CM-2023-213 - 9/15/2023STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: LJA ENGINEERING, INC. _ _ _ ("Engineer")
ADDRESS: 2700 La Frontera Boulevard, Suite 150, Round Rock, TX 78681
PROJECT: Round Rock West — Greenbelt Channel and Waterline Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and LJA Engineering, Inc.,
hereinafter called the "Engineer."
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract," on the 22nd day of October, 2020 for the Round Rock West -- Greenbelt
Channel and Waterline Improvements Project in the amount of $124,636.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on February 24, 2023
to amend the scope of services and to increase the compensation b by $30,347.85 to a total of
$154,983.85; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope
of services and to increase the compensation by $22,198.50 to a total of $177,182.35;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is
amended as follows:
Article 2, Engineering Services, and Exhibit B, Engineering Services shall be amended as set forth
in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set forth
in the attached Addendum to Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$22,198.50 the maximum amount payable under the Contract for a total of $177,182.35, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract
in duplicate.
Supplemental Contract Rev.06. 16
0.99.20 035 4877-7445-9006 84275
-! 1/ ,3
LJA ENGINEERING, INC.
By: _ A;' 4��
Brian Young. Vice President
9/11 /2023
Date
Supplemental Contract Rev,06?16
0199 202035, 4877-7445-9006 94275
CITY ROUND ROCK
By: Yam. �G�'pYtd
- ity Manager
�A 3 _
Date
Supplemental Contract
0 199.20203 5; 4877-7445-9006
APPROVED AS TO FORM:
Stephanie L. Sandre, City Attorney
Rev.06116
84275
City of Round Rock GRRW Greenbelt Channel Grading
Contract for Engineering Services and Water Line Improvements
ADDENDUM TO EXHIBIT B
Engineering Services
Greater Round Rock West Greenbelt Channel GradinIZ and Water Line Replacement
General Work Description:
The purpose of the Greenbelt supplemental is for additional services to add Task 7 -
Construction Phase Services not previously included in the original contract and additional Task
1 - Project Management effort associated with monthly management duties and TCEQ
coordination. This includes adding effort for monthly invoicing and team meetings. Also
included, are construction phase services as listed in Task 7 associated with supporting the City
during construction.
TASK 1. PROJECT MANAGEMENT
Project schedule has been extended from original contract resulting in additional project
management effort. Task includes the following:
A. Prepare monthly invoices for submission to the City for all requests for payment.
B. Team meetings (6)
C. TCEQ Coordination
TASK 2. TOPOGRAPHICAL SURVEY
No additional effort requested.
TASK 3. ENVIRONMENTAL STUDIES
No additional effort requested.
TASK 4. PS&E CHANNEL GRADING
No additional effort requested.
TASK 5. PS&E WATERLINE
No additional effort requested.
TASK 6. BID PHASE
No additional effort requested.
City of Round Rock
Contract for Engineering Services
TASK 7. CONSTRUCTION PHASE
The Engineer will:
• Attend Pre -Construction Meeting
GRRW Greenbelt Channel Grading
and Water Line Improvements
• Attend Progress Meetings (6 meetings: On -site or Office)
• Maintain Submittal Log & Perform Review (Est. 25 submittals)
• Respond to Request For Information (Est. 10 RFI's)
• Develop Change Orders & Revisions (Est. 2 CO/Revisions)
• Construction Observation (Est. 2 Site Visits)
• Final Walk-through Meeting (Punch List & Meeting Notes)
• Prepare Record Drawings
• Provide Engineer's Concurrence Letter
ASSUMPTIONS
In preparing this proposal, we have made the following assumptions:
• Construction Duration up to 6 months.
City of Round Rock
Contract for Engineering Services
GRRW Greenbelt Channel Grading
and Water Line Improvements
ADDENDUM TO EXHIBIT C
Work Schedule
Task
Begin
End
Notice To Proceed
10/28/2020
10/28/2020
Topographical Survey
11/2/2020
12/4/2020
Environmental Studies
11/9/2020
12/18/2020
PS&E
12/4/2020
4/16/2021
50% Submittal
12/4/2020
1/22/2021
50% City Review
1/22/2021
2/5/2021
90% Submittal
1/03/2023
2/10/2023
90% City Review
2/13/2023
2/24/2023
100% Submittal
2/27/2023
6/09/2023
Bid Phase
6/12/2023
8/25/2023
Construction Phase
11/06/2023
4/28/2024
City of Round Rock
Contract for Engineering Services
GRRW Greenbelt Channel Grading
and Water Line Improvements
ADDENDUM TO EXHIBIT D
Fee Schedule
Total
Total
Other
TOTALS
Task
Labor Hours
Loaded Labor Cost
Direct Costs
Subconsultants
Task 1: Project Management
24
$4,350.00
$1,078.50
$0.00
$5,428.50
Task 2: Survey
0
$0.00
$0.00
$0.00
$0.00
Task 3: Environmental
0
$0.00
$0,00
$0.00
$0.00
Task 4: PS&E Channel Grading
0
$0.00
$0.00
$0.00
$0.00
Task 5: PS&E Water Line
0
$0.00
$0.00
$0.00
$0.00
Task 6: Bid Phase
0
$0.00
$0,00
$0.00
$0.00
Task 7: Construction Phase
102
$16,770.00
$0.00
$0.00
$16,770.00
SUPPLEMENTAL NO.2 TOTAL:
126
$21,120.00
$1,078.50
$0.00
$22,198.60
CONTRACT TOTAL WI SUP.01:
1058
$154,551,85
$432.00
$0.00
$164,983.85
REVISED CONTRACT TOTAL:
1184
$175,671.85
$1,510.50
$0.00
$177,182.35
City of Round Rock GRRW Greenbelt Channel Grading
Contract for Engineering Services and Water Line Improvements
ADDENDUM TO EXHIBIT B
Services to be Provided by the. Engineer
Greater Round Rock West Greenbelt Channel Grading and Water Line Replacement
General Work Description:
The purpose of the Greenbelt supplemental is for additional services to add Task 7 -
Construction Phase Services not previously included in the original contract and additional Task
1 - Project Management effort associated with monthly management duties and TCEQ
coordination. This includes adding effort for monthly invoicing and team meetings. Also
included, are construction phase services as listed in Task 7 associated with supporting the City
during construction.
TASK 1. PROJECT MANAGEMENT
Project schedule has been extended from original contract resulting in additional project
management effort. Task include the following:
A. Prepare monthly invoices for submission to the City for all requests for payment.
B. Team meetings (6)
C. TCEQ Coordination
TASK 2. TOPOGRAPHICAL SURVEY
No additional effort requested.
TASK 3. ENVIRONMENTAL STUDIES
No additional effort requested.
TASK 4. PS&E CHANNEL GRADING
No additional effort requested.
TASK 5. PS&E WATER LINE
No additional effort requested.
TASK 6. BID PHASE
No additional effort requested.
City of Round Rock
Contract for Engineering Services
TASK 7. CONSTRUCTION PHASE
The Engineer will:
• Attend Pre -Construction Meeting
GRRW Greenbelt Channel Grading
and Water Line Improvements
• Attend Progress Meetings (6 meetings: On -site or Office)
• Maintain Submittal Log & Perform Review (Est. 25 submittals)
• Respond to Request For Information (Est. 10 RFI's)
• Develop Change Orders & Revisions (Est. 2 CO/Revisions)
• Construction Observation (Est. 2 Site Visits)
• Final Walk-through Meeting (Punch List & Meeting Notes)
• Prepare Record Drawings
• Provide Engineer's Concurrence Letter
ASSUMPTIONS
In preparing this proposal, we have made the following assumptions:
• Construction Duration up to 6 months.
City of Round Rock
Contract for Engineering Services
GRRW Greenbelt Channel Grading
and Water Line Improvements
ADDENDUM TO EXHIBIT C
Work Schedule
Task
Begin
End
Notice To Proceed
10/28/2020
10/28/2020
Topographical Survey
11/2/2020
12/4/2020
Environmental Studies
11/9/2020
12/18/2020
PS&E
12/4/2020
4/16/2021
50% Submittal
12/4/2020
1/22/2021
50% City Review
1/22/2021
2/5/2021
90% Submittal
1/03/2023
2/10/2023
90% City Review
2/13/2023
2/24/2023
100% Submittal
2/27/2023
6/09/2023
Bid Phase
6/12/2023
8/25/2023
Construction Phase
11/06/2023
4/28/2024
City of Round Rock
Contract for Engineering Services
GRRW Greenbelt Channel Grading
and Water Line Improvements
ADDENDUM TO EXHIBIT D
Fee Schedule
Total
Total
Other
TOTALS
Task
Labor Bourg
Loaded Labor Cost
Direct Costs
Subconsultants
Task 1: Project Management
24
$4,350.00
$1,078 50
$0.00
$5,428.50
Task 2: Surrey
0
$0.00
$0.00
$0.00
$0.00
Task 3: Ernironmental
0
$0.00
$0.00
$0.00
$0.00
Task 4: PS&E Channel Grading
0
$0.00
$0.00
$0.00
$0.00
Task 5: PS&E Water Line
0
$0.00
$0.00
$0.00
$0.00
Task 6: Bid Phase
0
$0.00
$0.00
$0.00
$0.00
Task 7: Construction Phase
102
$16,770.00
$0.00
$0.00
$16,770.00
SUPPLEMENTAL NO.2 TOTAL:
126
$21,120.00
$1,078.50
$0.00
$22,198.50
CONTRACT TOTAL Wl SUP.01:
1058
$154,551.85
$432.00
$0.00
$164,983.85
REVISED CONTRACT TOTAL:
1184
$175,671.85
$1,510.50
$0.00
$177,182.35
zQ
ROUND ROCK City of Round Rock
TEXAS Agenda item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No.2 with UA Engineering, Inc. for the
Round Rock West Greenbelt Stormwater and Waterline Improvements Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/15/2023
Dept Director: Michael Thane, Director Utilities and Environmental Services
Cost: $22,198.50
Indexes: Self -Financed Stormwater Construction
Attachments: Signed Supplemental Contract 2—UA_, Greenbelt_EXHIBIT B-D, LAF, Map
Department: Utilities & Environmental Services
Text of Legislative File CM-2023-213
The City previously entered an Engineering Services Contract with UA Engineering to provide construction
plans and bidding documents for channel and waterline improvements in the Round Rock West Greenbelt
area.
The design phase has been completed and the project is currently in the bid phase. In order to implement
the project, adding construction phase services to the contract is needed. The construction phase services
includes construction site visits/inspections, review of contractor submittals, and providing as -built
drawings.
Supplemental Contract No. 2 is to provide additional funding for construction phase services. This
Supplemental Contract No. 2 is for $22,198.50, which will bring the total contract amount for UA
Engineering to $177,182.35.
Cost: $22,198.50
Source of Funds: Self -Financed Storm water Construction
City of Round Rock Page 1 of 1