BCRUA_R-11-10-19-6A--------~---~~--------
RESOLUTION NO. R-ll-IO-19-6A
WHEREAS, the Board of Directors of the Brushy Creek Regional Utility Authority
wishes to amend the BCRUA Procurement Policy, in accordance with the attached proposal,
Now Therefore
BE IT RESOLVED BY THE BRUSHY CREEK REGIONAL UTILITY
AUTHORITY,
That the amendment to the BCRUA Procurement Policy be adopted, as set forth in
Exhibit "A" attached hereto and incorporated herein for all purposes.
The Board of Directors hereby finds and declares that written notice of the date, hour,
place and subject of the meeting at which this Resolution was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this 19th day of October, 2011.
~. ·------"'-lv~i4<.__GEOR~,President
Brushy Creek Regional Utility Authority
ATTEST:
-:l~~MITEF~~fER, Secretary
Z:IBCRUAIBoard PacketsIPacket Documentsll01911IRe•. BCRUA -Amendment to Procurement Policy (OO235394)DOCIrmc
Brushy Creek Regional Utility Authority
Procurement Policy
Effective October 1, 2011
The following are the general procurement policies for the BCRUA.
1.1 Purchases, contracts or change orders of $0.01 through $2,999.99 – no quotes are required, though efforts must
be made to obtain the best value purchase for the BCRUA. Purchases, contracts or change orders within this
range may be made by the General Manager if provided for in the approved budget. Plant superintendent shall
have the authority to make purchases of amounts not to exceed $1,000.
1.2 Purchases, contracts or change orders of $3,000.00 thru $49,999.99 – Obtain not less than three (3) quotes
(verbal or written), at least two (2) of which must be from HUBs if available (see 1.4 below). Quotes and
contact information shall be documented in order to illustrate compliance with state purchasing law. If
provided for in the approved budget, purchases within this range may be made by the General Manager after
approval of the operations committee which consists of at least one member of the engineering or finance
staffs from each member city.
1.3 Purchases, contracts or change orders of $50,000.00 or more must be accomplished through the formal
invitation for bid, request for proposal process, or the statement of qualifications process. Purchases or
contracts over $50,000.00, as well as any purchases or contracts which were not provided for in the approved
budget, must be approved by the BCRUA Board.
1.4 Historically Underutilized Businesses - In making an expenditure of $3,000.00 or more and less than
$50,000.00, Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses (HUBs) registered for the
available commodity or service. This list is available from the Centralized Master Bidders List (CMBL) on
the State of Texas Comptroller of Public Accounts (CPA) website
http://www2.cpa.state.tx.us/cmbl/hubonly.html. If the list fails to identify a HUB in Williamson or Travis
Counties, the BCRUA is exempt from this requirement.
1.5 The BCRUA shall, at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate, component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code, which also indicates that “An offense under this section is a Class B
misdemeanor.”
EXHIBIT “A”
Red-line Version
Formatted: Font color: Red
Brushy Creek Regional Utility Authority
Procurement Policy
Effective October 1,2011
The following are the general procurement policies for the BCRUA.
1.1 Purchases, contracts or change orders of $0.01 through $2,999.99 - no quotes are required, though efforts must
be made to obtain the best value purchase for the BCRUA. Purchases, contracts or change orders within this
range may be made by the General Manager if provided for in the approved budget. Plant superintendent shall
have the authority to make purchases of amounts not to exceed $1,000.
1.2 Purchases, contracts or change orders of $3,000.00 thru $49,999.99 - Obtain not less than three (3) quotes
(verbal or written), at least two (2) of which must be from HUBs if available (see 1.4 below). Quotes and
contact information shall be documented in order to illustrate compliance with state purchasing law. If
provided for in the approved budget, purchases within this range may be made by the General Manager after
approval of the operations committee which consists of at least one member of the engineering or finance
staffs from each member city.
1.3 Purchases, contracts or change orders of $50,000.00 or more must be accomplished through the formal
invitation for bid, request for proposal process, or the statement of qualifications process. Purchases or
contracts over $50,000.00, as well as any purchases or contracts which were not provided for in the approved
budget, must be approved by the BCRUA Board.
1.4 Historically Underutilized Businesses - In making an expenditure of $3,000.00 or more and less than
$50,000.00, Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses (HUBs) registered for the
available commodity or service. This list is available from the Centralized Master Bidders List (CMBL) on
the State of Texas Comptroller of Public Accounts (CPA) website
http://www2.cpa.state.tx.us/cmbVhubonly.html. If the list fails to identify a HUB in Williamson or Travis
Counties, the BCRUA is exempt from this requirement.
1.5 The BCRUA shall, at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate, component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code, which also indicates that "An offense under this section is a Class B
misdemeanor."
BCRUA
R-ll-1O-19-6A
Amended October 19,2011