BCRUA_R-10-05-19-7A RESOLUTION NO. R-10-05-19-7A
WHEREAS, the Brushy Creek Regional Utility Authority (BCRUA)
wishes to adopt the "Brushy Creek Regional Utility Authority
Procurement Policy, " Now Therefore
BE IT RESOLVED BY THE BRUSHY CREEK REGIONAL UTILITY
AUTHORITY,
That the "Brushy Creek Regional Utility Authority Procurement
Policy, " be adopted, as set forth in Exhibit "A" attached hereto and
incorporated herein for all purposes .
The Board hereby finds and declares that written notice of the
date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 1l/Pi'-)day of May, 2010 .
MITC FULLER President
Brush ek Regional Utility Authority
UT,
:
J n Cowman, Secretary
Z:\BCRUA\Board Packets\Packet Documents\Resolutions-WORD\Ree BCRUA approving Procurement Policy (00192170).DOC
Brushy Creek Regional Utility Authority
Procurement Policy *DRAFT*
Effective June 1,2010
The following are the general procurement policies for the BCRUA.
1.1 Purchases of$0.01 through $2,999.99—no quotes are required,though efforts must be made to obtain the best
value purchase for the BCRUA. Purchases within this range may be made by the General Manager if provided
for in the approved budget.
1.2 Purchases of$3,000.00 thru$49,999.99—Obtain not less than three(3)quotes(verbal or written), at least two
(2) of which must be from HUBs if available (see 1.4 below). Quotes and contact information shall be
documented in order to illustrate compliance with state purchasing law.If provided for in the approved budget,
purchases within this range may be made by the General Manager after approval of the operations committee
which consists of at least one member of the engineering or finance staffs from each member city.
1.3 Purchases or contracts of $50,000.00 or more must be accomplished through the formal invitation for bid,
request for proposal process, or the statement of qualifications process. Purchases or contracts over
$50,000.00, as well as any purchases or contracts which were not provided for in the approved budget,must be
approved by the BCRUA Board.
1.4 Historically Underutilized Businesses - In making an expenditure of $3,000.00 or more and less than
$50,000.00,Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses (HUBs) registered for the
available commodity or service.This list is available from the Centralized Master Bidders List(CMBL)on
the State of Texas Comptroller of Public Accounts (CPA) website
htW://www2.cpa.state.tx.us/cmbi/hubon.ty.html. If the list fails to identify a HUB in Williamson or Travis
Counties,the BCRUA is exempt from this requirement,
1.5 The BCRUA shall,at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate, component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code, which also indicates that "An offense under this section is a Class B
misdemeanor."
9191
EXHIBIT
EXECUTED
DOCUMENT
FOLLOWS
Brushy Creek Regional Utility Authority
Procurement Policy
Effective June 1, 2010
The following are the general procurement policies for the BCRUA.
1.1 Purchases of$0.01 through $2,999.99—no quotes are required, though efforts must be made to obtain the best
value purchase for the BCRUA. Purchases within this range may be made by the General Manager if provided
for in the approved budget.
1.2 Purchases of$3,000.00 thru $49,999.99—Obtain not less than three (3) quotes(verbal or written), at least two
(2) of which must be from HUBS if available (see 1.4 below). Quotes and contact information shall be
documented in order to illustrate compliance with state purchasing law. If provided for in the approved budget,
purchases within this range may be made by the General Manager after approval of the operations committee
which consists of at least one member of the engineering or finance staffs from each member city.
1.3 Purchases or contracts of $50,000.00 or more must be accomplished through the formal invitation for bid,
request for proposal process, or the statement of qualifications process. Purchases or contracts over
$50,000.00,as well as any purchases or contracts which were not provided for in the approved budget, must be
approved by the BCRUA Board.
1.4 Historically Underutilized Businesses - In making an expenditure of $3,000.00 or more and less than
$50,000.00, Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses (HUBs) registered for the
available commodity or service. This list is available from the Centralized Master Bidders List(CMBL)on
the State of Texas Comptroller of Public Accounts (CPA) website
http://www2.cpa.state.tx.us/cmbl/hubonly.html. If the list fails to identify a HUB in Williamson or Travis
Counties,the BCRUA is exempt from this requirement.
1.5 The BCRUA shall, at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate, component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code, which also indicates that `An offense under this section is a Class B
misdemeanor. "
DATE: May 14,2010
SUBJECT: BCRUA Board Meeting—May 19,2010
ITEM: 7A. Consider a resolution adopting a Procurement Policy.
Presenter: Josh Selleck, Finance Director
City of Cedar Park