R-2023-218 - 7/27/2023RESOLUTION NO. R-2023-218
WHEREAS, the City of Round Rock ("City") desires to purchase filter equipment for the
Brushy Creek Regional Wastewater Treatment System Tertiary Filter Project; and
WHEREAS, Section 252.022(4) of the Texas Local Government Code states that expenditures
for items available from only one source are exempt from competitive bidding requirements; and
WHEREAS, Aqua -Aerobic Systems, Inc. is the sole source provider of the goods and services
being purchased, as shown in Exhibit "A," and incorporated herein for all purposes; and
WHEREAS, the City wishes to issue a purchase order to Aqua -Aerobic Systems, Inc. for the
purchase of filter equipment, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Aqua -
Aerobic Systems, Inc. for the purchase of filter equipment for the Brushy Creek Regional Wastewater
Treatment System Tertiary Filter Project.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of July, 2023.
/, A/
C MOR AN, Mayor
City of Roun Rock, Texas
ATTEST:
IM ICIC&A I I 6AI
11�AGAN INKS JCity Clerk
0112.20232:4868-1370-8912
ROUND ROCK I 1 Xn';
City of Round Rock Purchasing
Justification Form
EXHIBIT
"A„
.10
Date:
7/12/23
Department
Utilities and Environmental Services
Name:
To:
Purchasing
Requestor
David Freireich
Name:
Phone
512-671-2756
Number:
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from
competition as prescribed in Texas Local Government Code Chapter 252.022. Attach additional
information as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to
be exempt for this procurement. This Justification Form is executed and filed with the Purchasing
Division as follows:
1. The undersigned is authorized and certifies that the following exemption is applicable to this
purchase. Please check the criteria listed below that applies to this purchase request:
❑■ Sole Source (check one)
*Items that are available from only one source because of patents, copyrights, secret process, or
natural monopolies.
El Films, manuscripts, or books.
❑Gas, water, and other utilities.
*Captive replacement parts or components for equipment.
El Books, papers, and other library materials for a public library that are available only from the persons
holding the exclusive rights to the materials.
❑ Goods Purchased for Subsequent Retail Sale
o A procurement of goods being purchased for subsequent resale by the City.
❑ Public Calamity
o A procurement made because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of a
municipality.
❑ Public Health and Safety
o A procurement necessary to preserve or protect the public health or safety of the municipality's
residents.
❑ Unforeseen Damage
o A procurement necessary because of unforeseen damage to public machinery, equipment, or other
property.
1 1 P a g e
❑ Personal, Professional or Planning Services
o A procurement of personal, professional, or planning services
❑ Other
o Cite the applicable Texas Local Government Code Chapter 252 exemption in the justification box
below.
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the Local
Government Code is being submitted for this purchase. (Attach additional pages if needed)
The Aqua -Aerobic Systems, Inc. (AASI) AquaDisk@ Cloth Media Filter is of Aqua -Aerobic
proprietary design, fabricated to AASI specifications. Aqua -Aerobic is the exclusive original
equipment manufacturer of the AquaDisk@ Cloth Media Filter(s) at the Brushy Creek
Regional WWTP located in Round Rock, TX. As such, all equipment and components are
manufactured
to AASI specifications, the exclusive vendor supplier for this equipment; this includes all
types of replacement cloths.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposal/quote.
If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter
should be no older than 6 months old and signed by an authorized representative on company
letterhead.
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract with:
Vendor Name:
Aqua -Aerobic Systems, Inc.
Description:
Aqua
MegaDisk
Cloth
Media
Filters
5. Check the purchase type and fill in the dollar amount and purchase term as applicable:
■❑ This is a one-time purchase request for $ 1,679,620
❑ This is a term contract request for (# months) in the amount of $
Purchasing Office/
Management Review:
Approved by
a;-
Purchaser/Purchasing Management (over $50,000)
David Freireich (Jul 13, 2023 10:17 CDT)
07/13/2023
Date
07/13/2023
Department Manager, Asst Director, or Director Date
2 1 P a g e
Justification Form - Aqua -Aerobic
Final Audit Report 2023-07-13
Created: 2023-07-13 (Central Daylight Time)
By: Allen Reich (areich@roundrocktexas.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAESFfv5CvDsFnVP8yrWzUtBu9jVQsQwWN
"Justification Form - Aqua -Aerobic" History
Document created by Allen Reich (areich@roundrocktexas.gov)
2023-07-13 - 8:08:20 AM CDT
Document emailed to Adam Gagnon (agagnon@roundrocktexas.gov) for signature
2023-07-13 - 8:15:16 AM CDT
Email viewed by Adam Gagnon (agagnon@roundrocktexas.gov)
2023-07-13 - 8:22:44 AM CDT
Document e-signed by Adam Gagnon (agagnon@roundrocktexas.gov)
Signature Date: 2023-07-13 - 8:23:01 AM CDT - Time Source: server
Document emailed to David Freireich (dfreireich@roundrocktexas.gov) for signature
2023-07-13 - 8:23:02 AM CDT
Email viewed by David Freireich (dfreireich@roundrocktexas.gov)
2023-07-13 - 8:23:30 AM CDT
Document e-signed by David Freireich (dfreireich@roundrocktexas.gov)
Signature Date: 2023-07-13 - 10:17:13 AM CDT - Time Source: server
Agreement completed.
2023-07-13 - 10:17:13 AM CDT
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