Contract - GH Construction and Remodeling - 9/28/2023 CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF GENERAL BUILDING CONSTRUCTION
TRADES SERVICES (CARPENTRY SERVICES)
FROM
G&H CONSTRUCTION AND REMODELING LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS.
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS
THAT THIS AGREEMENT for on-site services in the nature of general building
construction tradcs services (carpentry services) to be performed on and in various City-owned
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or City-occupi,ed buildings on a directed as-needed basis, and for related goods id. services,
ercin the
referred to iercin as the "'Agreement," i's made and entered into on this the.
day of the
month of 2023) by and between the CITY OF ROUND ROCK, TEXAS, a
i i lit
home-rule un c pa 31 whose offices are located at 221 East Main Street, Round Rock, Texas
78664, referred to herein as the "City,"' and G&H CONSTRUCTION AND REMODELING
LLC, referred to herein as "G&H Construction," whose offices are located at 33 Pope Bend
South, Cedar Creek, Texas 78612. This Agreement supersedes and replaces any previous
agreements between the named parties, whether oral or written, and whether or not established
by custom and practice.
WHEREAS, City desires to purchase certain on-site services in the nature of general
building construction trades services (carpentry services)to be performed on and in van'ous City
owned or City-occupi,ed buildings on a directed as-nceded basis) and associated goods and
services, and City desires to purchase same from G&H Construction; and
WHEREAS, City has issued its "Request for Proposal" for the provision of said goods,
and City has selected the proposal submitted by G&H Construction; and
WHEREAS, the partics desire to enter into this Agreement to set forth in writing their
respective nghts, duties, and obligations;
NOW,THEREFORE,WITNESSETHO
That for and in consideration of the mutual promises contained herein and other good and
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valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
IN
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1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and G&H
Construction whereby City is obligated to buy speced services and G&H Construction is
obligated to sell sameThe Agreement includes the following:
. (a) City's Request for Proposal
designated Solicitation Number 23-020 ("RFP') (b) G&H Construction's Response to RFP1; (c)
contract award; and (d) any exhibits, addenda, and/or amendments thereto. Any inconsistencies
or conflicts in the contract documents shall be resolved by giving preference in the following
order:
(1) This Agreement;
(2) G&H Construction's Response to RFP; and
(3) City's RFP, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Ma eure means acts of God strikes lockouts', or other industrial
distffbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authont insurrections,, riots, epidemics,
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landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and sem"ces mean the specified services, supplies, materials,
commodities, or equipment.
ion
FG&H Construction means G&H Construct
. and Remodeling LLC, or any of
its successors or assignS.
2.01 EFFECTIVE DATE., INITIAL TERM,AND ALLOWABLE RENEWALS
A. This Agreement shall be effective on the date it has been signed by both parties
hereto and shall remain in fall force and effect unless and until it expires by operation of the term
stated herein, or until terminated or extended as provided herein.
B. The initial term of this Agreement shall be for forty-eight (48) months from the
effective date
ically
hereoThe Agreement shall be automat
f renewed for one additional twelve
(12)months unless one party provides notice of non-renewal to the other party no less than thirty
(30)days fTom the expiration of the initial term.
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Pfices shall be firm for the duration of this Agreement and for any renewal
penods. No separate line-item charges shall be pennitted for invoicing purposes including but
not limited to equipment rental, demurrage, costs associated with obtaining permits, or any other
extraneous chargesCity may permit "unit pfice" adjustments upwards only in accordance wi
. r a
th
Part IIII Item 8 of City's RFP included as a part of Exhibit"'A,"" attached hereto and incorporated
herein by reference for all purposes.
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■ City reserves the
. to review the relationship at any time and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected G&H Construction to supply the services as outlined in RFP Solicitation
Number
• itted
23-020and Response to RFP subm
- by G&H Construction, all as specified in
E'Albit "A," ne intent of these documents is to formulate an Agreement listing the
responsibies of both parties as outlined in the RFP and as offered by G&H Construction in its
Response to the RFP.
The services which are the subject matter of this Agreement are descn'bed in Exhibit
and, together with this Agreement, compn'se the total Agreement and they are fally a part of this
Agreement as if repeated herein in fall.
4.01 ITEMS AWARDED
Only if, as, and when needed by City, carpentry services are awarded to G&H
Construction in accordance with bid items shown on Attachment C Cost Proposal Sheet of
Exhibic,'Al,Y)as follows.,
Cgoenfty ...... Hog Ul Rate
Carpenter Regular Hourly Rate $80-00
Carpenter Overtime Hourly Rate $120.00
Helper Regular Hourly Rate $65.00
Helper Overtime Hourly Rate $97.00
Matefials (on Cost-Plus basis)
Markup 15%
5,01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment C --cost
Proposal Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall
be the basis of any charges collected by G&H Construction.
B. G&H Construction specifically acknowledges and agrees that City is not
obligated to use any estimated annual quantity of services, and city may not expend 'in excess of
One Million and No/100 Dollars($1,000,000.00)for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of G&H Construction;
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B• Purchase Order Number
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C. Descriffiption and quantity of items received; and
D. Delivery dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authon* •ty for local governments to contract with one another to perform certain
governmental fimctions and services, including but not limited to purchasing fanctions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subehapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City of Round Rock's bid, with the consent and agreement of the successful
vendoT(s) and Round
i
RockSuch agreement shall be conclus
. vely inferred for the vendor from
lack of exception to this clause in the vendor's response. However, all parties hereby expressly
agree that the City of Round Rock is not an agent of,partner to, or representative of those outside
agencies or entities and that the City of Round Rock is not obligated or liable for any action or
debts that may an'se out of such independently-negotiated"piggyback"procurements.
8,01 NON-APPROPRIATION AND FISCAL FUNDING
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This Agreement is a commitment of City's current revenues only.■ It is understood and
agreed that City shall have the noght to terminate thi •
s Agreement at the end of any City fiscal year
if the governing body of City does not appropn'ate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving G&H Construction a written notice of termination at the end of its then-current fiscal
year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 225 1, V.T.C.A., Texas Government Code, any payment to be
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made by City to G&H Construction will be made within thirty(30) days of the date City receives
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goods under this Agreement, the date the performance of the services under this Agreement are,
completed, Or the date City receives a correct invoice for the goods or services, whichever is
later. G&H Construction may charge interest on an overdue payment at the "rate in effect" on
September I of the fiscal year in which the payment becomes overdue, in accordance with
V.T.C.A.1,Texas Government Code, Section 2251.025(b). This Prompt Payment Policy does not
apply to payments made by City in the event-,
A. There is a bona fide dispute between City and G&H Construction', a contractor,
subcontractor, or supplier about the goods delivered or the service performed that causes the
payment to be late& or
B. There is a bona fide dispute between G&H Construction and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service performed that
causes the payment to be late; or 16
C. The terms of a federal contract, grant, regulation, or statute prevent City ftom
making a timely payment with federal funds; or
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ict
D • i
The invoice is not mailed to City in str
. accordance with any instruction on the
purchase order relating to the payment■ .
10,01 GRATUITIES AND BRIBES
City may, by VM'tten notice to G&H Construction, cancel this Agreement without
incurring any liability to G&H Construction if it is determined by City that gratuities or bn'bes in
the form. of entertainment, gifts, or otherwise were offered or given by G&H Construction or its
agents or representatives to any City officer, employee or elected representative with respect
to the performance of this Agreement. In addition, G&H Construction may be subject to
penalties stated in Title 8 of the Texas Penal Code.
11.01 TAXES
cety *
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i is exempt from Federal Excise and State Sales Tax,- therefore, tax shall not be
included in G&H Construction's chaTges. 16
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If G&H Construction cannot provide the services as specified, City reserves the n'ght and
option to obtain same from another source or supplier(s).
13.01 INSURANCE
G&H Construction shall meet all requirements as stated in Part 11, Section 2 of the
attached RFP Solicitation Number 23-020.
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14,01 CITY'S REPRESENTATIVE
City hereby designates the following representative(s) authon*zed to act in its behalf with
regard to this Agreement:
Chad McDowell
General Services Director
212 Commerce Cove
Round Rock, TX 78664
512-341-3191
cmedo undrocktexalgoy
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for vm*tten
assurance of the intent to perform. In the event that no wn*tten assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If G&H Construction abandons or defaults hereunder and is a cause of City purchasing
the specified services elsewhere, G&H Construction agrees that it may be charged the difference
in cost, if any, and that it will not be considered in the re-advertisement of the service and that it
may not be considered in fature bids for the same type of work unless the scope of work is
significantly changed.
G&H Construction shall be declared in default of this Agreement if it does any of the
following:
A. Falls to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its matena I I obligations
hereunder-, F
C. Falls to provide adequate assurance of performance under the "Right to
Assurance"section herein,; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
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ACity has the n
. ght to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' wn*tten notice to G&H
Construction.
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B. In the event of any default by G&H Construction, City has the night to terminate
this Agreement for cause, upon ten (10) days' written notice to G&H Construction.
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■ G&H Construction has the
. to terminate this Agreement only for cause, in the
event of material and substantial breach by City, or by wri'tten mutual agreement to terminate.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to G&H Construction,
G&H Construction shall discontinue all services in connection with perfonnance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such
0i • G&H Construction shall submit a statement showing in detail the goods and
terminaton noticel
services satisfactoriffily performed hereunder to the date of termination. City shall then pay G&H
Construction that portion of the charges, if undisputed. The parties agree that G&H Construction
is not entitled to compensation for services it would have performed under the remaining tenn of
the Agreement except as provided herein.
18.01 INDEMNIFICATION
G&H Construction shall defend (at the opti •on of City), indemnify, and hold City, 'its
successors, assigns, officers, employees and elected officials hannIess ftom and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
G&H Construction, or G&H Construction's agents, employees or subcontractors, in the
performance of G&H Construction's obligations under this Agreement, no matter how, or to
whom, such loss may fights
occur• Nothing herein shall be deemed to limit the
. of City or G&H
Construction (including, but not limited to the right to seek contribution) against any third party
who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
D
A. G&H Construction 2 its agents, employees and subcontractors shall use best efforts
as amended, and with
to comply with all federal and state laws, City's Charter and Ordinances') 9
all applicable rules and regulations promulgated by local, state and national boards, bureaus and
agencies.
B. In accordance with Chapter 227 1, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written venfication from the company that it: (1)does not boycott Israel, and(2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
G&H Construction veriffies.G&H Construction does not boycott Israel and will not boycott Israel
during the term of this Agreement.
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C. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten (10) full-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision in the contract verifying that it: (1) does not have a practice, policy, guidance,■
or
directive that discn'minates against a firearm entity or firearm trade association; and (2) will not
discri'minate dun'ng the term of the contract against a firearm entity or firearm trade association.
The signatory executing this Agreement on behalf of G&H Construction veriffles G&H
Construction does not have a practice, policy, guidance, or directive that discri'minates a ainst a
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firearm entity or firearm trade association, and it will not discri'minate dun'ng the term of this
Agreement against a firearm entity or firearin trade association.
D. In accordance with 2274, Texas Government Code, a govemmental entity may
not enter into a contract with a company with at least ten (10) fall-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision in the contract veffying that it: (1) does not boycott energy companies- alid(2)will not
boycott energy companies during the term of this Agreement. The signatory executing this
Agreement on behalf of G&H Construction verifies G&H Construction does not boycott eneTgy
companies, and it will not boycott energy companies during the term of this Agreement.
20,01 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
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each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
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transfer any interest in this Agreement without pn'or vm'tten authon'zation of the other party.
21,01 NOTICES
All notices and other communications in connection with this Agreement shall be in
VMtIng and shall be considered given as follows.,
A. When delivered personally to recipient's address as stated in this Agreement; or
B. Three (3) days after being deposited 'in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to G&H Construction,
G&H Construction LLC
333 Pope Bend South
Cedar Creek,TX 78612
fl
Notice to City-.
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,,TX 78664 Round Rock,TX 78664
Nothing contai •ned herein shall be construed to restrict the transmission of routine
communications between representatives of City and G&H Construction.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein', exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMIENT
This document', and all appended documents, constitutes the entire Agreement between
G&H Construction and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
24.01 DISPUTE RESOLUTION
•
City and G&H Construction hereby expressly agree that no claims or disputes between
the parties an'sing out of or relating to this Agreement or a breach thereof shall be decided by any
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atbitntion proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14) or any applicable state arbitration stabate.
25,01 SEVERABILITY
The 'Invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event renderiong any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
such void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties farther agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined to
be void.
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26.01 MISCELLANEOUS PROVISIONS 9
Standard of Care. G&H Construction represents that it employs trained, expen'lenced
and competent persons to perform all of the services, responsibilities and duties specified herein
and that such services') responsibilities and duties shall be performed in a manner according to
generally accepted 'Industry practices.
Time 'is of the Essence. G&H Construction understands and agrees that time is of the
essence and that any failure of G&H Construction to fialfill obligations for each portion of this
Agreement within the agreed timeframes. will constitute a material breach of this Agreement.
o G&H Construction shall be fully responsible for 'Its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to G&H
Construction's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal n'ghts or remedies.
Force Majeure. Neither City nor G&H Construction shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an ofiginal of this document; and all of which, when taken
together, shall constitute one and the same 'instrument.
IN WITNESS WHEREOF, City and G&H Constraction have executed this. Agreement
on the dates indicated.
City of Roull Roc" ,Tex, G&H Cons. Won
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By: ByDA S�l
SRF„ I......... ..........ii ii. t 'I
0, ed
Prionted Nam, n Priarl
T*tle. Title.
Date Signed: J62 10 2
Date ......
........../
For City,Attests.
................
For City,Approved as to Forme.
By: Z
.eStepnhan e Sandre. ditivy Attorney�
1,110
Exhibit, "A"
ROUND ROCK, TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
22,1 East Main Street
Round Rock, Texas 786641-51299
www.roundrocktexas.gov
REQUEST FOR PROPOSAL (RFP)
CARPENTRY SERVICES
SOLICITATION NUMBER, 23-020
MARCH 20,23
City of Round Rock Exhibit ""A"
Carpentry Services,
IRF'P N . 23-020
Commodity Code: 910-06/914-27
Ma,rch 2023
CARPENTRY SERV10ES
PARTI
GENERAL REQUIRE IVIENTS
1. PURPOSE AND, BACKGROUND-1 The City of Round Rock, herein after"'The City' is seeking qualified
firms rovide on-site,carpentry services for various City owneld or occupied buildings on an as-nieleded
basis. The City intends to award to multiple vendors. The City may contact the awarded Contractors and
request a quote by project and will select the Contractor that best meets,the needs of the City. The total
contract award is,expected not to exceed $200,000, per year.
The City of Round Rock maintains approximately 1,1000,0100 square feet of property and occupies about 51
fablifies, including commercial and, residential buildings. Some of the facilities that may require professional
carpentry services include office buildings, fire statillons, parks,facilities, police facilities, and parking
garages,.
The City is,seeking a reliable firm that can provide high-quality carpentry services to maintain and improve
the buildings a,,s needed. 'The,selected Contractors will be expected to provide loin-site,services,, including
repl airs and renovations, and work coillaborativelly with the City to ensure that its buildings are safe,
functional, and aesthetically pleasing.
2. SOLICITATION PACKET: This solicitation packet is comprised of the following,,.
Descrip ..........
Ibn d
Part 1—General Requirements, page(s)2-5
Part 11 —Definitions, Standard,Terms and Conditions, Page 6
and Insurance Requirements
Part, III —Supplemental Terms and Conditions Page(s)7-9,
Part IV'—Scope of Work Plage(s) 10-11
Part V—Proposal Preparation Instructions and!! Evaluation Factors, Pa,ge(s) 1 2-14
Atta,chrinient A—Reference Sheet Separate Attachment
Attachment,B—Prevailing Wage Rate, Separate Attachment
Attachment C—Cost Proposal Sheet Separate Attachment
..........
3. SCHEDULE OF EVENTS: IIt is the City's,intention to follow the solicitation timeline below.
A
EVENT, TE
11 1.................
Solicitation released March,29, 2,023
Optional Pre-Proposal meeting April 10, 2023,@ 1-.00PII, CST
Deadline for suit mission of questions April 14, 2023 @, 5:00 PM', CST'
City responses to questions or addendums Approximately April 19, 2023 @ 5.010 Pt
,CST
Deaidll'ne for subrinissilono,fresportses Aprill 26, 2023 @ 3-00 PM, CST
All questions regarding the solicitation shall be submitted through Bonfire in writing by 5.00 PM, CST on the
due,date noted above. A,copy of all questions submitted and the,City's s response to the questions shall be
posted on the City's we page in the,form of an addendurn,at-
Page 2 o,f 14
City of Round Rock, Exhibit "A"'
Carpentry Services
RFP I . 23-,020
Commodity Code: 910-06 19,14-27
March 2023
it s./,trouncilroc,k,texas.bo,,tifii'e,flLi�b.com
The City reserves the right to modify these dates. Notice of date change will be posted to the City's website-
!iLf,p�,9,',,//r'o,Ljnd�rock,t�ex,as,,bo,nfireliLib.coni
4. SOLICITATION' UPDATES: Respondents shall be responsible for monitoring the City's website at
11e /,/ro�undrock,,texas,,,bonfirehub.cofor any updates pertaining to the solicitation described herein.
Various updates may include addendurns, cancellations, notifications, and any other pertinent information
necessary for,the subm,ission of a correct and accurate response. The City will not be held responsible for
any further communication beyond updating the website.
5. OPTIOISIAL PRE-PROPOSAL IVIEETINGl: A pre-proposal meeting will be conducted to fully acquaint
Respondents with the services specified. The pre-proposal meeting will be conducted on the,date specified
in PART 1, Section 3 Schedule of Events.
Attendance at the pre-proposal meeting is optional. The meeting will be held online via, Microsoft 'earns
using the Iink below:
Milcrosoft Teams mleetiny,
poi�l n on your,computer, mobille,app or,rom �Iievice
Click hereto
I jlojn� the, nigetin I
Meeting 0: 261 615 7,28 7,34
Passcocle: L,k,31<8,v
DowrfloElid I c-,,,i iIr v; iri, oi U le web
Or'call in (audio only),
2l,l2l :_696 9 43 _5 United States, Denton
Phone Conference 1D.- 243 071 0584
Firi,d a locial n111111Der Reset PIN
6. RESPONSE DUE DATE,: Appropriately submittelld responses,are due at or before 3:00, PK on the due
date noted in PART 1, Section 3�—Schedule of Events,. The Offerer shall respond via the City's electronic
bidding platform, Bonfire: hitt ps,"/'/rOL,i�ndr,o,ckte,xas,,,boiifir'ehub,,,com�
A. This, request for proposal (RSP) does not comirnit the City to contract for any supply or service.
B. No paper or submittals,outside of Bonfire will be accepted by the City.
C. Responses cannot be altered or amended after digital opening.
D. No response can be withdrawn after opening with written approval from the pity for an acceptable
reason.
E. 'The City will not be bound by any oral statement or offer made contrary to the written specifications.
F Samples and/or copies,shall be provided at the Respondent 11 s expense and shall become the property
of the City.
G. Data responses will not be considered.
T CERTIFICATE Old IN "ERE STED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a,contract
award requiring council authorization. 'The"Certificate of Interested Parties"'form must be completed on the
'Texas Ethics Commission website, pirlint,ed,, signed,, and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is madeindier oath l and under penalty of perjury prior,
to fina] contract execution. Link to Texas Ethics Commission Webpage:
w/'/www.ethics,,.,statle.tx,.us,,/whatsne�w,/-',el,llfil�,lnifo forrn,1295.htm
8. lEX P,ARTE COMIVIUNICATIONI: Please note that to ins,u�re the proper and fair evialuatillon of an offer, the
j
City of Round Rock prohrn
ibits ex parte comunication (e.g, unsolicited) initiated the the Offeror to the City
Page 3 of'14
E x I I I t "'A"'
City of Round Rock
Carpentry Services
RF'P No,. 23-020
Commodity,Code 910-06,/ 914-27
March 2023
Official, Employee, City Consu,Itarit, or Evaluation Teem member evaluating or considering the offeris prior
to the time an award',decision has,been confirmed. Com,municat,ion between an Offeror and the City will be
initiated by the appropriate City Official or Employee in order to obtain informiation or clarification needed to
develop a proper and accurate evaluation;of the offer. Ex parte commiunication may be grounds for
disqualifying theoffeniding Offerer from,consideration of award in evaluation oir any future bid.
9. OPIPORTUNITY TO PROTEST'., The Purchasing IManager for the City oif'Round Rock ("City"), in
clonsultation!with the City Attorney, shall have the authority to settle or resolve any dispute concerning the,
soil icitatio n,or,award of a contract. 'The Purchasing Manager,may,solicit written responses to the protest
from other interested parties. The aggrieved person must prepare his,or her complaint in writing and send it
by electronic mail to the City's Purchasing Department atprotest ,r'0Ljndrock,texa,s,-go,v-
In the event,of a timely protest,, the City shall not proceed further with the solicitation or award of contract,
unless it is determined that the award must take pilace without'delay,'to protect the best interests of the City.
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below. It you fail to
comply with any of these,requirernenits, the Purchasing Office may dismiss,your complaint or protest.
A. Prior to,Offer Due Date: If you are a,prospective offeror for the award of a contract ("Offeror"),and you
become aware of the facts regarding what you believe is a deficiency in the solicitation process before
the due,date for receipt of offers in response to a solicitation (I[Offern"), you must notify the City in
writing of the alleged deficiency before that date, giving the City an opportunity to resolve the situation
prior to the Offer due date.
B. After Offer Due Date: If you submit an Offer to the City and you believe that there has been a
deficiency in the,solic,ita,tion process or the award, you have the opportunity to,protest,the solicitation
process, or the recommended award as follows,
i. You must file a written notice of your intent to protest within four(4)working days ofthe date that
you know or should have known ofthei facts relating to the,protest. If you do not file a written notice
of intent within this time,, you have waived all', rights to protest the solicitation, process or the award.,
ii. You must file your formal written protest within'ten (10) working days,of the date that you ,now or
should have known of the facts, relating to the protest unless you know of the facts before the Offer
has,been closed. If you know of the facts before those dates, you must notify the City as stated in
section, (A)above.
iii. You must submit your protest in writing and must include the following information-,
a. your niarne, address, telephone,number, and email address.
bi. the solicitation nu umber.
c., a,specific identificiation of the statutory or regulatory provision that you are alleging has been
'violated,.
d. a detailed statement t'the factual grounds for your protest, including copies of any relevant
documents.,
e. a statement of any issues of law or fact that you contend must be resolved, and
f. a statement of the,argument and authority that you offer in support of your protest.
iv. 'Your protest must be,concise and presented logically and factually to help with the City's review.
C. Revel f Timely Protest: When the City receives a timely and complete written protest, the
Purchasing Manager,, with assistance from the City Attorney, shall make one of the,following
determinations
i® Dieterm,ine that a violation of rules,and statutes has occurred prior to the award of the contract and
inform you and other interested parties of the determination. The City will prepare updated
solicitation documents,and will re-solilicit.
ii. Determine that no violation of rules,or statutes has occurred'and inform you and other interested
parties of the diecision by letter. The reasons for the determination will be presented in the letter.
iii. Determine that a violation of rules,andstatutes has occurried after the award'of the contract and
, d w
inform you i theawardecontract ill not other interested parties of the,determination. However,,
be canceled.As needed, corrective actions may be taken with purchasing or any other pertinent
City staff.
iv. A determination will usually be made,within fifteen (15) business days after receipt of the formal
protest.
Page 4 of 14
City of Round Rock
Exhibit "A"
Carpentry Services
RFP No.23-020
Commodity Code: 910-06 1914-27
March 2023
v. Any written decisions by the Purchasing Manager shall be the final administrative action for
the City.
All documentation pertaining to a protest will be kept on file at the City and are subject to open records
requests.
Page 5of14
C,ity of Round Rock Exhibit "A"'
Carpentry Services,
RF'P If . 23-020
Commodity Code: 910-06/914-27
March 2023,
PART 11
DEFINITIONS,STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1 DEFINITIONS, STANDARD TERMS AND,CONDITIONS- By submitting a response to this,solicitationu, 'the
Respondent agrees that the City's Definitions and Stand- rd Terms and Conditions, in,effect at the time of
release of the solicitation, shall govern unless specifically provided otherwise in a,separate agreement or on
the face of a purchase order. These can be obtained from the City s website at:
In addition, the Supplemental Terms and
Conditions listed in Section, III, shall also be enforced as part of the contract.,
2., INSURANCE-, The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements, The City's Standard Insurance Requirements document can be viewed and
downloaded from the City s website at: lett ps,°//'www.rowit i!d!rocktex,as,,go,v/ci,ty-departm,elnts/pu,rc,hasin
,,
Page 6 of 14
Exhibit "A"
City of Round Rock
Carpentry,Services,
RFP N . 23-020
Commodity Code- 910-06/914-27
March 2023
PART III
SUPPLEMEN'SAL TERMS AND,CONDITIONS
1 AGREEMENT TERM-, The terms of the rawer agreement,shall include but not be limited to the,
following-
A., Theterm of the Agreement shall begin from date of award and s,hall remain in full force for forty-eight
(48) months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the ite and conditions
of this,agreement,for Burr a period as is,reasonably necessary to re-solicit and/or complete the project,
up to 120 days.
2. RESPONDENT QUAL]FICATIONS: The City has established,the following miniimum qualifications.,
Respondents who do not meet,the minimum qualifications will not be considered for award. The
Respondent shalt
Be firms, corporations, individuals, or partnerships normally engaged in providing carpentry services as
specified herein and have adequate organization, facilities, equipment, financial capability, and
personnel to ensure prompt,and efficient service to the City.
13y In order to confirm financial stability, the,City may,choose to review audited financial statements at any
time throughout the RFP evaluation process. Upon request, the Respondent sihall provide two years
audited financial statements, inicluding any notes or supplemental schedules within 2 business days of
the original request.
C. The Respondent shall include in the proposal a list of all litigation the company or its principals have
been involved in within the last three (3)years.
D. Be dorruiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideiration
in this RFP process.
3. SUBCONTRACTORS.: Respondent shall not subcontract or otherwise,engage subcontractors to perform
required services.
4. PREVAILINN,WAGE: Pursuant to Chapter 2,25,8 of the Texas, Government Code, a,worker employed on a
01 01
public work project by a city must be paid- (1) root less than the general prevailing wage rate of'per them
wages for work of a similar character in the locality in which the work is,performed; and (2) not less than the
general prevailing rate of per them wages for legal holiday and overtime work. In accordance with Chapter
225,8.022, the City adopted through Resolution No, R-2016-3760 the wage rates set forth by the Texas
Workforce Commission for the Aus,tin-Round, Rock Area as,the general prevailing wage rate for the City's
public works contracts. A contractor or subcontractor who is awarded a contract by''the City shall pay not
Mess than the rates set forth inAttachment B and comply with call applicable sections of Chapter 2258.,
Attachment B—Prevailing Rates are posted in Solicitation Documents,for RFP 23-020,Carpentry Services
on the pity of Round Rock. Bonfire website e at
1L�tt.PLS,../,/IPounrlocktexas.bo,nfir, hub.cOrn
S. ISAFETY: The City reserves the right to remove any ernployee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules, and regulat,ions. The Respondent
sha,ll:,
A. Ensure that all employees comply with all Occupational Safety and Health,Administration (OSHA), State
and,City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental law's ordimances, rules, and regulations in the performance of these services®
B. Be held responsible for the, safety of their employees and unsafe acts or conditions that may cause
inj,ury or damage to any persons or,property within and around the work site. In case of conflict,, the
most stiringent safety requirement shall govern.
Page 7 of 14
City of Round Rock Exhibit "'A"
Carpentry Services
RFP No. 23-020
Commodity Code,-. 9110-06/914-27
March 20,23
C., Indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments,
fines penal ties and liability of every kind arising from the breach of the Contractor's obligatins under
this paragraph.
6. WORKFORCE; Successful Respondent shall-
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies'them as the Respondent s employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor® The City reserves the right to verify citizenship or right to work in the United
States,,
7. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll xpenses,, freight, equipment acquisition and
maintenance, demurrage,, fuel surcharges,,delivery charges, costs associated with obt wining permits,
insurance, bonds,,, and risk management. Ilio separate lir e-itern charges shall be permitted for either
response or,invoice purposes.,
8. ERIC'" INCREASE: Contract prices for carpentry services shall remain firm throughout the initial twelve
(12) month term of the contract., A price increase to the agreement may be,considered on the anniversary
date of the Contract each year and shall be equal to the consumer price index for that year, but at no time
can the increase be greater than 10%for any single line item unless otherwise approved by the City.,
A. Consumer Price Index(CP11): Price adjustments will be made in accordiance with the percentage
change, in the U.Si. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. the
price adjustment rate will be 'etermiine Ihy comparing the percentage difference between the CPI in
effect for the base year six-month average(January through June OR July through December), and
each (January through June OR July through December six month average)thereafter.. The
percentage difference between those two CPI issues will be the price adjustment irate., No retroactive
contract,price adjustments will be allowed. The Consumer Price Index (CPI) is found gat the Bureau of
Wwww
Labor Statistics, Consumer Price Index website: http: .blsw g_ov/c P.i
B. Procedure to Re,quiest,Increase:
i. Emaill the written price increase request'to LIrchafir rouiidr'oc,ktee with the,rate,detail
comparison, a comprehensil"ve calculation, and any supporting documentation to the designated
City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The
detailed written calculation will be verified and confirmed. All written requests for increases must
include the City of Round Rock contract number, solicitation reference information and contact
information for the authorized representative requesting the increase.,
iii. Upon receipt of the re heat, the City reserves,the right to either accept the,escalation and make
change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel
the agreement or purchase order if an agreement cannot be reached on the value of the increase.
9. ACCEPTANCE/14SPECTION: Acceptance/Inspection should not,take more than five(5),wrking days,
The,Contractor will be notified within the time frame if the services delivered are, not in full compliance with
the specifications., In the event t�he services are not performed to the satisfaction of the City the Contractor,
shalll agree to reperform services to specification at no,additional cost to the City. If any agreement or
purchase order is cancelled for non-acceptance, the needed services may be purchased' elsewhere.
110, PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term,
11. ORDER ANTIY-1The quantities shown on the solicitation are estimates only, No guarantee of any
minimum or maximum purchase is made or implied. The City will only ordeir the services/goods needed to,
satisfy requirements within budgetary constraints, which may be,more,or less,than indicated.
Page 8 of 14
City of Round Rock Exhibit "N'
Carpentry Services
RFP No. 23-020
Commodity Code,: 910-06/914-27
March 2023,
`2. AWARD, The City reserves the right to eater into an Agreement or a Purchase Order with a single award,
split award, primary and secondary award, nn-award, or use any combination that best serves the interest.
and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff'
recommendation of award has been made. The award announcement will be posted to the City"swebsite
at�Ittj,,I.,_�/,im�out�idr,o,�cl<�texa,sbo,nfirehub,.co,rli once City Council has approved the,recommendation of award
and the agreement,has been executed.,
13. POINT OF CONTACT/ DESIGNATED REPRESENTATIVE:
A, Contractor's point of contact: In order to maintain consistent standards of quality,work performed
across the City,' the City shall be provided with a designated and identifiedpd,
oint of contact upon award,
ofthe contract to include contact information. The City's designated representative shall be notified by
the Respondent immediately should the point of contact huge®
B. The City's,desig,nated representative-. The City"s designated representative shall be:
Eric Daly
Facility Maintenance Manager
General" Services
Phone-. 5121-688-10350
E-mail'.- edady@,rqu ndrockhex
,a§.gov
C. Ido not contact the individual listed above with, questions or c during the course of the
solicitation.
Page 9 of 14
City of Round Rock Exhibit "A"
Carpentry Services
RFP No.23-020
Commodity Code: 910-451914-27
March 2023
PART IV
SCOPE OF WORK
1. PURPOSE AND BACKGROUND:The City of Round Rock maintains approximately 1,044,440 square feet of
property and occupies about 51 facilities, including commercial and residential buildings. Some of the facilities
that may require professional carpentry services include office buildings,fire stations, parks facilities, police
facilities, and parking garages.
The City is seeking reliable firms that can provide high-quality carpentry services to maintain and improve the
City buildings as needed.The selected Contractors will be expected to provide on-site services, including
repairs and renovations, and work collaboratively with the City to ensure that its buildings are safe,functional,
and aesthetically pleasing.
2. SERVICE REQUIREMENTS: Functions shall include but not be limited to layouts, rough framing,finish work,
and other carpentry work as described by the project manager.
A. Selective demolition of interior finishes as required.
B. Metal framing and must be able to frame with metal studs.
C. Install new ceiling grid and tiles as required or make repairs to them as necessary.
D. Install batt insulation as required and ensure it meets energy code requirements.
E. Install blocking as required, including fire-rated if needed.
3. WORKMANSHIP:
A. Only first-class work shall be performed, and all materials furnished in carrying out this agreement shall
be of character and quality as required by the project specifications.
B. Where no standard is specified for such work or materials,they shall be the best of their respective trade
and be compliant with all applicable code requirements.
C. All materials used in any project shall be new unless pre-approved by the City's designated
representative.
D. At the conclusion of each project,the Contractor shall demonstrate to the City's designated representative
that the work is fully operational and in compliance with contract specifications and codes.
E. Any unsatisfactory work done or materials furnished shall be promptly and permanently corrected at the
sole expense of the Contractor prior to final acceptance of work when notified to do so by the authorized
City representative.
F. The Contractor shall remove any unsatisfactory work or materials within forty-eight(48)hour notice by the
City. Otherwise,the City may cause said work or materials to be removed and satisfactorily replaced by
contract or otherwise, and the expense thereof shall be charged to the Contractor.
4. WARRANTY: Successful Respondent shall provide a one(1)year warranty on all workmanship and parts
including but not limited to manufacturer's warranty,workmanship defects, and installation.All warranty work
shall be completed within five(5)working days from notice of defect.
S. DESIGNATED POINT OF CONTACT:To maintain consistent standards of quality work performed across the
City,the City shall be provided with a designated and identified crew leader/point of contact(POC).
A. The City shall be provided with the designated person's name and telephone number.
B. This contact person shall remain the same throughout the term of the contract or upon termination of the
contact person.
C. If a change has been made in the contact person due to internal personnel changes,the City's
designated representative shall be notified by the Contractor immediately at the time of the change.
D. NO substitutions of key personnel shall be permitted without written notification of the authorized City's
designated representative within 14 business days.
Page 10 of 14
City of Round Rock
Exhibit "A"
Carpentry Services
RFP No.23-020
Commodity Code: 910-061914-27
March 2023
E. The contact person shall be identified in the solicitation response.
F. The Contractor shall provide the City with a secondary POC if the primary POC is unavailable.
G. CONTRACTOR RESPONSIBILITIES:The Contractor shall-
A. Be responsible for visiting and inspecting the locations before submitting a proposal.Any claims of not
being aware or informed of the job assignment's requirements and specifications will not be accepted as
a basis for varying the price or conditions. By submitting the proposal,the Contractor confirms that they
have familiarized themselves with the work's nature, extent, and any local conditions that may affect the
scope of the work,equipment, materials, and labor required. The City's designated representative must
be contacted to schedule the inspection.
B. Be skilled and qualified to perform the services as requested.
C. Be familiar with and have a working knowledge of all tools and equipment applicable to the carpentry
trade and have extensive knowledge of building materials.
D. Have at least five(5)years'experience and a minimum of three(3)years'commercial carpentry
experience and possess all the necessary tools required to complete projects specified by the City.
E. Keep the adjacent areas of the work site free from rubbish and the accumulation of any waste materials.
F. Dispose of all rubbish and waste materials according to applicable federal, state, and local health,safety,
and environmental laws, ordinances, rules,and regulations.
7. CITY RESPONSIBILITIES:The City will-
A. Provide the Contractor with a complete and accurate project overview with the request for estimate.
B. Coordinate scheduling with the Contractor.
C. Ensure work area is reasonably free of safety hazards.
D. Provide access to locations where services are required.
E. Provide local vehicle parking and access to the work areas. If suitable parking cannot be furnished by the
City,the Contractor shall arrange for off-site parking and transportation to/from the work site.
F. Provide reasonable access to power and water utilities as needed to complete the project.
G. Inspect work performed to ensure compliance with the scope of work.
H. Review all invoices to ensure accuracy.
Page 11 of 14
Exhibit "'A"'
City of Round Rock
Carpentry Services
RFP N . 23-020
Commodity Code- 910-06/914-27
March 2023
PART V
PROPOSAL PREPARATION 1INSTRUCTIONS
AND EVALUATION FACTORS
1 PROPOSAL ACCEPTANCE, PERIOD All proposals are valid for a period of one hundred antwenty (120)
calendar days subsequent to the,RFP closing date unless a longer acceptance period is offered In the,
proposal.
2. PROPOSAL RESPONSE: Responses shall be clear an concise while appropriately responding to the,
evaluation criteria listed below in Section 3. In order to,do bus,ines,s with the City of Round Rock you must be
registered with the,City's Vendor Database. To register, go to,-
ht -//'rouiidlroc,ktxvieln,dors.munis,selfservice,con�i/Viendors/defa,uI
t
Proposal Subm!ttgal Instructions-. The Respondent shall include all of the following documents in tMeir
response-
0 Attachment A-Reference Sheet
El Attachment C- Cost Proposal Sheet
El Acknowledged Addenda (if applicable)
El Company Information-which gives in brief, concise,,terms, a summation of the proposal, Include the
following-
Business OLganization: State full name and address of your organization and identify parent company if
you are a subsidiary. Specify the branch office,or otheir subordinate element which will perform, or assist
in performing, work herein. Indicate whether you operate as a partnership, corporation, orindividual®
Include the State in which incorporated or licensed to operate.
Project,Mangg',ement Structure: Provide a general explanation and chart which specifies,project
leadership Bandl reporting responsibilities; and interface,the team with City project management and team
personnel. If use of subcontractors is proposed, identify their placement in the primary management
structure, and provide internal management,description for each subcontractor.
Authorized Negotiator- Include the name, email address, and telephone number of the persons) in your
organization authorized to negotiate Clontract terms and render binding decisions on Contract matters,.
El A statement of your compliance with all applicable rules and regulations of Federal, State, and Local
governing entities.
El Include in the proposal a list lof'all litigation the company or its principals have'been involved in within the
last three(3) years.
E] List of Exceptlions, (if any)-Be advised that exceptions to any portion of he Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this,solicitation ifany, shall be submitted on a
separate sheet labeled "'Exceptions"with the Respondent's proposal.,
Segment requirements listed below.
3. EVALUATION CRITER!A:
A. Sggment, I —Respondents Program and Portfolio'.
Define in detail your understanding of the requirement presented in the Scope of Warp of this request for
proposal and our system solution. Provide all,details as required in,the Scope of Work and any
additional information you deem necessary to evaluate your proposal, Specifically 'llriclude a portf'ollo of
completedpr mlects,that are relevant to the provided scope of work.,
0.1
B. S,eg,rnent 2—Company Work Experience and Personnel-
I Prior Experience. State the number of years the Respondent company has been, providing the
services requested in the solicitation, Describe only relevant,municipal, corporatet and ali
experience for the,company and personnel who will be actively engaged in the project. Do not includie
corporate experience unless personnel assigned to this project actively participated. Do not include
experience prior to 2014,. Supply the, project title,, year, and reference name, title, present address,,
and phone number of principal persons for whom prior projects were accomplished.
Page 1,2 of 14
City of Round Rock Exhibit "A"
Carpentry Services
RFP No.23-020
Commodity Code: 910-06 1914-27
March 2023
ii. Personnel: Include names,qualifications, and resumes of all personnel who will be assigned to the
account. State the primary work assigned to each person and the percentage of time each person will
devote to this work. Identify key persons by name and title.
C. Segment 3—Additional Services and Cost Pro osal: Include any additional service or personnel not listed
on Attachment C-Cost Proposal Sheet and the rates associated.
4. EVALUATION CRITERIA: The intent of the City is to award to multiple Respondents in accordance with the
evaluation criteria below. The purpose of this evaluation criteria is to determine which proposal best meets
the requirements and provides the best overall value to the Gi .
A. Evaluation Criteria: Weights:
• Respondent's Program and Portfolio(Segment 1) 35 pts
• Company Work Experience and Personnel(Segment 2) 35 pts
• Cost Proposal(Segment 3) _ 30 pts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees. The
evaluation committee will determine if discussions and/or Best and Final Offers(BAFO)are necessary.
Award of a contract may be made without discussions or BAFO, if in the best interest of the City. The
evaluation committee may determine that discussions are necessary to clarify or verify a written proposal
response. The City may, at its discretion, elect to have respondents provide oral presentations of their
proposal. The City reserves the right to rescore an offer based on provided demonstrations. A request
for a BAFO is at the sole discretion of the City and will be requested in writing. The evaluation committee
will evaluate the finalists and make a recommendation for award.
C. The City reserves the right to reject any or all proposals submitted,or to award to the respondent who in
the City's opinion,offers the best value to the City. The City also reserves the right to cancel the RFP
process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
E. The City reserves the right to waive any minor technicality, irregularities,or informalities noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a"short list"of qualified proposal and may determine that the
Respondent(s)should submit a Best and Final Offer(BAFO). Each"short listed" Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
5. AGREEMENT NEGOTIATIONS AND AWARD PROCESS:
A. A proposal presented in response to this RFP is subject to negotiation concerning any issues deemed
relevant by the City. The City reserves the right to negotiate any issue with any party.Any unsolicited
communication by the Respondent to a City official, undesignated employee,or an evaluation team
member evaluating or considering the offers may be grounds for disqualifying the offending Offeror from
consideration of award.
B. Submission of proposal indicates the Respondent's acceptance of the evaluation process and recognition
that the City may make subjective judgments in evaluating the proposal to determine the best value for
the City.
C. If negotiations are successful,the City and Respondent may enter into an agreement. If negotiations are
unsuccessful,the City may formally end negotiations with that Respondent.
D. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most
advantageous, or to waive any irregularities or informalities in the submittal received.
Page 13 of 14
City of Round Rock Exhibit "A"
Carpentry Services
RFP No.23-020
Commodity Code: 910-06/914-27
March 2023
E. An independent signed authorized Contract will be sent to the successful Respondent(s). Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
Contractor.
6. POST AWARD MEETING: The City and the Respondent may schedule a post award meeting to discuss, but
not be limited to the following:
A. The method to provide a smooth and orderly transition of services performed from the current Contractor.
B. Provide City contact(s) information for implementation of the Agreement.
C. Identify specific milestones, goals, and strategies to meet objectives.
Page 14 of 14
Exhibit "A"
ATTACHMENT A
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: rf223-020
RESPONDENT'S NAME: Pete Pedro Herrera DATE: 4126/2023
Provide the name, address,telephone number and E-MAIL of at least three(3)valid Municipal,
Government agencies or firms of comparable size that have utilized services that are similar in type and
capacity within the last two(2)years. City of Round Rock references are not applicable. References may
be checked prior to award. If references cannot be confirmed or if any negative responses are received it
may result in the disqualification of submittal.
1. Company's Name Brown&.Root Industrial Services
Name of Contact Thomas Baumgartner
Title of Contact Pro'ect Mangger,CJP LEER GA
E-Mail Address thomas.baum artner brownandroot.com
Present Address
6448 East HWY 290,Suite D--111,
City, State,Zip Code Austin TX 78723 1 United States
Telephone Number 512 y 992 8551 Fax Number: N/A
2. Company's Name Centennial Contractors Enterprises,Inc.
Name of Contact
John Purdy
Title of Contact Pro'ect Mane er HCC CJP
E-Mail Address
urd cce-inc.com
Present Address 2305 Donley-Drive, Suite 108
City, State,Zip Code Austin TX 78758
Telephone Number (512 ) 769-9160 Fax Number: 512 } 220-2700
3. Company's Name ALPHA BUILDING CORPORATION
Name of Contact
Kevin M.Raine
Title of Contact
Senior Project Manager
E-Mail Address krainey@alphabuildi*ng.com
Present Address Central Texas Project Office,Buda,TX
City, State,Zip Code Buda TX
Telephone Number ( 512 )823 8335 Fax Number: } N/A
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Exhibit "A"'
A ftachment C-Cost Proposal Sheet,
Carpentry Services
RFP 213-020
The Respondent represents by their signature below tha,t /she is submitting a binding offer and is,authorized to bind the res,pondent to,fuily,comply with
the solicitation documents contained in RFP 23-020 Carpentry Slervicies.The Respondent acknowledges,that he/she,has received and,read the entire
solicitation packet,attachments and all documents incorporated by reference,and'agrees to,be bound by the terms therein.The total value ofthe resulting
i
contract(s)shall not exceed$200,000 per,fiscal year.
Special Instructions.All prices must be quoted in order to be considered responsive,be advised that exceptions ta,ken,to,any portion of the solicitation will
1
jeopardize acceptance of the bid.Alternative bids will not be considered and unauthorized modlificati�ons tothe bid sheet forim will result in the rejection of
the bid.The City reserythe right to
urs se more or less than the quantities indicated below.
tim
No� Esated
. Description Unit Unit Cost Exteinded'Total
Quantity
1 Carpenter Regular Hourly Rate 320 Per Hour $180.00 $251600.00
2 gargenter Overtime Hourly Rate 410 Per Hour $120.00 $4800-00,
31 lHelper Regular Hou,rl f te 3120 Per Hour $65-00 $2018100.00
4 Helpe r Overtime Ho u rly Rate 40 l r Hour $97.00 $3,880-00
Annual'To $551080.00
Sectionli: Additilonal Information(ThIs section mill not be evaluated under Cost but will Ibnm part of the resulting contract)
Prices for materials shall be ona cost-plus basis.The Percentage(%)if any,of markup will not exceed 15%.
1 Proposed miarkup shall[,,be.(0-15)" '15%
I,Of 1