BCRUA_R-20-08-26-5C RESOLUTION NO. R-20-08-26-5C
WHEREAS, the Brushy Creek Regional Utility Authority, Inc. ("BCRUA") desires to
purchase a 700HP Motor Replacement to include installation and warranty; and
WHEREAS, Chapter 271, Subchapter P of the Texas Local Government Code allows for local
governments to participate in cooperative purchasing programs with other local governments; and
WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board") is a cooperative
purchasing program administered by the Texas Association of School Boards for the purpose of
procuring goods and services for its members; and
WHEREAS, the BCRUA is a member of Buy Board; and
WHEREAS, Smith Pump Company, Inc. is an approved vendor of the Buy Board; and
WHEREAS, the BCRUA wishes to issue a purchase order to Smith Pump Company, Inc. to
purchase said goods and services through Buy Board, Now Therefore
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BRUSHY CREEK
REGIONAL UTILITY AUTHORITY,
That the General Manager is hereby authorized and directed to issue a purchase order to Smith
Pump Company, Inc. for the purchase of a 700HP Motor Replacement to include installation and
warranty.
The Board hereby finds and declares that written notice of the date, hour, place and subject of
the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and the subject matter hereof were
discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,
Texas Government Code, as amended.
C,UwsVnademslAppData\LocaltlNicrosofltWmdaws,.INciCachelConi"t,4utlook%MW VMNRes PO to Smith Pump Co.-through Buy Board 100452056xAOM)(005).doc
RESOLVED this 26th day of August, 2020.
RE, '. FLORES, PresideuL-
Brusffy Creek Regional Utility Authority
ATTEST:
N4&- -
ANNE bUFFI, tar
BRU�HY CEEK PURCHASE REQUISITION
DATE: 8!312020
REGIONAL UTILITY AUTHORITY
A Parrna—hip of Cedar Park, Leander, and Round Roc4
VENDOR SHIP TO
Smith Pump Company,Inc. Attn:
3500 Comsouth Dr.Bldg.,4,Ste 500 BCRUA
Austin,TX 78744 1906 Hur Industrial Blvd
Cedar Park,TX 78613
512-215-9151
REQUISITIONER
ITEM# DESCRIPTION QTY UNIT PRICE TOTAL
700HP Motor Replacement 1 $ 81,700.0000 $81,700.00
$0.00
Field Services/Start-up for Warranty 1 $ 1,042.00 $1,042.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
9310.00 Contingency $0.00
Instructions:
Comments: SUBTOTAL $82,742.00
S&H
Smith Pump Company, Inc. -Texas Buyboard#589-19 OTHER
TOTAL $82,742.00
Approved By:
Superintendent: L 1C26/1i �2G+/crL
Project Manager:
General Manager:
City of Leander:
City of Cedar Park:
City of Round Rock:
BCRUA:
2(v �Zo
° SMITH Remit to ..........: 3500 Comsouth Dr.Bldg.4, Ste 500
PUMP Austin,TX 78744
° COMPANY INC. Phone ............: (512)310-1480
Fax ...............: (512)310-1417
Bill to : Brushy Creek Regional Utility Authority QUOTATION
P.O. BOX 2692
Cedar Park,TX 78630 Number ...........:SQ027847-1 Page :1 of 5
Sales order .......: Date .:7/21/2020
Your ref. ..........:700HP Replacem Our ref:357
Requisition ........: Payme:Collect On
Contact:Jason Brian Quotation deadline :8/20/2020 Sales :TXCEN
Phone :512-619-4577 Delivery Term .....: Name :Darrel R.Mize
Fax ....
Ship to: Brushy Creek Regional Utility Authority
1906 HUR INDUSTRIAL BLVD.
Cedar Park, TX 78613 Per Buyboard 589-19
Contact:Jason Brian
Phone :512-619-4577
Fax ....
UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL
1.0000 700HP Motor Replacement 1.00 81,700.00 81,700.00
Brushy Creek Regional Utility Authority
Interim Floating Intake Facility
Raw Water Pump-Motor Replacement
Contact:
Jason Brian
512-619-4577
ibrian@bcrua.org
Scope of Supply:
(1)-700HP, 1800RPM,4160V,3Ph,601-1z,premium efficient VSS motor
with WPII enclosure,5012VP frame,form wound,Class'F'insulation,
24.5"BD,KVA Code'G',85 dBa max sound at 1 m,100k hr bearing life,
ground lug in conduit box,insulated bearings,120V space heater,
synthetic lubrication, 100-ohm winding RTDs(2/phase),100-ohm bearing
RTDs(1/bearing),inverter duty rated.Motor will receive non-witnessed
complete test at manufacturer's facility.Motor to receive manufacturer's
standard paint.
Notes:
1.Motor quoted is functional,dimensional equivalent to existing motor
being replaced.Construction data for existing motor was provided to
motor manufacturer to ensure new motor is drop in replacement.
2.Line item includes motor and freight to jobsite.Field services are
included in separate line item of this quotation.
3.Lead times:
-Submittals-2-3 weeks after receipt of executed purchase order
-Delivery-14 wees after submittal approval and release to manufacture
(does not include Complete test review time)
SMITH Remit to ..........: 3500 Comsouth Dr. Bldg.4,Ste 500
PUMP Austin,TX 78744
o COMPANY INC. Phone ............: (5121310-1480
Fax ...............: (512)310-1417
Bill to : Brushy Creek Regional Utility Authority QUOTATION
P.O. BOX 2692
Cedar Park,TX 78630 Number ...........:SQ027847-1 Page :1 of 5
Sales order Date .:7/21/2020
Your ref. ..........:700HP Replacem Our ref:357
Contact:Jason Brian Requisition PaymenCollect On
Phone :512-619-4577 Quotation deadline :8/20/2020 Sales :TXCEN
Fax .... Delivery Term Name :Darrel R.Mize
Ship to: Brushy Creek Regional Utility Authority
1906 HUR INDUSTRIAL BLVD.
Cedar Park,TX 78613
Contact:Jason Brian
Phone :512-619-4577
Fax ....
UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL
2.0000 Field Services/Start-Up of 700HP Replacement Motor 1.00 1,042.00 1,042.00
Brushy Creek Regional Utility Authority
Interim Floating Intake Facility
Raw Water Pump-Motor Replacement
Contact:
Jason Brian
512-619-4577
jbrian@bcrua.org
Scope of Supply:
(1)-Item of Smith Pump serviceman to verify proper installation of
replacement motor,perform alignment,and perform typical start-up
services for existing Raw Water Pump.
Notes:
1.Includes mileage,labor,and expenses for(1)SPCO serviceman for(1)
8-hr man day.Additional time on site shall be billed as time and material.
2.Removal of existing motor by Owner.
3.Installation of new motor by Owner.SPCO shall supervise.
4.Unwiring of existing motor,wiring of new motor is responsibility of
Owner.
5.Lead time-As scheduled.Please request service(7)days prior to
desired service date.
Sales balance Total discount Misc.charges Sales tax Round-off Total
82,742.00 0.00 0.00 0.00 0.00 82,742.00 USD
SMITH Remit to ..........: 3500 Comsouth Dr. Bldg.4, Ste 500
PUMP Austin,TX 78744
o COMPANY INC. Phone ............: (5121310-1480
Fax ...............: (512)310-1417
Bill to : Brushy Creek Regional Utility Authority QUOTATION
P.O. BOX 2692
Cedar Park,TX 78630 Number ...........:SQ027847-1 Page :1 of 5
Sales order Date .:7/21/2020
Your ref. ..........:700HP Replacem Our ref:357
Requisition PaymenCollect On
Contact:Jason Brian Quotation deadline :8/20/2020 Sales :TXCEN
Phone :512-619-4577 Delivery Term Name :Darrel R.Mize
Fax ....
Ship to: Brushy Creek Regional Utility Authority
1906 HUR INDUSTRIAL BLVD.
Cedar Park,TX 78613
Contact:Jason Brian
Phone :512-619-4577
Fax ....
TERMS AND CONDITIONS
1. Applicability—These Terms and Conditions of Sale("Terms")shall govern all sales of equipment or services to Customer. These Terms supersede any prior written or oral
agreement,understanding,representation or promise and any pre-printed or standard terms and conditions contained in Customers request for quote,purchase order,
invoice,order acknowledgement or similar document. These Terms may not be amended,supplemented,changed or modified except by concurrent or subsequent written
agreement signed by an authorized representative of both Smith Pump Company("SPCC")and Customer. SPCO's acknowledgement of Customers purchase order shall not
constitute acceptance of any terms or conditions contained therein which are in any way inconsistent with the Terms. Any additional or different terms or conditions included in
any acceptance of this quotation are expressly disclaimed and rejected in advance.and unless there is prior mutual agreement otherwise,shall not become a part of any
contract resulting from this quotation.
2. Price—Unless otherwise stated in this quotation,all prices are FOB shipping point. All transportation,insurance and similar charges incident to delivery shall be borne by
the customer. This quotation is valid for thirty(30)days only.Shipping dates are approximate and are based on prompt receipt of all necessary information. In the case of
delay in furnishing complete information to SPCO,dates of shipment may be extended for a reasonable time. In the event SPCO provides transport services,these will be
quoted as a lump sum price based on destination and shipping mode.
In the event Customer requests a delay or suspension in the completion and/or shipment of equipment or services covered by this quotation,or any part thereof,for any
reason,the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Customers account. Any delay period beyond thirty(30)days after
original scheduled shipment date shall require Customer to(i)take title and risk of loss of any equipment covered by this quotation,and(ii)make arrangements for the storage
of such equipment with SPCO or other party. SPCO's invoice,which is contractually based on shipment,shall be issued upon SPCO's readiness to ship the equipment
covered by this quotation.
SPCO shall not be liable for delay and delivery due to causes beyond its reasonable control including,but not limited to,acts of God,acts of government,acts of Customer,
fires,labor disputes,boycotts,Floods,epidemics,quarantine restrictions,war,insurrection,terrorism,riot,civil or military authority,freight embargos,transportation shortages
or delays,unusually severe weather or inability to obtain necessary labor,materials or manufacturing facilities due to such causes. In the event of any such delay,the date of
delivery shall be extended for a length of time equal to the period of the delay.
3. Warranty—SPCO warrants new equipment or parts to be free from defects in materials and workmanship for a period of eighteen(18)months from the date of shipment or
twelve(12)months from the date of startup or initial use,whichever comes first.SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL,INCIDENTAL,
SPECIAL OR LIQUIDATED DAMAGES. NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL
APPLY. Repairs performed by SPCO are warranted against defects in workmanship and/or materials for a period of twelve(12)months from the date of shipment. SPCO wil
not be responsible for any removal or reinstallation charges or transportation charges in cases where equipment has failed under these warranty conditions. SPCO's sole
obligation and Customers sole remedy under this warranty is repair or replacement at SPCO's election. Customer agrees to provide SPCO reasonable and clear access to
any equipment covered by this warranty which may include removal or materials or structures as well as supplying any equipment,materials or structures which are necessary
to provide reasonable access to the equipment being repaired or replaced. Costs to remove and/or reinstall equipment for warranty purposes shall be the responsibility of
Customer.
Replacement parts or repairs furnished under this warranty shall be subject to warranty provisions herein for the remaining warranty period. All equipment repaired or
replaced will be re-warranted only for the remainder of the original warranty period. SPCO does not warrant the equipment covered by this quotation or any repair/replacement
part against the effects of erosion,corrosion,or normal wear and tear due to operation or the environment.The warranty and remedies set forth herein are conditioned upon
proper storage,installation,use and maintenance of the equipment covered by this quotation in all material respects,and in accordance with SPCO's written
recommendations. Customer must notify SPCO in writing of any warranty claim during the warranty period or within thirty(30)days thereafter.
SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any(1)maintenance,repair,installation,handling,packaging,
transportation,storage,operation,or use which is improper or otherwise not in compliance with SPCO's instructions,(2)alteration,modification or repair by anyone other than
SPCO or those specifically authorized by SPCO,(3)accident,contamination,foreign object damage,abuse,neglect,or negligence after shipment to Customer,(4)damage
caused by failure of an SPCO supplied product not under warranty or by any hardware or software not supplied by SPCO,(5)use of counterfeit or replacement parts that are
not manufactured by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by SPCO,or(6)goods which are normally consumed in
operation or which have normal life inherently shorter than the warranty period including,but not limited to,consumables(e.g.lamps,batteries,storage capacitors).
° SMITH Remit to ..........: 3500 Comsouth Dr.Bldg.4,Ste 500
PUMP Austin,TX 78744
a COMPANY INC. Phone ............: (5121310-1480
Fax ...............: (512)310-1417
Bill to : Brushy Creek Regional Utility Authority QUOTATION
P.O. BOX 2692 Number ...........:SQ027847-1 Page :1 of 5
Cedar Park,TX 78630 Sales order Date .:7/21/2020
Your ref. ..........:700HP Replacem Our ref:357
Requisition PaymenCollect On
Contact:Jason Brian Quotation deadline :8/20/2020 Sales :TXCEN
Phone :512-619-4577 Delivery Term Name :Darrel R.Mize
Fax ....
Ship to: Brushy Creek Regional Utility Authority
1906 HUR INDUSTRIAL BLVD.
Cedar Park,TX 78613
Contact:Jason Brian
Phone :512-619-4577
Fax ....
4 Payment—All prices are net cash to be paid thirty(30)days after date of invoice. Customer agrees to make payment within that period. Discounts will apply only as stated
on the invoice. Invoices unpaid for thirty(30)days after issuance shall bear interest at the highest lawful rate due and payable on any invoiced account,which is delinquent
and not paid within the stated terms. Should Customer for any reason fail to pay in accordance with these terms,Customer agrees to pay all collection costs,attorney's fees
and expenses incurred in collecting payment.
If Customer's financial condition is or becomes unsatisfactory to SPCO,SPCO reserves the right to(a)require payment from Customer on a cash in advance basis,(b)
require a letter of credit or other acceptable security before shipment,(c)cancel shipment at any time prior to delivery without further obligation or liability on SPCO's part,(d)
terminate any contract or obligation on the part of SPCO,or(e)require other special payment terms acceptable to SPCO to assure payment.All extensions of credit are
subject to the approval of SPCO's credit department and management.
5 Joint Check Agreement—If Customer fails to pay laborers and materialmen within thirty(30)days after payment by SPCO,SPCO will have the right to make future
payments by check payable jointly to Customer and laborers or materialmen to the extent of unpaid indebtedness arising out of the job.SPCO will credit joint checks against
the contract sum on the next payment application.
6. Taxes—The amount of all federal,state or local taxes applicable to the sale,use,delivery or transportation of the equipment or services sold hereunder and all duties,
imports,tariffs,and other similar levies shall be added to the contract price and paid by the Customer except where the Customer shall furnish an appropriate certificate of
exemption.
7. Property Damage—SPCO shall not be responsible for damage to topsoil or groundcover in connection with the work or service performed under this contract. SPCO shall
not be responsible for claims arising from the pumping of water onto the ground which is necessary in connection with the service or work provided by SPCO. The customer
agrees to hold SPCO harmless from claims arising out of damage caused by the pumping of water onto the ground.
8. Startup—If the equipment supplied pursuant to this quotation has a warranty requirement,qualified SPCO personnel must be present during the initial equipment startup
and commissioning. Failure to request and assure the presence of qualified SPCO personnel will void any warranty herein. Requests for startup must occur at least seven(7)
days prior to the scheduled date of the startup.
9. Limitation of Liability—The remedies set forth herein are exclusive and the total liability of SPCO with respect to this quotation,and any contract for goods or services
arising from this quotation,or for any breach thereof,whether based on contract,warranty,torts(including negligence),indemnity,strict liability or otherwise,shall not exceed
the quotation or sales price of the specific equipment or service which gives rise to the claim.
10. Setoff—All amounts that Customer owes SPCO under this quotation shall be due and payable in accordance with the terms of the quotation. Customer shall not setoff
such amounts or any portion thereof,whether or not liquidated,against sums which Customer asserts are due to it,its parent,affiliates,subsidiaries or other division under
other transactions with SPCO.
11. Customer Cancellation—Customer may cancel this order only upon written notice and payment to SPCO of reasonable and proper cancellation charges. In the event of
cancellation,Customer must pay for all material,expense and labor costs incurred by SPCO in connection with the materials and services to be provided pursuant to this
quotation,as well as all expenses relating to any specially fabricated materials and restocking charges.
12. Assignment—Neither party may assign this order or any portion thereof without the advance,written consent of the other party,which consent shall not be unreasonably
withheld.
13. Waiver/Severability—Failure by SPCO to assert all or any of its rights upon any breach by Customer shall not be deemed a waiver of such rights either with respect to
such breach or any subsequent breach,nor shall any waiver be implied from the acceptance of any payment. No waiver of any right shall extend to or affect any other right
Customer may possess nor shall such waiver extend to any subsequent similar or dissimilar breach.
If any portion of these Terms are determined to be illegal,invalid or unenforceable for any reason,such provision shall be deemed stricken for the purposes of the dispute
in question and all other provisions shall remain in full force and effect.
° SMITH Remit to ..........: 3500 Comsouth Dr. Bldg.4,Ste 500
PUMP Austin,TX 78744
° COMPANY INC. Phone ............: (512)310-1480
Fax ...............: (512)310-1417
Bill to : Brushy Creek Regional Utility Authority QUOTATION
P.O. BOX 2692
Cedar Park,TX 78630 Number ...........:SQ027847-1 Page :1 of 5
Sales order Date .:7/21/2020
Your ref. ..........:700HP Replacem Our ref:357
Requisition PaymenCollect On
Contact:Jason Brian Quotation deadline :8/20/2020 Sales :TXCEN
Phone :512-619-4577 Delivery Term Name :Darrel R.Mize
Fax ....
Ship to: Brushy Creek Regional Utility Authority
1906 HUR INDUSTRIAL BLVD.
Cedar Park,TX 78613
Contact:Jason Brian
Phone :512-619-4577
Fax ....
14. Applicable Law—The contract involving the sale of the equipment and services covered by this quotation shall be interpreted in accordance with the laws of the State of
Texas. This contract is performable in McLennan County,Texas and venue for any court action in any way relating to or arising out of this contract shall be McLennan County,
Texas.
ACCEPTED BY: f�
COMPANY NAME: "TC/
PROJECT REFERENCE: p ^� 7
SIGNED OND E:
SIGNED: �j
PRINTED NAM ' 1^�C� ` ca
DATE: August 21, 2020
SUBJECT: BCRUA Board Meeting—August 26, 2020
ITEM: 5C. Consider resolution approving Purchase Ord erfor 700HP Motor Replacement
including the installation and warranty.
PRESENTER: Karen Bondy,General Manager
BACKG ROUND/JUSTIFICATION:
One of BCRUA's four raw waterintake pump 700 HP motors experienced a catastrophic failure in late
May. After an assessment by a diagnostic engineering company,staff determined that the motor could
not be repaired and needsto be replaced. Quotes were received from three suppliers and Smith Pump
Company,Inc.was selected.
This agreement is with Smith Pump Company,Inc.through BuyBoard at a cost of$82,742.
FUNDING:
Staff will use operation funds forthese improvements.Adequate budget is available to coverthe cost.