Contract - The Play Well Group, Inc. - 7/27/2023 (2) CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF PLAY EQUIPMENT
AT HIGH COUNTRY PARK
WITH
THE PLAY WELL GROUP,INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for the purchase of play equipment at High Country Park,
and for related goods and services (referred to h •ei as the "Agreement"), is made and entered
into on this the I�day of the month of , 2023 by and between the
CITY OF ROUND ROCK, a Texas home-rule munici lity, whose offices are located at 221
East Main Street, Round Rock, Texas 78664-5299 (referred to herein as the "City"), and THE
PLAY WELL GROUP, INC., whose offices are located at 203A State Highway 46 East, Boerne,
Texas 78006 (referred to herein as"Vendor").
RECITALS:
WHEREAS, City desires to purchase certain goods, specifically new play equipment at
High Country Park; and
WHEREAS, City is a member of the Buy Board Cooperative Purchasing Program ("Buy
Board") and Vendor is an approved BuyBoard vendor; and
WHEREAS, City desires to purchase of certain goods and services from Vendor through
Buy Board Contract No. 679-22 as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified goods and services and Vendor is obligated to sell same. The
4856-2858-8392/ss2
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Agreement includes Vendor's Proposal dated March 30, 2023 as Exhibit "A," attached hereto
and incorporated herein by reference for all purposes.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods mean the specified supplies, materials, commodities, or equipment.
F. Services mean work performed to meet a demand or effort by Vendor to comply
with promised delivery dates, specifications, and technical assistance specified.
2.01 EFFECTIVE DATE, TERM,AND PRICES FIRM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein or is terminated or extended as provided herein.
B. This Agreement shall terminate upon the demolition of the existing play
equipment and the installation of all play equipment as described in Exhibit"A."
C. Prices shall be firm for the duration of this Agreement. No separate line-item
charges shall be permitted for invoicing purposes, including but not limited to equipment rental,
demurrage, costs associated with obtaining permits, or any other extraneous charges.
D. City reserves the right to review the relationship with Vendor at any time and may
elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods and services which are the subject matter of this Agreement are described in
Exhibit "A" and, together with this Agreement, comprise the Contract Documents. Any
inconsistencies or conflicts in the contract documents shall be resolved by giving preference to
the terms and conditions of this Agreement.
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4.01 SCOPE OF WORK
Vendor shall satisfactorily provide all goods and complete all services described in
Vendor's Proposal, Exhibit"A," attached hereto and incorporated herein.
This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals correspondence or discussions.
Vendor shall satisfactorily provide all deliverables and services described in Exhibit "A"
within the contract term specified. A change in the Scope of Services must be negotiated and
agreed to in all relevant details and must be embodied in a valid Supplemental Agreement as
described herein.
5.01 CONTRACT AMOUNT
In consideration for the deliverables and services related to the deliverables, the City
agrees to pay Vendor One Hundred Five Thousand Five Hundred Two and 65/100 Dollars
($105,502.65) for the goods set forth in Exhibit"A."
6.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
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City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September l
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers.
12.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
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Katie Baker
Parks Development Manager
City of Round Rock
301 West Bagdad Avenue, Suite 250
Round Rock, Texas 78664
msmith a,roundrocktexas.gov
13.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements set forth at insurance
requirements as required by the City's Purchasing Department as set forth at:
http://www.roundrocktexas.gov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re-advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
C. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Vendor.
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B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) and will not
boycott Israel during the term of the contract. The signatory executing this Agreement on behalf
of Vendor verifies that Vendor does not boycott Israel and will not boycott Israel during the term
of this Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
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assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
The P1ayWell Group, Inc.
203A State Highway 46 East
Boerne, TX 78006
Notice to City:
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing,duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
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proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock, Texas PlayWel G oup, I c.
By: QA By.
Printed Na e: Print me:
Title: V Title:
Date Signed: Date Signed:
Attest:
By: :AAA 6 t)p a dw't.
Meagan Spin , City 1 rk
For City,Approved as to Form:
By:
Stephan a L. Sandre, City Attorney
The PlayWell Group, Inc.
Toll Free: (800)726-1816 Fax: (505) 296-8900
203A State Highway 46 East
Boerne, TX 78006
TERMS AND CONDITIONS
INVOICE TERMS
Tax funded and bonded projects only, Net 30 days. All other entities required 50%down and balance Net 30. All past due amounts will
be subject to a finance charge in accordance with the Texas Prompt Payment Act, Chapter 2251, Texas Government Code.
Delay of Installation(if applicable):If the Customer delays the installation,the stored product will be invoiced with a term of
Net 30.
OPEN ACCOUNT
Credit terms are available to municipalities, government agencies, school systems, bonded contractors, and businesses (with prior
approved credit). To establish credit your organization must have a satisfactory rating with Dun & Bradstreet and provide three credit
references. To establish credit, your initial order must total at least $10,000.00. 50% deposit is required on all orders from non-tax
funded entities. Prepayment may be required for any order at The PlayWell Group, Inc. sole discretion.
METHODS OF PAYMENTS
CREDIT CARD FEE NOTICE: Effective July 1, 2023,a credit card usage fee of 3.5%will be applied to sales settled by credit card. No
fees apply for payment by ACH, check, money order, and wire transfer. Sorry no C.O.D. orders.
FEDERAL/STATE GOVERNMENT AND CO-OP'S CONTRACT
Available for Federal/State Government, Co-Op's and agency accounts on many items. Call your Sales Consultant for information.
SALES TAX
Will be added to the invoice,except when a tax-exempt/resale certificate is furnished,or your entity qualifies in your state as tax exempt.
FREIGHT CHARGES/DELIVERY TERMS
All shipments are F.O.B factory, except where specifically stated otherwise. Delivery of materials is up to eight weeks from the order
date, plus a few days for transit, unless otherwise noted. Every effort is made to comply with scheduled shipping dates: however, The
PlayWell Group, Inc. is not liable for any loss or damage arising out of delay in delivery of any of its products due to causes beyond the
control of the Company.
DAMAGE/SHORTAGE CLAIMS
All claims for concealed loss or damage to product must be noted on the Bill of Lading or delivery ticket and reported immediately to
our Customer Service Department. All claims for product damage and shortage via common carrier must be promptly made by
consignee (customer) direct to The PlayWell Group's Customer Service Department. When reporting damage, be sure to hold all
containers and packing materials for inspection (claims should be filed within 15 days of receipt of shipment).
RETURNS/CANCELLATIONS
No merchandise is to be returned without first obtaining written authorization from The PlayWell Group, Inc. Please provide invoice
number, date and reason for your return. Any authorized merchandise must be carefully packed and in saleable condition to be
accepted for return. A 25% (of list price) re-stocking charge plus freight to and from the manufacturer applies on all returned
merchandise when error is not the fault of The PlayWell Group. All returned merchandise must be shipped insured and freight prepaid.
Orders cancelled prior to shipment will be charged 10%of list price. Once the material has been installed, no refund will be granted.
FREIGHT CARRIER INFORMATION
All freight is shipped unassembled via common carrier. Made via common carrier to the end user, the customer is responsible for
unloading all deliveries.
COLOR CHOICES
Be sure to specify color selections when ordering. Please sign attached Color Selection Form (if applicable).
INSTALLATION
Installation/Prices are not included on this Quotation. A separate installation quotation must be included with your order if installation
is required.
PLAYGROUND SURFACING WARNING
All play equipment must be installed over impact absorbing surface. Go to www.cpsc.gov for more information.
PRODUCT WILL BE ORDERED IMMEDIATELY UPON RECEIPT OF WRITTEN APPROVALS. Please
email or fax all pages.
Sales Quote#: 21520 Purchase Order#:
Signature: Date: ? 2
www.playwellgroupmm QUOTATION
800-726.1816 QUOTE# 6120/2023
PlayC 21520
The PlayWell Group,Inc. 505.296.8900(fax)
Athletic,Park,and Playground Equipment
Serving Colorado,Texas,New Mexico,Oklahoma,and Arkansas since 1988
BILL TO: SHIP TO:
City of Round Rock City of Round Rock-High Country Park
Accounts Payable TA Masonry-Theodore Alvarado
221 East Main Street 2910 Flower Hill Drive
Round Rock,TX 78664 Round Rock,TX 78664
Phone: (512)671-2861 Phone: (512)218-5545
CUST. PO# TERMS SALES REP COUNTY QUOTE EXPIRATION
NET 30 CES WILLIAMSON 7/20/2023
ITEM DESCRIPTION QTY LIST PRICE DISC. PRICE TOTAL
BUY#679-22 BUYBOARD CONTRACT#679-22 EXPIRES 09/30/2023 1 0.00 0.00 0.00
OPTION 2
PLAYCRAFT
PC-2120 8'ARCH SWING BAY(2 SEAT) 1 3839.00 3,647.05 3,647.05
PC-2120-AB 8'ARCH SWING BAY(2 SEAT)AB 1 2419.00 2,298.05 2,298.05
PC-313010 BELT SEAT 2 172.00 163.40 326.80
PC-311010 FULL BUCKET SEAT 2 370.00 351.50 703.00
R50 CUSTOM PLAY SYSTEM-FOR KIDS AGES 2-5-R50E95F5B 1 18897.00 17,952.15 17,952.15
R50 CUSTOM PLAY SYSTEM-FOR KIDS AGES 1 66638.00 63,306.10 63,306.10
5-12-NF5D1 B5DB
SHIP SHIPPING&HANDLING 1 9571.98 9,571.98 9,571.98
GWG
FIBER-GWG ENGINEERED WOOD FIBER 200 21.33 20.26 4,052.00
SHIP SHIPPING&HANDLING 1 3645.52 3,645.52 3,645.52
Pagel
www.playwellgroup.com QUOTATION
QUOTE# 6/20/2023
C 800-726-1816 21520
Playly
yWell Group,Inc. 505.296-8900(fax)
Athletic,Park,and Playground Equipment
Serving Colorado,Texas,New Mexico,Oklahoma,and Arkansas since 1988
BILL TO: SHIP TO:
City of Round Rock City of Round Rock-High Country Park
Accounts Payable TA Masonry-Theodore Alvarado
221 East Main Street 2910 Flower Hill Drive
Round Rock,TX 78664 Round Rock,TX 78664
Phone: (512)671-2861 Phone: (512)218-5545
CUST. PO# TERMS SALES REP COUNTY QUOTE EXPIRATION
NET 30 CES WILLIAMSON 7/20/2023
ITEM DESCRIPTION QTY LIST PRICE DISC. PRICE TOTAL
FIBER DELY-GWG FIBER DELIVERY GWG WOOD-The area where the wood 1 0.00 0.00 0.00
fiber is to be delivered must be accessible to 45'Trailers
/height of 13'5"for unloading of safety surfacing. Please
note that there may be signs of access afterwards.If the
site is not accessible, please notify GWG Wood as soon
as possible,as extra freight charges could be added. On
split loads customers are responsible for determining the
quantity needed at each site,accept deliveries on the
same day and additional charge could be added.
Customers will be contacted with a delivery time the day
before delivery. 30 minutes of driver wait time is included
in freight charge. Longer wait times will result in a$50 per
half hour additional freight charge.
QUOTE VALID FOR 30 DAYS. Product will be ordered upon receipt of written
approvals and/or deposit. Please email or fax all pages.
PLEASE REMIT YOUR DEPOSIT TO: SUBTOTAL $105,502.65
THE PLAYWELL GROUP, INC.
203A STATE HIGHWAY 46 EAST
BOERNE,TX 7 006 SALES TAX (O.O%)
$0.00
Date 7 Z Signature
CREDIT CARD FEE NOTICE: Effective July 1,2023,a credit card usage fee of 3.5%
will be applied to sales settled by credit card. No fees apply to payment by ACH, TOTAL $105,502.65
check, money order,and wire transfer. Sorry no C.O.D. orders
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