Contract - Advanced Filtration Products, LLC - 3/28/2024 CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF
HVAC EQUIPMENT AND SUPPLIES
WITH
ADVANCED FILTRATION PRODUCTS, LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BV THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement is for the purchase of HVAC equipment and supplies and is eferred to
herein as the "Agreement."This Agreement is made and entered into on this the Z��ay of the
month of bftakk, 2024, by and between the CITY Of- ROUND ROCK, TEXAS, a home-
rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664,
referred to herein as the -City," and ADVANCED FILTRATION PRODUCTS, LLC, %hose
offices are located at 3101 Longhorn Blvd.. Suite 116, Austin, Texas 78758, referred to herein as
"Vendor." This Agreement supersedes and replaces any previous agreement between the named
parties, whether oral or written, and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase l IVAC equipment and supplies, and City desires to
obtain said goods from Vendor; and
WHEREAS, City is a member of the Buy Board Cooperative Purchasing Program ("Buy
Board") and Vendor is an approved Buy Board vendor through Buy Board Contract # 720-23; and
WHEREAS, City desires to purchase certain goods and services from Vendor through
Buy Board as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights,duties, and obligations.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
SZ-2024-oco(P
4854-8451-3193 ss2
1.0 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City agrees to obtain specified goods and Vendor is obligated to provide specified goods. This
Agreement includes any exhibits, addenda, and/or amendments thereto.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties to
this Agreement are affixed.
D. (roods and Services mean the specified services,supplies,materials,commodities,
or equipment.
E. Vendor means Advanced Filtration Products, LLC,or any successors or assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto,and shall remain in full force and effect unless and until it expires by operation of the term
stated herein, or until terminated or extended as provided herein.
B. This Agreement shall expire on November 30, 2026.
3.0 SCOPE OF WORK
A. The goods and related services which are the subject matter of this Agreement are
described generally herein and referenced in in the attached Exhibit "A," incorporated herein by
reference for all purposes
B. This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all deliverables and services described herein
and referenced in Exhibit `'A" within the contract term specified. A change in the Scope of
Services or any term of this Agreement, including bonding requirements, must be negotiated and
agreed to in all relevant details, and must be embodied in a valid Supplemental Agreement as
described herein.
4.0 COSTS
A. City agrees to pay for goods and related services during the term of this Agreement
pursuant to the pricing terms set forth in Exhibit"A."
B. The City shall is authorized to pay the Vendor an amount not-to-exceed One
Hundred Twenty Thousand and No/100 Dollars($120,000.00) for the term of this Agreement.
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5.0 INVOICES
All invoices shall include, at a minimum, the following information:
1. Name and address of Vendor.
2. Purchase Order Number;
3. Description and quantity of items received; and
4. Delivery dates.
6.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving Vendor a written notice of termination at the end of its then-current fiscal year.
7.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A.. Texas Government Code, any payment to be
made by City to Vendor will be made within thirty (30)days of the date City receives goods under
this Agreement, the date the performance of the services under this Agreement are completed, or
the date City receives a correct invoice for the goods or services, whichever is later. Vendor may
charge interest on an overdue payment at the "rate in effect' on September 1 of the fiscal year in
which the payment becomes overdue, in accordance with V.T.C.A.. Texas Government Code,
Section 2251.025(b). This Prompt Payment Policy does not apply to payments made by City in
the event:
1. There is a bona fide dispute between City and Vendor, a contractor, subcontractor,
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
2. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely Payment with federal funds; or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
3
8.0 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise
were offered or given by Vendor or its agents or representatives to any City officer, employee or
elected representative with respect to the performance of this Agreement. In addition, Vendor may
be subject to penalties stated in Title 8 of the Texas Penal Code.
9.0 TAXES
City is exempt from Federal Excise and State Sales Tax;therefore,tax shall not be included
in Vendor's charges.
10,0 INSURANCE
Vendor shall meet all City of Round Rock insurance requirements set forth at:
http://www.roundrocktcxas.gox/\,\L-content'uploads 2014'12/corr insurance 07.201 12.pdf.
11.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Eric Dady, Facility Maintenance Manager
General Services Department
212 Commerce Boulevard
Round Rock, TX 78664
(512) 218-5472
edad� d roundrocktexas.
12.0 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City acquiring the
specified goods elsewhere.
Vendor shall be declared in default of this Agreement if it does any of the following and
fails to cure the issue within thirty (30)days of receipt of written notice:
A. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
B. Becomes insolvent or seeks relief under the bankruptcy laws of the United States,
and is unable to perform its material obligations under the Agreement.
4
13.0 TERMINATION AND SUSPENSION
A. In the event of any uncured default by either party, the non-defaulting party has the
right to terminate the affected portions of this Agreement for cause, upon ten (10) days' written
notice to the defaulting party following the cure period.
B. In the event the City terminates under this section, the following shall apply: Upon
the effective date of the termination, Vendor shall discontinue performance of the affected
provision of goods and/or services. The Cite shall be responsible only for amounts due and owing
up to the date of termination.
14.0 COMPLIANCE WITH LAWS, CHARTER, AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1)does not boycott Israel; and (2) will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott Israel
during the term of this Agreement.
C. In accordance with Chapter 2274, Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten(10) full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a
provision verifying that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association, and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. The signatory
executing this Agreement on behalf of Vendor verifies Vendor does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association, and
it will not discriminate during the term of this Agreement against a frrearrn entity or firearm trade
association.
D. In accordance with Chapter 2274, Texas Government Code,a governmental entity
may not enter into a contract with a company with at least ten(10)full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a
provision verifying that it: (1)does not boycott energy companies: and (2)will not boycott energy
companies during the term of this Agreement. The signatory executing this Agreement on behalf
of Vendor verifies Vendor does not boycott energy companies, and it will not boycott energy
companies during the term of this Agreement.
5
15.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement.Neither party shall assign,sublet or transfer
any interest in this Agreement without prior written authorization of the other party.
16.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's address as stated in this Agreement; or
2. Three(3)days after being deposited in the United States mail,with postage prepaid
to the recipient's address as stated in this Agreement.
Notice to Vendor:
Advanced Filtration Products, LLC
3101 Longhorn Blvd, Suite 116
Austin, Texas 78758
Notice to City:
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
17.0 APPLICABLE LAW, ENFORCEMENT, AND VENUE
This Agreement shall be enforceable in Round Rock,Texas,and if legal action is necessary
by either party with respect to the enforcement of any or all of the terns or conditions herein,
exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed
by and construed in accordance with the laws and court decisions of the State of Texas.
18.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement of
the parties hereto in writing.
6
19.0 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding,including without limitation,any proceeding under the Federal Arbitration Act(9 USC
Section 1-14) or any applicable state arbitration statute.
20.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no way
affect the validity or enforceability of any other portion or provision of this Agreement. Any void
provision shall be deemed severed from this Agreement, and the balance of this Agreement shall
be construed and enforced as if this Agreement did not contain the particular portion or provision
held to be void.The parties further agree to amend this Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision. The
provisions of this section shall not prevent this entire Agreement from being void should a provision
which is of the essence of this Agreement be determined void.
21.0 MISCELLANEOUS PROVISIONS
A. Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services,responsibilities and duties shall be performed in a manner according to generally
accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner.
Where damage is caused to City due to Vendor's failure to perform in the special timing
requirement circumstances,City may pursue any remedy available without waiver of any of City's
additional legal rights or remedies.
C. Binding Agreement. This Agreement shall extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document. and all of which,
when taken together, shall constitute one and the same instrument.
[Signatures on the following page.]
7
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
Advanced Filtration Products, LLC
By: ha#,�' Rex,,-,
Printed Name:
Title:
Date Signed: t
City of Round Flock, Texas
By:
_ �' M/-
Printed Name: aig M rg vor
Date Signed:
For City,Attest:
13).
Meagan Spi City .
For City,Approved as to Form:
By.
_ -�
ephanie L. Sandre, City Atturnc�
s
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Washington
Washington
Washington
West Virginia
West Virginia
❑ West Virginia
Wisconsin
j Wisconsin
❑ Wisconsin
Wyoming
Wyoming
❑ Wyoming
Bid Lines
Section 1: HVAC Equipment, Products, and Supplies
Discount (%) off catalog/pricelist for HVAC Equipment (all types - rooftop units, split systems, chillers,
compressors, cooling towers, heat pumps, furnaces, unit heaters, duct furnaces, and other related
items). Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item NotesVendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2. A Vendor proposing on Section 1. HVAC Equipment, Products, and Supplies;
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3.- Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Page 18 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers,Websites and/or"See Attached/Enclosed"
,« No response
Section (:HVAC Equipment. Products, and Supplies
Discount (%) off catalog/pricelist for HVAC Controls, Software, and Monitoring Systems (all
�4
rt types). Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing on Section I: HVAC Equipment. Products, and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers.Websites and/or"See Attached/Enclosed"
No response
Page 19 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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} Section (:HVAC Equipment. Products, and Supplies
Discount(%) off catalog/pricelist for HVAC Air Handling Products (all types - coils, fans, and other related
items). Catalog/Pricelist MUST be included or proposal will not be considered.
.r
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalo / rlcelist per line item must submit
P P 9 P P 9 P
=' the information as follows or proposal may not be considered:
ter, • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
r; proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing on Section I: HVAC Equipment. Products. and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
> R of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3 Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU. Reference Numbers,Websites and/or"See Attached/Enclosed".
No response
Page 20 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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+4 Section (:HVAC Equipment. Products, and Supplies
Discount(%) off catalog/pricelist for HVAC Supplies (all types). Catalog/Pricelist MUST be included or proposal
will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
Y the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2. A Vendor proposing on Section I: HVAC Equipment. Products, and Supplies;
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU. Reference Numbers,Websites and/or"See Attached/Enclosed
No response
Page 21 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Section I:HVAC Equipment. Products. and Supplies
y Discount(%) off catalog/pricelist for HVAC Filters (all types). Catalog/Pricelist MUST be included or proposal will
not be considered.
-
Total: 30%
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s)with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2:A Vendor proposing on Section I: HVAC Equipment. Products. and Supplies:
S12ecification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU, Reference Numbers.Websites.and/or"See Attached/Enclosed".
Camfil/30% off
Page 22 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Section I:HVAC Equipment. Products, and Supplies
Discount (%) off catalog/pricelist for HVAC Indoor Air Quality Products (all types). Catalog/Pricelist MUST be
Ir
included or proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
>; the information as follows or proposal may not be considered
• Select"Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2:A Vendor proposing on Section I: HVAC Equipment, Products, and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU. Reference Numbers,Websites.and/or"See Attached/Enclosed".
No response
Page 23 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Section I:HVAC Equipment. Products. and Supplies
Discount (%) off catalog/pricelist for HVAC Repair Parts (all types) Catalog/Pricelist MUST be included or
proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
n Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalo s / ricelist s with the Proposal in a
P 9( ) P O P
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2:A Vendor proposing on Section I: HVAC Equipment, Products, and Supplies%
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3 Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU Reference Numbers.Websites.and/or"See Attached/Enclosed
No response
Page 24 of 30 pages Vendor:Advanced Filtration Products, LLC 720-23
t_xnIDI H
r Section (:HVAC Equipment, Products, and Supplies
Discount (%) off catalog/pricelist for HVAC Refrigerants (all types). Catalog/Pricelist MUST be included or
'E proposal will not be considered.
No Bid
Item Notes. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered
r; • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalogs)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog s)/pricel ist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2:A Vendor proposing on Section I: HVAC Equipment. Products, and Supplies;
_Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3 Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU.Reference Numbers.Websites and/or"See Attached/Enclosed".
No response
Page 25 of 30 pages Vendor Advanced Filtration Products,LLC 720-23
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Section (:HVAC Eguipment, Products, and Supplies
Discount(%) off catalog/pricelist for HVAC Refrigerant Recovery Equipment (all types) Catalog/Pricelist
MUST be included or proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered.
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricel ist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2.A Vendor proposing on Section I: HVAC Equipment. Products. and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3. Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE: Do not include SKU. Reference Numbers.Websites. and/or"See Attached/Enclosed".
No response
Page 26 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Section I:HVAC Equipment. Products. and Supplies
Discount(%) off catalog/pricelist for UVC Emitters/Lamps (used to incorporate downstream of all cooling coils
and above all drain pans to control airborne and surface microbial growth and transfer. Fixtures and lamps must
t be manufactured for this purpose and safety interlocks/features shall be provided to limit hazard to operating
staff). Catalog/Pricelist MUST be included or proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
! _; • Select "Add Alternate"for each additional manufacturer product line and/or catalog/pricelist
proposed
'~ • Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2: A Vendor proposing on Section I: HVAC Equipment, Products, and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU.Reference Numbers.Websites. and/or"See Attached/Enclosed"
No response
Page 27 of 30 pages Vendor:Advanced Filtration Products, LLC 720-23
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Section I:HVAC Equipment, Products, and Supplies
Discount (%) off catalog/pricelist for Insulation Products for HVAC Equipment. Catalog/Pricelist MUST be
included or proposal will not be considered.
No Bid
Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered.
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1: Vendors shall submit catalog s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturerlvendor websites will be accepted.
PROPOSAL NOTE 2:A Vendor proposing on Section I HVAC Equipment Products and Supplies
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3. Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE Do not include SKU Reference Numbers.Websites and/or"See Attached/Enclosed"
No response
Page 28 of 30 pages Vendor:Advanced Filtration Products,LLC 720-23
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Section (:HVAC Equipment. Products, and Supplies
Discount (%) off catalog/pricelist for HVAC Maintenance Agreements. Catalog/Pdcelist MUST be included or
proposal will not be considered.
No Bid
Item Notes. Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit
the information as follows or proposal may not be considered:
• Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist
proposed
• Vendor's must list one specific percentage discount for each manufacturer and/or
catalog/pricelist listed
PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the
Proposal will not be considered. Vendors shall submit catalogs)/pricelist(s) with the Proposal in a
readily available and readable electronic format, with Excel or searchable PDF preferred. No paper
catalogs or manufacturer/vendor websites will be accepted.
PROPOSAL NOTE 2.A Vendor proposing on Section I: HVAC Equipment. Products. and Supplies:
Specification Lines 1-3 shall be authorized by the manufacturer to sell, install, and service the brand(s)
of product(s) proposed. Proposer's responding to this proposal invitation shall submit an approval letter
from each manufacturer for each product line proposed. Manufacturer authorization letters must include
the regions in which product may be sold. Manufacturers responding directly to this proposal invitation,
in lieu of an authorization letter, shall submit a written explanation that the company is the manufacturer
of the product line(s) proposed.
PROPOSAL NOTE 3: Vendor's responding to this Proposal Invitation for installation and repair services
shall submit copy of their license from the Texas Department of License and Regulations. If a proposer
will serve outside the State of Texas, a copy of Proposer's license from the appropriate licensing agency
for the state(s) the vendor proposes shall be provided. Vendors that assert they are not required to
maintain such a license for the proposed installation and repair services shall submit a written
explanation supporting their assertion.
Item Attributes
1. State Name of Catalog/Pricelist Proposed with Discount Percentage
NOTE. Do not include SKU Reference Numbers.Websites. and/or"See Attached/Enclosed"
No response
3 Section II: Installation and Repair Service
Standard Hourly Labor Rate for Installation/Repair Service of HVAC Equipment and Products - Not to
Exceed hourly labor rate for Installation/Repair Service of HVAC Equipment and Products.
Quantity. 1 UOM: Hourly Labor Rate No Bid
Section II: Installation and Repair Service
Non-Standard Hourly Labor Rate for Installation/Repair Service of HVAC Equipment and Products - Not
to Exceed hourly labor rate for Installation/Repair Service of HVAC Equipment and Products
Quantity: 1 UOM: Hourly Labor Rate No Bid
1 Section II: Installation and Repair Service
6 Hourly Labor Rate for Installation of HVAC Filter Change Out Service (including labor, filters, and
removal/disposal of product) - Not to Exceed hourly labor rate for Installation of HVAC Filter Products.
Quantity. 1 UOM. Hourly Labor Rate Price: $135.00 1 Total $135.00
Page 29 of 30 pages Vendor.Advanced Filtration Products, LLC 720-23
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Section If: Installation and Repair Service
Coefficient for Standard Hours of Installation/Repair Service of HVAC Equipment and Products -
RSMeans Cost Data from the Total INCL O&P column (most current edition).
Quantity. 1 UOM: Hourly Labor Rate No Bid
Section II: Installation and Repair Service
Coefficient for Non-Standard Hours for Installation/Repair Service of HVAC Equipment and Products -
RSMeans Cost Data from the Total INCL O&P column (most current edition).
Quantity: 1 UOM. Hourly Labor Rate No Bid
Response Total: $135.00
Page 30 of 30 pages Vendor:Advanced Filtration Products, LLC 720-23