CM-2023-286 - 12/1/2023The State of Texas §
County of Williamson §
School Bus Use Agreement
This Agreement is entered into as of the of � , 2023 by and between City of Round
Rock of Williamson County, Texas (hereinafter referred to as "Organization"), and Round Rock
Independent School District, of Williamson County, Texas, (hereinafter referred to as "School
District" or "District").
RECITALS
1. District is a political subdivision if the State of Texas, governed by a Board of Trustees.
2. The Organization is a conservation and reclamation district of the State of Texas.
3. The Organization desires to use District buses and drivers for lawful transportation purposes.
4. The District possesses the authority, conditioned by state law, to permit non -school use of its
school buses. The statutory authority for non -school use of school buses is found at Texas
Education Code §34.010.
5. The District has adopted a policy that specifies conditions for any non -school use of its
school buses. RRISD Policy CNC.
TERMS OF THE AGREEMENT
In consideration of the mutual promises and agreements herein contained, the parties
agree as follows:
RENTAL
The Organization shall pay to the District a rental fee in the amount of $2.00 per mile,
per bus for use of each bus subject to this Agreement. Additionally, the Organization shall pay to
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the District the usual cost of the hourly wages of the driver of each driver of each bus, with a two
(2) hour minimum per driver per trip. "Hourly wages" (presently $37.50 per hour) as used in this
section shall include, if applicable, overtime wages at one and one-half times the driver's base
hourly wage rate. The rental fee is intended to include the total cost of operation of the bus for the
period of time in use by the Organization during the time covered by this Agreement. The rental
fee received from the usage covered by this Agreement shall be deposited in the District's
transportation fund account.
For each bus, a trip ticket shall be completed on each date the bus is used for travel
under the terms of this Agreement. The Organization shall pay the rental fee and hourly wages to
the District for each use of the bus within thirty (30) days after receipt of an invoice for payment.
II. TIME OF PERFORMANCE
Dates of Performance
The District shall furnish drivers and buses for use by the Organization commencing
November 21, 2023 and ending March 17, 2024. The District shall cause its drivers to drive the
school buses to locations and times specified by the Organization during this period.
III. USE OF VEHICLES
Number of Vehicles
The number of school buses covered by this Agreement is the number requested by the
Organization up to four (4) buses.
Identity of Vehicles
The Vehicles subject to this Agreement shall be chosen, and may be substituted from
time to time, by the District from its school bus fleet.
No Interference
The use of any school buses for transportation by the Organization shall not interfere
with the normal school transportation services provided by the District.
IV. DRIVERS
The driver of any bus under this Agreement shall be an employee of the District
included on the list of school bus drivers registered under the District's liability insurance policy.
V. INDEMNIFICATION
(a) To the extent authorized by Texas law, the Organization hereby agrees to indemnify
and hold harmless, and does hereby indemnify and hold harmless the District, its Board of
Trustees, and its employees and agents from and against all suits, actions or claims of any
character, type or description, including attorney's fees and all costs incurred in the defense of any
such claim, brought or made for or on account of any injury, death, or damage received or sustained
by any person including any participant, driver, spectator, passenger, or volunteer arising out of,
or occasioned by, or otherwise arising in connection with the Organization's use of any District -
owned bus except to the extent caused by the negligent acts or omissions of the District or its
driver.
(b) The Organization agrees to provide liability insurance or risk pool coverage for the
amounts no less than the statutory limits of school district liability for motor vehicle injuries. The
maximum liability of the District under the Texas Tort Claims Act is: $100,000 per person for
bodily injury or death; (b) $300,000 per occurrence for injury to or destruction of property. (TEX.
C1V. PRAC. & REM. ANN.CODE § 101.001 et seq.) Written proof of such insurance or risk pool
coverage shall be on file with the District before this Agreement takes effect.
VI. FILING
This Agreement shall be filed in the administrative offices of the District.
VII. VENUE AND CHOICE OF LAW
This Agreement has been executed in Williamson County, Texas, and shall be
governed by the laws of the State of Texas.
Vill. ENFORCEABILITY, AMENDMENT
The provisions of this Agreement shall insure to the benefit of and shall be binding
upon the assigns, successors, and personal representatives of each of the parties hereto.
This Agreement may be amended only by the prior signed written consent of both of
the parties hereto.
IX. CONTACT PERSON: District: Alicia Petersen Fa' 512-428-2459
X. EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective as
of this day I '1� of0&4j,&,J!f7,2023.
AUTHORIZEO SCHOOL OFFICIAL
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
City of Round Rock
K AV
XLaurie Hadley, City anager
ACTING WITH THE AUTHORITY OF AND ON
BEHALF OF ORGANIZATION
ADDRESS OF ORGANIZATION:
221 E Main St
Round Rock, TX 78664
After execution, an original signature page should be sent by Organization to the District at
the following address:
Alicia Petersen
921 Luther Petersen PL
Round Rock, TX 78665