CM-2023-277 - 12/1/2023(EA) library ideas
P.O. SOX 9
VIENNA VA 22183
HBRARY4t)EA5.00Nr
October 18, 2023
To Whom It May Concern:
The Freegal Music Service is copyrighted term, and the service is wholly owned
and operated by Library Ideas, LLC of Fairfax, Virginia USA.
Much of the content distributed on Freegal is from Sony Music Entertainment.
As of this writing, Freegal Music and Streaming are the sole source of Sony Music
Entertainment's distributed recordings, for the purpose of delivering MP3
downloads to registered cardholders of public libraries around the world.
Please let us know if you have any further questions.
Sincerely,
Brian T. Downing
Chief Executive Officer
Library Ideas, LLC
Fairfax, Virginia USA
Before me, the undersi ed authority, on this Lday of � 2C personally
appeared to me well known to be the person who executed the
foregoing Instrument, and he/she a wledged before me that he/she executed the same as
act and deed.
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library ideas
Library Ideas, LLC
P.O. Box 9
Vienna, Virginia 22183
I hereby agree to extend the library's subscription for the services indicated, for the term indicated, and at the
price indicated below.
Service Name
Term
Pricine
Cardholder Limit
Freegal Music
12/6123-12/5/24
$14,194.00
5 DLs1Week
24 Hours Streaming/Day
Freegal Music
12/6/24-12/1/25
$14,194.00
5 DLs/Week
24 Hours Strcaming/Day
Freegal Music
12/6/25-12/5/26
$14,194.00
5 DLs/Wcck
24 Hours Streaming/Day
Total:
$42,582.00
Invoice will be sent at the beginning of the subscription term.
The library understands this renewal is irrevocable as ol'signature, and payment is due by the terms of the
invoice or as otherwise agreed to.
Library:
ROUND OCK PUBLIC LIBRARY
By. �JJJA 0.
Authori7cd Agen eprescntative
Print Name/Title �7
Date: 2-0
Address:
ROUND ROCK PUBLIC LIBRARY
Rhonda Kuiper
200 E. Liberty Avenue
Round Rock, TX 78664
rkui merialroundreu:ktesa,,. ue
Library Renewal Agreement v 12/28/2016
City of Round Rock Purchasing
ROUNOROCK IUXA1. Justification Form
Date:
10/16/2023
Department
Library
Name:
To:
Purchasing
Requestor
Name:
Rhonda Kuiper
Phone
512.218.3283
Number:
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from
competition as prescribed in Texas Local Government Code Chapter 252.022. Attach additional
information as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to
be exempt for this procurement. This Justification Form is executed and filed with the Purchasing
Division as follows:
1. The undersigned is authorized and certifies that the following exemption is applicable to this
purchase.
Please check the criteria listed below that applies to this purchase request:
® Sole Source (check one)
❑Items that are available from only one source because of patents, copyrights, secret process, or
natural monopolies.
❑Films, manuscripts, or books.
❑Gas, water, and other utilities.
❑Captive replacement parts or components for equipment
®Books, papers, and other library materials for a public library that are available only from the persons
holding the exclusive rights to the materials
❑ Goods Purchased for Subsequent Retail Sale
o A procurement of goods being purchased for subsequent resale by the city.
r: Public Calamity
o A procurement made because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of a
municipality.
n Public Health and Safety
o A procurement necessary to preserve or protect the public health or safety of the municipality's
residents.
J Unforeseen Damage
o A procurement necessary because of unforeseen damage to public machinery, equipment, or other
property.
10 Personal, Professional or Planning Services
o A procurement of personal, professional, or planning services
❑ Other
o Cite the applicable Texas Local Government Code Chapter 252 exemption in the justification box
below.
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the Local
Government Code is being submitted for this purchase. (Attach additional pages if needed)
Library Ideas LLC — Freegal Music and Streaming are the sole source of Sony Music
Entertainment's distributed recordings, for the purpose of delivering MP3 downloads to
registered cardholders of public libraries around the world.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposal/quote.
• If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter
should be no older than 6 months old and signed by an authorized representative on company
letterhead.
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract with:
Vendor Name: I Library Ideas, Vendor #60017
Description: Freegal music and streaming subscription
5. Check the purchase type and fill in the dollar amount and purchase term as applicable
❑ This is a one-time purchase request for $
® This is a term contract request for 36 (# months) in the amount of 42 582.00.
Recommended by:
Requ stor Date
Approved by:
Department Manager, Asst Director, or Director Date
Purchasing Office
Review:
Purchaser Date
Purchasing Office
Management Review:
Purchasing Manager (over $50,000) Date
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