CM-2024-028 - 1/26/2024GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184 41(a)(6).
Please submit all documents to rvents100rrd Aav,texas.aov.
To accommodate large files, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of $45,325,00, for the 2023 NIRSA
National Championships. (name of the event)1, Laurie Hadley (name of authorized official), approve of each cost
submitted for disbursement from the trust fund. I certify that each cost is necessary to fulfill obligations under
the Event Support Contract. I certify that the funds will not be used for the purpose of soliciting the relocation of
a professional sports franchise already located in this state; and that no costs sought for disbursement from the
trust fund are also being disbursed by another entity. I also certify that I have the authority to make this
certification statement on behalf of the applying entity, and I take responsibility for the disbursement being
requested.
Please provide the following information:
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * cov.TEXAS.Gov
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
Information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑ No
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
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Title and Name o Organization Date
POST OFFICE BOX 12428 AUSTIN, TEXAS 78M * 512.936.0100 * GOV.TEXA5.GOV
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Gena Nelson
From:
EventsFund <eventsfund@gov.texas.gov>
Sent:
Friday, December 29, 2023 10:14 AM
To:
Nancy Yawn
Cc:
Gena Nelson; Accounting; Valerie Lott
Subject:
2023 NIRSA National Soccer Championships Attendance Certification Accepted
Follow Up Flag: Follow up
Flag Status: Flagged
Nancy,
Thank you for submitting the Attendance Certification for an ETF under Texas Government Code
Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been
accepted.
• Event: 2023 NIRSA National Soccer Championships -Project Code 240389
• Event Dates: 11/16/23 — 11/18/23
• Method of Documentation: Participant lists
Given the attendance certification and documentation provided, EDT has determined to sustain the
estimated incremental tax increase for the event. To be eligible for disbursement, the local share of
$7,325.00 must be submitted no later than 02/16/24 per the Local Share Instructions in the
Application Materials section on the website. The disbursement request and supporting
documentation is due no later than 05/16/24. If you have any questions please let me know. Thanks.
Gene Cervenka
Deputy Director — Economic Development Finance
Economic Development & Tourism
Office of Governor Greg Abbott
(512) 936-0534
gene. cervenka 0 gov.texas.gov
Gena Nelson
From: Gena Nelson
Sent: Wednesday, April 19. 2023 11:1 S AM
To: AP team
Cc: Chad McKenzie, Nancy Yawn
Subject: RFC#232264 NIRSA Soccer 2023
Attachments: #232264 NIRSA Soccer Nov 16-18 HPA-pdf
Good afternoon Q
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
Re:
NIRSA National Soccer Championship Nov16-18, 2023
Account:
710 50001 5424
RFC#
232264
Vendor#
62724 - NIRSA
Amount:
$38,000
CM#
CM2023-071
Gena Nelson, Administrative Support Associate
Convention and Visitors Bureau City of Round Rock
231 East Main Street, Suite 150 Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
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INVOICE
YNSCA710
Yeflalor &97s#
NOM serwe" corpmoon
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NIRSA
INVOICE #:
INV•02%5
4185 SW Research Way
DATE:
04/10/2023
Corvallis, OR 97333
DUE DATE:
05/10/2023
Phone: 541.766.8211 Fax: 541-766.9284
TOTAL AMOUNT:
$33.000.00
BALANCE DUE:
$38,000.00
BILL City of Round Rock. Texas
TO: 221 East Main Street
Round Rock, TX 78664
0190 1nON / MAD
Rights Fee for 2023 NIRSA National Soccer Championships
CREDIT CARD REMITTANCE
FAX TO. 541.766.3284
VISA -MASTERCARD AMEX OISCOVER
CREDIT CARD NUMBER:
PAYMENT AMOUNT: S CVV CODE:..
CARD HOLDER'S NAME: _
SIGNATURE:
EXPIRATION DATE- I
Invoice Date: 04110/2023 Terms: Due Date: 05/10/2023 Customer ID: C-10482
City o1 Round Rock, Round Rock, TX 711M PAGE: 1 OF 1 CHECK NUMBER: 10071001
INVOICEDATE INVOICEDESCRIPTION INVOICE AMOUNT
04/2412023 INV-02985 Rights Fee for 2023 NIRSA National Soccer Champion $38 000 00
52124 NIRSA SERVICE$ CORK
4p0� ,ppc
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City of Round Rock
r "
221 E. Main Street
Round Rock, TX 78664
111 (512) 218-5400
Pay 'Thirty-eight Thousand Dollars and 00 Cents'
To the NIRSA SERVICES CORP
Order Of 4185 SW RESEARCH WAY
CORVALLIS, OR 97333-0000
1007109t 04121/2023 $38.000.00
Vendor Number Chack Number Check Dale
62724 10071091 0412112023
$38,000.00
FILE COPY
NON-NEGOTIABLE
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IROUNO ROCK
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Events Trust Fund Disbursement Request in association
with the 2023 NIRSA National Soccer Championships at the Round Rock
Multipurpose Complex.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/26/2024
Dept Director: Chad McKenzie, Sports Management & Tourism Director
Cost:
Indexes:
Attachments: LAF - Events Trust Fund Disbursement - 2023 NIRSA National Soccer
Championships, 2023 NIRSA Soccer Championships Disbursement packet
Department: Sports Management & Tourism
Text of Legislative File CM-2024-028
The Events Trust Program is a program for local governments and local organizing committees to apply for
State funds to help pay for qualified expenses associated with an event, to which both the State and City
must contribute. The Events Trust Fund application associated with the event was approved in April 2023
on CM-2023-082.
The disbursement request is the final step in the Events Trust fund program from the Governor's Office.
The city is seeking disbursement from the State for the 2023 NIRSA National Soccer Championships held at
the Multipurpose Complex from 11/16/2023 to 11/18/2023. The disbursement amount being requested
is $45,325.00.
City of Round Rock Page 1 of 1
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: sports Management and Tourism
Project Mgr/Resource: Nancy Yawn
Council Action:
ORDINANCE
Agenda Wording
Fx—xlcity Manager Approval
Project Name: Events Trust Fund Disbursement
Contractor/Vendor: NIA
RESOLUTION
CMA Wording
Consider authorizing an Events Trust Fund Disbursement Request in association with the 2023 NIRSA Nationa Soccer
Championships at the Round Rock Multipurpose Complex.
Attorney Approval
Attorney
Notes/Comments
Date 1/16/24
https:llscrriawadmin-my.sharepoint.com/personai/tyler scrriaw_com/Documents/LAF - Events Trust Fund
Disbursement - 2023 NIRSA National Soccer Championships Updated 613/08