BCRUA_R-20-04-22-6A VIRTUAL MEETING WAS HELD &
RESOLUTION PENDING SIGNATURE FROM
BOARD SECRETARY
RESOLUTION NO. R-20-04-22-6A
WHEREAS, the Brushy Creek Regional Utility Authority, Inc. (`BCRUA") desires to
purchase an AAON 20 Ton Outside Air Unit to include demolition and installation; and
WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for local
govermnents to participate in cooperative purchasing programs with other local governments; and
WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board") is a cooperative
purchasing program administered by the Texas Association of School Boards for the purpose of
procuring goods and services for its members; and
WHEREAS, the BCRUA is a member of Buy Board; and
WHEREAS, Mtech Comfort Systems is an approved vendor of the Buy Board; and
WHEREAS, the BCRUA wishes to issue a purchase order to Mtech Comfort Systems to
purchase said goods and services through Buy Board, Now Therefore
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BRUSHY CREEK
REGIONAL UTILITY AUTHORITY,
That the General Manager is hereby authorized and directed to issue a purchase order to Mtech
Comfort Systems for the purchase of an AAON 20 Ton Outside Air Unit to include demolition and
installation.
The Board hereby finds and declares that written notice of the date, hour, place and subject of
the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and the subject matter hereof were
discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,
Texas Government Code, as amended.
https://roundrocktexas sharepointcom/sites/Administration/Department FilesBCRUABoard Packets/Packet Documents/2020/04222020/Res.PO to Mtech Comfort Systems-through Buy Board
(00443738xA08F8)doe
RESOLVED this 22nd day of April, 2020.
Ua4- 4-1
ANNE D FFY, President
Brushy Creek Regional ffi ty Authority
ATTEST:
JASON SHAW, Secretary
2
roposal
Commmrr t3,rWT@MG
I Phone:512.929.709011720 Royston lane,Round Rock,TX 786641 TACtAo2130SC I TACLA0020760CI M-189711TECL 297251
Date:3-24.20 Proposal Number:2020-4,759
Buyboard#558.18
Customer: Brushy Creek Regional Attention: Jason Brian
Utility Authority
Location: 1906 Hur Industrial Blvd. Email: jbrian@bcrua.org
Cedar Park,Tx 78613
Phone: 512-619-4577
Project Name:Outside Air Unit Replacement Project
Scope of Work: Demo and removal of existing Outside Air Unit. Provide and Install new 20 Ton Outside Air
Unit.
Includes:
e Provide mechanical permit from authority havingjudication.
• Per EPA regulations demo and remove existing Outside Air Unit.
• Provide and install new outside air unit and side discharge curb. Please see
attached equipment submittal.
• Provide and install new sheet-metal ductwork transition for supply air.
• Per code-Provide proper insulation on new sheet metal plenum.
• Provide new controls for Outside Machine.
• Provide labor and material to extend concrete pad In order to meet new Outside
Air unit dimensions.
• Labor and all material to complete the above-mentioned scope of work.
• Provide factory start-up of new unit and commission to manufacture
specifications.
• *Add below for new 20 Ton AAON Outside Air Unit,Ductwork,Controls,Conduits
and Electrical 3-way disconnect.
• •"excludes concrete slab
••••S YearCamoressor 1 Year All Ports and 1 Year M-Tech Wormnty•
Exclusions:Budding Permit,Roofing stones,carry tread,providing-Installing and Interlocking smoke detectors Into fire alarm system,asbestos
abatement,fire sprinkler work,floor scanning,Architectural,Structural engineering or structural supports/anile Iron framing/structural steel,wall
or door louvers of any kind,any existing HVAC/Plumbing code violations,engineering work,over-time or design drawings of any kind and Taxes
Quoted Price AAON.......................... $69,750.00(excluding tax)
'Quoted Price for additional 20 Ton Outside air unit...$81.900.00(excludinx tax)
Prepared By—
O `�'Ii�ss"
Eric Chandler
Email:eric.chandler@csusa.us
O:512-929-7090 1 M:512-201-7563 Acceptance of Proposal:
The above prices,specifications and conditions are satisfactory
and are hereby accepted.You are authorized to do the work as
specified.
Proposal i5 subject to and conditioned upon approval of Customers credit by Mechanical Technical Services,Inc.Quote may be withdrawn by us if not accepted
within 30 days.Any alterations or deviation from above specifications Involving extra costs will be executed only upon written orders and WIN become an extra
charge over and above the estimate.Unless specified,payment will be made within 30 days after completion of service.Regulated by the Texas Aepartment of
Licensing and Regulation,PO Box 12157,Austin,TX 78711 1.800,803.9202,512.463.6599 Licensed by the Texas State Board of Plumbing Examiners,License pM-
18971,Curtis Novinger,RMP.Correspondence with this Board should be directed to PO Bar 4200,Austin,TX 78767.
512.458.2145
BYSTEMS
CONIFORTUCA
A Comfort Systems USA Company
ORIGINAL EXECUTED DOCUMENT
TO FOLLOW...
r�i�Cl1 Proposal
fgfveyame Lana
IPhone:S1I.9Z9.709011720 Royston lane,Round Rock,TX 786641TACLA021108CITACLA0020760CIM-189711TECL297251
Date:3-24.20 Proposal Number:2020-4,759
Buyboard#558-18
Customer: Brushy Creek Regional Attention: Jason Brian
Utility Authority
Location: 1906 Hur Industrial Blvd. Email: jbrian@bcrua.org
Cedar Park,Tx 78613
Phone: 512-619-4577
Project Name:Outside Air Unit Replacement Project
Scope of Work: Demo and removal of existing Outside Air Unit. Provide and Install new 20 Ton Outside Air
Unit.
Includes:
• Provide mechanical permit from authority having judication.
• Per EPA regulations demo and remove existing Outside Air Unit.
• Provide and install new outside air unit and side discharge curb. Please see
attached equipment submittal.
• Provide and install new sheet-metal ductwork transition for supply air.
• Per code-Provide proper insulation on new sheet metal plenum.
• Provide new controls for Outside Machine.
• Provide labor and material to extend concrete pad In order to meet new Outside
Air unit dimensions.
• Labor and all material to complete the above-mentioned scope of work.
• Provide factory start-up of new unit and commission to manufacture
specifications.
• *Add below for new 20 Ton AAON Outside Air Unit,Ductwork,Controls,Conduits
and Electrical 3-way disconnect.
• ••excludes concrete slab
•0'05 YearComaressor.I Year AR Parts and l Year Pot-Tech warranty""
Exclusions:Building Permit,Roofing stones,carry tread,providing-Installing and Interlocking smoke detectors into fire alarm system,asbestos
abatement,fire sprinkler work,floor scanning Architectural,Structural engineering or structural supports/angle iron framing/structural steel,wall
or door louvers of any kind,any existing HVAC/Plumbing code violations,engineering work,over-time or design drawings of any kind and Taxes
Quoted Price AAON ........................ $69,750.00(excludingtax)
'Quoted Price for additional 20 Ton Outside air unit...$81.900.00(excludinit tax)
Prepared Byy-
go Z
Eric Chandler
Email:eric.chandierAcsusa.us 7 J
O:512-929-7090 1 M:512-201-7563 Acceptance of Proposal:
The above prices,specifications and conditions are satisfactory
and are hereby accepted.You are authorized to do the work as
specified.
Proposal is subject to and conditioned upon approval of Customer's credit by Mechanical Technical Services,Inc.Quote may be withdrawn by us if not accepted
within 30 days.Any alterations or deviation from above specifications Involving extra costs will be executed only upon written orders and will become an extra
charge over and above the estimate.Unless specified,payment will be made within 30 days after completion of service.Regulated by the Texas Department of
Licensing and Regulation,PO Box 12157,Austin,TX.78711 1.800.803.9202,512.463.6599 Licensed by the Texas State Board of Plumbing Examiners,License#M-
18971,Curtis Novinger,RMP.Correspondence with this Board should be directed to PO Sox4200,Austin,TX 78767.
512.458.2145
A Comfort Systems USA Company � S� '
DATE: April 17, 2020
SUBJECT: BCRUA Board Meeting—April 22, 2020
ITEM: 6A. Consider a resolution authorizing the General Manager to issue a Purchase Order to
Mtech Comfort Systems for an AAON 20 Ton Outside Air Unit to include demolition
and installation.
PRESENTER: Karen Bondy,General Manager
BACKGROUND:
The Heating Ventilating and Air Conditioning(HVAC) unit in the chlorine bleach storage building is no longer
functioning properly.This HVAC unit has been discontinued by the manufacturer and replacement parts are
costly and difficult to obtain. Installation of a new unit will be a more reliable, long term solution. Adequate
cooling is required to maintain the strength of the liquid bleach.This agreement is with Mtech Comfort
Systems through BuyBoard at a cost of$69,750.
FUNDING:
Staff will use either 2017 SWIFT bonds or operation funds for these improvements.Adequate funds are
available from either source.