CM-2023-287 - 12/1/2023FIRE SAFE
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MILWAUKEE. WI 53212
RVICES LLC rxarab+aov
® FIAESAFETYINSPECT COM
November 29, 2023
Michael Boyd, Battalion Chief -Training Division
Round Rock Fire Department
203 Commerce Blvd.
Round Rock, TX 78664
RE: NFPA 1402/1403 Evaluations - Travel D scounted
Dear Chef Boyd,
Thank you for considering our services for the evaluation of your live fire training structure. Fire Safety
& Inspection Services LLC is committed to helping you ma'ntain a compliant training environment
free of preventable hazards.
In compliance with NFPA 1402 and 1403 standards, we propose to conduct a five-year visual
evaluation of Building 42, a two-story concrete structure with Class A and gas -fired props, as well as
Building 41, a six -story tower with Class A and gas -fired props. Additionally, we plan to conduct an
annual evaluation of Building 44, a two-story concrete residence containing only gas -fired props. All
three structures were constructed in 2018.
Scope of Work: Evaluation requirements for Live Fire Training Structures in accordance with NFPA
1403, Chapter 6, Gas -Fired Live Fire Training Structures and Chapter 7, Non -Gas -Fired Live Fire
Training Structures.
Our inspection includes a visual evaluation of all structural elements, including building frame,
structural f oors, doors, roof scuttles, shutters, stairs, platforms, railings, handrails, and specialty
anchors such as rappelling rings and ladder frames. We will also evaluate the burn room linings,
lining anchors, and overall integrity of the structure. NFPA requ;res the removal of a representative
portion of linings during specified periodic evaluations to allow for a thorough evaluation of the
conditions behind the linings. Excessive damage may also require lining removal to evaluate hidden
conditions. Unfortunately, we are unable to assist with the replacement and/or repazr of materials
removed during the evaluation process.
Please note that the evaluation does not include soil testing, concrete testing or core drilling, material
testing; or, structural analysis of building design, member or connection sizing, load capacity or
adequacy, or building code compliance. Non-structural elements such as burn props, gas burners,
and temperature monitoring systems are also not included in the scope of our evaluation.
Round Rock Fire Department
Round Rock, TX 78664
November 29, 2023
Our Report: Our report will address all elements of the LFTS that fall within the scope of Chapters 6
and 7 of NFPA 1402 and 1403 LFTS evaluation requirements. We will record any deficiencies and
damage to structural elements that we observe during our site visit. The report will include photos of
the deficiencies and damage observed, as well as general recommendations for corrective actions to
be taken to address the issues identified. This will provide the owner/operator with full
documentation of current conditions as they exist at the time of our visit, presented in a clear and
easy -to -understand format. The document may be used to begin sourcing repairs and upgrading the
LIFTS. If the extent of an instance of damage or deficiency is not clear without further analysis, we will
inform you of the need for additional inspection. In cases where the damage or deficiencies appear
to present an immediate threat to occupants of the LFTS, we will notify the structure's owner/operator
before concluding our visit.
Operator Responsibilities: To ensure a comprehensive evaluation, we kindly request that the LFTS
operator provides us with the building's history and a record of all repairs that have been carried out.
We also ask to be informed of any major repairs, alterations, additions, or planned changes before
the evaluation begins. In addition, we would appreciate the opportunity to meet with the main point
person responsible for the LFTS prior to the evaluation to discuss how the structure is utilized and to
obtain a recap of its history.
Consulting Fee for Basic Services: Our consulting fee for the evaluation of these structures is as
follows: Building 42 five-year evaluation - Six Thousand Five Hundred dollars 6 S00 ; Building 41
five-year evaluation Six Thousand Five Hundred dollars ($6,500); Building 44 annual evaluation
Two Thousand Five Hundred Dollars ($2,S00). Reimbursable expenses, such as outside experts,
core drilling costs, and equipment rental, will be invoiced at cost plus 15%. A
A 4% discount ($620) will be applicable to the invoice total if the on -site portion of work, as
outlined in the scope, is completed during travel in progress.
Billing Terms: Our billing terms for this project are as follows: Payment is due within 30 days of the
date of our site visit. Late payments are subject to 1.5% per month. We reserve the right to terminate
the contract if payments are not received in a timely manner.
Payment: To streamline the payment process, we offer the convenience of credit card payments for
all invoices and a link to payment will be submitted along with our invoice. If credit card payment is
not feasible, we kindly request contact information for the accounts payable person(s) responsible for
our invoice prior to the start of our evaluation.
Terms of Proposal: This proposal is subject to acceptance within (30) days of its date. The evaluation
is typically scheduled within (90) days of its date.
@2023 Fire Safety & Inspection Services Lt_C Page 2 of 3
Round Rock Fire Department
Round Rock, TX 78664
November 29, 2023
Scheduling: Once we receive written acceptance of this proposal, we will work with you to
coordinate a mutually agreeable date for our site visit. Please note that for safety reasons and to
ensure the highest quality of evaluation, the LFTS must be idle during our evaluation and no training
or other activities involving the structure may take place while we are on -site. Any delays or damage
to our equipment caused by activities during our evaluation will be the responsibility of the client
and invoiced accordingly.
Miscellaneous Conditions: It is imperative that the last live fire training evolution have been
concluded no less than one day prior to our arrival to ensure the quality of the photos and safety of
our evaluator. All debris, Class A fuel materials, and such must be removed so that we can evaluate
the walls, ceilings, and floors in their entirety.
If the evaluation is delayed or we are asked to suspend the evaluation after we have begun it, we will
be entitled to receive payment for any additional time and expenses incurred during this hold period
in addition to the fee quoted above. If Fire Safety & Inspection Services LLC is required to cancel the
evaluation or return later, we will be entitled to reimbursement for all costs incurred prior to the
cancellation, and the rescheduled evaluation will be additional at the quoted price above.
We appreciate your consideration and look forward to working with you to maintain a complaint fire
training structure.
If you find this proposal satisfactory, please sign this page and return it to us.
By signing this proposal, you acknowledge that you have read and understood the terms and
conditions outlined herein, and agree to be bound by them. This proposal constitutes a legally
binding agreement between Fire Safety & Inspection Services LLC and
Thank you for your time and consideration.
Sincerely,
Daniel Frame
Fire Safety & Inspection Services LLC
J
Client Signatu
Print Name:
Title:
Date:
@2023 Fire Safety & inspection Services LLC Page 3 of 3