CM-2024-036 - 2/2/2024Texas State Library and Archives Commission
State and Local Records Management Division
Training Agreement
City of Round Rock
Wednesday, February 28, 2024
Round Rock, Texas
This agreement contains the details of the training to be provided by Texas State Library and Archives
Commission (TSLAC) to City of Round Rock employees on Wednesday, February 28, 2024 from 8:30am
– 11:30am and 1:00pm-4:00pm.
The training will take place at Round Rock Public Library, 200 E. Liberty Ave.
Training Program: ½ Day of Introduction to Records Management and ½ Day of Managing Electronic
Records.
Training Notes:
Contact: Davetta Edwards, Deputy City Clerk, 512-218-6644
dedwards@roundrocktexas.gov
1. Training: TSLAC staff will present the specified training program and provide the following:
1.1 Class books and instructional materials.
1.2 PowerPoint presentation loaded on a laptop or a thumb drive issued by TSLAC.
2. Room setup and audiovisual equipment: City of Round Rock will provide a room sufficient to meet
the needs of the class size that includes the following:
2.1 A projector and screen, along with any equipment necessary to connect TSLAC’s laptop to the
projector OR computer, projector, and screen with clicker.
2.2 Tables and chairs set up lecture-style in groups of four/six/etc.
2.3 Podium with a microphone.
2.4 City of Round Rock is responsible for ensuring room is accessible to attendees with disabilities
and providing any necessary accommodations requested by attendees.
3. Parking: Parking available in the parking garage adjacent to the library.
4. Registration: City of Round Rock will handle registration and billing for individual entities and
departments.
4.1 Registration is open to City of Round Rock employees.
4.2 Under Government Code, §441.182(g), TSLAC may charge a registration fee to recover costs for
this training. The registration fee for this training is $30 per attendee attending both sessions,
and $20 per attendee attending one session (either in the AM for Introduction to Records
Management or in the PM for Managing Electronic Records
4.3 TSLAC requires a minimum of 20 and a maximum of 40 registered attendees per session to
confirm the training.
CM-2024-036
4.4
4.5
4.6
TSLAC will bill City of Round Rock via an invoice to the following contact person:
Davetta Edwards, Deputy City Clerk, 512-218-6644
dedwards@roundrocktexas.gov
City of Round Rock will send a final list of attendees to TSLAC following the end of the training
session.
In the event fewer than the required minimum number of registered attendees attend the
training, City of Round Rock is still responsible for paying the registration charges for the
minimum number of registered attendees.
The amount billed will be no less than $800 and no more than $1,200.00, depending on final
attendance numbers.
5.Cancellation: TSLAC reserves the right to cancel the training if the minimum number of attendees is
not met two weeks prior to training event.
6.Governing Law and Venue: This agreement shall be governed by and construed in accordance with
the laws of the State of Texas. The venue of any suit arising under this agreement is fixed in any court of
competent jurisdiction of Travis County, Texas.
Authorized Signatures:
By: City of Round Rock By: TSLAC
_______________________________________ ______________________________________
Signature Signature
________________________________________ _______________________________________
Printed Name Printed Name
_______________________________________ _______________________________________
Title Title
_______________________________________ _______________________________________
Date Date
Megan Carey
RMA Manager
01/29/2024
Laurie Hadley
City Manager
02/07/2024