management Structure: Provide a general explanation and chart which specifies
project leadership and reporting responsibilities; and interface the team with City project management
and team personnel.
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E. Tab 5- Prior Experience: Describe only relevant municipal, corporate, and individual experience for
personnel who will be actively engaged in the project. Do not include corporate experience unless
personnel assigned to this project actively participated. Do not include experience prior to 2014.
Supply the project title, year, and reference name, title, present address, and phone number of
principal persons for whom prior projects were accomplished.
F. Tab 6 - Personnel: Include names, qualifications, and resumes of all personnel who will be assigned
to the account. State the primary work assigned to each person and the percentage of time each
person will devote to this work. Identify key persons by name and title.
G. Tab 7-Authorized Negotiator: Include the name, email address, and telephone number of the
person(s) in your organization authorized to negotiate Contract terms and render binding decisions on
Contract matters.
H. Tab 8—Attachments and Addendum: including Attachment A— Proposal Submittal Form and
Execution, Attachment B— Reference Sheet, and signed addendums (if applicable).
I. Tab 9—Cost Proposal: Information described in the following subsections is required from each
Proposer. Your method of costing may or may not be used but should be described. A firm fixed price
or not-to-exceed Contract is contemplated.
i. Manpower. Separate from the cost proposal sheet itemize to show the following for each
category of personnel with separate hourly rate. This will become part of the resulting
Contract.
a. Manager, supervisor, etc.
b. Estimated hours for each category of personnel.
c. Rate applied for each category of personnel.
ii. Estimated Annual Total (not to exceed) on Attachment C- Cost Proposal Sheet. This should
include all supplies and materials required to successfully perform the Contract.
J. Tab 10- Exceptions: Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this solicitation if any, shall be submitted on
a separate sheet labeled "Exceptions"with the Respondent's proposal.
6. EVALUATION CRITERIA: The intent of the City is to award to one Respondent in accordance with the
evaluation criteria below. The purpose of this evaluation criteria is to determine which proposal best
meets the requirements and provides the best overall value to the City.
A. Evaluation Criteria: Weights:
• Solution and Program (Tabs 2 &3) 40 pts
• Company Work Experience (Tabs 5 & 6) 40 pts
• Cost Proposal (Tab 9) 20 pts-
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees. The
evaluation committee will determine if discussions and/or Best and Final Offers (BAFO) are
necessary. Award of a contract may be made without discussions or BAFO, if in the best interest of
the City. The evaluation committee may determine that discussions are necessary to clarify or verify
a written proposal response. The City may, at its discretion, elect to have respondents provide oral
presentations of their proposal. The City reserves the right to rescore an offer based on provided
demonstrations. A request for a BAFO is at the sole discretion of the City and will be requested in
writing. The evaluation committee will evaluate the finalists and make a recommendation for award.
C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who
in the City's opinion, offers the best value to the City. The City also reserves the right to cancel the
RFP process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
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E. The City reserves the right to waive any minor technicality, irregularities, or informalities noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a "short list" of qualified proposal and may determine that the
Respondent(s) should submit a Best and Final Offer(BAFO). Each "short listed" Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
7. AGREEMENT NEGOTIATIONS AND AWARD PROCESS:
A. A proposal presented in response to this RFP is subject to negotiation concerning any issues
deemed relevant by the City. The City reserves the right to negotiate any issue with any party. Any
unsolicited communication by the Respondent to a City official, undesignated employee, or an
evaluation team member evaluating or considering the offers may be grounds for disqualifying the
offending Offeror from consideration of award.
B. Submission of proposal indicates the Respondent's acceptance of the evaluation process and
recognition that the City may make subjective judgments in evaluating the proposal to determine the
best value for the City.
C. If negotiations are successful, the City and Respondent may enter into an agreement.
D. If negotiations are unsuccessful, the City may formally end negotiations with that Respondent.
E. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed
most advantageous, or to waive any irregularities or informalities in the submittal received.
F. An independent signed authorized contract will be sent to the successful Respondent(s). Execution
of a City of Round Rock contract is required prior to starting work and processing any payments to
the Contractor.
8. POST AWARD MEETING: The City and the Respondent may schedule a post award meeting to discuss,
but not be limited to the following:
A. The method to provide a smooth and orderly transition of services performed from the current
Contractor.
B. Provide City contact(s) information for implementation of the Agreement.
C. Identify specific milestones, goals, and strategies to meet objectives.
Page 14 of 16
Exhibit "A"
No. Location Address Square Quantity Per Quarter BAFO Extended Total BAFO
Footage Treatment Cost 4/13/2023
1 Allen R Baca Parking Garage 301 W. Bagdad 40,000 4 100 $360.00 $90.00
2 Allen R Baca senior Center 301 W. Bagdad Building B 28,435 4 200 $720.00 $180.00
3 Bob Bennet Building#1 3400 Sunrise Road. 32,000 4 200 $720.00 $180.00
4 Bob Bennet Building#2 3400 Sunrise Road. 7,000 4 115 $420.00 $105.00
5 Bob Bennet Building#3 3400 Sunrise Road. 15,000 4 130 $440.00 $110.00
6 Business Center 221 E. Main street 18,500 4 130 $440.00 $110.00
7 Central Fire Station 203 Commerce Blvd. 17,488 4 125 $480.00 $120.00
8 City Hall 221 E. Main Street 24,000 4 140 $500.00 $125.00
9 City Hall Parking Garage 221 E. Main Street 40,000 4 100 $360.00 $90.00
10 Clay Madsen Recreation Center 1600 Gattis School Rd. 50,500 4 1 180 $640.00 $160.00
11 Environmental Svc Lab 5200 N.IH35 2,435 4 70 $280.00 $70.00
12 Facility Maintenance 2015 Lamar 8,510 4 115 $460.00 $115.00
13 Fire Logistics Warehouse 3300 Gattis School Rd. 6,550 4 110 $440.00 $110.00
14 Fire Station#2 200 W. Bagdad Ave. 7,577 4 110 $420.00 $105.00
15 Fire Station#3 221 Sundance Pkwy 6,550 4 110 $420.00 $105.00
16 Fire Station#4 1301 Double Creek Drive. 11,232 4 1 125 $440.00 $110.00
17 Fire Station#5 350 Deepwood Drive 8,500 4 115 $460.00 $105.00
18 Fire Station#6 2919 Joe DiMaggio Blvd. 11,850 4 125 $440.00 $110.00
19 Fire Station#7 2811 Oakmont Blvd. 6,500 4 110 $420.00 $105.00
20 Fire Station#8 1812 Red bud Lane. 11,232 4 125 $440.00 $110.00
21 Fire Station#9 2721 Sam Bass Rd. 3,300 4 90 $360.00 $90.00
22 General Services 212 commerce Cove. 5,046 4 90 $360.00 $90.00
23 Heritage House Building 1 901 Heritage Cir.(House) 3842 4 1 80 $320.00 $80.00
24 Heritage House Building 2 901 Heritage Cir. (Carriage House) 4,236 4 80 $320.00 $80.00
25 Intermodal Ticket Booth 300 W. Bagdad 550 4 50 $200.00 $50.00
26 Intermodal Parking Garage 300 W. Bagdad 56,661 4 100 $360.00 $90.00
27 Kinningham Park House 1000 South Creek Drive. 5,250 4 90 $360.00 $90.00
28 Library-Old 216 E. Main Street. 42,000 4 180 $640.00 $160.00
29 Library-New 200 E. Liberty Street 1 77,280 4 225 $900.00 $200.00
Exhibit "A"
30 Library Parking Garage 200 E. Liberty Street 110,379 4 100 $360.00 $90.00
31 McConico building 301 W. Bagdad Building 1 27,00 4 89 $356.00 $89.00
32 Multi Purpose field Complex 2001 Kenny Fort Blvd. 9,000 4 100 $400.00 $100.00
33 Pard Yard 300 S. Burnet Street. 10,000 4 125 $480.00 $120.00
34 Police Facility 2701 N. Mays Street 124,000 4 325 $1,260.00 $315.00
35 Public Works Building 2008 Enterprise 11,722 4 125 $460.00 $115.00
36 CRU Building 2008 Enterprise building B 2,340 4 80 $320.00 $80.00
37 Rabb House 151 N A.W.grimes Blvd. 3,000 4 90 $360.00 $90.00
38 Recycle center/Brush Recycle 310 Deepwood Drive 1,200 4 65 $260.00 $65.00
39 Rock Care Clinic 901 Round Rock Ave Suite 300 1,500 4 85 $340.00 $80.00
40 Commons Building 901 Round Rock Ave Suite 300 1,400 4 65 $260.00 $65.00
41 Small Engine shop 901 Luther Peterson Place Building 2 1,500 4 65 $260.00 $65.00
42 Sport Center 2400 Chisholm Trail 82,800 4 195 $780.00 $195.00
43 Sport Center building B 2400 Chisholm Trail 15,000 4 125 $480.00 $120.00
44 Street and Signs 910 Luther Peterson Place. 7,895 4 90 $360.00 $90.00
45 Utility Support 5200 N. IH35 1,250 4 60 $240.00 $60.00
46 vehicle Maintenance 901 Luther Peterson Place.Building 1 9,540 4 90 $360.00 $90.00
47 Water Treatment Plant Phase 1 5200 N. IH35 8,478 1 4 90 $360.00 $90.00
48 Water Treatment Plant Phase 3 5200 N. IH35 14,876 4 125 $480.00 $120.00
49 Water Treatment Plant Phase 5 5200 N. IH35 14,876 4 125 $480.00 $120.00
50 Johnson Building 1 102 North Mays 4,500 4 90 $340.00 $80.00
51 Future Additional Buildings 200,000 4 600 $2,100.00 $525.00
Estimated Annual Total: $24,216.00
Section Il:Service Call Rate
Estimate
No. Description Unit d Unit Price Extended Total
Quantity
1 Service Call Rate Per Hour 500 98 $49,000.00
2 After Hours Service Call Rate Per Hour 200 1 98 $19,600.00
Estimated Annual Total: $68,600.00
Total Estimated Annual Totals of Sections I&II: $92,816.00
Section III:Additional Services This section will not be evaluated but will become part of the contract.
No. IDescription 0-100%
1 1 Discount Off Additional Services 8%
COMPANY NAME: ABC HOME AND COMMERCIAL SERVICES
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: CALEB HALL
PHONE NUMBER:
EMAIL ADDRESS: