BCRUA_R-19-04-24-5A RESOLUTION NO. R-19-04-24-5A
WHEREAS, the Board of Directors of the Brushy Creek Regional Utility Authority
wishes to amend the BCRUA Procurement Policy, in accordance with the attached proposal,
Now Therefore
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BRUSHY
CREEK REGIONAL UTILITY AUTHORITY:
That the amendment to the BCRUA Procurement Policy be adopted, as set forth in
Exhibit "A" attached hereto and incorporated herein for all purposes.
The Board of Directors hereby finds and declares that written notice of the date, hour,
place and subject of the meeting at which this Resolution was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this 24th day of April, 2019.
ANDREA NAVA ETTE, President
Brushy Creek Regional Utility Authority
ATTEST:
R E FLORES, §sczii6ry
Z BCRUA Board Packets Packet bocumrnts-2019 04242019 R= 11CRUA-Am ndmrnt to P=Ute t Policy 2019(00422413RA08111.doc
Brushy Creek Regional Utility Authority
Procurement Policy
Effective G ,
?4l-May I, 2019
The following are the general procurement policies for the BCRUA.
1.1 Purchases, contracts or change orders of$0.01 through $2,999.99 - no quotes are required, though efforts must
be made to obtain the best value purchase for the BCRUA. Purchases, contracts or change orders within this
range may be made by the General Manager if provided for in the approved budget. Plant superintendent shall
have the authority to make purchases of amounts not to exceed V1,4MG 10 000.
1,2 Purchases,contracts or change orders of$3,000.00 thru$49,999.99-Obtain not less than three(3)quotes(verbal
or written), at least two (2) of which must be from HUBS if available (see 1.4 below). Quotes and contact
information shall be documented in order to illustrate compliance with state purchasing law. if provided for in
the approved budget, purchases within this range may be made by the General Manager teF appFe
oVers 60fts-uurT :e i—h--c m s!`.-*`�`rt @fie mein 6eF$f-the C . ,..iAFRMelaigh
Eflembe!- (city.
1.3 Purchases,contracts or change orders of$50,000.00 or more must be accomplished through the formal invitation
for bid, request for proposal process, or the statement of qualifications process. Purchases or contracts over
$50,000.00, as well as any purchases or contracts which were not provided for in the approved budget, must be
approved by the BCRUA Board.
1.4 Historically Underutilized Businesses- In making an expenditure of$3,000.00 or more and less than
$50,000.00, Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses(HUBs)registered for the available
commodity or service. This list is available from the Centralized Master Bidders List(CMBL) on the State
of Texas Comptroller of Public Accounts (CPA)website http://www2.cpa.state.M.us/Cmbi/hubonly.html..us/cmbl/hubonly.html. If
the list fails to identify a HUB in Williamson or Travis Counties, the BCRUA is exempt from this
requirement.
1.5 The BCRUA shall, at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate,component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code,which also indicates that "An offense under this section is a Class B
misdemeanor. "
BCRUA 16 G -
R-4-24-19-XX
Amended April 24,2019
Brushy Creek Regional Utility Authority
Procurement Policy
Effective May 1, 2019
The following are the general procurement policies for the BCRUA.
I.6 Purchases,contracts or change orders of$0.01 through $2,999.99- no quotes are required, though efforts must
be made to obtain the best value purchase for the BCRUA. Purchases,contracts or change orders within this
range may be made by the General Manager if provided for in the approved budget. Plant superintendent shall
have the authority to make purchases of amounts not to exceed $10,000.
1.7 Purchases,contracts or change orders of$3,000.00 thru$49,999.99-Obtain not less than three(3)quotes(verbal
or written), at least two (2) of which must be from HUBS if available (see 1.4 below). Quotes and contact
information shall be documented in order to illustrate compliance with state purchasing law. If provided for in
the approved budget, purchases within this range may be made by the General Manager.
1.8 Purchases,contracts or change orders of$50,000.00 or more must be accomplished through the formal invitation
for bid, request for proposal process, or the statement of qualifications process. Purchases or contracts over
$50,000.00, as well as any purchases or contracts which were not provided for in the approved budget, must be
approved by the BCRUA Board.
1.9 - In making an expenditure of$3,000.00 or more and less than
$50,000.00, Chapter 252.0215 of the Local Government Code and Chapter 2161 of the Texas Government
Code requires contacting at least two historically underutilized businesses(HUBs)registered for the available
commodity or service. This list is available from the Centralized Master Bidders List(CMBL)on the State
of Texas Comptroller of Public Accounts (CPA) website httl2://www2.cl2a.state.tx.us/cmbi/hubonLyjllml. If
the list fails to identify a HUB in Williamson or Travis Counties, the BCRUA is exempt from this
requirement.
1.10 The BCRUA shall,at all times, follow the requirements of the Local Government Code as amended.
Splitting, making separate,component or sequential purchases that will create an aggregate total of more than
$50,000.00 or that would circumvent the above dollar values are not permitted. This language is set out in Section
252.062 of the Local Government Code, which also indicates that "An offense tinder this section is a Class B
misdenteanor. "
BCRUA
R-4-24-19-XX
Amended April 24,2019
DATE: April 19,2019
SUBJECT: BCRUA Board Meeting—April 24,2019
ITEM: 5A. Consider a resolution approving an amendment to the BCRUA Procurement Polity.
PRESENTER: Karen Bondy,General Manager
BACKGROUND:
As discussed in the March 27,2019 Board meeting,two revisions are proposed to the BCRUA Procurement
Policy to increase efficiency of the procurement process while ensuring appropriate oversight.