Contract - PBK Sports - 12/21/2023
December 21, 2023
R-2023-418
Exhibit "A"
14001 Dallas Pkwy, Dallas, TX
th
4Floor
Dallas, Texas 75240
Phone: 972-233-1323
PBKSports.com
October 17, 2023
VIA: Email
Attn: Mr. Richard Will – Building Construction Manager
City of Round Rock
212 Commerce Blvd
Round Rock, Texas 78664
Re: Proposal for Arch and Eng servicesof Old Settlers Park Rec and MPC improvements
Dear Richard:
Thank you for allowing PBK Sports theopportunity to submit this proposal to provide architectural and
engineering services for the City of Round Rock Old Settler’s Park Rec and MPC improvements. Juan
and I enjoyed engaging with your team during the interview process and continue to be excited about
the possibilities this project represents for the city and the development of Old Settlers park.
SCOPE OF WORK
The following is our understanding of the scope of work for this project:
1.3C PARD Admin Offices- 26,000 SF lobby, admin offices, conference rooms, rec/event storage,
camp room/meeting room, loading dock, and support spaces.
2.3C Recreation Center- 20,000 SF recreation center with 1 gym and fitness area
3.3D Multipurpose Complex 9,200 SF clubhouse with locker rooms, meeting rooms,
admin/operations office, restrooms, storage rooms, and support spaces. Auxiliary building with
restrooms, storage, and concessions
4.In addition to the scope described above, PBK Sports recognizes that coordination with other
selected design professionals for completion of surrounding scope items to include the track,
parking, lighting, and water features adjacent to the rec facility will be required.
SCOPE OF SERVICES
Design:Working in concert with the City of Round Rock, PBK Sports will provide planning anddesign
services for the projectpursuant to standard practice under AIA owner / architect agreements. We
agree to provide full design services for schematic design, design development, construction
documents, bidding, and construction administration. We have reviewed and agree to the described
project schedule.Numerousdesignoptions will be explored andmodified, until the preferred design is
achieved. PBK Sports will provide the necessary documentation, which will effectively portray the
design, for presentations to key administrators, and end-users.
Construction Documentation:Final working drawings will be developed, as well as a full project
manual including specifications, plans and details as required. PBK’s design team will facilitate progress
set reviews at the city’s required intervals. The construction documents and specifications will be
suitable for bidding, permitting and construction.
BiddingPhase:During the proposal phase, PBKSportswill assist the City of Round Rockand its’ CM
partner, collecting and analyzing the submitted bids. PBK Sports will collaborate with the city and CM
to review addenda, requests for informational, and requests for substitution. Our goal is to achieve the
highest quality facility at the best value for the city.
Exhibit "A"
Mr. Richard Will
October 17, 2023
Page 2
Construction Administration: The project will be administered in accordance with the construction
documents and construction activities of the contractor. Field visits will be documented and Observation
Reports will be executed throughout the construction period by PBK Sports field representatives.
Additionally, PBK Sports representatives will attend construction progress meetings, execute meeting
minutes and communicate regularly with the contractor on behalf of the City of Round Rock to maximize
quality assurance and quality control. Nearing completion of the work, PBK Sports will initiate a punch
list and establish the date of substantial completion.
Project Close-Out: Project close-out documents prepared by the contractor will be reviewed, including
Operation and Maintenance Manuals (warranties, maintenance contracts, operating instructions, etc.),
certificate of inspection and bonds, documentation required with application of final payment, record
drawings, etc.
Warranty: PBK Sports will coordinate any items reported with the general contractor and will verify that
the repair work has been accomplished.
COMPENSATION
Compensation for the basic services described above will be based on 7.75% of the construction cost.
Fees will be billed monthly in accordance with the work completed and at each phase per the city’s
billing schedule.
Based on the project information at this time, the anticipated construction cost is approximately
$23,100,000.00. (Assumes 18.5 mil for Rec/PARD and 4.6 mil for MPC expansion)
Basic Services:
Programming: $89,513.00
Schematic Design: $268,538.00
Design Development: $447,563.00
Construction Documents: $447,563.00
Bidding: $89,513.00
Construction Administration: $358,050.00
Closeout: $89,513.00
Subtotal:$1,790,250.00
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Add Services:
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FFE (Fitness Equip) (PBK): $50,000.00
Acoustical (WJHW): $18,000.00
Commissioning: (WSP) $37,300.00
$105,300.00
Subtotal:
Reimbursable Expenses:
$40,000.00
Total
Services not anticipated within Basic or Add Services but that PBK Sports will coordinate with
Owner Direct vendor
Civil
Owner Direct vendor
Geotechnical
Owner Direct vendor
AV / IT
Owner Direct vendor
Security and Cameras
Controls
FFE – Non Fitness related
Exhibit "A"
Mr. Richard Will
October 17, 2023
Page 3
REIMBURSABLE EXPENSES
Reimbursable expenses:costof reproductionof documents,RAS reviews,mailingand other
associated items. There would be no mark-up on reimbursed items.
SERVICE FEES
services are anticipated as laid out above for FFE related to fitness equipment,
acoustical consulting, and commissioning servicesto address 100% of mechanical equipment
and 20% of electrical .
Allof usat PBK wouldliketo thankyou forthis opportunity. Ifyou haveany questions,please do not
hesitate to give mea call.
Sincerely,
Sean Plunkett
Principal
sean.plunkett@pbk.com
Agreed to and Accepted this ____________ day of _____________________, 20___.
City of Round Rock
___________________________________________
Signature
___________________________________________
Printed Name and Title
___________________________________________
Date
Cc:Juan Lopez, PBK
File 5E/6E
Exhibit "B"
Effective January 1, 2022(Public)
HOURLY BILLINGRATES
Architecture
Qbsuofs%461/11!
Qsjodjqbm%416/11!
Bttpdjbuf!Qsjodjqbm%381/11!
Qspkfdu!Nbobhfs0Bttpdjbuf%356/11!
Bsdijufdu%336/11!
Joufso%246/11!
Gjfme%236/11!
Pggjdf%:6/11!
MEP
Fohjoffs!Qbsuofs!!!!!!%461/11
Fohjoffs!Qsjodjqbm%416/11!
Fohjoffs!Ejsfdups%381/11!
Fmfdusjdbm!Fohjoffs%356/11!
Fmfdusjdbm!Eftjhofs%331/11!
Fmfdusjdbm!Esbgutnbo%271/11!
Nfdibojdbm!Fohjoffs%356/11!
Nfdibojdbm!Eftjhofs%326/11!
Nfdibojdbm!Esbgutnbo%271/11!
Qmvncjoh!Fohjoffs%346/11!
Qmvncjoh!Eftjhofs%326/11!
Qmvncjoh!Esbgutnbo%271/11!
JU!Ejsfdups%416/11!
JU!Fohjoffs%356/11!
JU!Eftjhofs%326/11!
JU!Esbgutnbo%256/11
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Civil
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Djwjm!Qsjodjqbm%416/11!
Djwjm!Ejsfdups%376/11!
Djwjm!Fohjoffs%351/11!
Djwjm!Eftjhofs%326/11!
Djwjm!Esbgutnbo%246/11!
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BSDIJUFDUVSF!!\]\]FOHJOFFSJOH!!\]\]QMBOOJOH!!\]\]UFDIOPMPHZ!!\]\]GBDJMJUZ!DPOTVMUJOH
Exhibit "C"
Fyqpsufe!po!Opwfncfs!3-!3134!9;34;47!BN!QEUQbhf!2!pg!2
Exhibit "D"
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Ebmmbt-!UY!86351
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Jo!sftqpotf!up!zpvs!sfrvftu-!XTQVTB!Cvjmejoht!Jod/)XTQ*!sftqfdugvmmz!tvcnjutuijt!qspqptbm!up!
qspwjefDpnnjttjpojoh!Tfswjdft!gps!uif!Pme!Tfuumfst!Qbsl!Cvjmepvumpdbufe!joSpvoe!Spdl-!UY/!Xf!bsf!
dpogjefou!uibu!XTQ!ibt!uif!fyqfsujtf!efmjwfsjohgvmmz!
joufhsbufepggjdf-!sfdsfbujpo-!boe!nvmujqvsqptfgbdjmjujft/Qmfbtf!gjoe!cfmpx!pvs!qspqptfe!Tdpqf!pg!
Tfswjdft!boe!Dpnqfotbujpo!Tdifevmf!pg!Wbmvft!gps!zpvs!sfwjfx!boe!fyfdvujpo/
I.COMMISSIONING SCOPE OF SERVICES
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2/Uif!qspkfdu!jodmveft!cvjmepvut!pg!b!37-111trvbsf!gppuQBSEBenjo!Pggjdfboe!b31-111
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Qbsl!)4411!F!Qbmn!Wbmmfz!Cmwe-!Spvoe!Spdl-!UY!89776*/!B!:-311!trvbsf!gppu!Nvmujqvsqptf
Dpnqmfyxjmm!bmtp!cf!dpotusvdufe!bu!3112!O!Lfoofz!Gpsu!Cmwe-!Spvoe!Spdl-!UY!89776/Uif
QBSE!Benjo!Pggjdft!xjmm!jodmvef!b!mpccz-!benjo!pggjdft-!dpogfsfodf!sppnt-!sfd/0fwfou
tupsbhf-!dbnq!sppn0nffujoh!sppn-!mpbejoh!epdl!boe!tvqqpsu!tqbdft/!Beejujpobmmz-!uif
Sfdsfbujpo!Dfoufs!xjmm!jodmvef!b!hzn!boe!b!gjuoftt!bsfb/!Gjobmmz-!uif!NvmujqvsqptfDpnqmfy
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sftusppnt-!tupsbhf!sppnt-!boe!tvqqpsu!tqbdft/!Uif!Nvmujqvsqptf!Dpnqmfy!xjmm!bmtp!ibwf!bo
bvyjmjbsz!cvjmejoh!xjui!sftusppnt-!tupsbhf-!boe!dpodfttjpot/
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2/Hfofsbm!Sftqpotjcjmjujft
b/XTQ!xjmm!xpsl!xjui!uif!bsdijufdu!tubgg!up!efwfmpq!b!ijhi.qfsgpsnbodfDpnnjttjpojoh
Ufbn!xjui!uif!tfmfdufe!Eftjho!Qspgfttjpobmt-!Dpousbdupst!boe!UBC!gjsn!up!pqujnj{f!uif
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Exhibit "D"
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Page 2
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Exhibit "D"
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Page 3
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Exhibit "D"
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II.CLARIFICATIONS AND ASSUMPTIONS
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d/Pof!)2*!gps!Tfbtpobm!Uftujoh0Xbssbouz!Xbml!boe!Dy!Jttvft!Mph!sftpmvujpo!'!wfsjgjdbujpo!!
C/XTQ!jt!opu!sftqpotjcmf!gps!uif!gjobm!frvjqnfou!jotubmmbujpo-!pqfsbujpo-!ps!sfmbufe!xbssbouz!
jttvft/!Uif!pxofs!tipvme!jnqmz!op!hvbsbouff!gspn!uif!dpnnjttjpojoh!qspdftt!bt!uif!qspdftt!
dboopu!qspwjef!hvbsbouff!uibu!efgfdut!ep!opu!fyjtu/!
D/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!uif!jotubmmjoh!dpousbdupst!xjmm!ibwf!qsf.uftufe!
uifjs!frvjqnfou!boe!tztufnt!boe!uibu!bmm!frvjqnfou!boe!tztufnt!xjmm!cf!gvmmz!gvodujpobm!bu!uif!
ujnf!pg!uftujoh/!
E/XTQ!jt!opu!sftqpotjcmf!gps!eftjho!dpodfqu-!eftjho!dsjufsjb-!dpnqmjbodf!xjui!dpeft-!eftjho!ps!
hfofsbm!dpotusvdujpo!tdifevmjoh-!dptu!ftujnbujoh!ps!dpotusvdujpo!nbobhfnfou/!XTQ!nbz!bttjtu!
xjui!qspcmfn.tpmwjoh!ps!sftpmwjoh!opodpogpsnbodf!ps!efgjdjfodjft-!cvu!vmujnbufmz!uibu!
sftqpotjcjmjuz!sftjeft!xjui!uif!Eftjho!Ufbn-!uif!Dpousbdups-!boe!uifjs!tvc.dpousbdupst/!
F/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!uif!gvodujpobm!uftujoh!xjmm!cf!dpoevdufe!jo!b!
dpoujovpvt!gbtijpo!po!b!Npoebz!uispvhi!Gsjebz!cbtjt!boe!uibu!uifsf!xjmm!cf!op!joufssvqujpot!ps!
epxo!ujnf!xijmf!pvs!tubgg!jt!po.tjuf/!!Jg!gvodujpobm!uftujoh!dboopu!qspdffe!vojnqfefe!evsjoh!
opsnbm!pqfsbujoh!ipvst!)N.G!9.6*!uivt!dbvtjoh!bgufs!ipvst!uftujoh!XTQ!xjmm!tvcnju!b!sfrvftu!
dpoujovf!uftujoh!bgufs!ipvst!up!uif!pxofs!gps!bqqspwbm!bt!Beejujpobm!Tfswjdft/!
Page 4
!
!
!
Exhibit "D"
Pme!Tfuumfst!Qbsl!Cvjmepvu!Dy!
!Pdupcfs!29-!3134!!
!
!
!
G/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!uif!qspkfdu!bsfbt!xjmm!opu!cf!pddvqjfe!evsjoh!
dpnnjttjpojoh!bdujwjujft/!
H/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!uif!dpnnjttjpojoh!ufbn!xjmm!ibwf!ujnfmz!bddftt!
up!bsfbt!uibu!dpoubjo!frvjqnfou!tfmfdufe!up!cf!dpnnjttjpofe/!
I/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!tbgf!boe!PTIB!bqqspwfe!bddftt!up!tztufn!boe!
frvjqnfou!uibu!jt!opu!mpdbufe!po!gmpps!mfwfm!xjmm!cf!qspwjefe!bu!op!dptu!up!pvs!tubgg!nfncfst/!
J/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!bmm!
fyqmjdjumz!dbmmfe!pvu!jo!bmm!frvjqnfou!boe!tztufnt!tvcnjuubmt!boe!dpousbdups!tipq.esbxjoht/!
K/Uijt!qspqptbm!jt!cbtfe!po!uif!bttvnqujpo!uibu!uif!jotubmmjoh!dpousbdupst!xjmm!dpnqmfuf!
qsfgvodujpobm!difdlmjtut!qspwjefe!cz!uif!frvjqnfou!nbovgbduvsfs)t*!boe!bmm!sfrvjsfe!Tubsu!Vq!
difdlmjtut!qfs!tqfdjgjdbujpo/!
L/Sf.uftujoh!ps!sf.jotqfdujpo!tfswjdft!gps!gbjmfe!frvjqnfou!ps!tztufnt!opu!jodmvefe!jo!uijt!
qspqptbm/!
!
III.SYSTEM AND ASSEMBLIES TO BE COMMISSIONED
Qfsdfou!Ovncfs!
Uzqjdbm!Frvjqnfou0Tztufnt!up!cf!uftufe
Uftufe!Uftufe!
Nfdibojdbm!Tztufnt!!!
IWBD!Tztufn!Tfrvfodf!pg!Pqfsbujpot2!.!Tztufn!2!.!Tztufn!
Bjs!Iboemjoh!Vojut!211&!5!
Qbdlbhfe!Sppgupq!Vojut!211&!3!
WBW!Ufsnjobm!Vojut!211&!56!
Fmfdusjd!Voju!Ifbufs!211&!2!
Fyibvtu!Gbot!)FG*!211&!3!
!!
!
Fmfdusjdbm!
Mjhiujoh!Dpouspmt!!2!Mpu!2!Tztufn!2!Tztufn!
Nbjo!Ejtusjcvujpo!Qbofmt!211&!2!
Qmvncjoh!Tztufnt!!!
Epnftujd!IX!Qvnqjoh!Tztufn!211&!3!
Fmfdusjd!Xbufs!Ifbufst!xjui!Tupsbhf211&!3!
IV.PROJECT SCHEDULE
B/XTQ!xjmm!xpsl!xjui!uif!Bsdijufdu-!boe!Dpoubdups!up!efwfmpq!b!Qspkfdu!Tdifevmf!pg!jnqpsubou!
dpnnjttjpojoh!njmftupoft!boe!b!efubjmfe!gvodujpobm!uftujoh!tdifevmf!gps!uif!Dpousbdups!sfwjfx!
boe!bqqspwbm/!!
V.COMPENSATION
B/XTQ!xjmm!qspwjef!uif!Dpnnjttjpojoh!Tdpqf!pg!Tfswjdft-!mjtufe!ifsfjo-!bt!b!tfqbsbuf!mvnq!tvn!
gff!jo!bt!gpmmpxt;!Uijsuz.Tjy!Uipvtboe!boe!110211!VT!Epmmbst!cz!qibtf!jo!bddpsebodf!xjui!
uif!gff!ubcmf!mjtufe!cfmpx/!!!
!!
Page 5
!
!
!
Exhibit "D"
Pme!Tfuumfst!Qbsl!Cvjmepvu!Dy!
!Pdupcfs!29-!3134!!
!
!
!
Eftjho!Qibtf!%5-811!
Dpotusvdujpo!Benjojtusbujpo!Qibtf%21-711!
Bddfqubodf!Uftujoh!Qibtf!%28-111!
Qptu.Pddvqbodz!Qibtf!%6-111!
!UPUBM!
$37,300
Bmm!fyqfotft!jodvssfe!cz!XTQ!evsjoh!uif!fyfdvujpo!pg!uif!dpnnjttjpojoh!gps!uijt!qspkfdu!bsf!
jodmvefe!jo!uif!mvnq!tvn!gff!mjtufe!jo!uif!ubcmf!bcpwf/!
VI.ADDITIONAL CONSULTING SERVICES
B/Sf.uftujoh!ps!sf.jotqfdujpo!tfswjdft!gps!gbjmfe!frvjqnfou!ps!tztufnt/!
C/Dpnnjttjpojoh!tfswjdft!gps!tztufnt!ps!frvjqnfou!uibu!jt!opu!fyqmjdjumz!mjtufe!jo!uif!bcpwf!
tfdujpo!TZTUFNT!BOE!BTTFNCMJFT!UP!CF!DPNNJTTJPOFE/!!
2/Gjsf!boe!Mjgf!Tbgfuz!
3/Tfdvsjuz!Tztufnt!
4/Tubsu.vq!qmbo!efwfmpqnfou/!
5/Xjuofttjoh!pg!frvjqnfou!ps!tztufn!tubsu.vqt/
6/Dpnnjttjpojoh!tfswjdft!evsjoh!tuboebse!opo.cvtjoftt!ipvst!ps!po!xfflfoet!ps!
gfefsbmmz0tubuf!sfdphoj{fe!ipmjebzt/!
7/Gjobm!qvodi!mjtu!
8/MFFE!w5!Epdvnfoubujpo!
VII.HOURLY RATES FOR ADDITIONAL SERVICES
Dmbttjgjdbujpo!Ipvsmz!Cjmmjoh!Sbuf!
)VT%*!
Tfojps!Wjdf!Qsftjefou!J!
%!3:6!
Wjdf!Qsftjefou!
%!376!
Bttjtubou!Wjdf!Qsftjefou!
%!311!
Mfbe!Dpotvmubou!
%!286!
Tfojps!Dpotvmubou!
%!266!
Dpotvmubou!
%!251!
Bttpdjbuf!Dpotvmubou!%!226!
Qspkfdu!Dppsejobups!
%!91!
Page 6
!
!
!
Exhibit "D"
Pme!Tfuumfst!Qbsl!Cvjmepvu!Dy!
!Pdupcfs!29-!3134!!
!
!
!
VIII.STANDARD TERMS AND CONDITIONS
B/Uif!buubdife!Tuboebse!Ufsnt!boe!Dpoejujpot!bsf!jodpsqpsbufe!jo-!boe!nbef!b!qbsu!pg-!uijt!xpsl!
bvuipsj{bujpo!boe!boz!dpousbdu!nbef!cfuxffo!uif!qbsujft!sfmbujoh!up!uijt!xpsl/!
Uijt!qspqptbm!sfqsftfout!pvs!voefstuboejoh!sfhbsejoh!uif!qspkfdu!boe!tvqfstfeft!bmm!qsjps!
ofhpujbujpot-!sfqsftfoubujpo-!ps!bhsffnfout!)xsjuufo!ps!psbm*/!Dpogjsnbujpo!pg!uijt!qspqptbm!jt!
cbtfe!po!uif!sfwjfx!pg!zpvs!qsjnf!bhsffnfou/!Boz!bnfoenfout!tibmm!cf!nbef!jo!xsjujoh!boe!
tjhofe!cz!cpui!qbsujft/!
Usvtujoh!uijt!nffut!xjui!zpvs!bqqspwbm-!qmfbtf!tjho-boe!sfuvso!pof!dpqz!up!pvs!pggjdf!bvuipsj{joh!vt!up!
qspdffe/!Xpsl!xjmm!cfhjo!vqpo!sfdfjqu!pg!zpvs!bvuipsj{bujpo/
Xf!bqqsfdjbuf!uif!pqqpsuvojuz!up!tvcnju!uijt!qspqptbm!boe!mppl!gpsxbse!up!xpsljoh!xjui!zpv!po!!
uijt!qspkfdu/!
!
!
Wfsz!usvmz!zpvst-!!!
!
XTQ!VTB!Cvjmejoht!Jod/!!
!!!
!
Szbo!Cmppn-!QF-!DyB-!MFFE!BQ!!!
Wjdf!Qsftjefou!
Bvuipsj{fe!cz;!
QCL!Tqpsut!
!!
!
Tfbo!Qmvolfuu!Ujumf!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Ebuf!
!
!
Page 7
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!
!
Exhibit "D"
Exhibit "D"
Exhibit "D"