Loading...
CM-2024-056 - 2/16/2024ffi *ACCREDITATION IN STATE TIBRARY SYSTEM APPLICATION Local Fiscal Year 2023 ARCI.{IVES LTBRARv NAME Round Rock Public Library ctry Round Rock This authorization for application should only be completed if the library is applying for membership in the Texas Library System for State fiscal year 2023, Sept 1, 2023 - Aug 31, 2024. lt must be submitted as part of its 2023 Annual Report on or before April 30, 2024, if the library is applying for accreditation. The below signed certify, to the best of their ability, that the information contained in this Annual Report is complete and accurate for local fiscal year 2023. * All opplicoble signotures ore necessory, bosed on librory's legol estoblishment. Signotures of the City Secretdry, County Clerk or similor positions ore not volid substitutions for the signotures of Moyor, City Monoger or County Judge. Electronic signotures orc occeptoble. UqR"AEY Governing Authority* Laurie Hadley City Manager Printed Name Date Signature Library Director/Head Librarian/Library Manater Michelle Cervantes Director 2t1t2024 Printed Name Date Signature Library Board Chair, if oppropriote N/A N/A N/A Printed Name Sitnature Check one X The library has met all minimum standards of library accreditation. per 13 TAC 91.71-51.85. Submit first poge only. The library has !9! met all minimum standards of library accreditation. ln discussion with TSLAC dccreditotion stoff, pledse complete the form below lritte VJLlrJt U/,r1,Jt l-^ lritte I lritu loate 02/16/2024 CM-2024-056 Application for waiver Type Expected (from TSLAC Staff) Reported E1.74 Maintenance of effort (MOE) 51.8 r.Minimum locally funded library operatinB expenditures 51.81 51.81 Professional librarians on staff Other The commission is committed to supporting libraries throughout the state and working to ensure that we continue to serve the people ofTexas. Libraries are needed now more than ever and the Commission stands ready to help libraries meet the information needs of people throughout the state. To prevent hardship to libraries and their communities in response to the community health situation in 2020, the commission adopted an emergency rule creating a waiver for libraries for certain standards, including, but not limited to, 13 TAC E1.74, relating to Local Operating Expenditures, and 13 TAC 51.81, relating to Quantitative Standards for Accreditation of Library. The emergency waiver provision offers assurance to libraries that they will not necessarily lose accreditation if they fail to meet an accreditation standard due to a situation created by a disaster, emergency, or other extraordinary hardship. Completion of this section will determine the action needed by |SLAC staff. Pleose discuss the situotion in 2023 in your community, ond how the librory and its potrons were impacted. I no explonotion is offered, the woiver will be denied. Comments, Explanation Resolution Date/lnitials Receipt and Acceptance by TSLAC Accreditation staff, per 13 TAC S1.87 Referral to LSA Advisory Board Minimum per capita expenditu res I, l**-**l*","" @ TEXAS PUBLIC LIBRARIES qqBAEyANNUAL REPORT FOR LOCAL FISCAL YEAR 2023 ARCHTVES is report is due to the Texas State Library and Archives Commission (TSLAC) by April 30, 2024.We strongly urge libraries to report no later than March 31, 2024, to allow staff enough time to process all reports. he Texas State Library and Archives Commission participates in a national public library data collection system. The purpose of this system is to ensure the collection of comparable data in all states. The data is used for the creation o a composite report on the public libraries of the United States and for state-to-state comparisons by the lnstitute o Museum and Library Services (IMLS). lt is seen and used by researchers as well as policymakers at all levels o government. This report is also used to accredit Texas public libraries and some data elements are used for that purpose- Accreditation-related questions are marked within the questionnaire (i). Libraries meeting the minimum accreditation standards are eligible to receive federal funding opportunities through TSLAC. Definitions are important to ensure comparability of data from different libraries and states. Please refer to the definitions as this survey is completed. items blank. Estimates are important if exact data are not available.Please do not leave an All questions relate to the library's local fiscal year 2023: the year that ended in calendar yeat 2023 and included January 1, 2023. lf there was a change in the fiscal year, please contact LDN staff to update that information. All information must be entered into LibPAS, the online data collection portal at https://tx.co u nti ngopinio ns.com/.E) Round Rock Public Library System Willaamson 09l30/202310t01t2022 523974664 -200 E Liberty Ave Round Rock Round Rock 524578664 -200 E Liberty Ave 5t22781000 Library Contact lnformation. This section requests information for contacting the library, its staff, board, and friends group. The information you submit on this form is Public lnformation (https://www.tsl.texas.gov/agency/customer/pia.html). ln addition, the information being entered may be subject to interception via common lnternet tools. Please read our Web Policies and Disclaimers (https://www.tsl.texas.gov/landing/webpolicies.html). NOTE: ln the online form, contoct questions in the section 1.1 through 1.21 hove been prefilled and locked. You will t be oble to chonge the dotd. lf chonges need to be mode to these questions, contoct LDN stoff dt occreditdtion@tsl.texos.gov or odd on explanotion in the Note box 1.7 Mall Zi1,5 Mailin Address - street 1.6 Mail City 1.10 City l.LL Zt 1.12 (zip)+4 1.8 lzi )+4 1.1 Library Name 1.2 County 1,4 Ende local fiscal year covered by this report erea code - phon€ number 1.14 Phone number This can be on a website or other publicly-available resource. 1.9 Physical/Shipping address - Street i 1.13 Published Phone Number SEcTloN 1: tIBRARY INFORMATION - Central/Administrative Library rrI I Accreditation-related question Texas State Library and Archives Commission library Development and Networking (tDN) Statistics and Accreditation Staff accreditation(Atsl.texas.sov 512/463-5465, ot toll free in Texas 8001252-9386 1.3 Sta rt T 2023 Texas Public Libraries Annual Report Michelle Cervantes mcervantes@round rocKexas.govmcervantes@roundrocktexas. gov 1.16 Library Director/Head Librarian Last Name1.15 Library Director/Head Librarian First Name 1.17 Director's Email Address 1.18 Libra General Email Address NOTE: The information you submit on this form is Public lnformation: https://www.tsl.texas.Eov/aEency/customer/pia.html. ln addition, the information being entered may be subject to interception via common lnternet tools. Business email addresses are not considered confidential under the Texas Public lnformation Act. To help ensure your privacy, always enter your business email address rather than your personal email address when such an address is requested. Please read our Web Policies and Disclaimers: https://www.tsl.texas.Bov/landin&/webpolicies.html. An accredited library must have a website. lf the library does not have a website, or if the URL (web address) has changed, please contact LDN staff. Social media sites, such as Facebook, are not considered to be a library website. 11.19 Does the library have a website? 1.20 Website URL http://www. roundrocktexas. gov/library No1.21 ls the information provided in l.l through 1.21correct? ln the online form, contact questions in the section 1.1 through 1.20 have been prefilled and locked. You will not be able to change the data. Please contact LDN staff at accreditation@tsl.texas.gov if changes need to be made to these questions, or add an explanation in the Note box online. Michelle Cervantes Contact information on the person who completed this report 1.23 Contact Last Name 1.24 Contact Email NA NA Library Advisory Eoard lnformation. Leave blank if there is no Library Board 1.25 Board chair First Name 1.26 Board Chair Last Name Sandra Wittie Friends' Group lnformation. Leave blank if there is no Friends' Group. 1.27 Friends'President First Name 1.28 Friends'President Last Name This section requests information on public service outlets. Report figures as of the last day of the fiscal year. lf there is a new branch, but it was not open for business before the end of the library's local fiscal year, it should not be included on this report. 0 Administered from a central unit, branch libraries are auxiliary units that have at least all of the following b licoen to the 2.1 Number of Branch Libraries . separate quarters . an organized collection of library materials o paid staff. Regularly scheduled hours for bei E SECTION 2: LIBRARY OUTTETS a Accreditation-related question Page 2 1.22 Contact First Name I v"s No 2023 Texas Public Libraries Annual Report 2,2 Number of Bookmobiles A bookmobile is a traveling branch library and has at least all of the following: . a truck or van that carries an organized collection of library materials r paid staff . regularly scheduled hours (bookmobile stops) for being open to the public Facility lnformation ln what year was the current library facility originally built? Put approximate year if actual date is not known.2023 This is the area on all floors enclosed by the outer walls of the library. lnclude all areas occupied by the library, including those areas off-limits to the public. lnclude areas shared with another agency or agencies if the library has use of that area. 2.4 Square Footage of the Main Library square feet Has the main library building been renovated or expanded, or had new construction completed within the period covered by this report? Report structural changes only. 2.5 Renovations, Expansions, new construction 2.5 ln what year did the most recent major renovation or remodel occur? (lf applicable)2023 2.7 Rate the current facility in meeting the needs for public service. Poor Adequate G0'6d Are there plans in progress to undergo major modifications to the facility within the next three years?2.8 Yes (o ls more than half of the computer network hardware in this facility three years or older?7.9 Yes N6 Are there plans in progress to upgrade the network/cabling/technology within the facility within the next three years?2.r0 Yes tT. REPORT ACTUAT EXPENDITURES, NOT BUDGETED AMOUNTS Local accounting practice will generally determine whether a particular expense is classified as operating or capital expense. . Do not report the value of free or donated items as expenditures. . Do not report estimated costs. . Report only those grant awards directly spent by this library. Do not report grant funds spent for this library by . significant costs of ordinary operating expenditures, especially benefits and salaries, that are paid by other taxing These expenditures are from f sources of revenue, including federal, state, Friends group revenue to the library, and foundation funding. The information reported in Expenditures may differ from the information reported in Library Revenue by Source. Please do not leave any question blank- Enter "0" if the appropriate entry for an item is zero or "none." lf an exact figure is not available for a particular item, but it is known that the amount is greater than zero, the librarian should enter an estimate of the amount, and add an explanation in the Notes field. lf you need to estimate, please use a standard methodology for doing so. lf you have questions, please contact LDN staff. SECTION 3: EXPENDITURES 0 Accreditation-related question Page 3 2.3 | +g,ooo I 2023 Texas Public Libraries Annual Report Library Operating Expenditures Operating Expenditures are those current and recurrent costs necessary to support library services. Only such funds that are supported by expenditures documents such as invoices, contracts, payroll records, etc. at the point of disbursement should be included. Any operating expenditure not covered by Staff and Collection Material Expenditures should be reported in question 3,8, Other Operating Erpenditures. Staff Expenditures REPORT ACTUAT EXPENDITURES, NOT BUDGETED AMOUNTS 3.1 Salaries and Wages Expenditures $2,487,351 This includes salaries and wages for all library staff (including plant operations, security, and maintenance staff) for the fiscal year. lnclude salaries and wages before deductions but exclude employee benefits. lnclude longevity, merit, and other funds paid directly to employees. Do not report salaries paid by an outside entity or employees paid under a training program administered through another entity. 3.2 Employee Benefits Expenditures $990,916 These are the benefits outside of salary and wages paid and accruing to employees (includinB plant operations, security, and maintenance staff), regardless of whether the benefits or equivalent cash options are available to all employees. lnclude amounts for direct paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, worker's compensation, tuition, and housing benefits. 3.3 Total Staff Expenditures 3.3a Staff funding from non-local Sources Of library staff expenditures, how much was provided from nonJocal grant funding? No n oca n s tn clude Tocker Foundation, TSLAC (competitive grants, ILL reimbursement and Family Place funding), Oollar General, Hancher Foundation, Texas gook testival, NEA, or similar sources outside of the library's home county. Enter "0" if all funding was from Iocal sources. 3.3b Local funds used for library staff expenditures (3.3 - 3.3a) Sum of 3.1 and 3.2 Collection Expenditures REPORT ACTUAT EXPENDITURES, NOT BUOGETED AMOUNTS 3.4 Print Materials Expenditures $184,878 Report all operating expenditures for these print materials: books, current serial subscriptions, government documents, and any other print acquisitions. 3.5 Electronic Materials Expenditures $249,322 Report all operating expenditures for electronic (digital) materials. Types of electronic materials include e- books, audio and video downloadables, e-serials (including journals), government documents, databases including locally mounted, full text or not), electronic files, reference tools, scores, maps or pictures in electronic or digital format, including materials digitized by the library. i Accreditation-related question Page 4 Ito 2023 Texas Public Libraries Annual Report Electronic materials can be distributed on magnetic tape, diskettes, computer software, CDs, or other portable digital carrier, and can be accessed via a computer, via access to the lnternet, or by using an e-book reader. lnclude expenditures for materials held locally and for remote materials for which permanent or temporary access rights have been acquired. lnclude expenditures for database licenses. IBased on ISO 2789 definition] NOTE: Expenditures for computer software used to support library operating or to link to external networks, including the lnternet, are reported under 3.8, Other Operating Expenditures. 3.6 Other Materials Expenditures Report all operating expenditures for other materials, such as microforms, audio and video physical units, DVD, and materials in new formats. 3.7 Total Library Collection Expenditures 3.7a Collection Material funding from non-local sources. Sum of 3.4, 3.5, 3.6 of these expenditures, how much was from non-local grant funding? Non-local funds include Tocker Foundation, TSLAC (competitive grants, ILL reimbursement and Family Place funding), Dollar General, Hancher Foundation, Texas Eook Festival, NEA, or similar sources outside of the library's home county. Enter "0" if all funding was from local sources. 3.7b Local funds used for library collection material expenditures (3.7 - 3.7a) This amount will be reported in Question 4,1, 3.8 Other Operating Expenditures $249,s20 This includes all expenditures other than those reported for Total Staff Expenditures Question 3.3 and Total Collection Expenditures Question 3.7. lnclude expenses such as binding, supplies, repair or replacement of existing furnishings and equipment; and costs of computer hardware and software used to support library operations or to link to external networks, including the lnternet. Report contracts for services, such as costs for operating and maintaining physical facilities, and fees paid to a consultant, auditor, architect, attorney, etc. lnclude fees pald to the Texshare database program. 3.8a Other Operating Expenditures from nonJocalfunding Of these expenditures, how much was from non-local grant funding? Non{ocal funds include Tocker Foundation, TSLAc (competitive grants, ILL reimbursement and Family Place funding), Dollar General, Hancher Foundation, Texas Book F€stival, NEA, or similar sources outside of the library's home county, Enter "0" if all funding was from local sources. 3,8b Localfunds used for other library operating expenditures expenditures, (3.8 - 3.8a) 3.9 Total Direct Library Operating Expenditures Sum of 3.3, 3.7, 3.8 54,203,762 Sum of 3.3a, 3.7a, 3.8a Total expended from non-local grant funding. Sum of 3.3b, 3.7b, 3.8b. Localfunds used for library operating expenditures. This amount, plus 3.10, lndirect Costs (if needed), is reported in Question 4.2. 3.9a 3.9b $4,2O3,162 0 Accreditation-related question Page 5 tio $o lso 52( 2023 Texas Public Libraries Annual Report 3.10 lndirect Costs (if needed to meet maintenance of effort) 0ocumentation Required $o This should only be reported when a library has failed to meet the maintenance of effort (MOE) requirement for accreditation in state library system. lf included, the expense must be documented by the local government entity that provided the service, and the document must be submitted to the state library with a signature from a government official with fiscal authority. An indirect cost is a cost incurred for a normal library operating expenditure such as janitorial services, purchasing, accounting, grounds maintenance, utilities, insurance, telecommunications, or payroll services that is not assigned to the library's budget, but paid for by a local government agency on behalf of the library. lf you are claiming indirect expenditures and are uncertain whether an expenditure may be claimed, please contact LDN staff. Do not include capital expenditures. lnclude documented lndired Costs, question j.10 only when necessory to meet the qveroge of expenditures for the mointenonce of effott (MOE) requirement. Contoct LDN stolf for odditionql informotion. Sum of 3.9, 3.10 $4,203,162 3.12 Capital Expenditures This amount should never be included in any of the questions in Section 4, but should be reported in sources of funds reported in the Capital Revenue part of Section 5. Do not include Operating Expenditures reported above. Local accounting practice will generally determine whether a particular expense is classified as operating or capital expense. Capital outlay is for one-time only or extraordinary expenditures. These are major capital expenditures such as the acquisition of or additions to fixed assets. Examples include expenditures for building sites, new buildings and additions to or renovations of library buildings. lnclude expenditures for furnishings, equipment and initial book stock for new buildings, building additions or renovations; library automation systems, and new vehicles, and other one-time major projects. lnclude federal, state, local, or other revenue used for major capital expenditures. Exclude replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude contributions to endowments, or revenue passed through to another agency. REPORT ACTUAT EXPENDITURES, NOT BUDGETED AMOUNTS 0 Accreditation-related question Page 6 3.11 Total Library Operating Expenditures 2023 Texas Public Libraries Annual Report This section contains questions which will help determine whether the library meets the minimum accreditation criteria. Local Operating Expenditures, question 4.2, is used in determining whether a library has met the maintenance of effort (MOE) criteria. ln the onlin€ form, questions 4.1 and 4.2 are calculated fields. They will reflect the total expenditures, less any non-local and/or grant funding. This is the amount of Total Collection Expenditures expended from local funds. This amount is included in the amount reported in question 4.2,local Funds Expenditures. This is the tota I amou nt spent for library materials that was pa id for with city, library district, county, schooldistrict, and other local revenue sources. This amount may be the same as Total Collection Expenditures. a 4.1 local expenditures on collections (3.7b) a 4.2 Local funds used for library operating expenditures (3.9b + 3.10) This is the amount of Total Operating Expenditures, including indirect costs, if needed. expended from local funds. This is the total amount of funds spent for total operating purposes that was paid for with city, library district, county, school district, and other local revenue sources. This amount may be the same as reported in question 3.11, Total operating Expenditures. This is the amount on which MoE is based. $4,203,16? 0 4.3 Local government funds used for library operating expenditures This is the amount reported in Total Operating Expenditures, question 3.11, that was expended from local government revenue: funds spent for total operating purposesthatwas paid for with city, library district, county, or school district revenue sources. This amount is included in the amount reported in question 4.2, Local Funds Expenditures. As this is based on actual expenditures, it should not be Breater than the amounts totaled in 3.11,4.2 ot 5.4. lnclude documented lndirect Costs, question 3.10, only when necessary to meet the average of expenditures for the maintenance of effort (MOE) requirement. $4,2O3,162 Do not include expenditures from non-local grant sources such as Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the libraVs home county. Do not include expenditures from other local sources reported in question 5.10, such as donations, flnes, fees, friends group funds, memorials or similar sourc€s. SECTION 4: tOCAt FINANCIAL EFFORT i Accreditation-related question Page 7 2023 Texas Public Libraries Annual Report Revenue Used for Library Operating Expenditures Report revenue received by the library used for the current and recurrent costs of operation, including grants. Report by source of revenue. The total funds reported as Library Revenue will not necessarily equal the total of Library Expenditures reported. Do not report grant funds spent on behalf of this library by another entity. Do not report salary revenue if the library did not pay the salary, as in the case of employees paid under a training program administered by another entity. Do not include indirect costs. Local Government Revenue - Operating Expenditures Do not include revenue for major improvements such as construction, renovation, endowment fund deposits, other extraordinary items. Do not report revenue unavailable for use by the library such as fines or funds unspent from previous fiscal years. Do not include the value of any contributed or in-kind services or the value of any gifts and donations, library fines, fees, or grants in the localgovernment revenue questions. E r City, Cities, or Library District Revenue used for operating expenditures. "'' lnclude revenue from other cities, as calculated in 5.1.9. E , County or Counties Revenue used for operating expenditures. "'' lnclude revenue from other counties, as calculated in 5.L9. 5,3 School District Revenue used for operating expenditures. 5.4 Local Government Operating Revenue tf this amount is less than the amount reported in question 4,3, Local Government Expenditures, please provide an explanation in the note box in the online form. Sum of 5.1, 5.2, 5.3 Record the source of funds in the Notes box. All revenue from funds collected by the State and distributed directly to this library for expenditure by the library for operating costs. Any funds received directly from TSLAC, including competitive grant funds or ILL reimbursement should be reported in 5.6, Federal Operating Revenue. 5.5 State Revenue - Operating Expenditures Record the source of funds in the Note box. lnclude all federal government funds distributed to public libraries for expenditure by the public libraries, including federal money distributed by the state. lnclude any funds received directly trom TSLAC, including competitive grants and ILL reimbursement that were used for library operating expenditures. Do not include any E-rate reimbursementr. 5.6 Federal Revenue - Operating Expenditures 5.7 Foundation and Corporate Grant Revenue - Operating Expenditures lnclude cash grants from private foundations or corporations used for the purpose of library operating costs by the public library. Specify the sources of those funds. Record the source of funds in the Note box in the online form. 0 Accreditation-related question Page 8 REVENUE $4,224,901 I sol {airdf Ito 2023 Texas Public Libraries Annual Report 5.8 other Local sources of Revenue I Sol Report all revenue other than that reported in any of the other revenue categories used for operating costs, such as interest, fines, donations from individuals or friends groups. lnclude monetary gifts and donations from individuals. Oo not include the value of any contributed services or the value of any non-monetary gifts and donations. sources should be from entities within the libraMs home countv. 5.9 Total Revenue Used for Library Operating Expenditures Revenue Used for Major Capital Expenditures Report revenue to be used for major capital expenditures, by source of revenue. lnclude funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (dlfurnishings, equipment and initial collections all type for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects. Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Do not include revenue passed through to another agency, such as fines, or funds unspent from previous fiscal years ("carryover"). Do not report revenue that has already been reporte d in operating revenue. Local Government Revenue - capital Expenditures 5.10 city, cities, or Library District Revenue used for major capital expenditures. lnclude revenue from other cities, as calculated in question 5.19. _ - - county or Counties Revenue used for major capital expenditures.)'rr lnclude revenue from other counties, as calculated in question 5.19. 5.12 School District Revenue used for major capital expenditures. 5.13 State Revenue - Capital Expenditures Record the source of funds in the Notes box. All revenue from funds collected by the State and distributed directly to this library for expenditure by the library for capital expenditures. lnclude funds that were used for capital expenditures received through the Family Place. Any funds received directly from TSLAC, including competitive grant funds or ILL reimbursement should be reported in question 5.14, Federal Capital Revenue. 5.14 Federal Revenue - Capital Expenditures Record the source of funds in the Note box. lnclude all federal government funds distributed to public libraries for expenditure by the public libraries, including federal money distributed by the state. lnclude any funds received directly from TSLAC, including competitive grants and ILL reimbursement that were used for capital expenditures Do not include any E-rate reimbursements. 5.15 Foundation and Corporate Grant Revenue - Capital Expenditures lnclude cash grants from private foundations or corporations used for the purpose of library maior capital costs by the public library, whether or not expended. Specify the sources of those funds. Record the source of funds in the Note box in the online form. I Accreditation-related question sum of 5.4 through 5.81 $4,224,901 I sol I sol Page 9 2023 Texas Public Libraries Annual Report 5.16 Other Local Sources of Revenue - Capital Expenditures Report all revenue other than that reported in any of the other revenue categories used for major capital costs, such as interest, fines, donations from individuals or friends groups. lnclude monetary gifts and donations from individuals. Do not include the value of any contributed services or the value of any non-monetary gifts and donations Sources should be from entities within the librany's home county or legal service population area. 5.17 Total Revenue Used for Library Capital Expenditures Sum of 5.10 through 5.16 $o Skip the following section if the librory did not receive funds lrom d city or county government outside of the one in which the librory is locoted. 5.18 66yslnmsn1 Revenue Sources Outside Local City or County lf funds were received from qovernment entities outside of the local area, then list the appropriate cities or counties separately and indicate the total of the funds received from each. Make certain these totals are reflected in the local government revenue section, questions 5.1,5.2,5.13,5.14. city or county Providing Funds (outside home county) Amount 5'19 Total Amount lnclude total in 5.1 or 5.2, as appropriate This section collects data on selected types of materials. lt does not cover all materials for which expenditures are reported in the Collection Expenditures section. Unless otherwise indicated, report for each item and physical unit the amount held at the end of the fiscal year. Physical units are volumes, items, or pieces. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library a donor or other person or entity. lncluded items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. Do not count un-catalogued oaoerbacks. a 5.1 Library Catalog An accredited library must have a catalog of its holdings available to the public that is searchable electronically, at a minimum by author, title, and subject. t) 6.2 Collection has 1% published in last five years An accredited Texas public library must have at least 1% of total items collection published within the last five years Example: for a library reporting 20,000 items in 6.14, 200 titles have been published in or after 2018. 0 Accreditation-related question Page 10 SECTION 6: IIBRARY COILECTION Yes No Yes No $o 2023 Texas Public Libraries Annual Report Physical Material Counts 6.3 Eooks in Print Number of volumes, items or physical units 149,572 Books are non-serial printed publications (including music scores or other bound forms of printed musig and maps) that are bound in hard or soft covers, or in loose-leaf format. lnclude non-serial government documents. Report the number of physical units, including duplicates. Books packaged together as a unit, such as a 2-volume set, and checked out as a unit are counted as one physical unit. Do not include unbound sheet music. Do not count un-cataloged paperbacks. 6.4 Audio Materials - Physicalformat Number of items or physical units 7,500 These are materials circulated in a fixed, physical format on which sounds only are stored recorded and that can be reproduced played back mechanically, electronically, or both. lnclude records, audiocassettes, audio cartridges, audio discs including audio CDs, audio reels, talking books, and other sound recordings stored in a fixed, physical format. Items packaged together as a unit, such as two audiocassettes for one recorded bool! and checked out as a unit are counted as one physical item. Do not include downloadable electronic audio files, 5.5 Video Materials - Physical Format Number of items or physical units 11 ,824 These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape (VHS), DVD, and CO. ltems packaged together as a unit, such as two video cassettes or DVDS for one movie and checked out as a unit are counted as one physical item. Do not include downloadable electronic video files. 6.6 Other Circulating Physical ltems Number of or checked out as physical units Report a single figure that includes the following: all circulating physical items other than print books (6.3) physical audio units (6.4), physical video units (6.5), and serials. These are materials in a fixed, physical format available for use outside the library. These can include a variety of items types, such as wi-fi hotspots, sewing machines, cake pans, tools, etc. Report the number of units, including duplicates. ltems packaged together as a unit (such as a set of cookie cutters) and checked out as a unit are counted as one phvsical unit. 6.7 Total Physical ltems in Collection Number of volumes, items or physical units 169,206 All circulating physical items in the collection, These are materials in a fixed, physical format available for use outside the library. This includes 6.3 Print Materials,6.4 PhysicalAudio units, 6.5 PhysicalVideo units, and 5.6 Other circulating Physical items. Report the number of units, including duplicates. ltems packaged together as a unit (such as a s€t of cookie cutters) and checked out as a unit are counted as one physical unit. 0 Accreditation-related question PaBe 11 2023 Texas Public Libraries Annual Report Electronic Material Counts For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. . Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units". For smaller libraries, if volume data are not available, the number of titles may be counted. . Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". 6,8 E-Books (Digital/Downloadable Units) Report all items to which your patrons have access, whether through the library or a consortium. Do not include TexShare holdings. Do not include E-Read Texas/SimplyE materials. E-books are digital documents including those digitized by the library, licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book monograph. E-books are loaned to users on portable devices e-book readers or by transmitting the contents to the use/s personal computer for a limited time. lnclude e-books held locally and remote e-books for which permanent or temporary access rights have been acquired. Report the number of electronic units, including duplicates at the administrative entity level; do not duplicate unit counts for each branch. E-books packaged together as a unit, such as multiple titles on a single e-book reader, and checked out as a unit are counted as one unit. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. lncluded items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entitv level: do not duDlicate numbers at each branch. 5.9 E- Audio Materials (Digital/Downloadable Units)9,275 Report all items to which your patrons have access, whether through the library or a consortium. Do not include Texshare holdings. Do not include E-Read Texas/SimplyE materiels. These are downloadable electronic files on which sounds only are stored recorded and that can be reproduced (played back) electronically. Audio-Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the use/s personal computer for a limited time. lnclude Audio-downloadable units held locally and remote Audio-downloadable units for which permanent or temporary access rights have been acquired. 6.10 E- Video Materials (Digital/Downloadable Units) These are downloadabl€ electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video-enabled mobile device. Video-Downloadable Units may be loaned to users on portable devices or by transmittinE the contents to the user's personal computer for a limited time. lnclude Video Downloadable Units held locally and remote Video Downloadable Units for which permanent or temporary access rights have been acquired, Report all items to which your patrons have access, whether through the library or a consortium. 0 Accreditation-related question Page 12 I M,sze 2023 Texas Public Libraries Annual Report Electronic collections/Databases Report the number of electronic collections. An electronic collection is a collection of electronically stored data or unit records (fads, bibliographic data, abstracts, texts, photographs, musiq video, etc.) with a common user interface and software for the retrieval of the data. An electronic collection may be organized, curated, and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the web. Electronic Colledions do not have a circulation period and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library's catalog; the library may or may not select individual titles. lnclude electronic collections that are available online or are locally hosted in the library. Not€: The data or records are usually collected with a particular intent and relat€ to a d€fined type. Report the number of eledronic collections/databases acquired through curation, payment or formal agreement, by source of ac€ess. lnclude electronic serial subscriptions in this section. 6.11 Databases (Electronic collections) Report databases made available through purchase by the library or other local consortium as Local; Report databases obtained through cooperative agreements or consortia within state or region as Consortium. Do not count TexShare databases. Libraries that were a Texshare member in 2023, and purchased the databases through the TexShare consortium, report 143 databases available to their patrons. 5.13 Total Databases (Elestronic Collections) sum of6.11and 5.12 5.11a Local License IE 15 0 6.12 TexShare - State Licensed Databases 6.11b Consortium license 5.11Total (6.11a + 6.11b) Collection Totals 46.14 Number of volumes, items or units An accredited library must have at least one item per capita, with a minimum of 7,500 items, or have expended fifteen percent of its operating budget on collection materials. ls the library part of one or more consortia or other cooperative arrangement(s) for the purposes of purchasing electronic materials? Ifyes, please list: Please do not leave any items blank. Enter "0" if the appropriate entry for an item is zero or "none" and enter "N/A" in the Notes field if an item does not apply to your library. lf an exact figure is not available for a particular item, but it is known that the amount is greater than zero, enter an estimate of the amount, and add an explanation in the Notes field. lf you need to estimate, please use a standard methodology for doing so. lf you have questions, please contact LDN staff at accreditation@tsl.texas.gov. o o 6.15 Consortium Participation Yes No E SECTION 7: LOcAL IIBRARY SERVICES i Accreditation-related question Page 13 sum of 6.3, 6.4, 6.5,6.a,S.S, e.fO, O.ff.@ 2023 Texas Public Libraries Annual Report ice Measures No Report whether or not the library is operating with a long-range plan in place that has bEen app governing board. An accredited library must have a long-range plan that has been reviewed and updated at least every e la 5 io ntfivears. I u I 7.1 Long-Range Plan nt and a Reference transactions do not include formal instruction or exchanges that provide assistance with locations, schedules, equipment, supplies, or policy statements. Please note the following:. A reference transaction includes information and referralservice, unscheduled individual instruction, and assistance in using information sources (includine websites and computer-assisted instruction).. Count Readers Advisory questions as reference transactions. . lnformation sources include (a) printed and nonprinted material; (b) machlne-readable databases (including computer-assisted instruction); (c)the library's own catalogs and other holdings records; (d)other libraries and institutions through communication or referral; and (e) persons both inside and outside the library. . When a staff member uses information Bained from previous use of information sources to answer a question, the transaction is reported as a reference transaction even ifthe source is not consulted again. . lf a contact includes both reference and directional services, it should be reported as one reference transaction. . Duration should not be an element in determining whether a transaction is a reference transaction. . Do not include transactions that include only a directional service, such as instruction for locating staff, library users, or physical features within the library. Examples of directional transactions include, "Where is the reference librarian? Where is Susan Smith? Where is the rest room? Where are the 500s? Can you help me make a photocopy?" 36,3227.2 Number of Reference Transactions Regarding the number of reference transactions, is this an annual count or an annual estimate? lf an annual count of reference transactions is unavailable, count reference transactions during a typical week or weeks, and multiply the count to represent an annual estimate. A "typical weef is a time that is neither unusually busy nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or in the library. Choose a week in which the library is open its regular hours. Example: lf there are four weeks sampled, multiply the totals for those four weeks by 13 to get an estimate for the full year. lf the sample is done twice a year (one week at each time, two weeks total) multiply the count by 26 to get the estimated annual count. 7.2a EstimateCountNot Tracked Frequently referred to as the gate count, this is the number of persons entering the library facility for any purpose during the year. 7.3 Number of Library Visits Regarding the number of library visits, is this an annual count or an annual estimate?7 .la EstimateCountNot Tracked 0 Accreditation-related question Page 14 lf an actual count of visits is unavailable, determine an annual estimate by counting visits during a typical week, multiplying the count by 52. A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or the library. Choose a week in which the library is open its regular hours. lnclude seven consecutive calendar days, from sunday through Saturday (or whenever the library is usually open). Example: lf there are four weeks sampled, multiply the totals for those four weeks by 13 to get an estimate for the full year. lf the sample is done twice a year (one week at each time, two weeks total) multiply the count by 25 to get the estimated annual count. frrs 2023 Texas Public Libraries Annual Report 7.4 Registered Users A registered user i5 a library user who has applied for and received an identification number or card from the public library that has established conditions under which the user may borrow library materials and gain access to other library resources. Files should have been purged within the past three (3)years. 7.5 Circulation of Children's Physical Format Materials library. Oo not include digitalformats 7.6 Circulation of Children's Electronic Format Materials Report the total annual circulation/downloads including renewals of all downloadable electronic materials, marked as children's, whether borrowed by a juvenile, young adult, or adult, including renewals. Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the lnternet, or a portable device such as an e-book reader. Types of electronic materials include e-books and downloadable electronic video and audio files. Electronic materials packaged together as a unit and checked out as a unit are counted as one unit. lnclude circulation only for items that require a user authentication, and have a limited period of use. 7.7 circulation of All other Ages Physical Format Materials Report the total annual circulation, including renewals, of all library materials in physical formats, excluding those marked as children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for use outside the library. This includes charging out checking out and renewals, each of which is reported as a circulation transaction This includes books, physicalaudiobooks, physical videos {VHS or DVD), and other physical materials. lnterlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another library. lnclude Non-Traditional Physical ltems in question 7.9. Do not include digitalformats, 7.8 Circulation of All Other Ages Electronic Format Materials Report the total annual circulation/downloads including renewals of all downloadable electronic materials, excluding those marked as children's. Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the lnternet, or a portable device such as an e-book reader. Types of electronic materials include e-books and downloadable electronic video and audio files. Electronic Materials packaged together as a unit and checked out as a unit are counted as one unit. lnclude circulation only for items that require a user authentication, and have a limited period of use. Do not include Children's Digital Circulation, reported in question 7.3; Do not include materials from E-Read Texas/5implyE. 7.9 Total Circulation Sum of 7.5, 7.6,7 .7,1.8 1,474,903 7,10 Circulation of Other Physical ltems circulation of all physical items other than print books(6.3), physical audio units (5.4), physical video units(5.5), and serials, including renewals. These are materials in a fixed, physical format available for use outside the labrary. These can include a variety of items types, such as wi-fi hotspots, sewing machines, cake pans, tools, telescopes, board games, video games, etc. 0 Accreditation-related question Page 15 Report the total annual circulation, including renewals, of all library materials in physical formats marked as children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for use outside the library, This includes charging out checking out and renewals, each of which is reported as a circulation transaction. This includes books, physical audiobooks, physicalvideos (VHS or DVD), and other physical materials. The National Center for Education Statistics NCES: Children and Young Adults Defined [Services ond Resources for Children ond Young Adults in Public Librories, August 1995, NCES 953571 defines children as persons age 11 and under. lnterlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another I zg+,zgg I I szvql I sor,ags I 145,49€ 6,483 2023 Texas Public Libraries Annual Report Report the number offull-content units or descriptive records examined, downloaded, or otherwise supplied to user, from online library resources that require user authentication but do not have a circulation period. Do not include the usate from Texshare databases. Report usage from locally-licensed electronic collections, or collections/databases acquired through local or regional consortia agreements. Examining documents is defined as having the full text of a digital document or electronic resource downloaded or fully displayed. Some electronic services do not require downloading as simply viewing documents is normally sufficient for user needs. lnclude use both inside and outside the library. Do not include use ofthe website or online catalog (OPAC). 07.11 Successful Retrieval of Electronic lnfoimation As of the end of the reporting period, does the library charge overdue fines to any users when they fail to return phVsical print materials by the date due? NOTE: Overdue fines are monetary penalties that typically increase according to the number of days the materials are overdue. Overdue fines are not replacement costs for lost or damaged materials. 7.12 Current Overdue Fine Policy Yes Nd As of the end of the reporting period, does the library charge a fee for library cards to patrons who do not reside in the library's legal service area (non-resident fees)? 7.13 Current Non-Resident Fee Policy Amount charged annually to non-residents Programs and Program Attendance Library programs are referred to as live (synchronous) program sessions or recorded (asynchronous) program presentations. Multiple format options, as well as expanded age ranges are beinB tracked. Report in-person on-site programs and in-person off-site programs separately, as well as live, virtual programs and recorded (asynchronous) programs. See below for definitions of what constitutes a program. Each program session should only be counted in one age category based on its primary target audience. lf there is no specified intended age group , then report the session(s) under "General lnterest". Each program session should only be counted once, regardless of the number of formats in which it is presented. For example, a program session that has both in-person and virtual attendance options should be counted as a single program session. lf programs are offered as a series, count each program session in the series as one event. For example, a film series offered once a week for eight weeks should be counted as eight program sessions. Count recordings (asynchronous) program presentations at the administrative entity level; do not duplicate numbers at each branch. lnclude recordings of synchronous program sessions that were available for viewing after the session ended. For program presentations that are recordings of live (synchronous) virtual program sessions, exclude live (synchronous) attendance; these hould be reported under the appropriate age and format within the live (synchronous) program counts 0 Accreditation-related question Page 16 2023 Texas Public Libraries Annual Report Live and Virtual Events: Synchronous Programming Early Childhood Synchronous (Live! Programmint targeting ates birth to 5 years A ptogram session tar8eted at children ages O-5 is any ptanned event tor which the primary audience is intants, toddlers, or preschool-ag€ children. Examples ofthese types of program sessions include, but are not limited to, story hours, every child ready to read programs, musical or sing-along events, and puppet shows. lnclude program sessions aimed at children ages 0-5 even if adult caregivers also attend. Each program session should only be counted in one age catesorv based on its orimarv tarset audience. Count all children's programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include children's programs sponsored by other groups that use library facilities. lf children's programs are offered as a series, count each program in the series. For example, a story hour offered once a week, 48 weeks a year, should be counted as 48 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group. Attendance is the count of the audience at all program sessions for which the primary audience is children from birth to 5 years old. Count all attendees of these program sessions regardless of age. a. ln-Person On-Site b. ln-Person Off-site Early childhood sessions sessions c Live virtual sessions Totals 7.14 Number of sessions 7.15 Total of audience 15,051 150 t5,207 322 3 0 0 Student-Age Synchronous (Live) Programming targeting 6 to 11 years A program session targeted at children ages 6-11 is any planned event for which the primary audience is elementary- school-age children. Examples ofthese types of program sessions include, but are not limited to, story hours, science events, crafting classes, and summer reading events. lnclude program sessions aimed at children ages 6-11 even if adult caregivers also attend with the children. Each program session should only be counted in one age category based on its primary target audience. count all children's programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include children's programs sponsored by other groups that use library facilities. lf children's programs are offered as a series, count each program in the series. For example, a story hour offered once a week, 48 weeks a year, should be counted as 48 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. 67 2 7 Attendance is the count of the audience at all program sessions for which the primary audience is children from 5 to 11 years old. Count all attendees of these program sessions regardless of age. a. ln-Person On-Site b. ln-Person Off-Site student-Age sessions sessions c Live virtual sessions Totals 70 7,L7 Tolal of audience 2,045 737 72 2,794 7.16 Number of sessions Young Adult Synchronous (Live) Programming targeting ages 12 to 18 years The Young Adult Services Association (YALSA) defines young adults as ages 12 through 18. A young adult program session is any planned event for which the primary audience is young adults ages 12 to 18 years. Examples of these types of program sessions include, but are not limited to, book clubs, college prep programs, teen tech or gaming clubs, and summer reading events. Each program session should only be counted in one age category based on its primary target audience. Report all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include young adult programs sponsored by other groups that use the library facilities. lf young adult programs are offered as a series, count each program in the series. Example: a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. i Accreditation-related question Page 17 2023 Texas Public Libraries Annual Report Exclude library activities for young adults delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Attendance is the count of the audience at all program sessions for which the primary audience is young adults from 12 to 18 years old. Count all attendees of these program sessions regardless of age. a. ln-Person On-Site b. ln-Person Off-SiteyoungAdult sessions sessions c Live virtual Sessions Totals 7.18 Number of sessions 7.19 Total of audience 35 1 12 0 0 36 496 ult Synchronous (Livel Protramming targeting ages 19+ years An adult program session is any planned event for which the primary audience is adults age 19 or older. Examples of these types of program sessions include, but are not limited to, book discussions, citizenship classes, and lectures. Each program session should only be counted in one age category based on its primary target audience. Report all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not include adult programs sponsored by other groups that use the library facilities. lf adult programs are offered as a series, count each program in the series. Example: a computer skills class offered once a week for 10 weeks should be counted as 10 programs. Exclude library activities for adults delivered on a one-to-one basis, rather than to a group, such as one-to-one resume assistance and services to homebound. 7.20 Number of sessions 7.21 Total of audience 306 90 2 6 374 Attendance is the count ofthe audience at all program sessions for which the primary audience is adults 19 years and older. Count all attendees of these program sessions regardless of age. a. ln-Person On-Site b. ln-Person Off-Site Adult sessions sessions c Live virtual Sessions Totals 3,953 58 4,101 General lnterest 7.22 Number of sessions 7.23 Total of audience a. ln-Person On-site b. ln-Person Off-Site sessions Sessions c- Live Virtual Sessions Totals 64 20 4,68r 0 0 84 t7,534 Protrams of General lnterest (no targeted age groupl A general interest program session is any planned event that is appropriate for any age Eroup or multiple a8e groups. lnclude all-age, alllibrary, family, and intergenerational program sessions. Examples of these types of program sessions include, but are not limited to, family game nights, holiday events, storytelling programs, or chess clubs. lnclude all programs here that do not fit into the other age category elements. Each program session should only be counted in one age category based on its primary target audience; do not include program sessions here that have already been counted in earlier age category elements. Avoid including program sessions that are targeted at more than one non- adult age category (and are not targeted at adults); these should be counted in the child or young adult age category that best represents the tarset audience. Report all general interest programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not include general interest programs sponsored by other groups that use the library facilities. lf general interest programs are offered as a series, count each program in the series. Example: a computer skills class offered once a week for 10 weeks should be counted as 10 programs. Exclude library activities delivered on a one-to-one basis, rather than to a group, such as one-to-one resume assistance and services to homebound. Attendance is the count of the audience at all program sessions that are appropriate for any age group or multiple age groups. Count all attendees of these program sessions regardless of age. I Accreditation-related question Page 18 I oao t- .*; 2023 Texas Public Libraries Annual Report lnclude all positions funded in the library's budget whether those positions are filled or not, Report figures as of the last day of the fiscal year, Report all hours worked for each employee type and report as total hours worked per week. Report number of hours worked per week, not the number of employees. Live and/or virtual (Synchronous) Program Totals This is a total count of the programs and audience at all live or virtual program sessions during the reporting period a. ln-Person on-site b, ln-Person Off-Site c. Live virtual Total Sessions S€ssions Sessions synchronous Add all "a" values Add all "b" values Add all "c" values Programs Synchronous Programs 194 82972A 705,070 33,52528,386 7.24 Number of sessions 7.25 Total of all attendees Recorded Presentations (Asynchronous) Total An asynchronous program presentation is any recording of program content that cannot be viewed - - - live as it unfolds (i.e., on-demand streaming). only include program presentations posted d u ring the ''zb reponing period. Regardless of the number of platforms on which a presentation is posted, cou nt each unique presentation only once. lnclude program sessions hosted on Facebook Premiere that are not facilitated by a staff member. Count asynchronous program presentations at the administrative entity leveli do not duplicate numbers at each branch. lnclude recordings of synchronous program sessions that were available for asvnchronous viewing after the session ended Number of Recorded Presentations 713 The count of views of asynchronous program presentations for a period of thirty (30) daysafterthe 7.27 presentation was posted, even ifthat period extends beyond the survey r€porting period (or fiscal year). For program presentations made available via Facebook, count unique 1-minute views of each video. For those made available via other platforms, count unique views of each video. For program presentations that are recordings of synchronous virtual program sessions, exclude synchronous attendancej these should be counted under synchronous ln-Person onsite Program Attendance (7.24a), Synchronous ln-Person offsite Program Attendance (7.24b), or Synchronous Virtual Program Attendance (7.24c). Number of Views at 30-Day Mark 580.00a 8.1 Professional (MLS) Librarians - Weekly Hours Worked Librarians with master's degrees from programs of library and information studies accr American Library Association. Persons with the title of librarian who do paid work that usually requires professiona I traininE and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. An accredited library with a population assignment greater than 25,001, must have professional librarians on staff Report total number of hours all MLs librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate this. Example: 2 MLS librarians each work 40 hours per week. Report 80 hours (40 x 2). by theeited SECTION 8: LIBRARY STAFFING AND SAIARIES i Accreditation-related question Page 19 2023 Texas Public Libraries Annual Report 8.2 Other (Non-MLS) Librarians - Weekly Hours Worked Persons with the title of librarian who do paid work that usually requires professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. Report total number of hours all librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate. Example: 2 librarians each work 30 hours per week. Report 60 hours (30 x 2). 8.3 All Other Library Staff - Weekly Hours Worked lncludes all other persons paid by the library budget including plant operation, security, and maintenance staff. Report total number of hours all other paid staff work per week, not as number of persons. Use the employees' normal workscheduletocalculate.Example:3paidpart-timeemployees:lworksl0hours/week, l works 20 hours/week, one works 25 hours/week. Report 55 hours (10+20+25). 8.4 All tibrary Staff - Total Weekly Hours Worked Sum of 8.1, 8.2, 8.3 1,325.00 8.5 Volunteer Hours - Annual Total How many hours did volunteers work in this library last year? lndicate the total number of hours that were worked in the library by persons who were !q! on the library's payroll. lnclude volunteers, community service persons and those paid from non-library programs, such as Green Thumb. 8.6 Head Librarian's Annual Rate Of Salary Report the annual rate of pay for the Head Librarian/Library Director at the end of the library's fiscal year. lnclude merit, longevit, and other payments made directly to the individual. lf the position is vacant, report the annual salary that will be paid when someone is hired. I 8.7 Head Librarian's Hours Worked per Week How many hours per week is the Head Librarian/Library Director currently employed in library duties? An accredited library must have a director work a minimum number of hours required, based on the assigned service ooDulation. O 8.8 Director Obtained 10 Units of Continuing Education (CEU)\lcs No Directors/Head Librarian of an accredited library must obtain 10 hours of continuing education credits annually to maintain the library's accreditation. Continuing education activities that meet qualitative standards for which the applicant can supply documentation of participation, duration, and relevance to the operation of a library. These activities must be instructional and may include workshops, appropriate sessions at library association conference, and distance education meetings. I 8.9 Photocopier Available for Staff An accredited library must have a photocopier available for use by staff 0 8.10 lnternet Computer Available for Staff An accredited library must have a computer with internet access available for use by staff. i Accreditation-related question Page 20 745.00 l*'l*" 2023 Texas Public Libraries Annual Report lnterlibrary Loans An item of library material, or a copy of the material, is made available by one autonomous library to another upon request. The libraries involved in interlibrary loan are not under the same library administration. No An accredited library must offer to borrow and lend materials via the statewide interlibrary loan resource sharing service for persons residing in the library's designated service area. The library governing board may adopt policies regarding materials available for loan and the lenglh of the loan, the good standing of the a 9.1 Statewide lnterlibrary Loans (lLL) Offered to Patrons 407 These are library materials, or copies of the materials, received by one autonomous library from another upon r€quest. The libraries involved in interlibrary loans are not under the same library administration. Please report number of loans actually received, even if that number is zero. Exclude informational requests. 9.2 ILL Received from Other Libraries (Borrows) 1 ,5199.3 ILL Provided to Other Libraries (Lends) These are library materials, or copies of the The libraries involved in interlibrary loans a actually loaned, even if that number is zero materials, provided by one autonomous library to another upon request. re not under the same library administration. Please report number of loans Exclude informational r uests 9.4 lntegrated Library System (lLS)/Library Management (LMS) Used Biblionix Apollo Koha Book systems (Atriuum, Concourse) SirsiDynix (symphony/Unicorn, Horizon) Evergreen TLC Library Solution Follett (Destiny, Circulation Plus, Athena, Winnebago lnnovative lnterfaces lnc (Millennium, Polaris, 5ierra) Other:Koha NoI 10.1 Public lnternet Access Computer with Printer/Copier An accredited library must have a computer with internet access and printing/copying capability for patron use, 4510,2 Number of Public lnternet Access Computer Terminals Report the number of the library's Internet computers lpersonal computers (PCs), laptops, and tablets], whether purchased, leased, or donated, used by the general public in the library. Do not include computers that connect to the lnternet for a dedicated purpose (e.g., to access an OPAC or specific database, or to train the public) or purposes. r SECTION 10: INTERNET AND ELECTRONIC SERVICES r 0 Accreditation-related question Page 27 SECTION 9: RESOURCE SHARING 2023 Texas Public Libraries Annual Report 31 ,706 Report the number of the library's lnternet computers lpersonal computers (PCs), laptops, and tablets], whether purchased, leased, or donated, used by the general public in the library. Do not include computers that connect to the lnternet for a dedicated purpose (e.9., to access an OPAC or specific database, or to train the public) or purposes, A typical week or other reliable estimate may be used to determine the annual number. This is for in-library use only. Regarding the number of public computer uses, isthisanannual count or an annual estimate? lf an actual count of uses is unavailable, determine an annual estimate by counting uses during a typical week in and multiplying the count by 52. A "typical week" is a time that is neither unusually busy nor unusually slow, Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or the library. Choose a week in which the library is open its regular hours. lnclude seven consecutive calendar days, from Sunday through Saturday (or whenever the library is usually open). Example: lf there are four weeks sampled, multiply the totals for those four weeks by 13 to get an estimate for the full year. lf the sample is done twice a year (one week at each time, two weeks total) multiply the count by 26 to get the estimated annual €ount. 10.3a ls6r] ,Lb[Count Estimate T 10.4 Annual Wi-Fi Sessions Report the number of wireless sessions provided by the library wireless service annually. Count one session for each time a device connects to the library's wireless network, regardless of the duration of connection. lf possible, only count sessions for patron devices and exclude library devices such as routers, access points, printers, and public access computers; otherwise, if patron devices cannot be isolated, report sessions for all devices. 70.4a Regarding the number of wi-fi sessions, is this an annual count or an annual estimate? lf an annual count of wireless sessions is unavailable, count wireless sessions during a typical week or weeks using methods like hardware logging or network scanning, and multiply the count to represent an annual estimate. (Do not conduct visual surveys of devices in use as a method to establish a count of a typical week.) A "typical week" is a time that is neither unusually busy nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or in the library. Choose a week in which the library is open its regular hours. 10.5 Annual Website Visits Visits represent the annual number of sessions initiated by all users from insider or outside the library to the library website. The library website consists of all webpages under the library's domain. A website "visit" or "session" occurs when a user connects to the library's website for any length of time or purpose, regardless of the number of pages or elements viewed. Usage of library social media accounts (such as Facebook, Twitter, etc.) should not be reported. i Accreditation-related question PaEe 22 10.3 Annual Uses of Public lnternet Computer The rumber of uses sessions may be counted manually, using registration logs. Count each use session for public internet computers, regardless of the amount of time spent on the computer. A use (session) on the library's public lnternet computers three times a week would count as three uses (sessions). Software can also be used to track the number of uses (sessions) at each public lnternet computer. lf the data is collected as a weekly figure, multiply that figure by 52 for an annual estimate. 2023 Texas Public Libraries Annual Report This is the hours the library was available to your patrons last year at the Central or Main Library facility. Report every hour that the facility was open to the public during all of last year. DO NOT include hours wh€n the facility was physically closed but still offered virtual, Wi-Fi or "curbside" services outside the building. This total should be reduced for any hours that the facility was closed to the public (e.9., holidays, weather emergencies, natural disasters, pandemic closures, staff development days, construction, repairs, etc.). Branch hours open per year will be reported in each branch sub-report. NOTE: A facility is considered physically closed when the public cannot access any library buildin8s or bookmobiles, resardless of staff access. 11.1 Annual Public Service Hours for central Library This is the number of weeks open for public service at the central/Main Library facility. The count should be based on number of weeks open for half or more of the library's scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. lf the library was open half or more of its scheduled hours in a given week, round up to the next week. lf the library was open less than half of its scheduled hours, round down. Do not calculate based on total number of service hours per year: do not divide total hours by 52 weeks. 11.2 Annual Public Service Weeks for Central Library 52 I 11.3 Weekly Service Hours All Facilities Available Report the number of unduplicated hours the library and its branches are open to the public during a week. lf the library has no branches, the answer will be the same as the amount reported in question 11.4, Weekly Libraries with branches should report the total number of unduplicated hours per week the libraries are open. For assistance or clarification, contact LDN staff, or use the Weekly Total Hours Calculator, below. uregursc Scheduled Weekly Hours Central Library Open 71 71 SECTION 11: IIBRARY HOURS I Accreditation-related question Page 23 11.4 Regularl schedu lel 11.5 Summerl Schedulel 2023 Texas Public Libraries Annual Report DUE DATE FOR REPORT AND APPLICATION SUBMISSION Texas Administrative code, Title 13, chapter 1, Rule S1.85 - Annual Report To be considered for accreditation, the library must submit the annual report and complete the Accreditation in State Library System Application no later than April 30. Once signed, the application should be forwarded to Library Accreditation in the Library Development and Networking Division (LDN): accreditation@tsl.texas.gov. Where to find a blank copy of the Application:. lncluded in this document.. TSLAC Public Libraries Annual Report webpage: https://www.tsl.texas.gov/ldn/annualreport. Scan and email the application to accreditation@tsl.texas.tov. Documents are saved electronically, so no original copy is needed. QUESTIONS: lf you have any questions about this survey, please contact Texas Public Library Accreditation staff at accreditation@tsl.texas.gov or call 5L2-463-5465, toll free in Texas 800-252-9386. i Accreditation-related question Page 27 ffi * TlBRABY ARCHIVES ACCREDITATION IN STATE LIBRARY SYSTEM APPLICATION Local Fiscal Year 2023 UBRARY NAME Round Rock Public Library System CITY Round Rock This authorization for application should only be completed if the library is applying for membership in the Texas Library System for State fiscal year 2023, Sept 1, 2023 - Au931,2024. lt must be submitted as part of its 2023 Annual Report on or before April 30, 2024, il lhe library is applying for accreditation. The below signed certify, to the best of their ability, that the information contained in this Annual Report is complete and accurate for local fiscalyear 2023. Governing Authority* Printed Name Title Date Signature * All opplicoble signotutes ore necessory, bosed on librory's legql estoblishment, Signqtures ofthe Aty Secretory, County clerk or similqr positions ore not volid substitutions lot the signotures of Mqyor, City Monqger or County Judqe. Electronic siqnotures ore occeptoble. [ibrary Director/Head Librarian/Library Manager Printed Name Title Date Signature Library Board Chai|., if oppropridte Printed Name Title Date Signature check one The library has met all minimum standards of library accreditation. per 13 TAC S1.71-01.85 Submit first poge only. The library has 4g! met all minimum standards of library accreditation. ln discussion with TSAC occreditdtion stofL please complete the Jorm below Application for waiver Check here Section Type Expected ltrom TSLAC Staff) Reported 57.74 Maintenance of effort (MOE) 51.81 Minimum locally funded library operating expenditures 51.81 Minimum per capita expenditures 51.81 Professional librarians on staff 5 Other The commission is committed to supporting libraries throughout the state and working to ensure that we continue to serve the people of Texas. Libraries are needed now more than ev€r and the Commission stands ready to help libraries meet the information needs of people throughout the state. To prevent hardship to libraries and their communities in response to the community health situation in 2020, the commission adopted an emergency rule creating a waiver for libraries for certain standards, including, but not limited to, 13 TAC S1.74, relating to Local Operating Expenditures, and 13 TAC 51.81, relating to Quantitative Standards for Accreditation of Library. The emergency waiver provision offers assurance to libraries that they will not necessarily lose accreditation ifthey fail to meet an accreditation standard due to a situation created by a disaster, emergency, or other extraordinary hardship. Completion oI this section will determine the oction needed by TSLAC stofI. Pleose discuss the situotion in 2O2j in your community, ond how the librory dnd its patrons were impocted. lf no explonation is oflered, the waiver will be denied. Comments, Explanation Date/lnitialsResolution Receipt and Acceptance by TsLAc Accreditation Staff, per 13 TAc S1.87 Referral to LsA Advisory Board IIIII 2023 Texas Public Libraries Annual Report 3.1, Salaries & Wages Expenditures lncreased budget for new employees.-2O24-OL-24 3.8, Other Operating Expenditures lncreased budget for new building-2024-02-01 3.8a, Other operating expenditures from non-local funding. No grants this yea r. - -2024-07-24 3.12, Capital Expenditures New building-2024-01-24 4.3, Local Government Operating Expenditures Same as 3.11'-2024-02-01 Same as 3.11--2024-02-01 6.10, E-Video Materials (Digital/Downloadable Units) Added Hoopla to the collection-2024-02-01 Total Student Age Program Attendance lncrease due to new building-2024-02-01 7.25, Recorded Presentations (On-Demand) Published Number ofYouTube Texas Time Machine Videos made this last fiscal year.-2024-01-13 10.4, Annual Wi-Fi Sessions Used connections captured in the month of October 2022 and multiplied by 12 to get annual estimate.--2O24-OL-25 2350 connections October 1 to October 3f,2O22*2O24-OL-25 10.5, Annual Website Visits Entered session numbers. The pageviews arc 856,5L6--2O24-OL-24 11.2, Annual Public Service Weeks for Central Library We closed to move the library last year.--2O24-O2-O7 () Accreditation-related question ZO23 fexas Public Libraries Annual Report This section requests information for contacting the library branch or bookmobile and its staff. By entering this information, you understand that this will be published and become public information. The information you submit on this form is Public lnformation (https://www.tsl.texas.gov/agency/customer/pia.html). ln addition, the information being entered may be subject to interception via common lnternet tools. Business email addresses are not considered confidential under the Texas Public lnformation Act. To help ensure your privacy, always enter your business email address rather than your personal email address when such an address is requested. Please read our Web Policies and Disclaimers (https://www.tsl.texas.gov/landin&/webpolicies.html). Administered from a central unit, branch libraries are auxiliary units that have at least all of the following A bookmobile is a traveling branch library and has at least all of the following. a truck or van that carries an organized collection of library materials . paid staff . regularly scheduled hours (bookmobile stops) for being open to the public Check one: . an o nized Eranch . separate quarters . paid staff. Regularly scheduled hours for being open to the publiccollection of library materials Bookmobile Bt.2 Branch Library Name 81.3 Mailing Address - Street Mail City 81,5 Mail Zip 81.6 (zip)+4 81.7 Physical/Shipping address - Street 81.8 City 81.9 Zip 81.10 (Zip)+4 81.11 Phone number BL.L2 Library General EmailAddress I 81.13 Branch Librarian/Manager First Name 81.14 Branch Librarian/Manager Last Name Branch/Bookmobile Facility lnformation This is the area on all floors enclosed by the outer walls of the library. lnclude all areas occupied by the library including those areas off-limits to the public. lnclude areas shared with another agency or agencies if the library has use of that area. 82.1 Square Footage of the Branch Library square feet 82,2 ln what year was this current branch facility originally built? Has the branch library been renovated or expanded, or had new construction completed within the period covered by this report? Rep ort structural changes only. 82.3 Renovations, Expansions, new construction 82.4 ln what year did the most recent maior renovation or remodel occur? (lf applicable) Poor Adequate Good82.5 Rate the current facility in meeting the needs for public service Yes No plarx in progress to undergo major mo difkations to the facility-------AreIFere82.6 within the next three a rs? a Accreditation-related question Page 24 SECTION 12: tIBRARY INFORMATION - Branch and/or Bookmobile 81.4 2023 Texas Public Libraries Annual Report ls more than half of the computer network hardware in this facility three years or older?82.7 No Are there plans in progress to upgrade the network/cabling/technology within the next three years?82.8 Yes No Branch/Bookmobile Service lnformation Does the branch have an established schedule in which the services of the staff are available to the public? 83.1 Established Schedule Report every hour that the facility is open to the public during all of last year. Branch hours open per year will be reported in each branch sub-report. This is the number of hours open for public service at the branch or bookmobile. For each bookmobile, count only the hours the bookmobile is open for service to the public. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count. 83.2 Annual Public Service Hours - Branch or Bookmobile This is the number of weeks open for public service. The count should be based on number of weeks open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. lf the branch or bookmobile was open half or more of its scheduled hours in a given week, round up to the next week. lf the branch or bookmobile was open less than half of its scheduled hours, round down- Donotcalculate based ontotal number of service hou rs per year: do not divide total hoursby52 weeks. B3.3 Annual Public Service Weeks - Branch or Bookmobile r I Accreditation-relatedquestion Page 25 Yes