R-2023-391 - 11/16/2023 RESOLUTION NO. R-2023-391
WHEREAS, the Bureau of Reclamation for the WaterSMART Title XVI Congressionally
Authorized Water Reclamation and Reuse Projects has grant funds available to cities for the Fiscal
Years 2023 and 2024 grant program; and
WHEREAS, the City of Round Rock wishes to make application for the available funds for
future reuse projects; and
WHEREAS, the City Council designates the City Manager as the City's authorized official
with power to apply for the grant, including making an online application, on behalf of the applicant
agency, the City of Round Rock,Texas,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the City Manager is designated as the authorized official to apply for the grant, including
making an online application, and is hereby directed to apply to the Bureau of Reclamation for the
WaterSMART Title XVI Congressionally Authorized Water Reclamation and Reuse Projects for the
Fiscal Years 2023 and 2024 grant program.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551,Texas Government Code, as amended.
RESOLVED this 16th day of November, 2023.
CRMO AN, Mayor
City f Rou Rock,Texas
ATTEST:
4�uaqot�&
MEAGAN ONKS,fity Clerk
0112.20232:47596-1525-37111
ROUND ROCK TEXAS Attachment A
..,..K. Grant File Checklist
To be Completed by the Department Applying for Grant
Complete the checklist below for new and continuation grants. Once completed,please submit a copy to Finance,along with the Intent
to Apply for Grant Funding Form to Finance for review and filing with the grant records. This should occur prior to submitting the grant
application to the oversight entity.
Cross-reference to Grant
Check Checklist Item Acquisition,Management
Box
and Compliance Document
Pre-Award(prior to grant being awarded to the Cit
a1. Complete Intent to Apply for Grant Funding Form and submit to Finance for review and approval Section 6 1 4 and 6 1 5
prior to submittal of grant application
Z 2. 1 understand that the department needs to obtain proper approval for grant applications. Grant Section 6.1.7
applications for funds up to$50,000 require City Manager approval. Over$50,000 requires City
Council approval. threshold is consistent with the City's purchasing guidelines)
3. I understand that the department needs to submit a copy of the grant application and supporting Section 6.1.8
documents to Finance at the time of application submission for tracking and monitoring grant
compliance requirements
0 4. 1 have read the Grant Acquisition,Management and Compliance process provided by Finance.
Post-Award after the grant is awarded to the Cit
5. If the grant is awarded to the City:
O5a. I understand that the department is responsible for reviewing the grant agreement and Section 6 1 9
forwarding all information to Finance.
5b. I understand that the department is responsible for following the City procurement policies when Section 6 1.18 and
procuring goods or services with grant funds and following the Federal procurement rules when 6.1 19
procurinq goods or services with Federal funds.
W/ 5c. I understand that the department needs to comply with requirements of the grant. Section 6 1 10
0 6. For purchases and contracts $25,000 or more (cumulatively in any fiscal year), I understand that Section 6.1.17
the City shall not enter into contracts or procure goods from vendors or contractors that are
suspended or debarred.
7. 1 understand that all records related to the grant program must be retained for a minimum of five Section 6.1.13
years from the end of the grant closeout. However,if any equipment was purchased.then the grant
records must be retained for five years from the date of transfer, replacement,sale,or disposal of
the equipment
_
Q8. The department needs to inform Finance when an external review over the grant is scheduled to be Section 6 1.14
performed,whether on-site or a desk review
❑1 Ba. The department needs to communicate any potential audit findings from external reviews and Section 6 1.14
provide any reports issued or correspondence from the reviewing agency to Finance.
❑� 9. 1 understand that if equipment is purchased with grant proceeds, the department needs to assist Section 6 1.16
Finance with the City-wide physical inventory of the equipment as requested, at least once every
two years Required for Federally funded assets.
10. 1 will work with Finance to submit reimbursement requests to grantors For certain grants,it may be Section 6.1 20
appropriate and practical for the Department to submit. In most instances,the Grants Compliance
Team will handle these request with the department's assistance.
11. 1 understand the department is responsible for fulfilling closeout requirements of the grant,including Section 6 1 21
coordination with Finance on any final financial information and reporting needed.
Please print, sign, and return this form to Finance @_Grants Compliance Team
Adam Levy, Staff Engineer Utilities and Environmental Services
Department Conta t Name and Title(Please Print) Department Name
10/18/2023
Departme t Contact Sign re Date Form Completed
_ /o .2 31a3
Depa tent Director Signature Date Signed
(This section is to be completed by the Finance Department Grants Team)
Brfl c i T-k,&&-da x 10/24/23 E;&CuV T-htho-)auvc 10/26/23
Received by(Grants Team Member) Date Received Approved by(Grants Team Member) Date Approved
City of Round Rock, Texas
Intent to Apply for Grant Funding Attachment B
J1R=0LPNd0 ROCK TFXA5
Grant name: WaterSMART:Title XVI Congressionally Authorized Water Reclamation and Reuse Projects for Fiscal Years 2023 and 2024
Grant application deadline: 12/07/2023 This grant application is: ❑✓ New ❑ Grant Continuation
Funding/project period: Start Date: 05/01/2024 05/01/2027 End Date: Multi-year grant: ❑ Yes ® No
CFDA#for grant, if applicable. If not applicable, please note N/A:
15.504--Water Recycling and Desalination Construction Programs
Purpose of the grant: (provide project summary)
Through the Title XVI Water Reclamation and Reuse Program, authorized by P.L. 102-575 in 1992, the Bureau of
Reclamation provides financial and technical assistance to local water agencies for the planning, design, and construction
of water reclamation and reuse projects. The City of Round Rock is an eligible participant and anticipates electrical
improvements to the reclaimed pumping station, a new reclaimed water ground storage tank at the Brushy Creek
Wastewater Treatment Plant(WWTP), and extending the reclaimed water system from the WWTP to Dell Computers &
the Switch Data Center to provide reclaimed water service that all may be eligible for grant funding and wishes to apply.
What will the funds be used for? (i.e.,construction, design, equipment,etc..)
Design, construction, gFant administfatien selryiees for reclaimed water system expansions.
Who is providing the funds? Department of the Interior - Bureau of Reclamation
(i.e.,name of Federal Awarding Agency or Pass-thru Agency)
Which of the following are these funds considered? If Other, please identify.
[D Federal ❑State ❑ Other:
Estimated grant funding amount: $4,223,469 Funding basis: ❑ Advance 0 Reimbursement
Are matching funds required? V Yes ❑ No
If yes, please complete the following: Funding source of match:
Self Financed Water
Match %75 Construction
Match $ 12,670,406
Will the City be a direct recipient or subrecipient of the grant funds? ❑✓ Direct Recipient ❑ Subrecipient
Are ongoing operational costs anticipated once the grant funds are depleted? ❑✓ Yes ❑ No
If Yes, has the Budget Team been notified? ❑✓ Yes ❑ No
Please print, sign, and return this form to Finance @_Grants Compliance Team
Adam Levy, Staff Engineer 10/18/2023
Departm9nt Contact Name and Title (Please Print) Date Form Completed
Depariment Director Signature Date Signe
(This section to be completed by the Finance Department,Grants Team)
$ecc�t, 7'hibo)A4t c 10/24/23 _
Received By(Grants Team Member) Date Received
8ftca, 7-Aibo-oAu c 10/26/23
Approved By(Grants Team Member) Date Approved
City of Round Rock, Texas