CM-2023-225 - 10/6/2023INTERDEPARTMENTAL AGREEMENT FY2023 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
This Interdepartmental Agreement ("Agneement') is entered into by and between
the Community and Neighborhood Services Department ("CNSD"), the City of Round
Rock, Texas ("City") and the Parks and Recreation Department ("Department") of the
City, collectively the parties to the Agreement ("Parties").
WHEREAS, the City has received funds from the U.S. Department of Housing and
Urban Development ("HUD") under Title I of the Housing and Community Development
Act of 1974 ("Act"), as amended, for utilization in connection with the City's Community
Block Development Grant ("CDBG") Program; and
WHEREAS, the City's governing body ("City Council") has adopted a budget for
expenditure of the City's FY23 CDGB Program funds and has allocated:
$275,000.00 ("Funds") for a project entitled BOWMAN PARK
PLAYGROUND AND SHADE STRUCTURE PROJECT described as:
• Purchase and installation of a more inclusive playground and shade
structure for Bowman Park located at 950 East Bowman Road, Round
Rock, TX 76664.
("Project"); and
WHEREAS, CNSD is responsible for the administration of CDBG Funds for the
monitoring of the Project; and
WHEREAS, CNSD wishes to engage the Department to implement and manage
the Project: and
WHEREAS, in consideration of the tasks, activities, and services to be performed
and rendered by the Department under this Agreement, CNSD shall provide the
Department with the HUD approved Funds for completion of the Project;
NOW, THEREFORE, the Parties to this Agreement covenant and agree, and by
the execution of this Agreement are bound, to the mutual obligations contained in this
Agreement and to the performance and accomplishment of the tasks, activities and
services as described.
I. TERM
1.1 Except as otherwise provided for pursuant to the provisions of this Agreement, this
Agreement commences immediately upon its full execution and terminates on either (i)
September 30, 2024, or (ii) upon Project completion, whichever occurs earliest in time.
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At the completion of the term, CNSD reserves the right to recapture funding for projects
which have not yet begun.
IL COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
2.1 The Department understands that the Funds provided to it under this Agreement
are funds which have been made available to the City by the federal government in
accordance with the Act and pursuant to the City's HUD approved grant application and
with other specific assurances made and executed by the City. The Department,
therefore, assures and certifies that it will comply with applicable requirements of the Act,
with all regulations promulgated thereunder, as codified at Title 24 of the Code of Federal
Regulations ("CFR`), and with any and all applicable amendments to the Act and the CFR.
2.2 The Department shall observe and comply with all federal, State, and local laws,
regulations, and rules affecting the Department's operations pursuant to this Agreement.
Ill, PERFORMANCE
3.1 The Department shall manage, implement, perform, provide, and carry out in a
timely manner all of the tasks, activities, and services set forth in the FY2023 CDBG
Request for Application/Project response ('Response") which was submitted to CNSD for
consideration to receive funding and which is incorporated in this Agreement by reference
as if set out fully within this document.
3.2 Modifications or revisions to the scope of the Project discussed in the Response,
which scope forrned the basis for this Project to receive Funds, may be made only
pursuant to the prior written approval of the Director of CNSD.
3.3. Department in managing CDBG Funds shall comply with CDBG processes as
established by CNSD.
IV. FISCAL
4.1 In as much as the City Council has delegated to CNSD the responsibility for fiscal
oversight, control, and monitoring of CDBG Program Funds, the Department shall submit
to CNSD, written approval prior to final processing, all Project matters that are fiscal In
nature including, but not limited to, requests for payment, purchase orders, requisitions,
budget adjustments, and invoices. The Department understands and agrees that Funds
are awarded only for the indicated term of this Agreement.
V. MAINTENANCE AND ACCESSIBILITY OF RECORDS
5.1 The Department agrees to maintain records that will provide accurate, current,
separate, and completed disclosure of the status of any Funds received pursuant to this
Agreement.
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5.2 The Department further agrees that (i) maintenance of the records must be in
compliance with all terms and provisions of federal law providing for a complete disclosure
of the status of any Funds received pursuant to this Agreement; (ii) the records must be
kept in compliance with all applicable federal and State laws, regulations, and rules
establishing standards for govemmental financial management; (iii) the Department's
records system must, at all tknes, contain sufficient documentation to provide in detail full
support and justification for each expenditure of the Funds provided under this
Agreement.
5.3 As often, at such time, and in such form as needed. CNSD may require the
Department, by verbal or written request, shall make available andfor furnish to CNSD
any and all statements, reports, data, and information deemed necessary by CNSD to
matters which pertain to this Agreement.
Vt. CHANGES AND AMENDMENTS
6.1 Alterations, additions, or deletions to the terns of this Agreement may be made by
written amendment and must be executed by both CNSD and the Department.
Executed this _ day of 2023.
PARKS AND RECREATION DEPARTMENT
Rick Atkins, Parks and Recreation Director
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
oe Brehm, Community and Neighborhood Services Department Director
llza Alvarado, CDBG Coordinator
CITY ADMINISTRA
City Man
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City of Round Rock
ROUND ROCK
R
1TFXV Agenda Item Summary
Agenda Number:
Title: Consider Executing the Interdepartmental Agreement for.the FY2023 Bowman
Park Playground and Shade Structure Project
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/6/2023
Dept Director: Joe Brehm
Cost: $275,000.00
Indexes:
Attachments: LAF Bowman Park Interdepartmental Agreement FY2023 CDBG,
Interdepartmental Agreement Bowman Park
Department: Community and Neighborhood Services
Text of Legislative File CM-2023-225
Consider executing the Interdepartmental Agreement between the City of Round Rock Parks Department
and the Community and Neighborhood Services Department for the CDBG FY2023 Bowman Park
Improvements Phase II in the amount of $275,000. The Bowman Park Improvements Project scope of
work includes purchase and installation of a more inclusive playground and shade structure for Bowman
Park located at 950 East Bowman Road. This project was included in the CDBG 2023-2024 Annual Action
Plan which was approved by City Council on July 13, 2023 by Resolution R-2023-197.
Cost. 275,000.00
Source of Funds: CDBG 2023 Entitlement Funds
City of Round Rock Page 1 of 1