R-2023-216 - 7/27/2023RESOLUTION NO. R-2023-216
WHEREAS, the City of Round Rock ("City") is completing the Old Settlers Boulevard
Extension Project ("Project"); and
WHEREAS, the Project requires the relocation of three (3) utility lines owned and maintained
by Jonah Water Special Utility District ("District"), and two (2) of the utility lines are located within a
50-foot wastewater and water easement; and
WHEREAS, City has determined that the costs District will incur to relocate the utility lines
within the easement require reimbursement from the City to District; and
WHEREAS, the City wishes to enter into a Reimbursement Agreement ("Agreement") with
the District regarding the relocation of the utility lines, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a
Reimbursement Agreement for Relocation of Water System Improvements with the District, a copy of
same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of July, 2023.
ATTEST:
-a0k,,
MEAGAN INKS, it
Clerk
Ol I2.20232; 4873-7
EXHIBIT
«A„
CITY OF ROUND ROCK
REIMBURSEMENT AGREEMENT FOR
RELOCATION OF WATER SYSTEM IMPROVEMENTS
(Old Settlers Boulevard Extension Project)
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THAT THIS REIMBURSEMENT AGREEMENT FOR RELOCATION OF
WATER SYSTEM IMPROVEMENTS (referred to herein as the "Agreement"), is made and
entered into on this the day of the month of July, 2023 by and between the CITY OF
ROUND ROCK ("City"), a Texas home -rule municipality, whose offices are located at 221
East Main Street, Round Rock, Texas 78664-5299 (referred to herein as "City"), and JONAH
WATER SPECIAL UTILITY DISTRICT, a Texas special utility district, whose offices are
located at 4050 FM 1660, Hutto, Texas 78634 ("District").
RECITALS:
WHEREAS, City is completing the Old Settlers Boulevard Extension Project
("Project"); and
WHEREAS, the Project requires the relocation of three (3) utility lines owned and
maintained by District; and
WHEREAS, two (2) of District's utility lines are located within a 50-foot wastewater
and water easement ("Easement") shown in the Final Plat of Siena Section 23A, attached hereto
as Exhibit "A," and incorporated herein by reference for all purposes; and
WHEREAS, City has determined that the costs District will incur to relocate the two (2)
utility lines within the Easement shown in Exhibit "A" require reimbursement from City to
District; and
WHEREAS, District has developed plans for the relocation of the two (2) utility lines
titled 112022 - Old Settlers Blvd, Utility Adjustments" ("Relocation Services"), attached hereto as
Exhibit "B," and incorporated herein by reference for all purposes; and
4859-5473-7228/ss2
WHEREAS, District has prepared a good faith cost estimate set forth in Exhibit "C" (the
"Probable Construction Cost"), attached hereto and incorporated herein by reference for all
purposes, for the Relocation Services; and
WHEREAS, City agrees to reimburse District for the actual expenses occurred by
District related to the Relocation Services as described herein.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect until the Relocation Services are
successfully completed.
2. The parties agree that the Relocation Services shall be constructed in accordance
with Exhibit "A."
3. District shall complete the Relocation Services no later than one hundred and
eighty (180) days from the effective date of this Reimbursement Agreement.
4. The actual cost of the Relocation Services is estimated to be $127,300.00. City
agrees to reimburse District the actual costs of the Relocation Services. District shall submit to
City a detailed written report itemizing the total costs incurred, including all supporting
information documenting all amounts incurred for which reimbursement is claimed and verifying
that the Relocation Services are in accordance with the requirements of this Agreement and that
any change orders increasing the cost for the Relocation Services above the threshold described
below were submitted and approved by City prior to incurring such additional costs. Upon
completion of the Relocation Services, District shall present City with a detailed invoice of the
actual Relocation Services performed and City agrees to make, within thirty (30) days from the
date of the properly detailed invoice, a one-time reimbursement payment of the actual costs. In
the event, the Estimate exceeds the actual costs by ten percent (10%) or more, then, prior to
incurring such additional expense, District shall submit additional costs to City for approval,
which approval shall not be unreasonably withheld, delayed, or conditioned. Any request for
approval made by District in writing and not specifically approved or disapproved within five (5)
business days shall be automatically deemed approved by City. Neither enhancement nor
betterment costs shall be reimbursed by City.
5. The obligation of City to make a cost reimbursement payment under this
Agreement does not constitute a general obligation or indebtedness of City for which City is
obligated to levy, pledge, or collect any form of taxation.
6. Notwithstanding any other provisions of this Agreement, in no event shall either
party be liable to the other for any indirect, inconsequential, or incidental damages, including but
not without limitation, loss of revenue, loss of customers or loss of profits arising from the
Agreement and the performance or non-performance of obligations hereunder.
7. District agrees to indemnify and hold harmless City, its agents and employees,
against and from any and all liability, loss and expense and shall defend all claims, resulting
from the loss of life or damage or injury to persons or property directly or indirectly resulting
from the work performed by District to the extent such loss, damage or injury, is caused by the
negligence or willful misconduct of District its agents or arises out of or in connection with the
Relocation Services.
8. This Agreement shall be enforceable in Round Rock, Williamson County, Texas,
and if legal action is necessary by either party with respect to the enforcement of any or all of the
terms or conditions herein, exclusive venue for the same shall lie in Williamson County, Texas.
This Agreement shall be governed by and construed in accordance with the laws and court
decisions of the State of Texas.
9. Any notices given under this Agreement will be effective if (i) forwarded to a
Party by hand -delivery; (ii) transmitted to a Party by confirmed fax machine; or (iii) deposited
with the U.S. Postal Service, postage prepaid, certified, to the address of the Party indicated
below:
DISTRICT: Jonah Water Special Utility District
4050 FM 1660
Hutto, Texas 78634
Attn: General Manager
With a copy to: John Carlton
The Carlton Law Firm, P.L.L.C.
4301 Westbank Drive, Suite 13-130
Austin, Texas 78746
john(&carltonlawaustin.com
CITY: City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Attn: City Manager
With a copy to: Stephanie Sandre, City Attorney
Sheets & Crossfield, P.L.L.C.
309 East Main Street
Round Rock, Texas 78664
stephanie(a�scrrlaw.com
10. No party may assign its rights and obligations under this Agreement without the
prior written consent of the other party, which consent shall not be unreasonably withheld,
conditioned, or delayed.
11. This Agreement shall be binding upon and inure to the benefit of the parties to
this Agreement and their respective heirs, executors, administrators, personal representatives,
legal representatives, successors and assigns.
12. In case any one or more of the provisions contained in this Agreement shall be
held to be invalid, illegal, or unenforceable in any respect, such validity, illegality, or
unenforceability shall not affect any other provisions of the Agreement, and this Agreement shall
be constructed as if such invalid, illegal, or unenforceable provision had never been contained in
the Agreement.
IN WITNESS WHEREOF, City and District have executed this Agreement on the dates
indicated.
City of Round Rock, Texas Jonah Water Special Utility District
By:
Craig Morgan, Mayor
Date Signed:
Attest:
By:
Meagan Spinks, City Clerk
For City, Approved as to Form:
By:
Stephanie L. Sandre, City Attorney
4
By:
Printed Name:
Title:
Date Signed:
Attest:
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JONAH
D
4050 FM 1 660
HUTTO TEXAS 78634
1 -5 1 2-759- 1 286
PWS ID 246002
CCN ID 1 0970
2023 - OLD SETTLERS EXTENSION, WATER & WASTEWATER ADJUSTMENTS
-
SHEET INDEX:
1. TN[SE PLAMB DO NOT INDICATE DETAILED TOPOGRAPHY, AND IT /MALL BE THE
CONTRACTOR'S RESPONSIBILITY TO INSPECT THE PROJECT /[FORK [U/MITTING BIDS TO
11♦ 10
,RNERAL Ha,[•
D CTERMI ME LOCATIONS OF VARIOUS TOPOGRAPHIC FEATURES THAT COULD EFFECT
CONSTRUCTION MSTMOO■
-----.
,AXE orr
]. THE CONTRACTOR /HALL NOTIFY
i.1. THE TXDCT HIGHWAY MAI NT[NANCC FOREMAN
1. ]. RAILWAY ■UPCRI NT[ND[NT
I
"��
--- X[v MAP
]. ]. COUNTY COMMISSIONER
I
•ArTARr
1.A. APPLICABLE CITY
APPL CAOL UTILITY COMPANIES
S.
A/ HOURS PRIOR TO STARTING CONSTRUCTION ON ANY HIGHWAY OR RAILROAD AND IN
THE VICINITY OF ANY EXISTING UTILITIES. AND SMALL BE SUBJECT TO INSPECTION AND
11C
OFFICE
_
-
COMPLIANCC WITH THE ABOVE AUTHORITIES.
w
3. THIS WATER DISTRIBUTION SYSTEM MUST SE CONSTRUCTED IN ACCORDANCE WITH THE
•YA„we
CURRENT TEXAS COMMISSION ON ENVIRONMENTAL QUALITY RCEQI BULKS AND
RECU LATIONS FOR PUBLIC WATER SYSTEMS aO TEXAS AO MINISTRATIVE CODE ITACI
T9]
--
CHAPTCR 390 SUSCHAPTER D.
•. ALL NEWLY INSTALLED PIPES AND RELATED PRODUCTS MUST CONFORM NE ANEIF1 N
NATIONAL /rwnoARos INenrururawnonAl ewnlrwnoN rouNownaN RAN/IINan
tN APPROXIMATE
O
On=
STANDARD • 1 AND MUST BE CERTIr1CD BY AN ORGANIZATION ACCREDITED BY ANSI.
111 , uI
pROJ ECT
IIIIwa♦
0. NO PIPE WHICH HAS SEEN USED FOR ANY PURPOSE OTHCR THAN THE CONVEYANCE Or
POTABLE WATER SHALL BE ACCEPTED OR RELOCATED FOR UBC IN ANY PUBLIC DRINKING
LOCATION
WATER SUPPLY.
t7�
•. WATER TRANSMISSION AND DISTRIBUTION LIN[B MUST BC INSTALLEDIN ACCORDANCE
WITH THE MANUFACTURER'S INSTRUCTIONS.
n
T. THE ONTRACTOR SHALL HOTIT CAN BC FLOODED
WITH WATER OR SEWAGE DURINGITS STORAGE ON INSTALLATION.
11• t)•
NYIIO
B. COORDINATE ANY PLANNED INTERRUPTIONS TO SERVICE WITH THE APPLICABLE UTILITY
•Mo
♦ IlI
PURVEYOR A MINIMUM AB HOURS IN ADVANCE
YAF,VMYY
MV
S ANYAND ALL OBJECTS THAT BECOME DAMAGED ANDIOR D[STROY[O BY THE
O
PROCESS SHALL ■E RCPLACCD OR ME STD RED TO A CONDITION EQUAL TO
on■CTTER THAN THAT WHICH EXISTED JUST PRIOR TO THE INCIDCNT R INCIDENTS.
—PROPERTY PROPERTY OWNERS SMALL HAVE ACCESS TE TMLIR RESPECTED PROPERTY DURING THE
FM •S�
T�
CONSTRUCTION PROCESS. THE CONTRACTOR SMALL NOTIFY THC APPLICAB LC PROPERTY
OWNER IF PROPERTY ACCESS IN TO BE OCNR[D FOR ANY PERIOD Or TIME. TM[
1,
CONTRACTOR SHALL TAKE STEPS TO ASSURE THAT ACC[S■ IS ACHIEVED IN THE PERIODS
OF THE CONTRACTORS ABSENCE.
„
1 1. TRAFTC CONTROL PLANS SMALL M[ IN ACCORDANCE WITH TCPI1.1 F1 ] THROUGH
TOMI-SFIa: Su
TX.UR/IworeDrIIXR•SHART/oMPMSow[ISTAMOMSRoe.HTM FOR SH[RB.
PROJECT ■P[CIFIC NOTES;
I. BCHCOULE ALL PLANNED INTERRUPTIONS TO WATER SERVICE
WITH JONAH WATER B.U.D. AT LEAST 1B
APPROVED
MOURS IN ADVANCE.
]. FIELD VERIFY DEPTH AND LOCATIONS OF ALL EXISTING APPLICABLE
UTILITIES.
x. COORDINATE AND GIVE PROPER NOTICE TO OWNER OF P0S5I81-C INTERRUFTI018 TO le—CE.
PER THE
�T•
4. L COMPONENTS OF THIS PROJECT SHALL eE INSTALLED
RECOMMENDATION B.
MANUFACTURE'S
CIVIL ENGINEER DATE APPROVED
'bkAYOTE
IONSULTING, L L C
T.B. P.E. F-163B7
P.O. Box 241 B9
WACO, TX 76702 PH. 254-744-3439
MILES (1 CAYOTECON.COM
OWNER DATE APPROVED
JONAH WATER B.U.D.
2023 - OLD SETTLERS EXTENSION, WATER & WASTEWATER
ADJUSTMENT'S
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1
2
3
Item No.
Item Description A-00+00 to A-04+03
B-00+00 to B-01+50
C-00+00 to A-02+00
Project Totals
5
16" Split Steel Enc. Pipe w/
Couplings, End Seal Wrap,
1
Waterstop Sealant and Casing 102
' 02
Spacers, Bell Restraints added at
Existing Pipe Joints, Open Cut,
Installed
8" C-900, DR-18 PVC Restrained
z
2
Joint Pipe and Fittings, w/ Tracer
19
21
41,
Wire; Installed
i
16" Steel Enc. Pipe, Open Cut; w/
a
3
8" Restrained Joint C900 DR 18
92
86
178
PVC Pipe; Installed
m
? C
4
Removal of Existing 8" Waterline
111
107
218
8" Gate Valve, Box, and Marker,
4
In 3
5
Installed
2
2
It Z•
4
6
Connect New 8" to Existing 8",
2
2
4
W o i
❑
Installed
Q ❑ ;
W
7
Relocate Existing Water Service;
2
2
3 0
4
Complete
" z
Reinforced Concrete Sidewalk
= a m
8
Removal and Replacement
55
55
Q
3
Complete
0 k
9
Trench Safety System Design and 102
111
107
320
- "
Implementation
°
10
Traffic Control Plan Development
°
and Implementation
o
SWPPP Design and
1
N
11
Implementation
Mobilization (Not to Exceed 10% of
12
Total Project Bid)
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IONSULTING, LLC p 1T WILLIAM 30N COUNTY, TEXA6
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IONSULTING, LLC 8 1n WILLIAMS ON Cou NTY, TEXAS
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( FMP GASKETS
F ADD MAIN NANGE PIPE IFNP1 is an engineered casn spit steel g system that provides superor
rtgdlanira prolenion for eesung underground and bodge -mounted utilities where live service must not be
Interrupted.
Manufactured in the U.S.A. by Ironhed LLC, FMP M produced from ASTM A36 steel plate, rendering a sold
—ing that assembles preciaety and has ro sharp edges a buns, enabling a faster and safer Installation
than can typically be ach—W using cut and welded pipe. Continuous side flanges assembled with stag-
gered lone; provide a ctrong unH¢ed dun without the need for couplers (on straight nuns). FMP is sized to
sleeve over existing IPS pipe and conduit (FMP I . = IPS O D ) FMP is boiled together with provided
grade 5 zinc lonong fasteners
REQUIRED, .ronhed provdeHYDROFLEX HF-302 WATERSTOP seeFWmWEBbhawapWedSee Imngw undarrli over end pressure xis gasket when
boiled. Bull-samr line sealed by appryng a layer of HF-302 over the bun seam wMh in Edernsl Hax Cou-
pler (EHC) nwaxad aver the gasket to pressure the matarrl into the seem and prolehad
cl d d damage a dis-
ecalim Axing bscli0N (Gasists Y as a b— end should rid be n Awl upon rd hold pressrrs)
6nANAL CO
IENCr i$JW LONG X.1
P THICK
NF-302
IRONHED FLANGED MAINTENANCE PIPE IS INSTALLED USING
OVERLAPPED OR STAGGERED JOINTS. NO COUPLING IS REQUIRED
FOR STRAIGHT RUNS.
END SEAL WRAP INSTALLS AROUND THE OUTSIDE CIRCUMFERENCE
OF THE CASING PIPE. THE FLANGES HAVE BEEN TRIMMED BACK 2"
ON BOTH SIDES ON THE ENDS OF THE RUNS TO ALLOW FOR THE
"GRAB" OF THE SEAL. LOOK FOR NOTCHES ON THE ENDS OF 4 OF
THE PIECES (TWO 5 FT HALVES AND TWO 10 FT HALVES).
FMP
FLANGED MAINTENANCE PIPE
— — niRawnsrtecau
FMP 16/312
J
J
Lo
Z e i
WJa
13M •k
Q0 ` of.
A, N as =
SnEEi L._
Exhibit IICII
E3 J--
ONAvQN:�""'
2022 - OLD SETTLERS BLVD
OPINION OF PROBABLE CONSTRUCTION COST:
ITEM CODE.
ITEM DEOCRIPTION
CITY.
UNIT
PRICE/UNIT
ITEM TOTALS
SPLIT STEEL ENO. PIPE W
COUPLINGS, END SEAL WRAP,
1
WATERSTOP SEALANT AND CASING
102
L.F.
X
$ 350.00
=
$ 35,700.00
SPACERS; BELL RESTRAINTS ADDED
AT EXISTING PIPE JOINTS OPEN OUT;
B" C-900, DR-1 B PVC RESTRAINED
2
JOINT PIPE AND FITTINGS; W/ TRACER
40
L.F.
X
$ 150.00
=
$ 6,000.00
WIRE; INSTALLED
1 6° STEEL ENC. PIPE, OPEN CUT; W/
3
B° RESTRAINED JOINT C900 DR 1 B
178
L.F.
x
$ 220.00
_
$ 39,160.00
PVC PIPE; INSTALLED
4
REMOVAL OF EXISTING B° WATERLINE
21 B
L.F.
X
$ 20.00
=
$ 4,360.00
B" GATE VALVE, BOX, AND MARKER;
5
4
EA.
X
$ 2,250.00
_
$ 9,000.00
INSTALLED
CONNECT NEW B° TO EXISTING 8;
6
4
EA.
X
$ 2,750.00
_
$ 11,000.00
INSTALLED
RELOCATE EXISTING WATER SERVICE;
7
2
EA.
X
$ 2,500.00
_
$ 5,000.00
COMPLETE
REINFORCED CONCRETE SIDEWALK
B
REMOVAL AND REPLACEMENT;
55
S.F.
X
$ 8.00
=
$ 440.00
COMPLETE
TRENCH SAFETY SYSTEM DESIGN AND
9
320
L.F.
X
$ 2.00
=
$ 640.00
IMPLEMENTATION
TRAFFIC CONTROL PLAN
1 ❑
1
L.S.
x
$ 3,000.00
=
$ 3,000.00
DEVELOPMENT AND IMPLEMENTATION
11
SWPPP DESIGN AND IMPLEMENTATION
1
L.S.
X
$ 3,000.00
_
$ 3,000.00
MOBILIZATION (NOT TO EXCEED 10%
12
1
L.S.
X
$ 10.000.00
_
$ 10,000.00
OF TOTAL PROJECT BID)
ENGINEER'S OPINION OF PROBABLE TOTAL CONSTRUCTION COST $ 127,300.00
CAYOTE CONSULTING, LLC
T.B.P.E. F-1 63B7 1 OF 2
OTHER COST:
ENGINEERING FEES; = $ 10,600.00
LEGAL = $ 1,000.00
INSPECTION SERVICES = $ 5,092.00
CONTINGENCIES 1 50/0 = $ 19,095.00
TOTAL ESTIMATED OTHER COST = $ 35,767.00
TOTAL ESTIMATED COST = $ 163,087.00
MILES W WHITNEY W
.............
L5 4
SEPT ER, 7. a962 2
OPINIONS OF PROBABLE CONSTRUCTION COST AND OTHER COSTS:
ENGINEER'S OPINIONS OF PROBABLE CONSTRUCTION COST AND OTHER COSTS ARE MADE ON THE BASIS OF ENGINEER'S EXPERIENCE AND
QUALIFICATIONS AND REPRESENT ENGINEER'S BEST JUDGMENT AS AN EXPERIENCED AND QUALIFIED PROFESSIONAL, GENERALLY FAMILIAR
WITH THE CONSTRUCTION INDUSTRY. HOWEVER, SINCE ENGINEER HAS NO CONTROL OVER THE COST OF LABOR, MATERIALS, EQUIPMENT, OR
SERVICES FURNISHED BY OTHERS, OR OVER CONTRACTORS' METHODS OF DETERMINING PRICES, OR OVER COMPETITIVE BIDDING OR MARKET
CONDITIONS, ENGINEER CANNOT AND DOES NOT GUARANTEE THAT PROPOSALS, BIDS, OR ACTUAL CONSTRUCTION COST AND OTHER COSTS
WILL NOT VARY FROM OPINIONS OF PROBABLE CONSTRUCTION COST AND OTHER COSTS PREPARED BY ENGINEER. A MORE DETAILED
OPINION OF PROBABLE COST AND OTHER COSTS WILL BE PERFORMED ONE PLANS AND SPECIFICATIONS ARE COMPLETED.
CAYOTE CONSULTING, LLC
T.B.P.E. F-1 6387 2 OF 2