BCRUA_R-17-08-28-6B RESOLUTION NO. R-17-08-28-613
WHEREAS, the Board of Directors of the Brushy Creek Regional Utility Authority
(`BCRUA") wishes to adopt the BCRUA Annual Operating Budget for Fiscal Year 2017-2018,
in accordance with the attached proposal, Now Therefore
BE IT RESOLVED BY THE BRUSHY CREEK REGIONAL UTILITY
AUTHORITY,
That the BCRUA Annual Operating Budget for Fiscal Year 2017-2018 be adopted,
subject to the approval of the Participating Cities, as set forth in Exhibit "A" attached hereto and
incorporated herein for all purposes.
The Board of Directors hereby finds and declares that written notice of the date, hour,
place and subject of the meeting at which this Resolution was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this 28th day of August, 2017.
FRA K LEFFINGWELL, President
Brushy Creek Regional Utility Authority
ATTEST:,
STEPHEN THOMAS., Secretary
Z BCRU A:Board Packet?d'acket Documents\2017\08282017\0.Res BCRUA-Annual Operating Budget FY 2017-2015(1)0384114cA08F8j doc
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BRUSHYFY 2018 Proposed Operating Budget
CREEK
REGIONAL UTILITY AUTHORITY
P Yawners h i p a i C e d o r Par k. L e a o der aria R o u n d A.c k
Fixed Fixed
Operating Operating
Expenses for Expensesfor
Cilie'not Cities Variable
Non-Operating Recervmg Recervmg Operating
CODE FY 2016 BCRUA Op Budget Expenses Water Water Expenses FY 2017 3.31.17 Act FY 2018 Ceder Park Leander Round Rock
7510.00 Insurance 100% $ 15,61)0,00 $ 4,993.10 $ 15,600.00 $ 2,335.32 $ 7.363.20 $ 5,901.48
7300.00 Secunl/Fire/Elevator 100% 9,000.00 746.99 9,000.00 1.347.30 4,248.00 3,404.70Stm lex Gnnne111Elevalor inspect-License/Mist Repairs
7100.00 Gen Manager-Adnan Services 100% 127,000.00 67,046.45 127,000.00 19.011.90 59.944,00 48,044.10 GM$106.7K,Admin$5K
9300.00 Capital Outlay 100% 123,000.00 - 25,000.00 3.742.50 11,800.00 9.457-50 WO Monitors$10K,Chem Feed$5K,Mower$9.5K
9305.00 Desks,Files,Kitchen Appliances,etc. 100% 2,000.00 2,000.00299.40 944.00 756.60
7215.00 Grounds MainVBuildin Mani 100% 45,000.00 (30,098.29) 13,000.00 1,946.10 6.136.00 4.917.90 HVAC$8K,Misc$5K,(Mown $39.5K)
7220.00 Irrigation Water at Plant-WW-Sobd Waste 100% 6,300.00 1,854.41 6,500.00 973.05 3,068.00 2.458.95 $1.400 CTR Annual/$425 Month WIM
7225.00 TCEQ Admin 100°(0 100.00 125.00 100.00 14.97 47.20 37.83 Annual PWS Fee Less 25 Connections=$100
7230.00 Safely Equip 100% 18,500.00 2,094.51 18,500.00 2769.45 8.732.00 6,998.55
7235.00 Trealed/Raw Main Maint 100% 10,000.00 3,450.00 10,000.00 1.497.00 4,720.00 3.783.00
7470.00 Audit Feesllnvest/Bank 100% 51,000.00 37,907.58 51,000.00 7.634.70 24,072.00 19.293.30
7680.00Leal Services 100% 20.000.00 6,401.39 20,000.00 2.994.00 9,440.00 7,566.00
7710.00 Computers 8 Equipment 33% 67% 12 000.00 2,018.57 12,000.00 4,246.99 6.254.94 1,498.07 Admin Server/Network Improvement,Dahill
7240.00 SCADA/Services 33% 67% 16,500.00 24674.25 18,000.00 6.370.49 9,382.41 2247.10 Ignition 4.5K/Services/UPS Mamt.
7715.00 CommumcationlPhones 33% 67% 15.000.00 2,579,49 16,000.00 5.662.66 8.339.92 1,997.42
7245.00 Intake Bare Repair/Main 33% 67% 20,000.00 1.521.78 151000.00 5.308.74 7,818.68 1.872.59
7430.00 Accountin/Finwace/Personnel 33% 67% 45,000.00 11,350.46 45,000.00 15,926.22 23,456.D3 5,617.76
7101.00 Plant Superintendent 1FTE 33% 67% 120,568.00 63,762.04 124,206.00 43,958.49 64.741.76 15,505.75 Base 1.5 LEANDER
7105.00 Administration Assistant(operations) 33% 67%
7110.00 Small Tools/Equipment 33% 67% 7.500.00 1,457.35 7,500.00 2,654.37 3,909.34 936.29
7115.00 Office/Building Supplies 33% 67% 7,000.00 1,006.07 8,000.00 2.831.33 4.169.96 998.71 General Office Su Iies/Pa (!Toner/Pens...
7120.00 Plant Winterization Supplies 33% 67% 3,200.00 160.41 2,500.00 884.79 1303.11 312.10
7720.00 Miscellaneous Expenses 33% 67% 2,000.00 939.19 2,000.00 707.63 1,042.49 249.68
7000.00 Plant Operators 100% 365,800.00 106,302.77 412,402.00 187,436.71 224,965.29 6 FTE Base X 1.5 12
7005.00 Maintenance Technician 100% - - 110,074.00 50,028.63 60.045.37 2 FTE Base X 1.5 12
7010.00 Treatment Materials/Su lies 100% 30,000.00 12,012.79 30,000.00 13,635,00 16.365.00 Misc repair arlslservices
7015.00 Vehicle Ra airs/Mamt 100% 4,000.00 - 4,000.00 1,818.00 2.182 DO 2Truck/1 UTV/Backhoe
7020.00 Contract Services Lab S-1-5 100% 17,000.00 2.661.14 18,000.00 8,181.00 9,819.00 Annual/114 TCEQ Sampling,VOC,TOC,Bact's
7020.50 LaboratorySupplies 100% 31,000.00 8,764.91 31,000.00 14.089.50 16.910.50 Equip MainVRea ents/Su lies/On-Line Equip
7025.00 Fuel and Oil 100% 5,000.00 - 5,000.00 2,272.50 21727.50 2 Truck/1 UTV GaslBackhoe
7030.00 Janitorial FacilityMamt 100% 6,900.00 1.200.00 545.40 654.60 Su ies $5.700.1)0 Janitorial Service)
7035.00 E uiFacilityMamt 100% 25,000,00 7,418.85 25,000.00 11,362.50 13.637.50
7040.00 Schools/Tramin 100% 7,500.00 935.00 7,500.00 3,408.75 4.091.25
7045.00 License and Membershi Dues 100% 2,000.00 2,500.00 1,136.25 1.363.75 TWUAIAWWA ata
7050.D0 Undorms 1009', 5,200.00 1,430.60 6,400.00 2.908.80 3,491,20 Uniforms
7200.00 P-Purrining Raw/Treated/Lift Stations 100% 620,000.00 161,586,04 620,000.00 281790.00 338.270.00
7205.00 Chemicals 100% 273,800.00 104,639.97 273,800.00 124.442.10 149,357.90
7210.00 Sludge Disposal 100% 32,000.00 7,650.00 32,000.00 14.544.00 1 17,456.001 1$510.00 per Roll Off 1.2 per week
FUI
z I
r .
Subtotal 2 101 488.00 2.126,782.00
9310.00 Contingency 63 044.64 1 2,500.00 63,803.46 9.04233 30,153.52 24,602.61 31,
Total Annual S 2 164 533 S 598 093 $ 2 190 585 S 859 764 S 1.162.363 S 168 458
Rosorve Operating Account $ 547646 $ 214941 $ 290,591 $ 42.114
'LESS FYI 7 Reserve Budget (541.133) (202.185) (284 675) (54 273)
Resene Adustment for FY'R _ 6513 12756 5916 (121591
Round Rock Fee,n Lieu of Min Take (166 624! __166 624
Total Operating Budget 2 197.099 705 896 1 168 279 322 923
FY 2018 Debt Service Budget $ 11 844 804 S 1,734 076 $ 5 992 350 $ 4.118 378
Total Operating and Debt Service Budget S 14.041 903 $ 2439,972 $ 7160629 S 4.441.301
BCRUA Project Reserved Capacity Allocation Round Rock Fee in Lieu of Minimum Take Calculation
Cedar Park 14.97%
Leander 47.20% BCRUA FYI Gallons Treated(6MGD x 365) 2190000000
Round Rock 37.83%
BCRUA FYI WTP C&M Expenses(minus amount paid by RRI 1 837 047
Capacity Allocation for Cities Receiving Water
Cedar Park 45.45% BCRUA Cost per 1 000 gal. $0.84
Leander 54.55%
Round Rock 0.00%
Cedar Park FYI WTP O&M Expenses(minus raw water) 1 B73 770
Ultimate Capacity Allocation
Cedar Park 14,18% Cedar Park FY15 Gallons Treated 3,773.963,000
Leander 47.26%
Round Rock 38.56% Cedar Park Cost per 1 000 gal. $0,50
Difference in BCRUA and CP Cost per 1 000 gal $034
Round Rock Minimum Annual take in gallons 486 727.500
Round Rock Fee in Lieu of Minimum Take $166.624
DATE: August 24, 2017
SUBJECT: BCRUA Board Meeting—August 28, 2017
ITEM: 6B. Consider a resolution approving the BCRUA Annual Operating Budget for Fiscal Year
2017-2018,subject to the approval of the Participating Cities.
PRESENTER: Tom Gallier,General Manager
BACKGROUND/JUSTIFICATION:
The proposed FY 2018 Operating Budget contains a slight overall increase of 1.2%($26,052)to$2,190,585.
The only significant changes this year include a reduction in needed capital outlay expenses, grounds
maintenance, and janitorial services,offset primarily by increases in personnel expenses.
The FY 2017 budget anticipated increasing the regional treatment plant to full-time, 24/7 operation most of the
year.To accomplish this, we added four full-time Operator 2 positions.Since hiring was staggered during the
year,they were budgeted last year for eight, rather than twelve months.
We were only able to locate and successfully hire three of the four qualified and licensed operators we needed,
due to an acute shortage and availability of licensed and experienced water plant operators.As a result,we have
decided to eliminate the vacant plant operator 2 position and replace it with an Operator-In-Training position.
We are also proposing to eliminate our current outside contracts for grounds and janitorial service, and use the
combined savings to fund a second Operator-In-Training position.These two positions will be responsible for
ground and building maintenance, and, under supervision, will be in training to qualify and obtain their basic
Class"C"Surface Water Treatment licenses from the Texas Commission on Environmental Quality(TCEQ). This
change will increase our overall treatment plant staffing from 8.0 to 9.0 FTE's(not including the GM).
As the generation of"baby-boomer" water treatment operators retires at a rapid rate,the water treatment
industry is experiencing difficulty attracting qualified and experienced staff, as vacancies appear.The concept of
Operators-In-Training allows us to recruit candidates with no water treatment experience,who are otherwise
bright and capable and able to do the job with adequate training and supervision.This approach should also
allow us to emphasize recruitment of a more diverse workforce for what has traditionally been a white male
dominated industry.
The total BCRUA FY 2018 Budget, including bond debt service payments is$14,041,903.This represents a
reduction of$642,358 from last year's budget, primarily due to savings resulting from all three partner cities
refinancing their Phase 1A debt.This was facilitated by upgraded credit ratings during the year, and an ongoing
low interest credit market environment.
BCRUA staff and the Operations Committee (OC) have reviewed this proposed budget, and recommend Board
approval.