Contract - Allied Electric Services - 11/16/2023 CITY OF ROUND ROCK
AGREEMENT FOR PURCHASE OF
ELECTRICAL SERVICES
WITH
ALLIED ELECTRIC SERVICES, INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS Agreement for the purchase of electrical services (referred to herein as the
"A reement"), is made and entered into on this the day of the month of
I-; ou M 1.11. 2023, by and between the CITY OF ROUND ROCK, TEXAS, a home-
rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664
(referred to herein as the "City") and ALLIED ELECTRICAL SERVICES, INC., whose offices
are located at 4355 East University Avenue, Georgetown, Texas 78627 (referred to herein as the
"Services Provider").
RECITALS:
WHEREAS, City desires to purchase electrical services; and
WHEREAS, City has issued its "Request for Proposal" (RFP) for the provision of said
services; and
WHEREAS, City has determined that Services Provider provides the best value to City;
and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
same. The Agreement includes the following: (a) City's RFP designated Solicitation No. 23028
4890-5633-3695/ss2
dated May 2023; (b) Services Provider's Response to the RFP; (c) contract award; and (d) any
exhibits, addenda, and/or amendments thereto. Any inconsistencies or conflicts in the contract
documents shall be resolved by giving preference in the following order:
(1) This Agreement;
(2) Services Provider's Proposal;and
(3) City's RFP,exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities,or equipment.
F. Services Provider means Allied Electric Services, Inc., or any of its corporate
structures,successors or assigns.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement is sixty (60) months from the effective date hereof.
City reserves the right to review the relationship at any time, and may elect to terminate this
Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the RFP and as set
forth in the Proposal submitted by Services Provider, all as specified in Exhibit"A." The intent
of these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the RFP and as offered by Services Provider in its Proposal.
The services which are the subject of this Agreement are described in Exhibit "A" and,
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together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 SCOPE OF WORK
Ail items in Exhibit "A" are awarded to Services Provider. For purposes of this
Agreement, City has issued documents delineating the required services (specifically RFP
Solicitation Number 23-028 dated May 2023). Services Provider has issued its response
agreeing to provide all such required services in all specified particulars. All such referenced
documents are included in Exhibit"A" attached hereto and made a part hereof for all purposes.
When taken together with the appended exhibits, this Agreement shall evidence the entire
understanding and agreement between the parties and shall supersede any prior proposals,
correspondence or discussions.
Services Provider shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Services Provider's undertakings
shall be limited to performing services for the City and/or advising City concerning those matters
on which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that Services Provider shall be considered
as one of two (2) providers ("dual providers") of the specified goods and services (plumbing
services). Services Provider specifically further acknowledges and agrees that this Agreement is
not an exclusive agreement. City may,in its sole and unfettered discretion,elect to use either of
the two providers in whatever order it deems most advantageous to City's purposes. City may,
in its sole and unfettered discretion, elect to use any other providers. City is not obligated to use
or purchase any estimated annual quantity of goods, and no guarantee is made of any minimum
or maximum purchase.
6.01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment C —Cost
Proposal Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall
be the basis of any charges collected by Services Provider.
B. Services Provider specifically acknowledges and agrees that City is not obligated
to use any estimated annual quantity of services, and City may not expend in excess of Two
Million Five Hundred Thousand and No/100 Dollars ($2,500,000.00) for Services Provider's
services combined with the dual provider's services for the term of this Agreement.
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7.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided;and
D. Delivery or performance dates.
8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and focal Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful services
provider(s)and the City. Such agreement shall be conclusively inferred for the services provider
from lack of exception to this clause in the services provider's response. However, all parties
hereby expressly agree that the City is not an agent of, partner to, or representative of those
outside agencies or entities and that the City is not obligated or liable for any action or debts that
may arise out of such independently-negotiated "piggyback" procurements.
9.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
10.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, 'V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, and/or deliverables, or within thirty(30) days of the
day on which the performance of services was complete,or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the"rate in
effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
4
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late;or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
11.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
12.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
13.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products or services from another supplier or suppliers.
14.01 INSURANCE
Services Provider shall meet all requirements as stated in the attached RFP and as set
forth at:
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15.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Eric Dady, Facilities Manager
General Services Department
212 Commerce Boulevard
Round Rock, Texas 78664
(512)218-5472
adL� roundrockrexalgo
16.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
17.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein;or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the [United States.
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18.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate:
th is Agreement for cause, upon ten (10)days' written notice to Services Provider.
C. Services Provider has the fight to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City or by mutual agreement to
terminate evidenced in writing by and between the parties.
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D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services 'in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider 'is not entitled to compensation for services 'it would have performed under the
remaining term of the Agreement except as provided herein.
19.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, 'Its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages,, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, 'in the
performance of Services Provider's obligations under this Agreement', no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liab le for an indemn*1 fied claim.1
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20.01 COMPLIANCE WITH LAWS, CHARTER, AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
a,
state and national boards, bureaus and agencies.
B. In accordance with Chapter 227 1,Texas Government Code,a governmental entity
may not enter into a contract with a company for good s and sery ices un less the contract contain s
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written1 it: (1) does not boycott Israel; and (2) will not
duringboycott Israel
of Services Provider verifies Services ill
during 1 .
accordancett
may t enter into a contract with -ti
value of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifyingti : t directive t
againstdiscriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract rearm entity or firearm trade association. signatory
executing this r r does not
have a practice, policy, guidance, or directivertfirearm entity or
firearrin trade association, and it willdiscriminate 1against
entityfirearm 1 .
D. In accordance with Chapter 2274,Texas Government Code,a governmental entity
may not enter 1full-time
value of at least One Hundred
energyhas a provision verifying that it: (1) does not boycott 1 will
energy companies during the term of this Agreement. executing
behalf of Services Provider verifies Services Provider does not boycott energy companies, and It
duringwill not boycott energy companies 1 .
parties21.01 ASSIGNMENT AND DELEGATION
The 1 r successors, assigns
representatives i t to the terl of this Agreement. Neither party shall
transferassign, sublet or any interest in thisprior
other party.
notices22.01 NOTICES
All 1ons in connection with this1
writing and shall be considered given
I When delivered personally to the r i ;
afteror
2. Three (3) days being deposited in the United , with postage
prepaid1 this .
0APPO"
Notice to Services Provider:
Allied Electric Services, Inc.
4355 E. University Avenue
Georgetown,TX 78627
Notice to City:
City Manager Stephanie L. Sandre, City Attomey
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
2101 APPLICABLE LAW,ENFORCEMENT,AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action Is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall He in Williamson County, Texas. This Agreement shall be
governed by and construed 'in accordance with the laws and court decisions of the State of Texas.
24.01 EXCLUSIVE AGREEMENT
This document, and all appended documents,, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
25.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 U SC Section I-14) or any app 1*1 cab le state arbitration statute.
26.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
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stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City cline to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
`ore Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects,
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page,
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IN WITNESS WHEREOF, City and Services provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas Allied1 t r ices, 1 *
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By:
Name-
Ar
"tie- Title:
Date Si gned *Z1 Date Signed:
Atteste
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t f
Me' agan ' p i, 3� City erk
For City,Approved as to Form:
Byp
Stephanie L. Sandre, City Attorney
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Exhibit "A"
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III II , ' II G DIVISION
Colty of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
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rocktexxa .imu
City of Round Rock P11, Exhibit "A"
Electrical Services
RFP No. 23-028
Commodfty Code: 914-38 910-82
MAY 2023
ELECTRICAL SERVICES
PART I
GENERAL REQUIREMENTS
1 PURPO BACKGROMD-. The Cfty of Round Rock, herein after'athe City"seeks proposals from
firms experienced in providing on-site electrical services for vadous.Cfty-owned or occupied buildings on an
as needed basis.
The City intends to award one primary contract and one secondary contract based on the highest scores of
the responses to this RFP. The City may contact the prime Contractor and/or secondary Contractor to
request a quote by project and will select the Contractor that best meets the needs of the City at the time of
the project. The total value of the resulting contract(s) shall not exceed $1 000,000 per fiscal year for all
awarded Contractors combined.
2. BACKGROUND,., The C4 has approximately 1 000,000 square feet of maintained property and occupies
approximately 51 facilitiesThe buildings consist of both commerci
. al and residential type structures.
Facilities that may require professional electrical services include but are not limited to office buildings, fire
stations, park facilfties, police facliftles, and parking garages.
3. SOLICITATION PACKET-. This solicitation packet is comprised of the following:
Description
Index
Part I—General Requirements Page(s) 1-4
Part 11—Definlitions, Standard Terms and Conditions,
and Insurance Requirements Page 5
Part III—Supplemental Terms and Conditions Page(s)6-8
Part IV—Scope of Work Page(s)9-12
Part V—Proposal Preparation Instructions and Evaluation Factors Page(s) 13-15
Attachment A—Reference Sheet Separate Aftachment
Attachment B—Subcontractor Information Form Separate Attachment
Attachment C—Cost Proposal Sheet Separate Attachment
Attachment D—Prevailing Wage Rates Separate Attachment
4. SCHEDULE OF EVENTS-. It is the City's intention to follow the solicitation timellne below.
Solicitation released May 17, 2023
Deadline for submission of questions May 26, 2023 @ 5:00 PM, CST
City responses to questions or addendums Approx June 1 1 2023 @ 5:00 PM, CST
Deadline for submission of responses June 20, 2023 @ 3-00 PM, CST
All questions regarding the solicitation shall be submitted through Bonfire in wrklng by 5*00 PM CST on the
due date noted above. A copy of all questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
h g.,
The City reserves the right to modify these dates. Notice of date change will be posted to the City's websitep
............ .......... ....................................................................................................iii ....
Page 2 of 15
Exhibit "A"
City of Round Rock
Electrical Services
��
RFP No.23-028
Commodity Code.-914-38/910-82
MAY 2023
5. SOLICITATION.UPDATES: Respondents shall be responsible for monitoring the City's website at
�ii , 1 11 Jill 11111 fl,
tt� SJ iroundii `�11101111 for any updates pertaining to the solicitation described herein.
.............
Various updates may include addendums, cancellations, notifications, and any other pertinent information
necessary for the submission of a correct and accurate response. The City will not be held responsible for
any further communication beyond updating the website.
6. RESPONSE DUE R.ATE: Appropriately submitted responses are due at or before 3%00 PM, on the due
date noted in PART 1, Section 4—Schedule of Events. The Offeror shall respond via the City'VIII
s electronic
I
1 42
bidding platform, Bonfire- 111!
I Jill.......... .............................�;............ ................
A. This request for proposal(RFP)does not commit the City to contract for any supply or service.
B. No paper or submittals outside of Bonfire will be accepted by the City.
C. Responses cannot be altered or amended after digital opening.
D. No response can be withdrawn after opening w1ithout written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property
of the City.
G. Late responses will not be considered.
7. CERTIFICATE OF 1NTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract
award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the
Texas Ethics Commission webske, printed, signed, and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of peoury prior
to final contract execution.Link to Texas Ethics Commission Webpage'.
I E IIuoIIIlOIIIIIIlOIIIIIIImoIIIIIIIIIIIIIgIIIIIIIII IllllIall11711 1 11 1 �1I 11, 1 11111
...........11.........................................1 11................................1 11..........................11..................................................1
..........11.....................................1 11..............................................1 111...............................1
.............. ..................
8. 1EX PARTE COMMUNICATION P lease note that to in sure the proper and fa 1 r evaluation of an offe r, the
City of Round Rock prohibits ex parte communication (e.g., unsolicited) initiated by the Offeror to the City
4 idering
OfficialEmployee, CConsultant, or Evaluation Team member evaluating or cons
, the offers prior
to the time an award decision has been confirmed. Communication between an Offeror and the City will be
F itiated by the appropriate City Official or Employee in order to obtain information or clarification needed to
ini 1 1
develop a proper and accurate evaluation of the
® Ex parte communication may be grounds for
disqualifying the offending Offeror from consideration of award in evaluation or any future bid.
9. OPPORTUNITY TO PROTEST: The Purchasing Manager for the C4 of Round Rock , in
consultation with the City Attorney, shall have the authority to settle or resolve any dispute concerning the
solicitation or award of a contract.The Purchasing Manager may solicd written responses to the protest
from other interested parties. The aggrieved person must prepare his or her complaint in writing and send it
by electronic mail to the City's Purchasing Department at pr tllllllll rr ,P
#j,( PP
In the event of a timely protest, the City shall not proceed further with the solicitation or award of a contract
unless it is determined that the award must take place without delay,to protect the best interests of the City
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below. If you fall to
comply with any of these requirements, the Purchasing Office may dismiss your complaint or protest.
A. Prior to Offer 2,ue Date: If you are a prospective offeror for the award of a contract("Offerorp)and you
become aware of the facts regarding what you believe is a deficiency in the solicitation process before
the due date for receipt of offers in response to a solickation ("Offers"), you must notify the CRY in
writing of the alleged deficiency before that date, giving the City an opportunky to resolve the situation
prior to the Offer due date.
B. After Offer Due Date: If you submit an Offer to the City and you believe that there has been a
deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation
process, or the recommended award as follows:
Pa: ie 3�o .15
g r
Exhibit "A"
City of Round Rock
Electrical Services
information:RFP No. 23-028
Commodity Code. 914-38/910-82
MAY 2023
L You must file a written notice of your intent to protest within four(4)working days of the date that
you know or should have known of the facts relating to the protest. If you do not file a written notice
of intent within this time, you have waived all rights to protest the solicftation process or the award.
ii. You must file your formal written protest within ten (10)working days of the date that you know or
should have known of the facts relating to the protest unless you know of the facts before the Offer
has been closed. If you know of the facts before those dates,you must notify the City as stated in
section (A)above.
iii. You must submit your protest in writing and must include the following
name,a. your
telephone
and email
the solnumber, address.
.
citation
• number.
c. a specific idenfil'ication of the statutory or regulatory provision that you are alleging has been
d. a detailed statement of the factual grounds for your protest, including copies of any relevant
a statement of any issues of law or fact that you contend must be
and
° resolved;
authorityf. a statement of the argument and •
protest.
Your protest must be concise and presented logically and factually to help with the CKy's
s review.
Protest:C. Receipt,of Timetv When the City receives a timely and complete wrlitten protest,the
Purchasing• a
Manager, th assistance from the City
shall make one of the following
Attorney,
.
. Determine that a violation of rules and statutes has occurred prior to the award of the contract and
inform you and other interested parties of the determination.The City will prepare updated
solicftation documents and will
•
letter.il. Determine that no violation of rules or statutes has occurred and inform you and other interested
parties of the decision by letter. The reasons for the determination will be presented in the
iii. Determine that a violation of rules and statutes has occurred after the award of the contract and
inform you and other interested parties of the determination. However, the awarded contract will not
be canceled. As
corrective actions may be taken with purchasing or any other pertinent
needed,
City staffo
A determination will usually be made wi1thin fifteen (15) business days after receipt of the formal
■
protest.
decisionsv. Any wriften
the
City.
City of Round Rock Exhibit "A" (110,
Electrical Services
IFP
�,: 914,38 1910-82
MAY 2023
PART 11
DEFINITIONS, II I ,
AND INSURANCE REQUIREMENTS
1. I)EFINITION NOAR S AND CONDITIONS: By submitting a response to this solicitation,the
Respondent agrees that theCity's Definitions t rd Terms and Conditions, in effect at the time
release the solicitation, shall govern unless specifically provided otherwise in a separateagreement or on
the face of a purchase order. These can be obtainedfrom the City"sr
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In addition, the Supplemental Terms and Condkions listed ' Section III shall also be enforcedrt of the
cont
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements,.,,The City's Standard Insurance Requirements document can be viewed and
downloadedfrom the City's website+ + 6I�IfoNGlll�FGf[fi«!M(lnil!!dollflll!!!!!lllnlillllfnd!!!lR«l!/vF!Ih«ll11II1I161611n1 u11(llrilllll!llilillllllllllulrWu fbLHllllllldlu�lllmmfY!!!!!!!!!
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Page,51-
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IIIIIIII I9I�u�,,,, llllllllllllllm�i,,,,,
City of Round Rock Exhibit "A"
Electrical Services
RFP No. 23-028
Commodity Code: 914-381910-82
MAY 2023
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1 AGREEMENT TERM-W The terms of the awarded agreement shall include but not be limited to the
following
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty(60)
B. Upon expiration of the contract term,the Contractor agrees to hold over under the terms and condkions
+
of
s agreement for such a period as is reasonably necessary to re-solleft and/or complete the project
up to 120 days.
2. RESPONDENT gUALIFICATIONS-. The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. Ther
Respondent shall:
Be
A. firms,
statements,corporations, individuals, or partnerships normally engaged in providing commercial electricalservices as specified herein and have adequate organization, facilities,
equipment,financial capability,
and personnel to ensure prompt and efficient service to the City.
B. In order to confirm financial stability, the City may choose to review audited financial statements at any
time throughout the RFP evaluation process. Upon request,the Respondent shall provide two years
audited financial including any notes or supplemental schedules wfthin 2 business days of
the original request.
C. The Respondent shall include in the proposal a list of all litigation the company or its principals haver
been involved in within the last three(3)years.
D. Have a commercial business location from which work crews are dispatched within a 35-mile radius of
downtown Round Rock.
E. Be licensed to perform electrical work as required by the Texas Department of Licensing and
Regulation. Respondents shall submit a copy of the Contractors license(s)with the solicftation
3.
--—
O",TRACTORS: If Subcontractors will be used the Respondent is required to complete and submit
+ a *used for Incidental work not related to ,
th their proposal response Attachment
Subcontractor Information Form. Subcontractors can only be
■
cal work(Drywall,Insulation,
■
)The Contractor shall
be fully responsible to the Cfty for all acts and omissions of the Subcontractors just as the Contractor is
responsible for the Contractors own acts and omissions. The Contractor r . +
maintain,A. Require that all deliverables to be provided by the Subcontractor be provided in strict accordance with
the provisions, specifications,and terms of the Contract.
B. Require that all Subcontractors obtain and
throughout the term of their agreement, primary
r r specified . +
Contractor,insurance in the type and amounts
with the City being named as an
insured;addftlonal and
C.
Require that the Subcontractor indemndy and hold the City harmless to the same extent as theContractor is required to indemnify the City.
D. The Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to
use of any subcontractors throughout the term of the contract.
4. PREVAILLN , Pursuant to Chapter 2258 of the Texas Government
a worker employed on a
MEW Q,WAGE.
Code,
performed;public work project by a city must be paid: (1) not less than the general prevailing wage rate of per them
wages for work of a similar character in the locality in which the work is
and (2) not less than thegeneral prevailing rate of per them wages for legal holiday and overtime work. In accordance with Chapter
2258.022, the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the Texas
Workforce Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's
public works contracts. A contractor or subcontractor who is awarded a contract by the City shall pay not
less than the rates set forth in Attachment D and comply with all applicable sections of Chapter 2258.r
Page 6 of 15
Exhibit "A"
QIIIIII
City of Round Rock
Electrical Services
RFP No,. 23-028
Commodity lY
MAY 2023
Attachment D-Prevailing Wage Rates are posted in Solicitation
vi .
Services on the City of Round Rock Bonfire website at,
,i,I ;I m��'" Ir It
me
,,,,„,, ,„ ,rrr rte.
G, m
5. RETAI NAGE: If an electrilca I project
is expected to exceed$200,000 the C ity reserves the rig ht to withhold
10 percent(%) retainage until completion of all work requi 11 red by the Contract. The Contractor's invoice shall
indicate the amount due, less the w inage.. Upon final acceptance of the x submit
t the Contractor shall
specified
an invoice for the retainage to the City and payment will be made as
the retainage by the City shall not constitute nor be deemed a waiver or release by the City of any of its
rights and remedies against the Contractor for recovery of amounts improperly invoiced or for
T
state,incomplete, or non-conforming work under the Contract.,
S. SAFETY,: The City reserves the right to remove any employee from City property for violation of federal
and local
safety and
,,, '#ronmental laws, ordinances,
rules, and regulations. The Respondentshaltm
A. Ensure that all employees comply r n
th all
onal Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable
and local health,
M state,
ordinances,safety, and environmental laws and regulations in the performance of these services.
rules,
B. Be held responsible for the safety of their employees and unsafe acts or f
ions that may cause
injury or damage to any person or property within and around the work site. conflict,
In case of
the
most stringent safety requirement shall govern.
C. against
m m
claims, actions,suftsjudgments,
fines penalties and liability of every kind arising from the breach of the Contractor's obligations under
this paragraph
D. Be required to have in their possession at the location of each project and available upon request safety
m
used,data sheets applicable to hazardous substances being
7. WORKFORCE: Successful Respondent -
employees,0111115,06110
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's
while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the Unfted States
Department of Labor. The City reserves the right to verify citizenship or right to work in the Unked
PRICING:The Respondent shall
ne and submit a fixed cost for the work and shall include all
® incidental 111
costs, payroll
labor, overhead charges, travel, expenses, freight,
maintenance, equipment acquisition and
demurrage, fuel delivery charges, costs associated with obtaining+ permits,
insurance, bonds, and 1
receiptsk management. No separate line-ftern charges shall be permitted for eitherresponse or invoice purposes.
Prices for materials will be on a cost-plus basis. The percentage(%), if any, of markup will be designated in
Bonfire requested information. Invoices for work performed shall require a copy of a supplies
included. Failure to provide the contracted cost-plus percentage(%)on an invoice may resuft in payment at
9. PRIC E I N C REASEN: Contract prices for e lectrical services s ha I I remain firm throughout the in itial twelve(12)
month term of the contract. A price increase to the agreement may be considered on the anniversary date
I
year,of the Contract each year and shall be equal to the consumer pnce index for that
but at no time can
the in crease be greater than 10%for a ny sing le 1 ne item unless otherwise approved by the C ity.
A. Consumer Price Index(CP1): Pnice adjustments will be made in accordance f
th the percentagechange in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the C.PI in
effect for the base year six-month average (January through June OR July through December),
Exhibit "A"
City of Round Rock
Electrical Services
RFP No. 23-028
Commodity Codeg 914-38/910-82
M"2023
each (January through June OR July through December six month average)thereafter. The
percentage difference between those two CPI issues will be the price adjustment rate.
No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at
the Bureau of Labor Statistics, Consumer Price Index website: VIII len hn IIIIU gP
......................;!...................A.................III......................... ............. ...............11............
B. Procedure to Request Increase:
i. Email the wrkten price increase request to gio c II A,,A"',,gIIII
e detail
with the rat
comparisonI a comprehensive calculation,and any supporting documentation to the designated
City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The
detailed written calculation will be verified and confirmed. All wri■ tten requests for increases must
include the City of Round Rock contract number, solicitation reference information and contact
information for the authorized representative requesting the increase.
li. Upon receipt of the request,the City reserves the right to either accept the escalation and make
change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel
the agreement or purchase order ff an agreement cannot be reached on the value of the increase.
10. ACCEPTANCEnNSPECILO&
i
go I Acceptance/Inspecton should not take more than five(5)working days.
The Contractor will be notified within the time frame if the services delivered are not in full compliance with
the specifications. In the event the services are not performed to the satisfaction of the Cfty the Contractor
shall agree to reperform services to specification at no add ftional cost to the City. If any agreement or
purchase order is cancelled for non-acceptance,the needed services may be purchased elsewhere.
11. PERFORMANCE REVIEW, The City reserves the right to review the awarded Contractor's performance
anytime during t contract term.
# ■
12. O&DE&QUANTITY:The quantities shown in the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or impliedThe City will only order the serv■ i
. ces/goods needed to
satlsf�requ■ irements within budgetary constraints,which may be more or less than indicated.
13. AWARD:The Cfty reserves the right to enter Into an Agreement or a Purchase Order with a single award,
spift award, phimary and secondary award, non-award, or use any combination that best serves the interest
and at the sole discretion of the CityRespondents to the solicitation will be notified when Ci
. ty staff
recommendation of award has been made. The award announcement will be posted to the Cityl s websfte
at h,, 1 1111,1 once City Council has approved the recommendation of award
and the agreement has been executed.
14. 1POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The Cfty's designated representative shall be notified by
the Respondent immediately should the point of contact change.
B. The City's designated representative: The CRy's designated representative shall be.*
Eric Dady
Facilities Maintenance Manager
General Services
Phone:612-688-0350
E-malll- ,!t
#wy
C. Do not contact the Individual listed above with questions or comments during the course of the
solicitation.
Page 8 of 15
Exhibit "A"
approximatelyCity of Round Rock
Electrical Services
RFP No, 23-028
Commodity Codel: 914-381910--82
MAY 2023
PART IV
SCOPE OF WORK
1 OVERVIEWQ- The City has approximately 1 000,000 square feet of maintained property and occupies
,,,The buildings consi st of both commercial
Facilities maintained vary and can include but are not limited to office buildings, the Police Department, fire
stations, parks%cilities, and parking ..
Only first-class work shall be performed, and all materials furnished in carrying out this agreement shall be
requirements, 111of character and quality as required by the project specifications,,., Where no standard is specified,for such
work or materials, they shall be the best in their respective trade and be compliant with all applicable code
Communication is vital to the City of Round Rock.,The City requires timely communication throughout the
entire job
The City understands that lead times can vary depending upon the
,, size, manufacturer,
and difficulty of the required tasks,
2. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work performed
across the the City shall be provided with a designated and identified crew leader/point of contact upon
City,
award of the contract,,,
X The City shall be provided with the designated person's name,telephone number, and email address.
a
B,,,
+ City's
notifieddesignated representative shall be change.
NO substitutions of key personnel shall be permitted without written approval of the authorized Cityls
designated representative.
G. The contact person shall be identified on the Solicitation document and may be required to attend an
oral presentation to the selection team prior to award of
,,
# D
D. Answering machines, services, or voicemall are unacceptable as a point of contact.
3. SERVICE RE%
The Contractor shall-
LIREMENTS:
A. Provide on-site services including all materials and labor necessary to perform electrical services for
a e ® Services performed shall require prior authorization from the
�
Department.various City owned or occupied
City's Facility Maintenance
Services include(but are not limited
+
i. Installation of generators as required.
Installation of surge protection devices.
H.
&
lil. Installation of Electric Vehicle(EV)chargers.
iv. Purchase and/or installation of light fixtures and controls.
v. Reading and approving specifications and submittals.
® Coordination with the power company for any primary/secondary services.
4
vii. Preventive maintenance such as insulation resistance (IR)testing as requested by the City.
Illi Assistance on new construction projects as required.
B. Visit and inspect the locations prior to the submittal of a project proposal. Submittal of the project
4 +
proposal is evidence that the Contractor has familiarized themselves with the nature and extent of the
work and any local
+
conditions F giin any manner, affect the scope of the work to be pricing,
and the 4 4 4
equipment, materials, required.
Exhibit "A"
City of Round Rock
Electrical Services
CommodityRFP No. 23-028
grounds,MAY 2023
C. Perform functions that include but are not limited to adding additional circuits, replacing panels and sub-
panels, adding dedicated lines and and replacing
and other work as described by the
motors,
project,Faculties Manager. If a Journeyman Electnician is employed and will be assigned to any City
Contractor'sthe Journeyman Electrician shall have at least five(5)years'experience wfth a minimum two(3)years
commercial expedence. All work performed by the Journeyman Electrician shall be inspected and
approved by the
D. If an Apprentice Electrician is assigned to any Cky Project, the Apprentice Electrician shall have at least
two(2)years of experience.
E. Have an organization proficient in carrying out multiple projects,which may be performed on theo
exterior or interior of
r ,buildings, «
simultaneously for emergency and non-emergency
calls.
F No*the Facilities Manager N during work the Contractor experiences a conflict with the plans/scope of
work or the NEC (National Electrical •
before proceeding with the
! work.
Not start work without the City's consent in the form of a formal PO
G. number.
H. Provide +
lift
or any other equipment needed to perform thscope of
1 # cranes, work.
Recommend replacement equipment and provide installation of new
I. equipment.
federal,J. Demonstrate to the City's designated representative that the work is fully operational and in compliance
with contract specifications and codes.Any unsatisfactory work done, or materials furnished at
whatever time they may be discovered shall be promptly and permanently corrected at the sole
expense of the Contractor prior to final acceptance of work when notified to do so by the authorized City
K. Keep the adjacent areas of the work site free from rubbish and the accumulation of any waste
L It is the Contractor's responsibility to properly dispose of all rubbish and waste matenials according
to applicable
and local
and environmental
and
state, laws, rules,
City,ii. Should the Contractor neglect or refuse to remove such unsatisfactory work or materials wilthin
forty-eight(48)hours of notice by the
or if they fall to make satisfactory progress in doing 1
the City may cause said work or materials to be removed and satisfactorily replaced by contract or
otherwise and the expense thereof shall be charged to the Contractor.
iii. Such expense shall be deducted from any monies due or shall become due to the C4 by the
Contractor under the agreement.
WORK HOURS:
■
A. Regular Business Hours: are
00 am to 5:00 pm Monday through Fniday (excluding weekends and
•
holidays)
s
B. Overtime
consist of hours outside the designated regular business hours will be allowed by the
i
City N deemed necessary and are approved by the City's designated representative in advance of work.
Overtime shall be based on the rate of regular labor not to exceed 1 %times the fixed hourly rate for
the tradesman performing the service.
C. Emergency Calls:, Contractor shall only respond to an emergency call placed by the Facilities Manager
s s r
or
r s
s designee.
TIME-,
• RESPONSE
Calls:Non-Emergency Service
+
• begin Successful Respondent shall respond and provide a written estimate
withinB. Emergency Calls(5 calls per r
for non-emergency service calls within two(2)days and
; s require
hours. ty may
regular business hours or after
city.L The Contractor shall respond to emergency calls wiithin two(2) hours after being contacted by the
Exhibit "A"
�Jn h
City of Round Rock
Electrical Services
RFP No. 23-028
Commodity Code: 914-38/910-82
MAY 2023
6. EMERGENCY STORM REPAIRS: Due to the inclement weather in Central mom
Texas,
tornados,the City will require
extra services for repairs after a major storm. This can include but not be limited to windstorms,
The City is adding a contingency fee to the contract of
t hurricanes, and flash floods. t
storm, 000winter stormsper year to address these storms.After a major
public the Contractor shallA. Ensure that City properties take priorKy to help mitigate
hours,B. Be onsite wfthin four
additional depending on conditions, to begin emergency repairs.
C. Assign assist with repairs.
CommunicateD. City's
7. MATERIAL aggglagM&M,-
A. All materials used in any project shall be"new" unless pre-approved by the CiWs designated
B. All Ical equipment shall be 1n compliance with manufacturers'specifications.
Eighty-five withinsite business times Subject to lead
and project specifications.
D. All remaining on-site
gi business
project specifications.
E. Facilities determined 1
n need ofreplacement.A major component shall be considered any single Rem or part whose estimated cost
exceeds$500.
8. DELIVERY&STORAGE: It is the responsibility of the Contractor to make all arrangements for
E
unloading, and receiving parts for each project. The City will not assume any responsibility for gi
ng
these shipments. The Contractor shall verify with the C4's designated representative and make necessary
arrangements for security and storage space in the building during the project.
9. WARRANTY: The Contractor shall provide a one(1)year warranty on all workmanship and parts including
but not limited to manufacturer's warranty, workmanship defects, and installation.All warranty work shall be
completed within five(5)working days from notice of defects,,All fixtures should have a minimum
manufacturer warranty of 5 years.
® If gi
ng and inspections the Contractor shallA. Assist City of Round Rock(CORR) representative wfth any information requested if a project permit Is
4
B. Schedule all inspections as required/requested by building inspections at the following website-
II�� ,M� � �� I��,�""il
4��r rr a YY,; l
111C. Notify the CORR representative prior to requesting an inspection to do a pre-inspection walk.
D. Notify the CORR representative once an inspection has been requested and provide an estimated date
and time the inspection will take place
E. Notify the CORR representatil,ve of results of Y
F. If any item does not pass inspection, R is
addftional cost to the
,
11. ESTIMATES: Contractor shall provide a non-binding written"Not to Exceed"
estimate on all projects at no
charge to the City upon request- It is the Contractor's responsibility to ensure that all information is complete
to provide an accurate
.,
lllllllllluiip, IIII@iip,
Exhibit "A"
ty of Round Rock
* + +
Electrical Services
RFP No. 23-028
Commodity
r
workers,MAY 2023
0 Contractor's designated contact name and telephone number.
0 Breakdown of Labor costs (number of
hourly rate).
quantity,0 Materials(detailed description, + price
0 Cost of equipment rented to complete o project.
a Total Cost(labor and r
t
0 Description specifying work to be done.
+ a
project.0 Time projected to complete the
12. RE PORTI NG RgQU I REM ENTS V Respondent shall complete and fu m ish a work report for each project. A
minimum, the following +
copy of each work report shall be presented with time and material used. Reports shall include, at a
a information:
worksiteLocation of the
worksite
0 Date and time of arrival at
0 Time spent for repair
0 Date and time work at location is completed
Part(s)ordered and equipment rented, N necessary
A detailed+ o description repair certifying s
signed
� o
completed.s designated representative at the time the work is
14. INVOICE,Rgg IREIVIENTS: Each project shall be invoiced r r ® detailed
the Contractor shall include
+information 0
invoice-
The + rt
+ of this+ i
PRICING
♦ solicitation.
Supplies and♦ ■ a +
The cost of supplies and materials shall be listed separately from
+ labor.
0 Prices for parts, rentals, and material shall be on a cost-plus basis, as indicated on Attachment C.—s
Cost Proposal Sheet.
0 Invoices shall have attached a copy of paid materials receipt from the supplier.
0 Travel time from the Contractors facility and/or between City sites are not billable time.
IS. CITY RESPONSIBILITIES: The City will
t +
r t +
Provide access to
ty buildings and
t .
site.B4 Provide local vehicle parking and access to the work areas. If suitable parking cannot be fumished by
the Citythe Contractor shall arrange for off-ske parking and transportation tolfrom the work
Provide reasonable access to power and water utilities as needed to complete the
C. project.
D.
Provide the Contractor with a complete and accurate project t + overview
Contractor.
E. Coordinate scheduling with the
+ o +
F. accuracy.
00 �����Qlllllllllllll uuuuuui���
City of Round Rock
Electrical Services
RFP No.
Code:23-028
Commodity - 'WYr38 91082:
periodMAY 2023
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACgqPTANCE PERIOD.- All proposals are valid for a period of one hundred and twenty (120)
calendar days subsequent to the RFP closing date unless a longer acceptance is
proposa
,uI
2. PROPOSAL RESPONSE: Responses shall be clear and concise
e appropriately responding to the
son16,101blumma
evaluation criteria I r to do business with
registeredW To register,
IIONto II li li log Ih� l log oo ,y�. lo. 4,q
rvW gm -
r I��oi �������I III ��m��h „, 1��4i�I ���I � ,
III ill IV � �III�IIIIII I II III � I I it �it II�.III II I IIII IIS IIIII��II I�I tl U �IIIIIIA�I �I �� �;! �, .���
rrr, Ihm��:n�� IIII o u Iw IIII IIII U IwU leo i10 SII,IW iI�W ILII IIII VIII hmlU oni IIII IIS m IU IIII W li I IIII IIII 91n�����a IWwUi W tloni���lnnu0 VIII hd IIII InnIV IWwUi
WwW h�ni IIII IUB Illy QUI Illi illi IIII IIII iw ill Shu�V Ilio Ulp �. wry ��k..
/Y""^",""5""m"' 'Wwwwwrvw�!w�;n w'......u�uwwu,,,:J^'�m iw„,lY',l,�i.wu w""'N'l�n�'%JJ�YIYIMA:� tiYll��°wIJYI,wm1Yl"Y%,.i?^xm,T��"�l➢Ym,w;ave':m�Y1/)Y,"�°'�wW�YN)w.".'uwJ��YY^%Y,'
9YYYYJ%""',ym�'1/rTY�ilg�w,.�.Fex„!.l�il1913"Jllw";,)��Allllki�h^NW;"+:: ]l..�ev�/^..X,w,�:�
PE2g2,sall Submittal Instructionsh: The Respondent shall include all of the following documents in itEl Company Information-which gives in
brief,response
EJ Attachment A-Reference Sheet
E] Attachment B-Subcontractor Form (if applicable)
0 Attachment C-Cost Proposal Sheet
[:1 Acknowledged Addenda(if applicable)
concise M
followinga
ti
I
you are a subsidiary. Specify the branch office or other subordinate element which will
or assist
perform,
r + 0 a +
w, w I ndicate whether you operate as a pa rtnersh # corporation or ind +
responsibilities,Include the State "in which incorporated or licensed to operate.
Provide a general explanation and chart which specifies project
leadership and reporting
and interface the team with City project management and teampersonnel. If use of subcontractors is proposed, identify their placement in the primary managements
e �
structure, and provide intemal management description for each
subcontractor.
name,Auth2[kftd,Njgg1j@Jgf- Include the
email
and telephone number of the person(s) in your
address,
Federal,organization authorized to negotiate Contract terms and render binding decisions on Contract matters.
Segment requirements listed below.
A statement of your compliance with all applicable rules and regulations of
State and Localgoverning I
include in the response a list of all
gation the company or its principals have been involved in within
� � MM &
Respondent'sthe last three(3)years.
f applicable, otherwise enter NA)
List of Exceptions(if any)-Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this solicitation if any, shall be submitted on a
separate sheet labeled”Exceptions"with the
3. EVALUATION CRITERIA:
wow
A.
4 _ _ _ +
Defineraini s � Provideining and development program.
retention,details on staff technicians,
and types of equipment the staff istrained on.
+
I® +
List and describe the types of vehicles,tools, and equipment that will be
used to support this contract.
B. State the number of years the Respondent company has been providing the
I,
corporate,services requested in the solicitation. Describe only relevant governmental, and individual
experience for the company and personnel who will be actively engaged in the project. Do not include
corporate experience unless personnel assigned to this project actively participated.
I FeW oolmr`
P,
Exhibit "A"
City of Round Rock
Electrical Services
RFP No. 23-028
Commodity Code: 914-38/910-82
MAY 2023
experience pdor to 2014. Supply the project title, year, and reference name,title, present address,
and phone number of principal persons for whom prior projects were accomplished.
li. Personnel: Include names, qualifications, licenses, and resumes of all personnel who will be
assigned to the account. State the primary work assigned to each person and the percentage of time
each person will devote to this work. Identify key persons by name and job title. Identify the number of
full4ime employees that are eligible to work on City of Round Rock projects.
C. Seament 3—Cost PLqpqsaL(1QjLtsJ' Complete Attachment C.—Cost Proposal Sheet and provide a
fixed hourly rate for all services performed and your percentage markup on the cost of purchased
equipment, materials, and supplies.
The fixed hourly rate should be inclusive of all costs included but not limfted to:
i. Hourly rate for technician
ii. Freight and delivery of parts and materials
Ili. Time taken to acquire(pickup)parts from local vendors
Permft fees
4. EVALUATION SCORING,-. The intent of the City is to award to one or two Respondents in accordance with
the evaluation cdteria below. The purpose of this evaluation criteria is to determine which proposals Lest
meet the re uirements a�n �ro�vidg the best overall value to thg
A. Evaluation Criteria: Weights-
0 Respondent's Training, Development and Equipment List(Segment 1) 35 pts
a Company Work Experience and Personnel(Segment 2) 35 pts
a Cost ProDosa 30 gts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal responses. The commfttee will
include employees of the Cfty and may include other impartial individuals who are not City employees.
The evaluation committee will determine K discussions and/or Best and Final Offers(BAFO)are
necessary. Award of a contract may be made wfthout discussions or BAFO, d in the best interest of the
City. The evaluation committee may determine that discussions are necessary to clardy or verify a written
proposal response. The City may, at its discretion, elect to have respondents provide oral presentations
of their proposal. The City reserves the right to rescore an offer based on provided demonstrations. A
request for a BAFO is at the sole discretion of the Cfty and will be requested in writing. The evaluation
committee will evaluate the finalists and make a recommendation for award.
•C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who in
the City's opinion,offers the best val ue to the City. The C ity also reserves the nig ht to cancel the RFP
process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
E. The City reserves the right to waive any minor technicality, irregularities, or informalfties noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a 0short list"of qualified proposal and may determine that the
Respondent(s) should submd a Best and Final Offer(BAFO). Each"short listed" Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
Page 14 of 15
Exhibit "A"City of Round Rock
Electrical Services
RFP No,23-028
Commodity Code: 914-38/ -
82
MAY 2023
5. AGREEMENT NEGOTIATIONS AND AWARD2,ROCESS..
X A proposal presented in response to this RFP is subject to negotiation concerning any issues deemed
party.releva nt by the C ity, The City reserves the rig ht to neg oti'ate a ny'issue with a ny
Any u nsol Cited
communication by the Respondent to a Cfty
undesignated employee, or an evaluation team
a
disqualifyingmember evaluating or considenng the offers may be grounds for
consideration of award.,
B. S u bmission of proposal 'Indicates the Respondent's,acceptance of the evaluation process and recognition
that the City may make subjective Judgments in evaluating the proposal to determine the best value for
the City,,
C. If negotiations are
the City and Respondent may enter into an agreement. If negotiations are
,,
irregularitiesunsuccessful, the Cdy may formally end negotiations with that Respondent.
D, The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most
advantageous, or to waive any i.
limited
E. An independent signed authorized Contract Will be sent to the successful Respondent(s). Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
6. POST AWARD MEETM: The City and the Respondent may schedule a post award meeting to discuss, but
not be
following-
A
B., Prov We City contact(s) information for implementation of the Agreement.
C, Identify specific milestones, goals, and strategies to meet objedives.
pagle
For, Exhibit "A" ®r
Respondent Names. Allied Electric Services, Inc.
Solicitation Names. City of Round Rock Electrical Services
RFP 23-028
Due Date: 06/20/2023 at Spm.
r w y Exhibit
\ i
.
\ :
Business Prpflizatlorr.
LicensedCompany Name., Allied Electric Services, Inc.
Office Number: 512-930-0767
Fax Number-,5126-8681-1250
Physical Address:4355 E. University Ave., Georgetown, TX 78626
Mailing Address: PO Box 2629., Georgetown,TX 78627
Form of Business: State of Texas "S" Corporation
,
**,Electrical Contractor#21659Year of Establishment,: 2004
Years under Present
,
Business Certifications.
Historically Underutilized Business (HUB) 1202362146400-,Texas
Women Owned Business Enterprise (WBE)VS0000027122—City of Austin
P Structure:
All communication would go through the assigned PM. However, if there are ever any questions
or problems that the PM cannot address, you can contact the office and speak to Jimmy Paul
(President)at 512-763,4744 Direct or Paige Paul (CEO)at 512-763-4743 Direct.
Authorized N r*
Authorized Person: Paige Paul/CEO
, r/.
| /); / 11) } |�,,U\
I
Exhibit "A"
their career goals and create an environment where they can spend their entire career and see
advancement opportunities that they may not be able to achieve elsewhere.
Vehicle and Equipment Ust.0
Service Van fully stocked with common materials
CDL Bucket Truck
Small Bucket Truck
Single Man Lift
Thermal Scanner
5pAment 2—Cornpany,Work Experience and Personnel
Pr1qLKxp.er1ence0
Proi ect Title/Refe re nce N a m e e. City of G eo rgetow n
Years: 3+
Address.- PO Box 409, Georgetown,TX 78627
Phone: (512) 930- 6632
Contact Person: Lyle Fraser
D
Project Title/ Reference Name,: WILCO Facilities Management
Years: 3+
Address: 3101 SE Inner Loop,Georgetown,TX 78626
Phone.- (512) 943-1599
Contact Person: Christi Stromberg
0
Project Title/ Reference Name,: Austin Community College
Years: I
Address:5930 Middle Fiskville Rd,Austin.,TX 78752
Phone: (512) 223-1026
Contact Person:James Carry
Personnel@
Key Individuals
President.:James Paul—Resume attached.
CEO: Paige Paul—Resume attached.
Service Coordinator:Grant Sonnier—Resume attached.
Technicians Assigned
Journeyman Electrician: Steven Strand—Journeyman License attached.
Backgrou n d, Steven h as bee n em p I oye d with Al I iled for 5 A yea rs. H e 'is a n e lect ri cl a n t h at
graduated from Centex IEC Trade School. Currently has a CDL license to operate our bucket
truck.
Exhibit
w«
I 'a n| Levi' uytte ns' o u rneym a n 'Lice n se atta che ,
truck.Background: Levi has been employed with Allied for 1 year. Currently has a CDL permit license
to operate our bucket
Background:Journeyman Electrician:Scott Foster-Journeyman License attached.
Scott has been employed with ^Allied for 4 years. `is an electrician'
graduated from Centex IEC Trade School.
Background: Zach has been employed with Allied for I year. He has 3 years as an Apprentice
,
Electrician.,
Apprentice Electrician:Trace Bulls-Apprentice License attached.
Background:Trace has been employed with Allied for 1 year. He has 3 years as an Apprentice
Electrician.
See Attachment C
Statement of�;��Iia�ncg
Allied Electric Services, . complies with all applicable rules and regulations of ,
State
and Local governing 'entities associated with' , 23-028.
ordinaryUltiggg2M
Yes to Lawsuit
Details: The Company is subject to a certain claim and legal proceedings that arose in the
- business activities.
- - . believesultimately result from the resolution of this matter
,ll not have a ,material,
adverse effect on
the ,financial condition
i , Company.
Exhibit "A"
ATTACHMENT A
REFERENCE SHEET
PLEASE COMPLETE AND RETURN TMS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER'. RFP 23-028
RESPONDENT'S NAME: 611M EkgAdr&1 gigrviggl,10Q. DATE" .S9=p_
Provide the name, address,telephone number and E-MAIL of at least three(3)valid Municipal,
Government agencies or firms of comparable size that have utilized services that are similar In type and
capacKy within the last two(2)years. City of Round Rock references are not applicable. References may
be checked prior to award. If references cannot be confirmed or if any negative responses are received it
may result in the disqualification of submittal.
1. Company's Name City of Georgetown
Name of Contact Lyle Fraser
Title of Contact Cfty of Georgetown Facilities
E-Mail Address lyle.freser@georgetown.org
Present Address PO BOX 409
City, State, Zip Code Georgetown,Texas,78627
Telephone Number 512 ) 225-"15 Fax Number:
2. Company's Name C4 of Temple
Name of Contact Keith Dixon
Title of Contact Facilities Manager
E-Mail Address MT0VY`NSEND@TEMPLETX.G0V
Present Address 3210 E AVENUE H.BUILDING C
Cfty, State, Zip Code TempW,Texas,76501
Telephone Number 254 ) 91 U883 Fax Number:
3. Company's Name Williamson County Facilftles Management
Name of Contact Chrisit Stromberg
Title of Contact Facilities Manager
E-Mail Address CSTROMBERG@WILCO.ORG
Present Address 3101 SE Inner Loop
City, State, Zip Code Georgetown,Texas,78626
Telephone Number 512 ) 943-1599 Fax Number:
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
. ppJa,
r
Exhibit "A"
�L.
ATTACHMENT B
fh
UBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER@.' RFP 23-028
IIDATE ffz2zQ21-
,
CIRCLE ONE- NO,I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT NO
YESv I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the information below
u «f'^, «°flu,lluu� nll, nlluh:
T. Subcontraictor I III
Name of ISI
actE-Mail
nnnlu it nn
IiAddress'
City,, State, Z11p Gode
IIII I,IIIII IIII IIII Icy
Describe
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workto
I
pli I
Percentage
11111IIIIIIII �of
ciontract
wiorl(to IIII Inn IiIn floirmield
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Contact Innnnnnnnnnnnnnnnhnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn
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Percentage of lI ''IIS
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POW/w
Exhibit
Attachment C-Cost Proposal Sheet
Electrical Services
RFP 23-028
The Respondent repmeents,that they are subrnitting a binding offer and are authorized to bind the respondent to fully comply vAth the solicitation documents contained in RFP
23-028.The Respondent acknowledges that they have received and read the entire Wicitation pa&et attachments,and all documents incorporated by reference,and agrees
to be bound by the terms therein.An anticipated total contract award IIbr all awarded Contractors vAll be made by the City in an amount not to exceW$1,000,000 peryear.
Special Instructions:All prices must be quoted in order to be considered reWnsive. Be advised that exc*pdons taken to any porUon of the solicitation mayjeopardize
acceptance of the bid.Alternative offem vAll not be considered and unauthorized modifications to the cost proposal sheet may result in the rejection of the oft,The City
reserves the right to purchase more or less than the quantities indicated below.
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"A
JoumeymaniRweman EhnWcan Regular Hourly Labor Rate 2000 Hour $109.00 00.00
JoumeymardForeman Electrican Overtime Hourly Labor Rate --
The overtime rate shall not exceed one and one haff times the +
2 —mular hou!2t mite. 200 Hour $139.00 $271800-00
3 Apprentice Electrican Regular Hourly Labor Rate 2000 Hour $65.00 $130000.00
Apprentice Electrican Overtime Hourty Labor Rate
The overUme rate shall not exceed one end one half times We
4 mular hem�nft�. 200 Hour $85.00 $172000.00
Prices flor Material shall be on a cost-plus basis.The Percentage(%)if Percentage
5 an a m will be: Zoo Markup 25% 77.50
6 Infwmation Only:Percentage markup for rental equipment 25%
Annual Total