CM-2024-026 - 1/26/20242023-384284-K4Q2T8 Page 1 of 4
Sales Quotation For:
City of Round Rock
Suite 221
221 E Main Street
Round Rock TX 78664-5299
Christine Valdovino
+1 (512) 218-5485
cvaldovino@roundrocktexas.gov
Tyler Migration Services
Description
Total
Municipal Justice powered by Incode
Municipal Justice 10 Suite
Court Services $ 18,240
Project Management - Court Migration Services $ 3,000
Quoted By:Audra Chandler
Quote Expiration:07/29/23
Quote Name:MJ10 Migration
CM-2024-026
2023-384284-K4Q2T8 Page 2 of 4
Cash Collections
Criminal Case Manager
Collection Agency Export Interface
Court/Police Third-Party Interface (Import or Export of
Citations/Warrants/Dispositions)
General Ledger Third-Party Interface
ERP Pro powered by Incode
Other Services
Project Management-Migration Services $ 3,000
Total:$ 24,240
Summary One Time Fees Recurring Fees
Total Tyler Services $ 24,240
Summary Total $ 24,240 $ 0
Contract Total $ 24,240
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Comments
•Work will be delivered remotely unless otherwise noted in this agreement.
•Expenses associated with onsite services are invoiced as incurred according to Tyler's standard business travel policy.
SaaS is considered a term of one year unless otherwise indicated.
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included:
• License fees for Tyler and third-party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software
available accessible.
• Fees for hardware are invoiced upon delivery.
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware.
• Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software accessible to the
Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such
fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the Agreement.
• Fees for services included in this sales quotation shall be invoiced as indicated below.
o Implementation and other professional services fees shall be invoiced as delivered.
o Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50%
upon delivery of custom desktop procedures, by module.
o Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to
load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice
Client the actual services delivered on a time and materials basis.
o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where
"Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project
Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of
project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
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o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will
invoice Client 50% of any Migration Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%,
by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above
upon the go-live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the hosted environment.
Any SaaS or hosted solutions added to an agreement containing Client-hosted Tyler solutions are subject to Tyler’s SaaS Services terms found here:
https://www.tylertech.com/terms/tyler-saas-services.
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:Date:
Print Name:P.O.#:Laurie Hadley
01/28/2024