CM-2023-212 - 9/15/2023SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR REPORT MANAGEMENT SERVICES
WITH
ESO SOLUTIONS, INC."
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. l to "City of Round Rock Agreement for
Report Management System Services," is made by and between the CITY OF ROUND ROCK,
TEXAS, a Texas home -rule municipality, with offices located at 221 East Main Street, Round
Rock, Texas 78664, hereinafter called the "City" and ESO SOLUTIONS, INC., with offices
located at 11500 Alterra Parkway #100, Austin, Texas 78758, hereinafter called the "Vendor."
WHEREAS, the City and Vendor previously executed the referenced "City of Round
Rock Agreement for Report Management Services," hereinafter called the "Agreement," on
October 8, 2020 by Resolution No. R-2020-0273; and
WHEREAS, the City desires to increase the number of software licenses granted and the
Contract Amount by an additional $500.00; and
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Vendor agree that said
Agreement is amended and supplemented as follows:
I.
Section 5.0 of the Agreement is hereby, amended to read as follows:
5.01 COSTS
A. Payment for Services: The costs for services to be provided and
specified herein are set forth in the attached Exhibit "B" and the attached
Addendum to Exhibit "B," incorporated herein by reference for all purposes (the
"Cost Sheets"). In consideration for the goods and services to be performed by
Vendor, City agrees to pay the Vendor an amount not -to -exceed a total of Two
Hundred Thirtv-Five Thousand Six Hundred Twentv and No/100 Dollars
($235,620.00) for the term of this Agreement to be paid as follows:
(i) Year One: Payments due shall not exceed Fifty -Three Thousand Nine
Hundred Eighty -Five and No1100 Dollars (53,985.00) for the Fire,
Scheduling, and EHR (basic version/BLS version) plus the one-time costs
set forth on the Costs Sheets and the one-time discount;
(ii) Years Two through Five: Payments due shall not exceed Forty -Three
Thousand Nine Hundred Twenty -Five and No1100 Dollars
($43,925.00) for the Fire, Scheduling and EHR (basic version/BLS
version).
(iii) An additional Five Thousand Four Hundred Thirty -Five and No/100
Dollars (5,435.00) may be paid by the City to the Vendor during the term
of the Agreement for "Optional Services" as described in Paragraph (B)
below.
(iv) An additional Five Hundred and No1100 Dollars 6500.00) shall be
paid for additional licenses set forth in the attached Addendum to
Exhibit "B."
B. Payment for Optional Services: The parties agree that the City may add
optional services to the Agreement at any time during the term of the Agreement,
specifically: 1) Asset Management/[nventory module; and/or 2) ESO EHR Suite (full)
("Optional Services"). The prices for these Optional Services are set forth in the
attached Exhibit "B" and shall not be modified by Vendor during the term of this
Agreement.
11.
This Supplemental Agreement No. 1 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and 'Vendor have executed this Supplemental
Agreement No. 1 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS ESO SOLUTIONS, INC.
By: ` Wiw�L"l d By:
Printed Name _ Printed Name: Robert Munden
Title: Title: Chief Legal & Compliance Officer
Date Signed: -1 -- v Date Signed: __September 1, 2023
ATTEST:
0-In
FOR CITY, APPROVED AS TO FORM:
By: e
Stephanie L. Sandre, City Attorney
Addendum to Exhibit "B"
DocuSign Envelope ID: C9120A2C-5EA9-472E-BAB7•132FC48510E15
04510
Please fill In your contact information below:
Name
Email
Phone
Primary Business
Contact
Invoicing Contact
Legal Contact
Software Administrator
Contact
fames Gossard
jgossal-Mroundroc
ktexas.gov
(512) 748-7924
Privacy HIPAA Contact
Tax Exempt
YES OR NO
x
If YES, return Exempt Certificate with
Agreement
Purchase Order
Required?
YES OR NO
If YES, return PO with Agreement
DocuSign Envelope ID: C9120A2C-5EA9472E-BAB7-B2Fc.8o1 E1pdum to Exhibit "Brr
Quote Date: 05/02/2023
Customer Name; Round Rock Fire Department
Quote #; Q-115326
0450 Quote Expiration date: 07/31/2023
ESO Account Manager: Travis Winzeler
CUSTOMER CONTACT
Customer
Round Rock Fire Department
Name
JAME$ Gossard
Email
igossard@roundrocktexas.gov
Phone
1-5127487924
BILLING CONTACT
Payor
Round Rock Fire
Department
Name
Tammy Samandan
Email
ksamandan@roundrockte
xas.gov
Phone
(512)937.7478
Address City 0f Round Rock. Brian Finger - Itc
Round Rock TX, 78664
Billing Frequency Annual
Initial Term 12 months
Eso insights - Viewer Licenses 6 Each $900.00 $900.00
Bundle i $0.00 Recurring
ESO Insights -Designer Licenses
Bundle 1 Each $500.00 ? $0.00) $500.00 Recurring g
Total Recurring Fees
Total One -Time Fees
Dlsoounts
TOTAL FEES
1,400.00
0.00
(900.00..
500.00
City of Round Rock
ROUND ROCK
*E5 Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 1 to "City of Round Rock
Agreement for Report Management Services with ESO Solutions, Inc."
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/15/2023
Dept Director: Shane Glaiser, Fire Chief
Cost: $500.00
Indexes: General Fund
Attachments: ESO Quote
Department: Fire Department
Text of Legislative File CM-2023-212
This change order will cover the licenses that are needed due to increase of staff.
cost: $Soo.00
Source of Funds: General Funds
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