BCRUA_R-18-07-25-7A RESOLUTION NO. R-18-07-25-7A
WHEREAS, the Brushy Creek Regional Utility Authority, Inc. ("BCRUA") has duly
advertised for bids for the BCRUA Zebra Mussel Control Project, and.
WHEREAS, Excel Construction Services, LLC has submitted the lowest responsible
bid, and
WHEREAS, the BCRUA wishes to accept the bid of Excel Construction Services, LLC,
Now Therefore
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BRUSHY
CREEK REGIONAL UTILITY AUTHORITY:
That, subject to the approval of the Participating Cities, the Board President is hereby
authorized and directed to execute on behalf of the BCRUA a contract with Excel Construction
Services, LLC for the BCRUA Zebra Mussel Control Project.
The Board hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting
was open to the public as required by law at all times during which this Resolution and the
subject matter hereof were discussed, considered and formally acted upon, all as required by the
Open Meetings Act, Chapter 551,Texas Government Code,as amended.
RESOLVED this 25th day of July,2018.
ANDREA NAVARRET E, President
Brushy Creek Regional Utility Authority
ATTEST:
RENT, FLORES, Secreta
XWCRIAU.id1'.,W.T,.►tIstiw,rnuunl■w725261M.HCRUA C.M.0.-E...IU.-trot»nn&nvacIIL;•1s4.Mu. 1OW4115744,M)SMSu
� �XTalker Partners
engineers * surveyors
804 Las Cimas Pkwy.,Suite 150
Austin,Texas 78746
July 16, 2018
Tom Gallier, General Manager
Brushy Creek Regional Utility Authority (BCRUA)
221 E. Main St.
Round Rock, TX 78664
Re: BCRUA Zebra Mussel Control Project
Project No., 03-00662
Dear Mr. Gallier;
On July 10,2018,Walker Partners assisted BCRUA in opening competitive sealed proposals for the above referenced
project.Three responsive competitive sealed proposals were submitted for the BCRUA Zebra Mussel Control Project.
The proposals were evaluated and ranked based on the following selection criteria: 30% Contractor Relevant
Experience and References,60%Cost Proposal and 10%Proposed Schedule. Based on the evaluation of the proposals,
Excel Construction Services, LLC [Excel], of Leander, Texas, is the highest ranked proposer offering the best value as
determined in by the selection criteria and ranking evaluation.
Evaluation of Excel's proposal included a review of the technical qualifications and experience of Excel and Excel's
major subcontractors. A background check was also performed via telephone poll of owners and engineering firms for
similar projects Excel has worked on over the past several years.The overall impression from this investigation and
review is that Excel provides quality work in a timely and professional manner.Also,Walker Partners and the City of
Cedar Park have recently completed other successful projects with Excel.
Based on the information presented and evaluation of the proposals,Walker Partners recommends BCRUA award a
Contract to Excel in the amount of$1,468,658.02. We will prepare the Notice of Award Letter and other contract
documents to be forwarded to Excel pending final acceptance and direction from BCRUA.
Sincerely,
Joseph W. Jenkins, P.E.
Project Manager
Cc- Project Pile
www.WalkerPortners.com
TBPE Registration No 8053 1 TBPLS Registration No.14194317
Brushy Creek Regional Witty Authority,Texas
Zebra Mussel Control '
Competitive Sealed Proposal-Proposal Opening
Proposals Opened July 10,2018 2:00 PM
Fro oser Archer Western Excel Construction CRU
Attachments:
Bid Security ✓
Proposer Form(Section 00300) ✓
Conflict of Interest Questionnaire(Section 00300-A) ✓
Statement of Proposers Experience Section 00400 ✓ ✓ {
BASE 1191D ITEMS
Bid Item 0 Description Quantity Units Unit Price Total Price Unit Price Total Price Unit ice Total Price
1 Bonds,Mobilization&Startup t LS $ 25,000.00 $ 25,000.00 $ 70,000.00 $ 70,000.00 $ 102,973.70 $ 102,973.70
2 Trench Safety 1 LS $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 $ 11,132.30 $ 11,132.30
Construction of all Work as specified
and detailed,except for Work included
3 in other Proposal items 1 LS $ 1,592,000,00 $ 1,592,000.00 $ 1,314,921.00 $ 1,314,921.00 $ 1,473,784.10 $ 1,473,784.10
4 Cedar Park SCADA Programming 1 LS $ 21,000.00 $ 21,000.00 $ 30,000.00 $ 30,000.00 $ 23,377.80 $ 23,377.80
BCRUA SCADA Equipment and
5 Programming Allowance 1 LS $ 60,992.02 $ 60,992.02 E 60,992.02 $ 90,992.02 $ 60,99202 $ 60,992.02
6 Leander SCADA Programming 1 LS $ 21,000 00 $ 21,000.00 s 30,000.00 $ 30,000.00 $ 23,377.80 S 23,377.80
7 Owners Contingency Allowance 1 LS $ 50 000.00 $ 50 000.00 s 50 000.00 $ 50 000.00 $ 50 000.00 $ 50 000.00
TOTAL BASE BID PLUS ALLOWANCE BID ITEMS $ 1,771,992.02 $ 1,558,413.02 $ 1,745,637.72
1,Joseph W Jenkins, Texas P.E.8 88717,do hereby certify that this proposal tab is accurate and true.
Prepared by- Walker Partners,LLC
TBPE Registration No.8053
804 Las Cimas Parkway,Suite 150
or- y Austin,TX 76746
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Page 7
Brushy Creek Regional Utility Authority,Texas
Zebra Mussel Control
Competitive Sealed Proposals _
Proposals Opened July 10,2018 2:110 PM
Final Negotiated Proposal
Archer WeStIgEn Excel Construction
Attachments:
Bid Securit ✓
Proposer Form Section 00300 ,r ✓
Conflict of interest Questionnaire Section 003002� V
Statement of Proposers Experience Section 00400 ✓ ✓
BASE BID JTEMS
Bid item# De ri tion ClUarltilyUnita _Unit Price__Tal-Price_ I Pr c T 1 Price it Pri tel P i
1 Bands,Mobilization 8 Stertu 1 LS $ 25 000.00 S 25,000.00 S 7000000 3 70,000.00 S 102,973.70 S 102 973.70
2 Trench Safely 1 LS $ 2,000.00 $ 2 000.00 $ 2,500.00 $ 2,500.00 3 11,132.30 S 11 132.30
Construction of all Work as specified
and detailed,except for Work included
_3 in other Proposal Items 1 LS $ 1,592.000.00 3 1 592 000,00 S 1.314.921.00 $ 1,314,921-00 S 1,473,784.10 $ 1,473,78 10
4 1 Cedar Park SCADA Programming t LS $ 21 000.00 $ 21,000.00 S 3000000 S 30 000.00 3 2337780 S 23 377.80
BCRUA SCADA Equipment and
5 Programmillowance 1 LS $ 60,992.02 _S 60 992,02 $ 60,992.02 S 60 992.02 3 6099202 S 60 992.02
6 Leander SCADA Programming 1 LS $ 21,000.00 S 21 000.00 $ 30 000.00 S 30,000,00 $ _2_3,377.80 S 23,377.80
7 Owner's Contingency Allowance 1 LS $ 50!000.00 $ 50 000.00 $ 50,000.00 3 50 00x.00 $` 50.000.00: S 50 000.00
TOTAL BASE BID PLUS ALLOWANCE BID ITEMS $ 1,771,992.02 $ 1,556,413.02 $ 1,746,637.72
Ygoodated ValliLL-E—nSiagering
_ D c tion ani Units U Unit Pr c Total Price
1
Mercury free suspended levellfloat with
internal weight,polypropylene housing,
land 7 amp rated snap action switches
in lieu of the specified Contegra
stainless steel float switches with cable
land external wei hts 1 LS
Provide signal isolators for circuits with
i4.2OmA signals that are connected to 2
different devices.4-2OmA circuits
connected to a single device such as
pressure transmitters,flow meters,and
level transmitters that are going directly i
to PLC modules would not be provided F
with a signal isolator. Miiliamp surge
protection will be provided at both the
instrument and the PLC Input modules
both ends 1 L5
3 I E (4.000-00) $ 4 000.0
'The 3 pump skids will be furnished as
a single pump in lieu of dual pumps-
Furnishing 1 spare pumps in lieu of 3 1 LS $ 35 205.00 $ 35 205.00
P.yt�
Brushy Creek Reglonal Utility Authority,Texas
Zebra Mussel Control
Competitive Sealed Proposals
Proposals Opened July 10,2010 2 00 PM
Final Negotiated Proposal
4
Delete the insulationtaluminum jacket
an all chem Teed piping- Insulation
and jacketing to remain on the 2"
waterline outside the building 1 LS $ 42,900 00 $ 42 000 00
5 Delete the FRP freeze boxes at
injection points as detailed on MA-2.
Flo 1 LS $ X16.700 00j $ (16,70000
6 Delete Vanlon sump pump and replace
with goulds manual 1 LS S 14 100 OD S (14,100 00
7 Delete angle braces as shown on
detail MZ-1,A6 and use HDG unistrut
B Delete the LSH(levet switch alarms)in 1 LS $ 3 600.00 $ 3600.00
day tanks 1 LS $ (1,00000) S (1,000.00)
9 ISCADA Adjustment i I LS $ 30 450.00 $ 39 450.00
TOTAL VALUED ENGINEERED CREDIT S 1 5 89 755.00 S
TOTAL BASE BID PLUS NEGOTIATED VALUE ENGINEERED CREDIT 5 1.771.992.02 S 1 468 858.02 S 1,745,637.72
l Joseph W Jenkins Texas P.E.#68717 do he cerjti6fvr that this Pfqposal tab is accurate and fere.
Pre aced by,
WalkerPadners LLC
TBPE Registration No 8053
804 Las Cimas Parkwa Suite 150
Ausfin TX 78746
512-382-0021 Telephone
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DATE: July 20, 2018
SUBJECT: BCRUA Board Meeting,July 25, 2018
ITEM: 7A. Consider a resolution awarding the Zebra Mussel Construction Contract to Excel
Construction Services, LLC.
PRESENTER: Tom Gallier,General Manager
BACKGROUND/JUSTIFICATION:
Bids were opened for this project on Tuesday,July 101h.Responsive Competitive Sealed Proposals(bids)were
received from Archer Western, Excel Construction,and CRU (see attached).The rank order was as follows:
Excel Construction: $1,558,413.02
CRU $1,745,637.72
Archer Western $1,771,992.02
Based on the recommendation of our design engineer,Walker Partners,the lowest responsive bid was from
Excel Construction.
Since the lowest responsive bid exceeded our original budget estimate,the Operations Committee(OC)
authorized staff and Walker Partners to perform additional Value Engineering on the project and attempt to
negotiate a reduction beyond the original bid.Staff and Walker Partners representatives met with
representatives of Excel on July 13"and reached agreement on a negotiated Value Engineered Credit of
$89,755.00,which reduces the final proposed construction contract to$1,468,658.02.
Staff and the OC held a conference call with Walker Partners on July 161h and agreed unanimously to
recommend award of this contract to Excel Construction Services, LLC in the amount of$1,468,658.02.
FUNDING:
Funding for this project has been authorized by a previously approved Interlocal Agreement(ILA)between
BCRUA and the city councils of Cedar Park, Leander and Round Rock.
Since the contract award will exceed the BCRUA's authorized maximum of$500,000, per the Master Agreement,
Board approval of this contract will need to be contingent on approval by all three BCRUA member city councils.
Staff,OC representatives,and representatives of Walker Partners will be available to answer any Board
questions.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos.l-4 and 6 it there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3.5.and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 12018-375539
Excel Construction Services,LLC
Leander,TX United States Date Filed:
2 Name of governmental entity or state agency that Is a party to the contract for which the form is07/03/2018
being filed.
Brushy Creek Regional Utility Authority Date Acknowledged:
07/19/2018
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Bid Proposal
Zebra Mussel Control Project
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I intermediary
Park, Randal Leander,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my dale of birth is
My address is
(street) (city) (state) (zip code (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, Stale of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711