CM-2024-069 - 3/1/202416225 Impact Way
Pflugerville, TX 78660
Office: (512) 989-6808
Page 1 of 3
Contract for Order# 81293 generated 4:36 pm, February 12, 2024
Company Information
Business name: City of Round Rock - RR Sports Center Contact name: Evan Sanders
Mailing address: 2400 CHISHOLM TRL City, State ZIP: ROUND ROCK, 78681
Contact email: esanders@roundrocktexas.gov Contact phone: (512) 218-7098
Billing Information
Company name: City of Round Rock - RR Sports Center Contact name: Travis Lankford
Mailing address: 2400 CHISHOLM TRAIL RD City, State ZIP: ROUND ROCK, TX 78681
Contact e-mail: tlankford@roundrocktexas.gov Contact phone: (512) 341-3352
Form of payment (ACH/check/cash preferred, or
credit/debit):
Card number: Expiration date:
Name on credit card: Credit card ZIP code:
Signatures
The individual signing this document below is an authorized signer for the Client and agrees to all details of this order as
indicated on preceding pages, as well as the terms and conditions below in their entirety.
Community Impact
Signature
Printed name
Title
Date
Client (Advertiser/Agency authorized representative)
Signature
Printed name
Title
Date
By signing I acknowledge to meet Community Impact's deadlines. If an ad deadline is missed, guaranteed deliverables or
other stats could be affected.
Laurie Hadley
City Manager
03/01/2024
Steffanie Bartlett
Account executive
03/06/2024
CM-2024-069
16225 Impact Way
Pflugerville, TX 78660
Office: (512) 989-6808
Page 2 of 3
Contract for Order# 81293 generated 4:36 pm, February 12, 2024
Contract Detail Order: 81293
Publication Description Net rate
RRK Paper - March 2024 In-Paper | Full | Display | Camp Guide | Traditional $ 4,425.00
PFH Paper - March 2024 In-Paper | Half | Display | Camp Guide | Horizontal $ 2,175.00
GEO Paper - March 2024 In-Paper | Half | Display | Camp Guide | Horizontal $ 2,175.00
RRK Paper - April 2024 Print | Insert | 8.5 x 11 | Quantity = 68794 (0 extra)$ 6,879.40
RRK Paper - April 2024 Distribution | Selected: 26700 | Contracted: 26700 $ 1,068.00
PFH Paper - April 2024 Distribution | Selected: 16699 | Contracted: 16699 $ 667.96
CPF Paper - April 2024 Distribution | Selected: 18889 | Contracted: 18889 $ 755.56
GEO Paper - April 2024 Distribution | Selected: 3704 | Contracted: 3704 $ 148.16
LLH Paper - April 2024 Distribution | Selected: 2802 | Contracted: 2802 $ 112.08
RRK Newsletter - June 2024 Newsletter | Banner #1 ( 6/24/2024 - 6/28/2024 )$ 500.00
Service Fee 3.99%$ 754.36
ACH/Check/Cash Discount -$ 754.36
Payment Amount by ACH/Check/Cash *$ 18,906.16
Payment Amount by Credit Card $ 19,660.52
I hereby authorize Community Impact to draft, pick up or charge the contracted monthly amount. In the event that
payment is not processed successfully on the initial attempt, Community Impact reserves the right to reprocess until
payment is successfully obtained.
* The monthly rates shown include a 3.99% ACH/check/cash payment discount or pay by credit/debit card and cover a
3.99% service fee.
16225 Impact Way
Pflugerville, TX 78660
Office: (512) 989-6808
Page 3 of 3
Contract for Order# 81293 generated 4:36 pm, February 12, 2024
Terms and Conditions
Client will be invoiced by insertion approximately 20 business days prior to delivery date. Client agrees to pay in full approximately 10 business days1.
prior to delivery date. Advertisements running in more than one market during the same month will be invoiced and paid as a group according to the
earliest date.
If a credit card has been provided by the Client, by signing this agreement the Client authorizes Community Impact to charge the contracted monthly2.
amount to the credit card. In the event that payment is not processed successfully on the initial attempt, Community Impact reserves the right to
reprocess the card until payment is successfully obtained.
Client understands that advertising rates are based on contract length, product type, ad size, placement and terms. Client invoice will be adjusted for3.
the difference in price related to any authorized changes to these specifications.
If contract is not fulfilled for any reason, Client agrees to pay an “Earned Rate Adjustment” (ERA) equal to the difference between the contract rate4.
and the earned rate for each of the fulfilled insertions.
Client acknowledges that any cancellations in the contract specifications must be in writing and arrive at the Community Impact office 30 days prior5.
to the next “final” date. Any advertising scheduled to run within this 30 day period and cancelled may be charged at 100% of the contracted rate. For
advertising cancelled in future months, see bullet point regarding Community Impact's Earned Rate Adjustment (ERA) policy.
Client acknowledges that any cancellations of inventoried products including DAL Postcards, Sticky Notes, Sticky/Insert Combo, Newsletter ads and/or6.
Storytelling must be in writing and must arrive at the Community Impact office 90 days prior to the next "final" date. Any advertising cancelled after
this date may be charged at 100% of the contracted rate.
For DAL/SOLO Postcards, Sticky Notes, Inserts and/or the Sticky/Insert Combo, client understands the price of the agreement is based on total order7.
quantity per product and delivery zip code, not specific carrier routes. Route quantities are subject to change due to routine USPS updates. Minor
increases or decreases do occur and will affect delivery but not price. Community Impact will cover any variance within +/- 2% or 500 pieces. If there
is any change beyond those terms, Community Impact will contact the Client with options to adjust the contract.
For SOLO Postcards, delivery dates are guidelines based on USPS standard mail delivery windows. Community Impact is a permitted reseller of8.
postage products which must be verified and accepted by USPS. Once mail is accepted, it becomes USPS property and must meet federally regulated
service standards, however this does not equate to a specific delivery date and Community Impact offers no warranty, guarantee or other promises of
delivery timeline once USPS takes possession of the mail.
Community Impact reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are9.
subject to collection actions and Client assumes responsibility for collection and attorney fees.
Client assumes full responsibility for ad content and agrees to indemnify and hold Community Impact harmless, to the extent allowed by the10.
Constitution and laws of the State of Texas, for violations of local, state or federal statutes or legislation.
Community Impact reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy,11.
whether or not the same has already been acknowledged and/or previously published.
In the event of errors in or omissions of any advertisement(s), Community Impact's liability shall not exceed the value of the advertisement that ran12.
with Community Impact. It is the policy of Community Impact to run a “make-good” advertisement in the next available issue or product where
relevant.
Returned checks are subject to a $25.00 return fee.13.
All advertising rates are subject to change with written notice from Community Impact to the client, with the option to opt out of the new rates with14.
no ERA.