BCRUA_R-16-07-20-7A RESOLUTION NO. R-16-07-20-7A
WHEREAS, the Board of Directors of the Brushy Creek Regional Utility Authority
(`BCRUA") wishes to adopt the BCRUA Annual Operating Budget for Fiscal Year 2016-2017,
in accordance with the attached proposal,Now Therefore
BE IT RESOLVED BY THE BRUSHY CREEK REGIONAL UTILITY
AUTHORITY,
That the BCRUA Annual Operating Budget for Fiscal Year 2016-2017 be adopted,
subject to the approval of the Participating Cities, as set forth in Exhibit "A" attached hereto and
incorporated herein for all purposes.
The Board of Directors hereby finds and declares that written notice of the date, hour,
place and subject of the meeting at which this Resolution was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this 20th day of July, 2016.
JON LUX;President
Brushy-Creek Regional Utility Authority
A
;7:
on Abruzzes , ec
C:\Users\madams\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\VWEYNNPO\Res.BCRUA-Annual Operating Budget FY 2016-2017
(00360884xA08F8).doc
DATE: July 15, 2016
SUBJECT: BCRUA Board Meeting—July 20, 2016
ITEM: 7A. Consider a resolution approving the BCRUA Annual Operating Budget for Fiscal
Year 2016-2017,subject to the approval of the Participating Cities.
PRESENTER: Tom Gallier, General Manager
BACKGROUND INFO:
The current fiscal year represents the longest continual operating period since the regional water
treatment plant achieved substantial completion status in 2012.The plant currently operates a single daily
shift (8—10 hours per day) to maximize system storage volume, and then feeds supply into distribution
as each city requires during the balance of each 24 hour cycle.
Staff and the Operating Committee have reviewed the current operating scheme, and have decided to
budget for increased production next year to approximately 2.2 billion gallons,divided primarily between
Cedar Park and Leander. Round Rock has completed its primary system interconnect with BCRUA's
system, but does not anticipate needing any of BCRUA's capacity during the coming fiscal year. In order
to meet the increasing demand,a decision has been made to prepare for increasing plant operations to a
full 24 hour per day schedule. Doing so will require the addition of four full-time plant operators. We
anticipate filling these positions on a staggered basis between late winter to early spring of 2017, in order
to be fully staffed and prepared forthe summer peak demand season of 2017.As a result,all four positions
have been budgeted for 8 months in the fiscal year.
The recommended total operations budget for FY 2016-2017 is$2,302,665,and,combined with the total
debt service budget of$12,381,596, yields a total recommended operations and debt service budget of
$14,684,261 for Fiscal Year 2016—2017.
Staff and the Operating Committee recommend approval of the budget.
Staff and representatives of the Operating Committee will be present to answer any Board questions.
Subsequent to Board action of the budget, formal action will also be required by all three member city
councils, per the existing Master Agreement.
FY 2017 Proposed Operating Budget v2
WON
BRUSHY CREE
K
REGIONAL UTILITY AUTHORITY
A Par[ncrsh I of Cedar Park, Lca n dor, and Round Rock
Fixed Fixed
Operating Operating
Expenses for Expenses for
Cities not Cities Variable
Non-Operating Receiving Receiving Operating
CODE FY 2017 BCRUA Op Budget Expenses Water Water Expenses FY 2016 3.31.16 Act FY 2017 Cedar Park Leander Round Rock
7510.00 Insurance 100% S 15,600.00 $ 3,740.46 $ 15 600.00 $ 2,335.32 S 7,363.20 $ 5,901,48
7300.00 Security/Fire/Elevator 100% 8,200.00 675.00 9,000.00 1 1,347.30 4,248.00 3,404.70 Simplex Grinnell/Elevator Ins ect-License/Misc Repairs
7100.00 Gen Manager-Admin Services 100% 111 700.00 50 018.45 127 000.00 19 011.90 59,944.00 48 044.10 GM$106.7K Admin$5K ROUND ROCK
9300.00 Capital Outlay 100% 25 000.00 123,000.00 18413.10 58 056.00 46,530.90 WQ Moniloringl5K(NTU/CL2)/Chem Pump 9.5K
9305.00 Desks Files Kitchen Appliances,etc. 100% 2,000.00 2,000.00 299.40 944.00 756.60 52.2K Radio,26K RWL CAVV's 20K RWL Vaults
7215.00 Grounds Maint/Building Maint 100% 23000.00 5664.46 45000.00 6736.50 21240.00 17,023.50 HVAC$6K,Mowing$34K,Misc$5K
7220.00 Iri afion Water at Plant-WW-Solid Waste 100% 11,000.00 9,673.03 6,300.00 943.11 2,973.60 2,383.29 $1.2K CTR Annual/$425 Month W/WW
7225.00 TCEQ Admin 100% 1 1 100.00 100.00 14.97 47.20 37.83 Annual PWS Fee Less 25 Connections=$100
7230.00 Safety Equip 100% 3,500.00 334.97 18 500.00 2,769.45 8,732.00 6,998.55
7235.00 Treated/Raw Main Maint 100% 20 000.00 1,347.95 10 000.00 1,497.00 4,720.00 3,783.00
7470.00 Audit Fees/Invest/Bank 100% 51,000.00 31,590.78 51,000.00 7,634.70 24,072.00 19,293.30
7680.00 Legal Services 100% 40 000.00 1,842.00 20 000.00 2,994.00 9,440.00 7,566.00
7710.00 Computers&Equipment 33% 67% 10 500.00 876.00 12,000.00 4,246.99 6,254.94 1,498.07 Admin Server/Network Improvement,Dahill
7240.00 SCADA/Services 33% 67% 10 000.00 495.00 16 500.00 5,839.61 8,600.54 2,059.84 Ignition 3.5K/Services/UPS Maint.
7715.00 Communication/Phones 33% 67% 7000.00 2382.49 15000.00 5,308.74 7818.68 1872.59
7245.00 Intake Bare Repair/Maint 33% 67% 1 20 000.00 20,000.00 7,078.32 10 424.90 2,496.78
7430.00 Accwuntin/Finanace/Personnel 33% 67% 45 000.00 17 874.83 45 000.00 15 926.22 23 456.03 5,617.76
7101.00 Plant Superintendent 1 FTE 33% 67% 116 223.12 61 620.22 120 588.00 42 678.02 62 855.89 15 054,09 Base X 1.5% LEANDER
7105.00 Administration Assistant(operations) 33% 67%
7110.00 Small Tools/Equipment 33% 67% 7,500.00 638.92 7,500.00 2,654.37 3,909,34 936.29
7115.00 Office/Buildin Supplies 33% 67% 7000.00 1,752.07 7,000.00 2,477.41 3,648.72 873.87 General Office Supplies/Paper/Toner/Pens
7120.00 Plant Winterization Supplies 33% 67% 2,000.00 72.03 3,200.00 1,132.53 1,667.98 399.48
7720.00 Miscellaneous Expenses 33% 67% 2000.00 536.64 2000.00 707.83 1042.49 249.68
7000.00 Plant Operators 3 FTE 100% 200 091.84 121 360.98 365 800.00 166 256.10 199 543.90 3 FTE Base X 1.5% 12&4 FTE Base 8
7005.00 Maintenance Technician 100%
7010.00 Treatment Materials/Supplies 100% 30 000.00 14 459.31 30,000.00 13,635.00 16,365.00 Misc repair arts/services
7015.00 Vehicle Repairs/Maint 100% 4,000.00 104.99 4,000.00 1,818.00 2,182.00 2 Truck/1 UTV/Backhoe
7020.00 Contract Services Lab Services 100% 15 000.00 1,152.00 17 000.00 7,726.50 9,273.50 Annual/1/4 TCEQ Sampling,VOC TOC Bacts
7020.50 Laboratory Supplies 100% 20 000.00 4,077.11 31 000.00 14 089.50 18 910.50 Equip Maint/Reagents/Supplies/On-Line Equip
7025.00 Fuel and Oil 100% 5,000.00 5,000.00 2,272.50 2,727.50 2 Truck/1 UTV Gas/Backhoe
7030.00 Janitorial Facility Maint 100% 6,900.00 6,900.00 3,136.05 3,763.95 1 X Clean per week $575.00 Mo. Misc Supplies
7035.00 Equip Facility Maint 100% 25 000.00 8,334.63 25 000.00 11 362.50 13 637.50
7040.00 Schools/Training 100% 7,500.00 7,500.00 3,408.75 4,091.25
7045.00 License and Membership Dues 100% 2,000.00 2,000.00 909.00 1,091.00 TWUA/AWWA etc...
7050.00 Uniforms 100% 3200.00 1486.41 5,200.00 2,363.40 2,836.60 jUniforms
7200.00 Power-Pumping Raw/Treated/Lift Stations 100% 500,000.00 147784.92 620000.00 281,790.00 338,210.00
7205.00 Chemicals 100% 185 000.00 73 036.23 273 800.00 124 442.10 149 357.90
7210.00 Sludge Disposal 100% 23 500.00 1,650.00 32 000.00 14,544.00 17 456.00 $510.00 per Roll Off 1 per week
Subtotal 2,101,488,00
9310.00 Contingency 46,489.20 15,439.22 63,044.64 8,939.73 29,794.90 24,310.01 3%
Total Annual $ 1,612,004 $ 580,001 $ 2,164,533 $ 808,740 $ 1,138,701 $ 217,092
' CREEK
FY 2017 Proposed Operating Budget v2
BRUSHY
REGIONAL UTILITY AUTHORITY
A P.—---hip Ccdar Park, L--d— and Round Rack
Fixed Fixed
Operating Operating
Expenses for Expenses for
Cities not Cities Variable
Non-Operating Receiving Receiving Operating
CODE FY 2017 BCRUA Op Budget Ex enses Water Water Expenses FY 2016 3.31.16 Act FY 2017 Cedar Park Leander Round Rock
$ 541,133 $ 202,185 $ 284,675 $ 54,273
LESS:FY16 Reserve Budget (403,001) (173,375) (188,631) (40,995)
Reserve Adlu>tmtntfor FY17 138,132 28,810 96,044 13,278
Round Rock Fee in Lieu of Min.Take (145,000) 145,000
Total Operating Budget 2,302,665 692,550 1,234,745 375,370
FY 2017 Debt Service Budget $ 12,381,596 $ 1,723,035 $ 6,311,167 $ 4,347,375
Total Operating and Debt Service Budget $ 14,684,261 $ 2,415,584 $ 7,545,932 $ 4,722,745
BCRUA Project Reserved Capacity Allocation Round Rock Fee in Lieu of Minimum Take Calculation
Cedar Park 14.97
Leander 47.20% BCRUA FY17 Gallons Treated(6MGD x 365) 2,190,000,000
Round Rock 37.83
BCRUA FY17 WTP O&M Expenses(minus amount paid by RR) 1,681,664
Capacity Allocation for Cities Receiving Water
Cedar Park 45.45% BCRUA Cost per 1,000 gal, $0.77
Leander 54.55%
Round Rock 0.00%
Cedar Park FY15 WTP O&M Expenses(minus rawwater) 1,982,335
Ultimate Capacity Allocation
Cedar Park 14.18% Cedar Park FY15 Gallons Treated 4,217,958,000
Leander 47.26%
Round Rock 38.56% Cedar Park Cost per 1,000 gal. $0.47
Difference in BCRUA and CP Cost per 1,000 gal $0.30
Round Rock Minimum Annual Take in gallons 486,727,500
Round Rock Fee in Lieu of Minimum Take $145,000
BCRUA Budget FY 2016 FY 2017 Cedar Park Leander Round Rock
Operating Total 1,612,004 2,164,533 808,740 1,138,701 217,092
Reserve/Minimum take adjustment 12,947 138,132 116,190 96,044 158,278
Operating/Reserve Total 1,599,057 2,302,665 692,550 1,234,745 375,370
Debt Service Budget 11,809,880 12,381,596 1,723,035 6,311,187 4,347,375
Total Operating and Debt Service Budget $ 13,408,937 14,684,262 21415,584 7,545,932 4,722,745