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GM-16-01-22-062 January 21, 2016 Mr.Tom Gallier, General Manager Brushy Creek Regional Utility Authority 221 East Main Street Round Rock, TX 78664 Reference: Engineering Services Proposal for Feasibility Analysis of a Dedicated City of Cedar Park Fluoride Delivery System Dear Mr. Gallier, HDR Engineering, Inc. (HDR) is pleased to submit this proposal for professional engineering services in connection with an evaluation of a fluoride delivery system for the Brushy Creek Regional Utility Authority. The purpose of the project is to evaluate the feasibility of developing a fluoride system to deliver fluoride to the City of Cedar Park delivery point at the intersection of Bagdad Road and New Hope Drive. Our services include the tasks described in the accompanying Exhibits. We propose to provide these services based on a lump sum basis for an amount not to exceed $10,000. If it becomes apparent that the compensation amount will be exceeded, HDR will give written notice of thereof for BCRUA's consideration. Please review this proposal at your convenience and contact me if you have any questions or need additional information to support your review. Sincerely, HDR E gineering, I Aaron Archer, P.E. Kelly . Kaatz, P. Project Manager Senior Vice President Approved: 01/22/2016 hdrinc.com 6 M-1 (e - ()/- Z 2—C) 4401 West Gate Boulevard,Suite 400,Austin,TX 78745 T 512 912 5100 F 512 912 5158 Texas Registered Engineering Firm F-754 EXHIBIT A OWNER SERVICES In addition to the other responsibilities of OWNER as set forth in this Agreement, the OWNER shall at its expense: A. Review and comment on all deliverables. OWNER will provide a single set of consolidated OWNER review comments on all deliverables. B. Provide ENGINEER in a timely manner with all criteria and full information as to OWNER'S requirements for the Project, including design objectives and constraints, space,capacity and performance requirements,flexibility, and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which OWNER will require to be included in the Drawings and Specifications; and furnish copies of OWNER'S standard forms, conditions, and related documents for ENGINEER to include in the Bidding Documents,when applicable. C. Furnish to ENGINEER any other available information pertinent to the Project including reports and data relative to previous designs, or investigation at or adjacent to the Site. D. Following ENGINEER'S assessment of initially-available Project information and data and upon ENGINEER'S request,furnish or otherwise make available in a timely manner such additional Project related information and data as is reasonably required to enable ENGINEER to complete its Basic and Additional Services. E. Authorize ENGINEER to provide Additional Services asset forth in this Agreement as required. 1/22/2016 FN EXHIBIT B ENGINEERING SERVICES GENERAL The purpose of this project is to evaluate the feasibility of adding a fluoridation system at or downstream of the City of Cedar Park delivery point near the intersection of Bagdad Road and New Hope Drive. ASSUMPTIONS 1. The fluoridation system will deliver a design dose of to 0.7 mg/L. 2. The maximum flow rate through the delivery point is 15 million gallons per day(MGD). 3. The fluoridation delivery system will utilize hydrofluosilicic acid and will be housed in a stand-alone building. BASIC SCOPE OF SERVICES 1.0 Develop a conceptual layout and design for the fluoridation delivery system and associated stand-alone building. 2.0 Determine candidate locations for the building and delivery system. 3.0 Prepare a conceptual fluoride delivery and injection plan for each candidate location. 4.0 Develop planning-level cost estimates for each delivery system alternative. 5.0 Prepare and submit draft and final versions of a Technical Memorandum documenting the alternatives analysis. ADDITIONAL SERVICES The following Additional Services are not included in the Scope of Services and will not be performed unless specifically authorized by the OWNER: 1.0 Real estate acquisition or appraisal services. 2.0 Preliminary engineering of the selected fluoridation system concept. 3.0 Survey, environmental, biological, historical, and cultural field investigations. 4.0 Services resulting from significant changes in the scope, extent, or character of the portions of the Project designed or specified by ENGINEER or its design requirements including, but not limited to, changes in size, complexity, OWNER'S schedule, character of construction, or method of financing; and revising previously accepted studies, reports, Drawings, Specifications, or Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date of this Agreement or are due to other causes beyond ENGINEER'S control. 5.0 Furnishing services of Consultants for other than Basic Services. 6.0 Preparing to serve or serving as a consultant or witness for OWNER in any litigation, arbitration, or other dispute resolution process related to the Project. 1/22/2016 FN EXHIBIT C WORK SCHEDULE A Draft TM will be completed with 14 days of Notice-to-Proceed. A Final TM will be completed within 14 days of receiving comments from OWNER. 1/22/2016 j�� EXHIBIT D COMPENSATION Total compensation for Basis Services set forth in Exhibit B is estimated to be$10,000. OWNER shall pay ENGINEER for Basic Services set forth in Exhibit B on the basis of Lump Sum as described in Paragraph 1.0. 1.0 OWNER shall pay ENGINEER for Basic Services set forth in Exhibit B as follows: A. A Lump Sum amount of$10,000. B. The portion of the Lump Sum amount billed for ENGINEER'S services will be based upon ENGINEER'S estimate of the percentage of the total services actually completed during the billing period. C. ENGINEER shall not exceed the total Lump Sum amount unless approved in writing by the OWNER. D. The Lump Sum includes compensation for ENGINEER'S services and services of ENGINEER'S Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to account for labor costs, overhead, profit, expenses, and Consultant charges. 1/22/2016 ��°� EXHIBIT E CERTIFICATE OF INSURANCE 1/22/2016 FN ACCOCERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) L—� 6/1/2016 1/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies COO ATE CT 444 W.47th Street,Suite 900 PHONE FAX AIC No Ext): AIC No): Kansas City MO 64112-1906 E-MAIL (816)960-9000 ADDRESS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:Hartford Fire Insurance Company 19682 INSURED HDR ENGINEERING,INC. INSURER B:Travelers Property Casualty Co of America 25674 1013472 8404 INDIAN HILLS DRIVE INSURER C:American Zurich Insurance Company 40142 OMAHA,NE 68114-4049 INSURER D:Lexington Insurance Company 19437 INSURER E: INSURER F: COVERAGES HDRIN01 CERTIFICATE NUMBER: 13861930 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDIYYYY MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY N N 37CSEQUO950 6/1/2015 6/1/2016 EACH OCCURRENCE S 1 000000 CLAIMS-MADE I X OCCUR DAMAGE TO RENTED PREMISES Ea occurtence S 1,000,000 MED EXP(Any one person) s 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY F PRO- JECT ❑ LOC PRODUCTS-COMP/OP AGG S 2,000,000 ROTHER: $ A AUTOMOBILE LIABILITY N N 37CSEQUO951(AOS) 6/1/2015 6/1/2016 (Ea BINE tSINGLE LIMIT $ 2 OOO OOO A 37CSEQUO952 HI) 6/1/2015 6/1/2016 A X ANY AUTO 37CSEQUll60 MA) 6/1/2015 6/1/2016 BODILY INJURY(Per person) S XXXXXXX ALL AUTOS OWNED CHEDAUTOS BODILY BODILY INJURY(Per accident) S XXXXXXX NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS S XXXXXXX Per accident SXXXXXXX BIBUMBRELLA LIAB X OCCUR N N ZUP-IOR64084-15-NF 6/1/2015 6/1/2016 EACH OCCURRENCE s 1,000,000 EXCESS LIAB CLAIMS-MADE (EXCLUDERS PROF LIAB) AGGREGATE s 1,000,000 DED RETENTION s s XXXXXXX C WORKERS COMPENSATION N X STATUTE OTH- ER AND EMPLOYERS'LIABILITY Y/N 0381127 7/1/2015 7/1/2016 ANY PROPRIETOR/PARTNER/EXECUTIVEE.L.EACH ACCIDENT S 1,000,000 OFFICERIMEMBER EXCLUDED? � N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1.000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1$ 1,000,000 D ARCHS&ENGS N N 061853691 6/1/2015 6/1/2016 PER CLAIM:$1,000,000 PROFESSIONAL j AGGREGATE:$1,000,000 LIABILITY I DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) FLUORIDE EVALUATION CERTIFICATE HOLDER CANCELLATION 13861930 BRUSHY CREEL{REGIONAL UTILITY AUT'HORIT'Y SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:TOM GALLIER,GENERAL MANAGER THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 221 EAST MAIN STREET ACCORDANCE WITH THE POLICY PROVISIONS. ROUND ROCK TX 78664 AUTHORIZED REPRESENTATIV /-,;,,zx,44 /-I 1411a& ©1988 014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Monique Adams From: Tom Gallier Sent: Monday, January 25, 2016 12:29 PM To: Monique Adams Cc: Steve Sheets;Yonneque Zeno; Larisa Dickerson; Becca Thibodaux; Sam.Roberts@cedarparktexas.gov;wwatts@leandertx.gov; Michael Thane; Kenneth Wheeler;Jeff Bell Subject: Fluoride Evaluation Contract with HDR Attachments: Fluoride Evaluation Proposal and Exhibits (1) - signed.pdf, Cert of Insurance.pdf Monique, Please see the attached and signed engineering proposal and Certificate of Insurance from HDR Engineers, to complete a feasibility analysis for relocating BCRUA's existing Fluoride injection point from the main plant site, to a site just downstream of Cedar Park's "take-point" off of the BCRUA finished water transmission line. This is a "Not-To-Exceed" contract for$10,000, with a two week turn around to myself and the OC, for review. This will be charged as a capital expense, under the Phase 1A Regional Water Treatment Plant; Supplemental Engineering line. The distribution will be: Cedar Park (14.18%); Leander (47.26%); and, Round Rock (38.56%). Please file this as part of BCRUA's permanent file, and contact me if there are any questions. Thanks, Tom Tom Gallier, General Manager Brushy Creek Regional Utility Authority(BCR UA) Physical Address: 1906 Hur Industrial Blvd. Cedar Park, TX 78613 Mailing Address: 221 E. Main St. Round Rock, TX 78664 Cell.• (512) 788-2036 Fax.- (512)218-7097 e-mail.- t4allieriftcrua,org 1