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BCRUA_R-11-07-20-7A RESOLUTION NO. R-11-07-20-7A WHEREAS, the Brushy Creek Regional Utility Authority, Inc. ("BCRUA") has previously entered into a contract ("Contract") with W. L. Hailey & Company, Inc. for the Raw Water Pipeline, Phase One—Contract 2 Project, and WHEREAS, the BCRUA has determined that it is necessary to make changes to the quantity of work to be performed or materials, equipment, or supplies to be provided, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE BRUSHY CREEK REGIONAL UTILITY AUTHORITY, That the Board President is hereby authorized and directed to execute on behalf of the BCRUA, Change Order No. 1 to the Contract with W. L. Hailey & Company, Inc. for the Raw Water Pipeline, Phase One— Contract 2 Project, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The Board hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 20th day of July, 2011. GEORGE HITS, resident Brushy Creek Regional Utility Authority ATTEST: MITCH)FULLf R, Secretary Z:\BCRUA\Board Packets\Pkc et Documents\07201 lutes.BCRUA Change Order#1 w-W.L.Hailey Company(00227758).DOC/rmc WABRUSHYCREEK REGIONAL UTILITY AUTHORI 1 Y A Partnerah!P of Cadar Park, Leander. and Round Rock CHANGE ORDER No.1 DATE OF ISSUANCE:06-16-11 EFFECTIVE DATE: OWNER: BCRUA CONTRACTOR: W.L.Hailey& Company,Inc.(W.L.Hailey) PROJECT: BCRUA Raw Water Pipeline,Phase One-Contract 2 ENGINEER: Jacobs Engineering Group,Inc. The Contractor is hereby directed to make the following changes in the Contract Documents: Change Proposal Requests 1. Revise the profile of the 36-inch pipeline from Station 0+00 to Station 30+88.54, per CPR #1 and the response to CPR#1 from W.L.Hailey,dated 06/02/11. DEDUCT$98,684.90 2. Revise the specifications for buoys,per CPR#2 and the response to CPR#2 from W.L.Hailey(Quote from Rolyan Buoys,dated 01/19/11). ADD$506.99 NET DEDUCT$98,177.91 EXHIBIT 'W' Page 1 Project:BCRUA Raw Water Pipeline,Phase One-Contract 2 Change Order No. I CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: Original Contract Price: Original Contract Times: Substantial Completion(Days): 425 calendar days $ 5,511,774.00 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25,2011 Final Completion(Date): December 30,2011 Net increase from previous Change Orders Net change from previous Change Orders: Substantial Completion(Days): Final Completion(Days): 0.00 Substantial Completion(Date): Final Completion(Date): Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion(Days): 425 calendar days $ 5,511,774.00 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25,2011 Final Completion(Date): December 30,2011 Net decrease from this Change Order: Net increase this Change Order: Substantial Completion(Days): ($98,177.91) Final Completion(Days): Contract Price with all approved Change Orders: Contract Times with all approved Change Orders: Substantial Completion(Days): 425 calendar days $5,413,596.09 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25,2011 Final Completion(Date): December 30,2011 Page 2 Page 1 of 1 BRUSHY CREEK Contract Quantity Adjustment/Change Order RrCa:CN!;- L R n.•.n.r.r. i •. c. . P. • v.,.c.. . e •..,.. A... rev.2/2011 Department: Project Change Order/Quantity Adjustment ID Number No. 1 Justification SUMMARY Amount "/o Change Original Contract Price: $5,511,774.00 Previous Quantity Adjustment(s): This Quantity Adjustment: $0.00 Total Quantity Adjustment(s): $0.00 Total Contract Price with Quantity Adjustment(s): $5,511,774.00 Previous Change Order(s): $0.00 0.000/0 This Change Order: -$98,177.91 -1.78% Total Change Order(s)To Date: -$98,177.91 -1.780/a Original Contract Price Plus Change Order(s) Plus Quantity Adjustment(s): $5,413,596.09 Original Contract Time: 425 calendar days Contract Time Prior to this Change Order: 425 calendar days Contract Time with All Approved Change Orders: 425 calendar days Glenn A. Bridges, P.E., Project Engineer Pre red By: Jacobs Engineering Group, Inc. Signature Printed Name,Title and Company Date Contractor Approval: \ <::;;"q '`V� Q > a �w �`�a ►��..�n 1 Signature Printed Name, itle and Company Date BCRUA 0�6. * � Approval: F7711/sJ; F�.r�At re•Z$•// Signature Printed Name,Title Date BCRUA Approval: Signature Printed Name,Title Date CHANGE ORDER NO. 1 ITEM 1 8S2705 Bee Cave Road,Suite 300 Austin,Texas 78746746 U.S.A. 1.512.314.3100 Fax 1.512.314.3135 January 4, 2011 Stephen E.Mainord W.L.Hailey&Company, Inc. 2971 Kraft Drive P.O. Box 40646 Nashville,TN 37204 Re: Brushy Creek Regional Utility Authority(BCRUA) Construction of Raw Water Pipeline,Phase One-Contract 2 Dear Mr.Mainord: Please provide a cost proposal to revise the profile of the 36-inch pipeline from Station 0+00 to Station 30 188.54, as shown on the enclosed revised Sheets C-1,C-2 and C-3. 1f the proposal is accepted,a change order will be prepared for the work. If you have any questions, please do not hesitate to contact me at 512-314-3182, Sincerely, JACOBS ENGINEERING GROUP, INC. Glenn A. Bridge .E. Senior Project Engineer XC: Mike Thuss, P.E.,BCRUA Natalie Williams, BCRUA George Naylor, W.L. Hailey KA050944konstructionkontract 2khange propml requatsCM#Ldoc JACOBS 2705 t. a Cave Road,S.A. 300 Austin,Texas 78746 U.S.A. 1.512.314.3100 Fax 1 512.314 3135 June 13,2011 Miehael F.Thoss;P.E. Construction Manager Brushy Creek Regional Utility Authority(BCRUA) APPROVED 1906 Hur Industrial Boulevard Cedar Park,Texas 78613 By Michael F. Thuss,P.E.at 3:19 pm,Jun 20, 2011 Re: RW-C2,CPR#1 - Michael F.Thuss, P.E. 2011.06.20 15:21:02 Dear Mr.Thuss: �`t -05,00' Enclosed is a copy of a June 2,2011 letter from Steven Mainord with W.L.Hailey&Company,Inc.(W.L. Hailey)in response to CPR#1. The letter includes the following separate documents,which are also enclosed: 1. Copy of original price quotation from McWane Cast Iron Pipe Company for the 36-inch DIP. The quotation is dated May 17,2010(just prior to the May 19 bid date),and includes ductile iron pipe meeting the original project requirements(i.e.,underwater pipe consisted of river crossing(RC)pipe for every other pipe segment). 2. Revised Bill of Materials from McWane,prepared after the number of joints with RC ball or RC bell ends was reduced through a value engineering process. 3. Table comparing the original quantities and costs to the revised quantities and costs. 4. Hourly Job Cost spreadsheet from W.L.Hailey. As shown in the comparison table,the reduced number of RC ball and RC bell ends results in an overall cost reduction of$197,369.80. It is our opinion that the overall cost reduction is a fair and reasonable amount for the change in pipe materials. The June 2 letter also includes information on estimated additional installation costs that will be incurred by W.L.Hailey as a result of the increased number of restrained joints. Consequently,W.L.Hailey proposes to reduce the contract amount by$98,684.90 to account for the lower pipe materials costs and higher installation costs. If this proposed cost reduction meets with the approval of BCRUA,a change order will be prepared to deduct$98,684.90 from the contract amount. If you have any questions or need additional information,please call. Sincerely, JACOBS ENGINEERING GROUP,INC. -'4K1 Glenn A.Bridges,P. Senior Project Engineer XC: James R.Tolles,Jr.,P.E.,JR Tolles&Associates Grace Stillman,EIT,BCRUA w.'enclosures KV5084 konstruction'contract 2lcmrespondence\to8CRUMCPR#I letter 06131 l.doc GENERAL CONTRACTORS 2971 KRAFT DRIVE P.O.BOX 40646 NASHVILLE.TN 37204 T 1615)255.3161 F!6161 256 1316 W.L.HAI LEY & COMPANY INC. 13U1i DING TRUST SINCE 1925 June 2,2011 Jacobs Engineering Group c/o Brushy Creek Regional Utility Authority 1906 Hur Industrial Blvd, Cedar Park,Texas 78613 Attention: Glenn Bridges and Michael Thuss- RE: CPR#1 Dear Glenn and Michael: Please understand that Change Proposal Request f#1 is,from our perspective,a"risk versus reward" proposition. (From your perspective,it is reward all the way.) if everything goes swimmingly well,and we do not encounter any problems whatsoever,then yes,we will make a little bit of extra money. But on the other hand,If we do encounter problems,especially a significant number of problems,then our extra costs in labor,equipment,and divers'expenses will quickly surpass even our half of the$197,369.80 in material savings, So we could actually end up losing money on this proposal. it is difficult,if not impossible,to enumerate exactly what our extra costs will be;there are too many variables involvad. But our hourty job cost in labor,equipment,fuel,and other expenses is$1,328.84. (See attached spreadsheet.) Moreover,under this proposal,the number of restrained joints on the lake bottom has increased by 23 (See other attached spreadsheet.) For every one of these additional restrained joints, we will be spending from one to four hours extra(versus ball and socket joints)on the front end in an attempt to ensure that the piping is property aligned,and that all the gaskets are properly seated. We want to do all that we can to mitigate problems ahead of time because,if a gasket gets roiled,or if a restrained joint leaks because of a misalignment,it will take an additional three to six hours per joint(maybe more),to undo the joints ahead of the leak,and go back and correct the problem. We want to avoid this at all costs. We will also be hydro-testing the piping about every 180 feet as we go,so that if we do encounter a leak or a problem,it will not take as long to find it. So,let's look at three likely scenarios: Case 1: We spend on average an extra three hours per joint on the front end,but we still have one leak, and this leak takes six hours to find and fix. Under this scenario,our extra costs are$99,663.00;we lose$978.10. Case 2: We spend on average only two hours extra per joint,and we do not encounter any leaks or problems_ In this case,our extra costs are only$61,126.64;we make an extra$37,858.26. Case 3: We spend four hours extra on average per joint,but we have no leaks and no problems. In this case our extra costs are$122,253.28;we lose$23,568.38. So,ilke I said before,Change Proposal Request#1 is,from our perspective,a risk versus reward proposition. We are taking a risk by using more restrained joint piping. hopefully we will be rewarded for it- But no matter what,at the end of the day,BCRUA is$98,684.90 richer because of the acceptance and Implementation of this proposal, I trust that I have explained our position. Please do not hesitate to contact me If you have any questions or concerns. Sincerely, Steven E.Mainord BCRUA Phase One Contract 2, W. L. Hailey and Company, Inc. HOURLY JOB COSTS LABOR COSTS PER HOUR Hourly Overtime Name Classification Rate Factor Burden Subsistence Line Total Clouse,William Welder $ 21.50 1.2222 $ 8.93 $ 7.00 $ 42.21 Marine Hooper,Martin Superintendent $ 45.00 1.00 $ 15.30 $ 11.25 $ 71.55 Mainord,Steven Project Manager $ 36.25 1.00 $ 12.33 $ 11.25 $ 59.83 Morales,Gonzalo Carpenter $ 17.50 1.2222 $ 7.27 $ 7.00 $ 35.66 Page,Jerry Foreman $ 31.25 1.00 $ 10.63 $ 10.00 $ 51.88 Valdez,Adrian Carpenter $ 17.50 1.2222 $ 7.27 $ 7.00 $ 35.66 Williams,Christopher Operator $ 25.50 1 1.2222 $ 10.60 $ 7.00 $ 48.76 TOTAL LABOR COSTS PER HOUR................................................................................... $ 345.55 EQUIPMENT COSTS PER HOUR Hourly Description Rate Total All 21 Barges $ 90.00 Drill and accessories w/Self Contained Air Compressor $ 91.83 Air Compressor on Land $ 5.00 All-Terrain Fork Lift $ 22.50 John Boatw/Trailer#1 $ 2.50 John Boat w/Trailer#2 $ 2.50 Thompson Jet Pump $ 14.00 Double Drum Winch $ 5.00 Total all 3 welders $ 11.50 85 Ton Kobeico Crawler Crane $ 75.00 Tow Boat $ 15.00 Total all 2 clam buckets $ 10.00 08 Ford F-150 Pickup $ 5.50 08 For F-250 Pickup $ 6.00 08 Ford F-250 Pickup $ 6.00 Total all misc.mats,conexe5,etc. $ 8.00 TOTAL EQUIP.COST PER HOUR......... $370.33 FUEL COSTS PER HOUR........................ $ 60.00 FIELD OFFICE EXPENSES PER HOUR... $ 2.96 DIVING COSTS PER HOUR................... $ 550.00 TOTAL JOB COSTS PER HOUR........................ $ 1,328.84 Comparison of the Costs and Quanities of the 36"DIP Materials from the Manifold to Station 23+00 Between the Original Plan Proposed Pipe Layout,and the Revised Pipe layout per Submittal 02501-002A .. t Cost Difference "- Original Costs and Quantities New Proposed Costs and Quantities (New-Old) Description Unit Unit Price Quantity Line Total Comment Unit Unit Price Quantity une Total Comment Flange x RJ Bell EA $ 5,800.00 1 $ 5,800.00 EA $ 6,900.00 1 $ 6,900.001 New has 250#Flange $ 1,100.00 RJ PE x RC Bell FT $ 426.50 990 1 S 422,235.00_1 54 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00 RC Ball x RJ Bell FT $ 426.50 990 $ 422,235.00 1 55 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00) RC Ball x RC Bell FT $ 650.00 18 $ 11,700.00 1 18'stick FT $ 650.00 234 $ 152,100.00 13 sticks x 18 ft/stick $ 140 400.00 RJ PE x RJ Bell FT $ 156.85 234 $ 36,702401 13 sticks x 18 ft/stick FT $ 156.85 1206 $ 189,161.10 67 sticks x 18 ft/stick $ 152,458.20 TOTAL........................................................ $ 898,672.90 ......................I............... ................................. $ 701,303.10 .............................. $ (197,369.80) Total footage including manifold from Station 0+00=2324 Total footage Including manifold from Station 0+00=2325.14 BCR UA Raw Water Pipeline 36"DIP Cost Comparison Sheet w►� � v a � (4r . Y t � r fit slit HIS Y ($ 11 x laity H1 d MgM4YMM...MWw MIA 11.rMr WWW i s sssesasasasa �� OVS gas s b ........................... s y. N aeeHalls�s�ts' at ssx� sera J i i i Revised McWene"Of MAWISIsJob No.1024ids ltbinllte S5725 x Tr n Unit Unit Pike Quen tote Tats) comment 0+46.5 to 0+57.26 36"DIP F e x Tr Flex R)Bel 10.64'Ion EA 90000 1 6 900.00 0+57.26 to 2+63.58, 8+62.48 to 14+62.97, 17+18W 17+52, 17+88 to 20+67 21+03 to 23+00, 23+00 to Tie-In-Point 36"DIP TR Flex RJ Bell x TR Flex R)Plain End FT $ 156.85 2088 S 32702.80 116 total sticks x 18 ft/stick 1+63,58 to 8+62.28 -14+57 to 14+75 17+52to17+70 20+67 to 20+BS 36"DIP TR Flex R)PE x RC Belt FT $ 426.50 414 $ 176,571.00 23 total sticks x 18 ft/stkk 1+6358 to8+62.28 17+00 to 17+28 17+70 to 17+88 20+85 to 21+03 36'DIP RC Sall x TR Flex R1 Belt FT $ 426.50 424 $ 176,571.00 23 total sticks x IB ft/stick -14+7S to"17+00 36•DIP RC Bal!x RC Bell FT S 650.00 234 $ 152,100.00 13 sticks x 18 stick 23+00 to Tie In-Point 36"DIP MJ 45+Elbow EA S 4,370.00 3 $ 13,110.00 36"DIP M1 11.25'ER►ow EA S 34157.00 2 $ 6,314.00 36'x 24"DIP MJ Cancentric Reducer EA $ 2,875.00 2 $ 51750.00 36•DIP M)long Sleeve EA $ 3,326.00 2 $ 6,652.00 36"DIP MJ x Range 45•EA OW FA $ 5,700.00 1 $ S 700.00 240 DIP x 9'-0•F x PE Spod Piece EA $ 116&00 1 24'DIP x.7-0 F x f Spool Piece EA S 1546A0 1 .Op DIP 24"x12"Fia Tee EA $ ;Am-= 1 ZOOM DIP 24"x 5'-6"F x PE Spoof Piece EA S 871.00 1 $ 871.00 24'DIP POJ Bell x POJ PE FT S 54.86 36 $ 1974 96 36'DIP F x PE 522W Piece EA $ 2.03800 1 S 2,03800 MkC items 36"Test Plug EA $ 5,300 00 1 S 5,300 OD 2 Gal.Wateqxoof lubricant(For submerged TR FE)(Joints. lubriant will be Included with ball and socket joints) EA $ 44.00 9 $ 396.00 TOTAL..».................».»,«».»....««........,....».«.»....»....»».«.».».«.».«.....».«...«.«.....«.«..».»..«.».».«.»..««»..»... $ 84z,S12.76 Bill of Met'(-PO 01024-05R2 J i i Comparison of the Costs and Quanities of the 36"DIP Materials from the Manifold to Station 23+00 Between the Original Plan Proposed Pipe Layout,and the Revised Pipe Layout per Submittal 02501-002.0 Cost Difference Orlginai Casts and QuantitiesNew Pro osed Costs end Quantities (New•Old Description Unit Unit Price Q antlty Une Total Comment Unk unk f ks I Quantity Line ToW Cott~t Fla e x Ri 8ell EA $5,800.00 1 $ 5,800.00 EA $ 6,900,00 I 1 6900 00 New Itss 250N flan $ 3,100.00 R1 PE x RC Self FT $ 42650 990 $ 422,235.00 54 stkks x 28ft/stick FT $ 42650 414 5 176,571.00 23 sticks x 18 ft/stkk $ 245,664.00 RC Bali x RI Bell F7 $ 42650 990 5 422,235.00 55 sticks x 18ft/stick FT $ 426.50 414 S 176,571.00 23 sticks x 18 t4tkk $ j245,664 00 RC Ball x RC Bell FT $ 650.00 18 $ 11,700,00 1 is,stick fT $ 650.00 234 $ 152,100.00 13 sticks x 16 fVstick $ 140,400.00 RJ PE x RJ Bell FT I I $ 156.85 234 $ 36,702.90 13 sticks x 18 ft/stick FT $ 156.85 1206 $ 199,161.10 67 sticks x 18 ft/stict S 152ASS.20 TOTAL..................»...,................................ $ 898,672.90 ................................................ . —...... S 701,303.10 .............................. S 1197.329.80) Total footage Including manifold from Station 0+00 n 2324 Total footage including manifold from Station 0+00=2325 14 I SCRUA Raw Water Pipeline 36"DIP Cost Comparison Sheet CHANGE ORDER NO. I ITEM 2 JACOB S 2705 San:,ave Road,S 300 .:usiin,Texas 78746 U.SA.A, 1.512.314.3100 Fax 1.612 314.3135 January 20,2011 Stephen E.Mainord W.L.Hailey&Company,Inc. 2971 Kraft Drive P.O.Box 40646 Nashville,TN 37204 Re: Brushy Creek Regional Utility Authority(BCRUA) Construction of Raw Water Pipeline,Phase One-Contract 2 Change Proposal Request#2 Dear W.Mainord: Please provide a cost proposal to revise the specifications for buoys as follows: I. Buoy shall be equipped with solar light, flashing and white in color. 2. Furnish four(4)buoys,in lieu of the seven(7)that were specified in the contract documents. 3. Furnish chain and independent weights(min.300 lbs,concrete or other approved material)for each buoy. Buoys,chain and weights shall be delivered to BCRUA for future use. They will be placed along the pipeline as needed,in water depths of 8 feet or less,at a maximum spacing of 75 feet. If the proposal is accepted,a change order will be prepared for the work. If you have any questions,please do not hesitate to contact me at 512-314-3182. Sincerely, JACOBS ENGINEERING GROUP,INC. Glenn A.Bridge ,P.E. Senior Project Engineer XC: Mike Thuss,P.E.,BCRUA Natalie Williams,BCRUA George Naylor,W.L.Hailey KA0508"konsttvetionkontract 2lehange proposal neques&CM#2.doc •:. ��n,in�srrrq Group inc. t E ynD.Uass__ rw.�wr,",��rrrw" rrr�� rrrrrr W68N158 Evergrem Blvd, Cedarbur&Wiscmin 53012 • Telephone:262-387.872&888.269,-28b9 • Fax:866-790-3298 QUOTATION Account# DATE: 1/19/2011 TOs WL Hailey&Co F.O.B.: Cedarburg, WI. 53012 TERMS. Cash In advance oeuveavr 4-5 weeps ARO ATm: Steve a-mail: ealeaitrQlwntovs.com pHs FAX# REF: J. F , Q IF�ihl 3 t., " D�SCr� ON ' r a a F T ►� 4 ea B961RLSOI Buoys with restricted sMbOUZ two &vertical 1" black letters between symbols `UNDERWATER PIPELINE"one side "NO ANCHORING NO DREDGING"opposite side per dwg. 4 ea 8345C Solar Light dear 15 FPM $ 250.00 $ 1,000.00 1 ea B21910S TP Screwdriver $ 7.50 $ 7.50 4 ea 81921 114"Swivel $ 9.55 $ 38.20 4 ea 61801 1/4"Quick Link $ 1.63 $ 6.52 8 ea B1900 5/16 Anchor Shackle $ 4.30 $ 34.40 44 ft B1828 1/4"Chain $ 2.39 $ 105.16 4 ea B2152 300*Anchors $ 52.00 $ 208.00 Freight FOB- 77530 SUBTOTAL_ 2,219.78 FREIGHT $ 600.00 TOTAL $ 2,819.78 1. All prices are U.S.dollars. Any tawe,customs tee,, et:-are ROLYAN BUOYS addtk=M 98PPkabia. Price;flim for 30 days. ,e. uaryan 9uoys assumes no msponaegny ansin4 rom u* setectkn or tnft htion or any weys,noars,or barrier wdzms Web site-yMM.roivanb uoys,com cased on our su0gestlons. 3. "an o wys requires a sfgntd wrkten autimUotlon br amour&over$Z51o.00. Gary A. 2eman Division Manager Ro[yano Buoys Page 1 of 1 EXECUTED DOCUMENT FOLLOWS BRUSHY CREEK ,E T t f-Ir Q 1 7 CHANGE ORDER No. 1 DATE OF ISSUANCE: 06-16-11 EFFECTIVE DATE: OWNER: BCRUA CONTRACTOR: W.L.Hailey & Company,Inc. (W.L.Hailey) PROJECT: BCRUA Raw Water Pipeline,Phase One - Contract 2 ENGINEER: Jacobs Engineering Group,Inc. The Contractor is hereby directed to make the following changes in the Contract Documents: Change Proposal Requests 1. Revise the profile of the 36-inch pipeline from Station 0+00 to Station 30+88.54, per CPR #1 and the response to CPR#1 from W.L. Hailey,dated 06/02/11. DEDUCT$98,684.90 2. Revise the specifications for buoys, per CPR#2 and the response to CPR#2 from W.L. Hailey(Quote from Rolyan Buoys, dated 01/19/11). ADD$506.99 NET DEDUCT$98,177.91 46e—U A, /� \-7 20-7A Page 1 JACOBS 2705 bee Cave Road S.A. 30 Austin,Texas 78746 U_SA 1.512.314.3100 Sax 1.512.314,3135 January 28,2011 Michael F.Thuss,P.E. Construction Manager Brushy Creek Regional Utility Authority(BCRUA) 1906 Hur Industrial Boulevard Cedar Park,Texas 78613 Re: RW-C2 CPR#2 Dear Mr.Thuss: Enclosed is the following information from W.L.Hailey&Company,Inc.in response to CPR#2: 1. Quote from Rolyan Buoys,dated 1-19-11,with handwritten adjustments showing the cost of 7 non-lighted buoys and polypropylene rope,which is included in the current contract. The total cost of the 7 buoys with rope is$2,312.79. 2. Revised quote from Rolyan Buoys,dated 01-19-11,for 4 lighted buoys and appurtenances,as requested in CPR 42. The total cost is$2,819.78. The added cost for CPR#2 is$506.99. Jacobs has reviewed the information submitted by the contractor and hereby recommends acceptance of CPR#2. If approved by BCRUA,a change order will be prepared to add$506.99 to the contract amount. If you have any questions or need additional information,please call. Sincerely, JACOBS ENGINEERING GROUP,INC. Glenn A.Bridge P.E. Senior Project Engineer XC: James R.Tolles,Jr.,P.E.,JR Tolles&Associates Natalie Williams,BCRUA w/enclosures K'0508441constructionkonlract 2lcotrespondence1toBCRUA\CPR#2 later 01281 I.doc Page 1 of 1 BRUSHY CREEK Contract Quantity Adjustment/Change Order rev.2/2011 Department: ,Project BCRUA Raw Wates Pipeline, Phase One - Name: Contract 2 Date: 6/16/2011 Project Change Order/Quantity Adjustment ID Number No. 1 Justification SUMMARY Amount % Change Original Contract Price: $5,511,774.00 Previous Quantity Adjustment(s): This Quantity Adjustment: $0.00 Total Quantity Adjustment(s): $0.00 Total Contract Price with Quantity Adjustment(s): $5,511,774.00 Previous Change Order(s): $0.00 0.000/0 This Change Order: -$98,177.91 -1.78% Total Change Order(s)To Date: -$98,177.91 -1.78% Original Contract Price Plus Change Order(s) Plus Quantity Adjustment(s): $5,413,596.09 Original Contract Time: 425 calendar days Contract Time Prior to this Change Order: 425 calendar days Contract Time with All Approved Change Orders: 425 calendar days Glenn A. Bridges, P.E., Project Engineer t Prepared By: WM" Jacobs Engineering Group, Inc. Signature Printed Name,Title and Company Date Contractor Approval: e� v `V4 a ec�a �o� + �V` �►�J�.r, Signature Printed Name,tritle and Company Date BCRUA Approval: X44�'0IVC9AJUL% FTH 4Ac 71*4 til ro'Z3•�l Signature Printed Name,Title Date BCRUA Approval: G-t'b R G:�- Q tgiI Lk A Z 2.v 1 Zo tp Signau9e Printed Name,Title Date /If CIL.. A P 11-07-Zd-7A Project:BCRUA Raw Water Pipeline,Phase One-Contract 2 Change Order No. 1 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: Original Contract Price: Original Contract Times: Substantial Completion(Days): 425 calendar days $ 5,511,774.00 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25,2011 Final Completion(Date): December 30,2011 Net increase from previous Change Orders Net change from previous Change Orders: Substantial Completion(Days): Final Completion(Days): 0.00 Substantial Completion(Date): Final Completion(Date): Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion(Days): 425 calendar days $ 5,511,774.00 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25,2011 Final Completion(Date): December 30,2011 Net decrease from this Change Order: Net increase this Change Order: Substantial Completion(Days): ($98 177.91) Final Completion(Days): Contract Price with all approved Change Orders: Contract Times with all approved Change Orders: Substantial Completion(Days): 425 calendar days $5,413,596.09 Final Completion(Days): 460 calendar days Substantial Completion(Date): November 25.2011 Final Completion(Date): December 30,2011 Page 2 CHANGE ORDER NO. 1 ITEM 1 Q AC B Austi+,T��,e7.16 •S�+t, Sir> Anson,Teas 767sg U S.A. k 512.3d.3it`4F�Y i.3t2.�t:?t35 January 4, 2011 Stephen E. Mainord W.L. Hailey&Company, Inc. 2971 Kraft Drive P.O. Box 40646 Nashville,TN 37204 Re: Brushy Creek Regional Utility Authority(BCRUA) Construction of Raw Water Pipeline,Phase One-Contract 2 Dear Mr.Mainord: Please provide a cost proposal to revise the profile of the 36-inch pipeline from Station 0+00 to Station 30188.54, as shown on the enclosed revised Sheets C-1, C-2 and C-3. If the proposal is accepted, a change order will be prepared for the work. if you have any questions, please do not hesitate to contact me at 512-314-3182, Sincerely, JACOBS ENGINEERING GROUP, INC. Glenn A. Bridge E. Senior Project Engineer XC: Mike Thuss, P.E.,BCRUA Natalie Williams, BCRUA George Naylor, W.L. Hailey KA050844\construction\contract 2\cliange proposal requests\CPR#l.doc A '27011 6y»C5 a 4c,ttct,U.SA. '3,WAustin.;axes?e743S A. 1 51�3t.3ttOFa:c 1 712.3!43135 June 13,2011 TiIiGT13eC"7`:-Thuss,T.II- Construction Manager Brushy Creek Regional Utility Authority(BCRUA) APPROVED 1906 Hur Industrial Boulevard Cedar Park,Texas 78613 By Michael F. Thuss,P.E. at 3:19 pm,Jun 20, 2011 Re: RW-C2,CPR#1 Michael F.Thuss, P.E. 2011.06.20 15:21:02 Dear Mr.Thuss: -05,00, Enclosed is a copy of a June 2,2011 letter from Steven Mainord with W.L. Hailey ,&Company,Inc.(W.L. Hailey)in response to CPR#1. The letter includes the following separate documents, which are also enclosed: 1. Copy of original price quotation from McWane Cast Iron Pipe Company for the 36-inch DIP. The quotation is dated May 17,2010(just prior to the May 19 bid date),and includes ductile iron pipe meeting the original project requirements(i.e.,underwater pipe consisted of river crossing(RC)pipe for every other pipe segment). 2. Revised Bill of Materials from McWane,prepared after the number of joints with RC ball or RC bell ends was reduced through a value engineering process. 3. Table comparing the original quantities and costs to the revised quantities and costs. 4. Hourly Job Cost spreadsheet from W.L.Hailey. As shown in the comparison table,the reduced number of RC ball and RC bell ends results in an overall cost reduction of$197,369.80. It is our opinion that the overall cost reduction is a fair and reasonable amount for the change in pipe materials. The June 2 letter also includes information on estimated additional installation costs that will be incurred by W.L.Hailey as a result of the increased number of restrained joints. Consequently,W.L, Hailey proposes to reduce the contract amount by$98,684.90 to account for the lower pipe materials costs and higher installation costs. If this proposed cost reduction meets with the approval of BCRUA, a change order will be prepared to deduct$98,684.90 from the contract amount. If you have any questions or need additional information,please call. Sincerely, JACOBS ENGINEERING GROUP,INC. Glenn A.Bridges,P. Senior Project Engineer XC: James R.Tolles,Jr.,P.E.,JR Tolles&Associates Grace Stillman,EIT,BCRUA w enclosures KA0508441constructionlcontracl 2\correspondence\toBCRUAICPR#1 letter 06131 Ldoc GENERAL CONTRACTORS 2971 KRAFT©RIVE P.O.BOX 40646 NASHVILLE,Thi 37204 T(615)255-3161 F(615) 256 1316 W.LMAILE-If & COMPANY INC. BUII DING TRUST SINCE. 1925 June 2,2011 Jacobs Engineering Group c/o Brushy Creek Regional Utility Authority 1906 Hur Industrial Blvd, Cedar Park,Texas 78613 i Attention: Glenn Bridges and Michael Thuss: i i I RE: CPR#1 i Dear Glenn and Michael: Please understand that Change Proposal Request#1 is,from our perspective,a"risk versus reward" proposition. (From your perspective,it is reward all the way.) if everything goes swimmingly well,and we do not encounter any problems whatsoever,then yes,we will make a little bit of extra money. But on the other hand,If we do encounter problems,especially a significant number of problems,then our extra costs in labor,equipment,and divers'expenses will quickly surpass even our half of the$197,369.80 in material savings. So we could actually end up losing money on this proposal. it is difficult,if not impossible,to enumerate exactly what our extra costs will be;there are too many variables involved. But our hourly job cost in labor,equipment, fuel,and other expenses is$1,328.84. (See attached spreadsheet.) Moreover, under this proposal,the number of restrained joints on the lake bottom has increased by 23 (See other attached spreadsheet.) For everyone of these additional restrained joints, we will be spending from one to four hours extra(versus ball and socket joints)on the front end in an attempt to ensure that the piping is property aligned,and that all the gaskets are properly seated. We want to do all that we can to mitigate problems ahead of time because,if a gasket gets rolled,or if a restrained joint leaks because of a misalignment,it will take an additional three to six hours per joint(maybe more),to undo the joints ahead of the leak,and go back and correct the problem. We want to avoid this at all costs. We will also be hydro-testing the piping about every 180 feet as we go,so that if we do encounter a leak or a problem,it will not take as long to find it. So,let's look at three likely scenarios: Case 1: We spend on average an extra three hours per joint on the front end,but we still have one leak, and this leak takes six hours to find and fix. Under this scenario,our extra costs are$99,663.00;we lose$978.10. Case 2: We spend on average only two hours extra per joint,and we do not encounter any leaks or problems. In this case,our extra costs are only$61,126.64;we make an extra$37,858.26. Case 3: We spend four hours extra on average per joint,but we have no leaks and no problems. In this case our extra costs are$122,253.28;we lose$23,568.38. So, ike I said before,Change Proposal Request#1 is,from our perspective,a risk versus reward proposition. We are taking a risk by using more restrained Joint piping. Hopefully we will be rewarded for it. But no matter what,at the end of the day,BCRUA is$98,684.90 richer because of the acceptance and implementation of this proposal. I trust that I have explained our position. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, Steven E.Mainord BCRUA Phase One Contract 2, W. L. Hailey and Company, Inc. HOURLY JOB COSTS LABOR COSTS PER HOUR Hourly Overtime Name Classification Rate Factor Burden Subsistence Line Total Clouse, William Welder $ 21.50 1.2222 $ 8.93 $ 7.00 $ 42.21 Marine Hooper, Martin Superintendent $ 45.00 1.00 $ 15.30 $ 11.25 $ 71.55 Mainord,Steven Project Manager $ 36.25 1.00 $ 12.33 $ 11.25 $ 59.83 Morales, Gonzalo Carpenter $ 17.50 1.2222 $ 7.27 $ 7.00 $ 35.66 Page,Jerry Foreman $ 31.25 1.00 $ 10.63 $ 10.00 $ 51.88 Valdez, Adrian Carpenter $ 17.50 1.2222 $ 7.27 $ 7,00 $ 35.66 Williams, Christopher Operator $ 25.50 1.2222d $ 10.60 $ 7.00 $ 48.76 TOTAL LABOR COSTS PER HOUR................................................................................... $ 345.55 EQUIPMENT COSTS PER HOUR Hourly Description Rate Total All 21 Barges $ 90.00 Drill and accessories w/Self Contained Air Compressor $ 91.83 Air Compressor on Land $ 5.00 All-Terrain Fork Lift $ 22.50 John Boat w/Trailer 41 $ 2.50 John Boat w/Trailer 42 $ 2.50 Thompson Jet Pump $ 14.00 Double Drum Winch $ 5.00 Total all 3 welders $ 11.50 85 Ton Kobelco Crawler Crane $ 75.00 Tow Boat $ 15.00 Total all 2 clam buckets $ 10.00 08 Ford F-150 Pickup $ 5.50 08 For F-250 Pickup $ 6.00 08 Ford F-250 Pickup $ 6.00 Total all misc. mats,conexes,etc. $ 8.00 TOTAL EQUIP. COST PER HOUR......... $ 370.33 FUEL COSTS PER HOUR........................ 1 $ 60.00 FIELD OFFICE EXPENSES PER HOUR... $ 2.96 DIVING COSTS PER HOUR................... 1 $ 550.00 TOTAL JOB COSTS PER. HOUR........................ $ 1,328.84 Comparison of the Costs and Quanities of the 36" DIP Materials from the Manifold to Station 23+00 Between the Original Plan Proposed Pipe Layout,and the Revised Pipe Layout per Submittal 02501-002A Cost Difference Original Costs and Quantities New Proposed Costs and Quantities (New-Old) Description Unit Unit Price Quantity Line Total Comment Unit Unit Price Quantity Line Total Comment Flange x RJ Bell EA 5 5,800.00 1 $ 5,800.00 EA $ 6,900.00 1 $ 6,900.00 New has 250#Flange $ 1,100.00 RJ PE x RC Bell FT $ 426.50 990 $ 422,235.00 54 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00) RC Ball x RJ Bell FT $ 426.50 990 $ 422,235.00 55 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00) RC Ball x RC Bell FT $ 650.00 18 $ 11,700.00 1 18'stick FT $ 650.00 234 $ 152,100.00 13 sticks x 18 ft/stick $ 140,400.00 RJ PE x R1 Bell FT $ 156.85 234 $ 36,702.90 13 sticks x 18 ft/stick]__ FT $ 156.85 1206 $ 189,161.10 67 sticks x 18 ft/stick $ 152,458.20 TOTAL........................................................ $ 898,672.90 ........................................................................ $ 701,303.10 .............................. $ (197,369.80) Total footage including manifold from Station 0+00=2324 Total footage including manifold from Station 0+00=2325.14 BCRUA Raw Water Pipeline 36"DIP Cost Comparison Sheet 1 - %4cwane Cas ?ipe Comparri 1701 VandefOl 1'RO20 _ 81mxngtlam.AL 35234 205-322.3521 Fax 205-324-7250 PRICE QUOTATION OW2 0' - O c�llvacmr r.1.1•ts+er RF tk.vrt�wa�y�,-a+:ruy,�,�.7 locmWe4 Cedar C'w r7 0'J wa, aNCR ,aC4PY>•utfIR,TJ1 WEI. fisiT9 2010 :••41FIt1-,2 av 3..ars a se ar»•1 xAaa. 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Lubricant will be Included with bail and socket)oints) EA $ 44.00 9 $ 396.00 TOTAL..».......................»...............».....».............»............................................».«.........»..».........»..»....._... $ 892,512.76 8111 of Mat'I-PO 01024.OSRI J Comparison of the Costs and Quanities of the 36" DIP Materials from the Manifold to Station 23+00 Between the Original Plan Proposed Pipe Layout,and the Revised Pipe Layout per Submittal 02501-002A Cost �Y Difference Original Costs and Quantities New Proposed Costs and Quantities (New-Old) Description Unit Unit Price Quantity tine Total Comment Unit Unit Price Quantity Line Total comment Flange x RJ Bell EA $ 5,800.00 1 $ 5,800.00 EA $ 6,900.00 1 $ 6,900.00 New has 250#FlanSe $ 1,100.00 IU PE x RC Bell FT $ 426.50 990 $ 422,235.00 54 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00) RC Ball x RJ Bell FT $ 426.50 990 5 422,235.00 55 sticks x 18ft/stick FT $ 426.50 414 $ 176,571.00 23 sticks x 18 ft/stick $ (245,664.00) RC Ball x RC Bell FT $ 650.00 18 $ 11,700.00 118'stick FT $ 650.00 234 $ 152,100.00 13 sticks x 18 ft/stick $ 140,400.00 Rl PE x RI Bell FT $ 156.85 234 5 36,702.90 13 sticks x 18 ft/stick FT $ 156.85 1206 $ 189,161.10 67 sticks x 18 ft/stick $ 152,458.20 TOTAL........................................................ $ 898,672.90 ........................................................................ $ 701,303.10 $ (197,369.80) Total footage including manifold from Station 0+00=232.4 Total footage including manifold from Station 0 4 00=2325 14 BCRUA Raw Water Pipeline 36"DIP Cost Comparison Sheet CHANGE ORDER NO. 1 ITEM 2 atT"'� � '� Z1Js+Fr�6ti,A'i5 F�Ci.w. '_'i'S:3S1?: r,win.ToKas 78749 U.S,A. 1 liil ?ti,G`3x1.51231-3135 January 20,2011 Stephen E.Mainord W.L.Hailey&Company, Inc. 2971 Kraft Drive P.Q.Box 40646 Nashville,TN 37204 Re: Brushy Creek Regional Utility Authority (BCRUA) Construction of Raw Water Pipeline,Phase One-Contract 2 Change Proposal Request#2 Dear Mr.Mainord: Please provide a cost proposal to revise the specifications for buoys as follows: I. Buoy shall be equipped with solar light, flashing and white in color. 2. Furnish four(4) buoys, in lieu of the seven(7)that were specified in the contract documents. 3. Furnish chain and independent weights(min. 300 lbs concrete or other approved material) for each buoy. Buoys, chain and weights shall be delivered to BCRUA for future use. They will be placed along the pipeline as needed,in water depths of 8 feet or less, at a maximum spacing of 75 feet. If the proposal is accepted, a change order will be prepared for the work. If you have any questions,please do not hesitate to contact me at 512-314-3182. Sincerely, JACOBS ENGINEERING GROUP,INC. b Glenn A. Br'WYE. Senior Project Engineer XC: Mike Thuss, P.E.,BCRUA Natalie Williams, BCRUA George Naylor, W.L. Hailey KA0508441constructionlcontract 2lchange proposal requests CPR 42.doc R4Lyan BIWys W68N158 Everg m Blvd., Cedarburg,Wisconsin 53012 • 'Telephone:262-387-872N88-269-2a69 • fax:866-790-3298 QUOTATION Account # DATE: 1/19/2011 TO: WL Hailey&Co F.O.B.: Cedarburg, Wi. 53012 TERMS: Cash In advance DEUVERy: 4-5 weeks ARO ATm- Steve e-mail: sale so roboQtuoys.com PH# FAX# REF: TY USM D3CiIR'iotu:` .�: :. , E�N�T T4'f1,�� �tC . PitC�E - 4 ea B961RL501 Buoys wit restricte sym ols two sides 205.00 $ 820,07 & vertical 1" black letters between symbols "UNDERWATER PIPELINE" one side "NO ANCHORING NO DREDGING" opposite side per dwg. 4 ea B345C Solar Ught clear 15 FPM $ 250.00 $ 1,000.00 1 ea B21910S TP Screwdriver $ 7.50 $ 7.50 4 ea B1921 1/4" Swivel $ 9,55 $ 38.20 4 ea B1801 1/4" Quick Link $ 1.63 $ 6.52 8 ea 81900 5/16 Anchor Shackle $ 4.30 $ 34.40 44 ft B1828 1/4" Chain $ 2.39 $ 105.16 4 ea 82152 300# Anchors $ 52.00 $ 208.00 Freight FOB - 77530 SUBTOTAL 2,219.78 FREIGHT $ 600,00 TOTAL 1 $ 2,819.78 1. NI prices are U.S.ddlars. Any taxes,customs fee,, etc.are ROLYAN BUOYS additional Ifappticable. Prices firm for 30 days. Z. noryan Buoys assumes nn msporvgon¢y arising rom me selection or installation or any truoys,floats,or barrier systems Web site-www.rolyanb uovs,com based on our suggestions. 3. Polyan i5uoys requires a signed wRttenaufttizatlon for amounts over$2500.00. Gary A. Zeman Division Manager Rofyan Buoys Page 1 of 1 ' 274Q5 Eec;2..Re a7 c,i'.3 300 :(J COBS AWit,119R94 7�7a$t.%S A. t 512.3?a.3"r'=ax 1`12.314.31,35 January 28,2011 Michael F.Thuss,P.E. Construction Manager Brushy Creek Regional Utility Authority(BCRUA) 1906 Hur Industrial Boulevard Cedar Park,Texas 78613 Re: RW-C2 CPR#2 Dear Mr.Thuss: Enclosed is the following information from W.L. Hailey&Company,Inc. in response to CPR#2: 1. Quote from Rolyan Buoys,dated 1-19-11,with handwritten adjustments showing the cost of 7 non-lighted buoys and polypropylene rope,which is included in the current contract. The total cost of the 7 buoys with rope is$2,312.79. 2. Revised quote from Rolyan Buoys,dated 01-19-11, for 4 lighted buoys and appurtenances,as requested in CPR#2. The total cost is $2,819.78. The added cost for CPR#2 is$506.99. Jacobs has reviewed the information submitted by the contractor and hereby recommends acceptance of CPR#2. If approved by BCRUA,a change order will be prepared to add$506.99 to the contract amount. If you have any questions or need additional information,please call. Sincerely, JACOBS ENGINEERING GROUP, INC. Glenn A. Bridges P.E. Senior Project Engineer XC: James R.Tolles,Jr.,P.E.,JR Tolles&Associates Natalie Williams,BCRUA w/enclosures KA050844\construction\coniract 2lcmespondence%1oBCRUAICPR#2 letter 012811-doc